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#1
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Cutting & pasting tables loses its formatting
I have a document containing tables created in Word 2003. The first row has
a dark gray background the successive rows have alternating light gray and white backgrounds. In Word 2003 I could cut and paste the table and it would retain its formatting. I recently switched to Word 2007. Opening this document the tables appear proper, but if I were to cut a table to paste it to a different section of the document, the background colors disappear, the formatting is gone. If I were to copy and paste the document it works, but this is a hassle and it seems as through there should be an easier way. Any suggestions would be most appreciated. |
#2
Posted to microsoft.public.word.tables
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Cutting & pasting tables loses its formatting
I'm not seeing that behavior here. When I cut/paste a table from one part of
the document to another, the formatting/shading/borders/etc. are all replicated exactly as they were in the original location. Is this happening in all documents, or just one? If just one, then it sounds like document corruption of some kind. If all... then exactly how are you pasting? Are you just pressing Ctrl+V in a new part of the document? Pasting over an existing table? Something else? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "AFJAG" wrote in message ... I have a document containing tables created in Word 2003. The first row has a dark gray background the successive rows have alternating light gray and white backgrounds. In Word 2003 I could cut and paste the table and it would retain its formatting. I recently switched to Word 2007. Opening this document the tables appear proper, but if I were to cut a table to paste it to a different section of the document, the background colors disappear, the formatting is gone. If I were to copy and paste the document it works, but this is a hassle and it seems as through there should be an easier way. Any suggestions would be most appreciated. |
#3
Posted to microsoft.public.word.tables
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Cutting & pasting tables loses its formatting
Thanks for the reply. This happens in all documents that is using the
specifically formatted table. As for the cutting and pasting, I am selecting the table either by highlighting the above and below the table or by clicking on the upper left hand box and cutting with ctrl-x then pasting with ctrl-v. The formatting then disappears upon pasting. Another interesting thing is that whenever I pull the document up on a Word 2003 computer and add another row in the middle of the document, it will not continue the alternating white and gray rows (the new row will be the same color as the row above or below so for instance there would be two white rows consecutively instead of re-coloring all the rows to keep the alternating background colors. If I use Word 2007 pre-formatted tables, the cutting and pasting works properly. The only problem for this is I the text for each column is formatted differently, so I will have to redesign the table format for 2007. I don't know if this will work properly with 2003 though, which could create a problem from using 2007 on my home computer and the office computer being 2003. Thanks again for your help. "Herb Tyson [MVP]" wrote: I'm not seeing that behavior here. When I cut/paste a table from one part of the document to another, the formatting/shading/borders/etc. are all replicated exactly as they were in the original location. Is this happening in all documents, or just one? If just one, then it sounds like document corruption of some kind. If all... then exactly how are you pasting? Are you just pressing Ctrl+V in a new part of the document? Pasting over an existing table? Something else? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com |
#4
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Cutting & pasting tables loses its formatting
In Word Options - Advanced, Cut, copy and paste settings, under Pasting
within the same document (and the other pasting settings, if relevant to your situation), is the default set to Keep Source or to Match Destination? (Frankly, I don't see this setting as causing the problem you're seeing, since it doesn't have that effect here, but it's one of the few settings I can see that *might* be causing it). Also, under Use smart cut and paste, click Settings, and se if "Adjust table formatting and alignment on paste" is enabled (it is enabled here). When inserting a new row into an existing table that has the alternating style, I would expect the behavior you're seeing. As a general rule, I don't bother adding shading, etc. to tables until the table is basically done (has as many rows and columns as it's going to have). I then apply the desired formatting. Otherwise, when adding new rows, select two existing rows before inserting the new row. If you're using one of the prefab alternating styles, the newly inserted rows should use the selected rows as a template for the ones you're inserting, which will give you the alternating rows. For adding to the bottom of an alternating shading table, rather than using Insert - Row below, put the insertion point at the end of the last cell in the lower right, and press the Tab key. This will add a new row of the correct shading (assuming you're using a prefab table style). -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "AFJAG" wrote in message ... Thanks for the reply. This happens in all documents that is using the specifically formatted table. As for the cutting and pasting, I am selecting the table either by highlighting the above and below the table or by clicking on the upper left hand box and cutting with ctrl-x then pasting with ctrl-v. The formatting then disappears upon pasting. Another interesting thing is that whenever I pull the document up on a Word 2003 computer and add another row in the middle of the document, it will not continue the alternating white and gray rows (the new row will be the same color as the row above or below so for instance there would be two white rows consecutively instead of re-coloring all the rows to keep the alternating background colors. If I use Word 2007 pre-formatted tables, the cutting and pasting works properly. The only problem for this is I the text for each column is formatted differently, so I will have to redesign the table format for 2007. I don't know if this will work properly with 2003 though, which could create a problem from using 2007 on my home computer and the office computer being 2003. Thanks again for your help. "Herb Tyson [MVP]" wrote: I'm not seeing that behavior here. When I cut/paste a table from one part of the document to another, the formatting/shading/borders/etc. are all replicated exactly as they were in the original location. Is this happening in all documents, or just one? If just one, then it sounds like document corruption of some kind. If all... then exactly how are you pasting? Are you just pressing Ctrl+V in a new part of the document? Pasting over an existing table? Something else? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com |
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