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Excel and Word - mult lines on info on excel for one customer
I currently keep an excel spreadsheet for all of my customers, and typically
do a simple mail merger for letters. My manager has asked me to create an attachment letter with mult lines of information from a new excel spreadsheet I created and it keeps repeating the same information from line one only. The headers for my excel spreadsheet are shown in example below and I would like to have them appear this way in word. For instance, I need to send John Robinson a letter to explain to him his old report information has changed an has been entered onto a new rept. He has 10 diff reports that he uses so I need to inform him of all of these. I tried to enter a table with three columns, his name, old rept, new rpt, however the only rept displaying is the first one in the list. The excel spread sheet is set up the same way, EXCEPT, the lines below his name and above the next customers name are blank with the exception of the old rept and new rept information, see below. EXCEL Spreadsheet Cust Name Old Rpt # New Rpt # John Robinson 2 20 3 38 13 69 Sally Smith 5 15 6 60 8 87 WORD Cust Name Old Rpt # New Rpt # «CustName» «Old_R» «New_R» «CustName» «Old_R» «New_R» «CustName» «Old_R» «New_R» WORD after merge Cust Name Old Rpt # New Rpt # John Robinson 2 20 John Robinson 2 20 John Robinson 2 20 If I cannot find an answer, I will have to do this manually, and that option does not look good to me. Any help is greatly appreciated! THANKS!! |
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#2
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Excel and Word - mult lines on info on excel for one customer
Sorry, correction on the excel spreadsheet example. It did not keep the
correct format. EXCEL Spreadsheet Cust Name Old Rpt # New Rpt # John Robinson 2 20 3 38 13 69 Sally Smith 5 15 6 60 8 87 WORD Cust Name Old Rpt # New Rpt # «CustName» «Old_R» «New_R» «CustName» «Old_R» «New_R» «CustName» «Old_R» «New_R» WORD after merge Cust Name Old Rpt # New Rpt # John Robinson 2 20 John Robinson 2 20 John Robinson 2 20 "Kenya" wrote: I currently keep an excel spreadsheet for all of my customers, and typically do a simple mail merger for letters. My manager has asked me to create an attachment letter with mult lines of information from a new excel spreadsheet I created and it keeps repeating the same information from line one only. The headers for my excel spreadsheet are shown in example below and I would like to have them appear this way in word. For instance, I need to send John Robinson a letter to explain to him his old report information has changed an has been entered onto a new rept. He has 10 diff reports that he uses so I need to inform him of all of these. I tried to enter a table with three columns, his name, old rept, new rpt, however the only rept displaying is the first one in the list. The excel spread sheet is set up the same way, EXCEPT, the lines below his name and above the next customers name are blank with the exception of the old rept and new rept information, see below. EXCEL Spreadsheet Cust Name Old Rpt # New Rpt # John Robinson 2 20 3 38 13 69 Sally Smith 5 15 6 60 8 87 WORD Cust Name Old Rpt # New Rpt # «CustName» «Old_R» «New_R» «CustName» «Old_R» «New_R» «CustName» «Old_R» «New_R» WORD after merge Cust Name Old Rpt # New Rpt # John Robinson 2 20 John Robinson 2 20 John Robinson 2 20 If I cannot find an answer, I will have to do this manually, and that option does not look good to me. Any help is greatly appreciated! THANKS!! |
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#3
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Excel and Word - mult lines on info on excel for one customer
Hi Kenya,
Unfortunately Word isn't designed to do this sort of thing. If possible you would be better off creating a report in Access to do it. Otherwise, I suggest you look at the "Group Multiple items for a single condition" section on Cindy Meister's website at http://homepage.swissonline.ch/cindy...faq1.htm#DBPic or http://support.microsoft.com/default...b;en-us;211303 Peter Jamieson "Kenya" wrote in message news  I currently keep an excel spreadsheet for all of my customers, and typically do a simple mail merger for letters. My manager has asked me to create an attachment letter with mult lines of information from a new excel spreadsheet I created and it keeps repeating the same information from line one only. The headers for my excel spreadsheet are shown in example below and I would like to have them appear this way in word. For instance, I need to send John Robinson a letter to explain to him his old report information has changed an has been entered onto a new rept. He has 10 diff reports that he uses so I need to inform him of all of these. I tried to enter a table with three columns, his name, old rept, new rpt, however the only rept displaying is the first one in the list. The excel spread sheet is set up the same way, EXCEPT, the lines below his name and above the next customers name are blank with the exception of the old rept and new rept information, see below. EXCEL Spreadsheet Cust Name Old Rpt # New Rpt # John Robinson 2 20 3 38 13 69 Sally Smith 5 15 6 60 8 87 WORD Cust Name Old Rpt # New Rpt # «CustName» «Old_R» «New_R» «CustName» «Old_R» «New_R» «CustName» «Old_R» «New_R» WORD after merge Cust Name Old Rpt # New Rpt # John Robinson 2 20 John Robinson 2 20 John Robinson 2 20 If I cannot find an answer, I will have to do this manually, and that option does not look good to me. Any help is greatly appreciated! THANKS!! |
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#4
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Excel and Word - mult lines on info on excel for one customer
Not what I wanted to hear, but Thanks for the links. I am not able to access
Cindys but I printed the other one and I will try it out. Thanks! "Peter Jamieson" wrote: Hi Kenya, Unfortunately Word isn't designed to do this sort of thing. If possible you would be better off creating a report in Access to do it. Otherwise, I suggest you look at the "Group Multiple items for a single condition" section on Cindy Meister's website at http://homepage.swissonline.ch/cindy...faq1.htm#DBPic or http://support.microsoft.com/default...b;en-us;211303 Peter Jamieson "Kenya" wrote in message news I currently keep an excel spreadsheet for all of my customers, and typically do a simple mail merger for letters. My manager has asked me to create an attachment letter with mult lines of information from a new excel spreadsheet I created and it keeps repeating the same information from line one only. The headers for my excel spreadsheet are shown in example below and I would like to have them appear this way in word. For instance, I need to send John Robinson a letter to explain to him his old report information has changed an has been entered onto a new rept. He has 10 diff reports that he uses so I need to inform him of all of these. I tried to enter a table with three columns, his name, old rept, new rpt, however the only rept displaying is the first one in the list. The excel spread sheet is set up the same way, EXCEPT, the lines below his name and above the next customers name are blank with the exception of the old rept and new rept information, see below. EXCEL Spreadsheet Cust Name Old Rpt # New Rpt # John Robinson 2 20 3 38 13 69 Sally Smith 5 15 6 60 8 87 WORD Cust Name Old Rpt # New Rpt # «CustName» «Old_R» «New_R» «CustName» «Old_R» «New_R» «CustName» «Old_R» «New_R» WORD after merge Cust Name Old Rpt # New Rpt # John Robinson 2 20 John Robinson 2 20 John Robinson 2 20 If I cannot find an answer, I will have to do this manually, and that option does not look good to me. Any help is greatly appreciated! THANKS!! |
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