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#1
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Outline numbering in multidocument books
Hi,
I have set up outline numbering in a multidocument book bu following the procedure of MVP Shauna Kelly at the link ... http://www.shaunakelly.com/word/numb...Numbering.html The problem is with the sub-documents .... The approprite number comes up when I assign the relevant 'heading' style to the paragraph. However, when I save the document and close it and then open it, all the numbers dissapear EXCEPT for level 1 (which is associated with Heading 1), which keeps its number. I can get the numbers back by simply going to style box (top left hand corner) and clicking (to highlight) the style (which is correct) and the hitting return, but clearly this is not practical! This problem does not appear to occur for the main document. Can someone offer advice please on how to sort this problem. Thankyou. Please use my e-mail for replying - thanks. |
#2
Posted to microsoft.public.word.formatting.longdocs
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Outline numbering in multidocument books
Word Heretic might come along and help you out, but most of the people
posting here donąt know much about master documents, because: Why Master Documents corrupt: http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm How to recover a Master Document: http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm Steve Hudson [Word Heretic] on how to make Master Documents work safely (might have an answer to your question): http://www.techwr-l.com/techwhirl/ma...dhomepage.html You might also check these links for potential workarounds: Creating a Table of Contents Spanning Multiple Documents http://pubs.logicalexpressions.com/P...cle.asp?ID=148 See the łNumber Pages Across Files˛ section at this link: http://homepage.swissonline.ch/cindy...r/MiscFram.htm IncludeText Fields can partially substitute for the Master Document feature‹for an introduction to them, see he http://word.mvps.org/FAQs/TblsFldsFm...textfields.htm Word experts generally advise combining long documents into one file, if possible, and you will find more information on controlling those big files he http://daiya.mvps.org/bookword.htm On 11/15/05 8:29 AM, " wrote: Hi, I have set up outline numbering in a multidocument book bu following the procedure of MVP Shauna Kelly at the link ... http://www.shaunakelly.com/word/numb...Numbering.html The problem is with the sub-documents .... The approprite number comes up when I assign the relevant 'heading' style to the paragraph. However, when I save the document and close it and then open it, all the numbers dissapear EXCEPT for level 1 (which is associated with Heading 1), which keeps its number. I can get the numbers back by simply going to style box (top left hand corner) and clicking (to highlight) the style (which is correct) and the hitting return, but clearly this is not practical! This problem does not appear to occur for the main document. Can someone offer advice please on how to sort this problem. Thankyou. Please use my e-mail for replying - thanks. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#3
Posted to microsoft.public.word.formatting.longdocs
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Outline numbering in multidocument books
No, Steve's off-line for a couple of weeks. He's moving house and the Telco
stuffed up his broadband connection. So he fired them, but getting a new telco takes time... The "real" problem here is that the Master and the Subs are using different list templates for the same styles. There are several ways to fix this: the most reliable of which is to get rid of the master document! If your total publication is less than 2,500 pages, that's what I would do. Word gets a bit slow above 2,000 pages. Work in Normal View, not Page Layout View, and as the document gets larger, use linked pictures instead of embedding them. Using these techniques, you can go to about 5,500 pages in a single file before it really drags. If you MUST use multiple files, that's fine: simply get rid of the Master Document and use the separate files. Use RD Fields to compile the TOC and Index, and send the files to the printer individually to print them. Look up "RD Fields (Referenced Document fields)" in the Help, and follow the instructions VERY carefully, particularly the bit about using double back-slashes for the path separators. Set the page numbering to start correctly at each new file using InsertPage NumberFormat, or add the Chapter number to the page number and allow it to revert to "1" at each file. You will also need to use FormatStyle to set the starting number for the Heading 1 Style in each chapter. Make sure the template is attached with "Automatically update styles turned OFF", or your numbering will revert every time you open each document. If you do not want to do this, you then have to use Named List Templates and use Macros to apply the styles correctly, and ensure that you do this in the master document as well as each of the subdocuments. The problem you are getting is caused by a context switch between the subdocuments and the master document. If you open a master document only, the internal numbering list templates of the master are used for the master and all the subs. When you open a subdocument on its own or within the master, the subdocument then reverts to using its own local definitions. Given there are nine styles and an unlimited number of list templates involved, each of which has nine levels, the resulting complexity becomes unmanageable. Those of us who do know a lot about master documents don't use them. Can you guess why?? :-) cheers On 17/11/05 7:03 AM, in article , "Daiya Mitchell" wrote: