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Calculations in Word 2003 Table
Tried asking this in another newsgroup but they suggested that I come to a
Word Newsgroup to find my answer faster... Been asked by a user who is looking to create a table in Word to find a way to get some of the cells to become (like Excel) calculatable (if there is such a word). I first thought that copying the cells from a worksheet (with formulae in) and do a Edit Paste Special MS Excel worksheet object... It looked like it worked ok, but that was not what the user wanted since they only wanted one cell to input a figure in, another one to input a percentage and a third (all in seperate cells in the Word table) which would display the outcome of the formula (=A1*A2%)... Also tried a Nested Table, but that is just a copy and paste of the single cell with no formula or border and so doesn't change when the other cells are altered. Are there any other methods? Or am I asking the impossible? |
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#2
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Calculations in Word 2003 Table
Put the figure in cell A1
Put the percentage in cell A2 (entered as e.g. 10%) Put a formula field in A3 { =A1*A2 } Update the field (CTRA+A then F9) or use a macro - see example at http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Stampie wrote: Tried asking this in another newsgroup but they suggested that I come to a Word Newsgroup to find my answer faster... Been asked by a user who is looking to create a table in Word to find a way to get some of the cells to become (like Excel) calculatable (if there is such a word). I first thought that copying the cells from a worksheet (with formulae in) and do a Edit Paste Special MS Excel worksheet object... It looked like it worked ok, but that was not what the user wanted since they only wanted one cell to input a figure in, another one to input a percentage and a third (all in seperate cells in the Word table) which would display the outcome of the formula (=A1*A2%)... Also tried a Nested Table, but that is just a copy and paste of the single cell with no formula or border and so doesn't change when the other cells are altered. Are there any other methods? Or am I asking the impossible? |
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#3
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Calculations in Word 2003 Table
Ok think I have that, but it can't seem to link with the spreadsheet with the
info on... I'm trying to have this so that after creating the document it cuts out Excel altogether... "Graham Mayor" wrote: Put the figure in cell A1 Put the percentage in cell A2 (entered as e.g. 10%) Put a formula field in A3 { =A1*A2 } Update the field (CTRA+A then F9) or use a macro - see example at http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#4
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Calculations in Word 2003 Table
I had assumed you wanted to do all of it in Word, in which case where does
Excel still come in? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Stampie wrote: Ok think I have that, but it can't seem to link with the spreadsheet with the info on... I'm trying to have this so that after creating the document it cuts out Excel altogether... "Graham Mayor" wrote: Put the figure in cell A1 Put the percentage in cell A2 (entered as e.g. 10%) Put a formula field in A3 { =A1*A2 } Update the field (CTRA+A then F9) or use a macro - see example at http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#5
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Calculations in Word 2003 Table
I do... The bit that i'm not understanding is after updating a field it comes
up in bold lettering... 'Error! Bookmark not defined.' Which is why i'm trying to link in Excel... Or is this supposed to happen and I just need to do something else in Word? "Graham Mayor" wrote: I had assumed you wanted to do all of it in Word, in which case where does Excel still come in? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#6
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Calculations in Word 2003 Table
Let's start with a simple table created in Word
Type a number in cell A1 (that'sthe first cell in Word) in the cell beneath it (A2) type 10% in the cell beneath that (A3) type CTRL+F9 which will give you {} between the brackets type =A1*A2 thus {=A1*A2} Toggle the display ALT+F9 then F9 to update. A3 should show a figure 10% of the figure in A1 Where is what you are doing differing from this? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Stampie wrote: I do... The bit that i'm not understanding is after updating a field it comes up in bold lettering... 'Error! Bookmark not defined.' Which is why i'm trying to link in Excel... Or is this supposed to happen and I just need to do something else in Word? "Graham Mayor" wrote: I had assumed you wanted to do all of it in Word, in which case where does Excel still come in? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#7
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Calculations in Word 2003 Table
Ahhh I see now! I was actually putting the { } symbols with the data and
percentage in the other cells aswell as the one to display the total... Obviously i've not been shown anything like this before to know that until now... Also it didn't make sense with me not having the cell references correct (equivilant of cells D3 - D5)! Thanks greatly, was about to give up on this and say it couldn't be done! "Graham Mayor" wrote: Let's start with a simple table created in Word Type a number in cell A1 (that'sthe first cell in Word) in the cell beneath it (A2) type 10% in the cell beneath that (A3) type CTRL+F9 which will give you {} between the brackets type =A1*A2 thus {=A1*A2} Toggle the display ALT+F9 then F9 to update. A3 should show a figure 10% of the figure in A1 Where is what you are doing differing from this? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#8
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Calculations in Word 2003 Table
The only minor issue is that the calculated field will not update
automatically (as it would in Excel) and so you have to force an update if you make any changes to the number/percentage. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Stampie wrote: Ahhh I see now! I was actually putting the { } symbols with the data and percentage in the other cells aswell as the one to display the total... Obviously i've not been shown anything like this before to know that until now... Also it didn't make sense with me not having the cell references correct (equivilant of cells D3 - D5)! Thanks greatly, was about to give up on this and say it couldn't be done! "Graham Mayor" wrote: Let's start with a simple table created in Word Type a number in cell A1 (that'sthe first cell in Word) in the cell beneath it (A2) type 10% in the cell beneath that (A3) type CTRL+F9 which will give you {} between the brackets type =A1*A2 thus {=A1*A2} Toggle the display ALT+F9 then F9 to update. A3 should show a figure 10% of the figure in A1 Where is what you are doing differing from this? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#9
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Calculations in Word 2003 Table
Is there any way at all of making this an instant update? Or any other
alternatives to achieving the same task in question? "Graham Mayor" wrote: The only minor issue is that the calculated field will not update automatically (as it would in Excel) and so you have to force an update if you make any changes to the number/percentage. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#10
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Calculations in Word 2003 Table
If you use form fields to collect the numbers and a calculated field (this
time it would have to catch the bookmarks that are the form field names rather than the cell locations - e.g {={REF Text1} * {REF Text2}} then provided the field is not in a header/footer and you have checked the calculate on exit text boxes of the fields that contribute to the calculation it will update automatically as you tab out of the form fields. The disadvantage with this is that a document locked for forms severely curtails what else you can do with that document. Adding the macro code from http://www.gmayor.com/installing_macro.htm to update the field to a toolbar button in the document's template would be a better solution if you want to retain editing capabilities throughout the document. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Stampie wrote: Is there any way at all of making this an instant update? Or any other alternatives to achieving the same task in question? "Graham Mayor" wrote: The only minor issue is that the calculated field will not update automatically (as it would in Excel) and so you have to force an update if you make any changes to the number/percentage. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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