Word Heretic might come along and help you out, but most of the people posting here donąt know much about master documents, because: Why Master Documents corrupt: http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm How to recover a Master Document: http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm Steve Hudson [Word Heretic] on how to make Master Documents work safely (might have an answer to your question): http://www.techwr-l.com/techwhirl/ma...dhomepage.html You might also check these links for potential workarounds: Creating a Table of Contents Spanning Multiple Documents http://pubs.logicalexpressions.com/P...cle.asp?ID=148 See the łNumber Pages Across Files˛ section at this link: http://homepage.swissonline.ch/cindy...r/MiscFram.htm IncludeText Fields can partially substitute for the Master Document feature‹for an introduction to them, see he http://word.mvps.org/FAQs/TblsFldsFm...textfields.htm Word experts generally advise combining long documents into one file, if possible, and you will find more information on controlling those big files he http://daiya.mvps.org/bookword.htm On 11/15/05 8:29 AM, " wrote: Hi, I have set up outline numbering in a multidocument book bu following the procedure of MVP Shauna Kelly at the link ... http://www.shaunakelly.com/word/numb...Numbering.html The problem is with the sub-documents .... The approprite number comes up when I assign the relevant 'heading' style to the paragraph. However, when I save the document and close it and then open it, all the numbers dissapear EXCEPT for level 1 (which is associated with Heading 1), which keeps its number. I can get the numbers back by simply going to style box (top left hand corner) and clicking (to highlight) the style (which is correct) and the hitting return, but clearly this is not practical! This problem does not appear to occur for the main document. Can someone offer advice please on how to sort this problem. Thankyou. Please use my e-mail for replying - thanks. -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 4 1209 1410 |
#4
Posted to microsoft.public.word.formatting.longdocs
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Outline numbering in multidocument books
Sorry, I don't have an answer because I don't use Master Documents. However,
you may need the reason I don't more than you need an answer. "Master Document" is a term of art in Word referring to a "feature" that not only doesn't work but also destroys documents. The consensus (with the limited exception of Steve Hudson) among those offering advice on these newsgroups is that using the Master Document feature is a good way to destroy your document. It can destroy parts of your document that you are not even working on! I think John McGhie said it succinctly when he said that there are two kinds of Master Documents: Those that are corrupt and those that will be corrupt soon. See http://www.addbalance.com/word/masterdocuments.htm for information on the Master Document feature and workarounds. See http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm for more information on what goes wrong, and http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm for ideas on how to salvage what you can. See http://www.techwr-l.com/techwhirl/ma...masterdocs.doc for Steve Hudson's instructions if you are willing to follow them very carefully. If I did know anything about this, though, I would suggest that you must set your numbering up in your template and that all portions of your book must be based on that template, that is, the master and all subs. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. " wrote in message ... Hi, I have set up outline numbering in a multidocument book bu following the procedure of MVP Shauna Kelly at the link ... http://www.shaunakelly.com/word/numb...Numbering.html The problem is with the sub-documents .... The approprite number comes up when I assign the relevant 'heading' style to the paragraph. However, when I save the document and close it and then open it, all the numbers dissapear EXCEPT for level 1 (which is associated with Heading 1), which keeps its number. I can get the numbers back by simply going to style box (top left hand corner) and clicking (to highlight) the style (which is correct) and the hitting return, but clearly this is not practical! This problem does not appear to occur for the main document. Can someone offer advice please on how to sort this problem. Thankyou. Please use my e-mail for replying - thanks. |
#5
Posted to microsoft.public.word.formatting.longdocs
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Outline numbering in multidocument books
Many thanks Charles. Your posting has been quite helpful. Cheers, mark
"Charles Kenyon" wrote: Sorry, I don't have an answer because I don't use Master Documents. However, you may need the reason I don't more than you need an answer. "Master Document" is a term of art in Word referring to a "feature" that not only doesn't work but also destroys documents. The consensus (with the limited exception of Steve Hudson) among those offering advice on these newsgroups is that using the Master Document feature is a good way to destroy your document. It can destroy parts of your document that you are not even working on! I think John McGhie said it succinctly when he said that there are two kinds of Master Documents: Those that are corrupt and those that will be corrupt soon. See http://www.addbalance.com/word/masterdocuments.htm for information on the Master Document feature and workarounds. See http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm for more information on what goes wrong, and http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm for ideas on how to salvage what you can. See http://www.techwr-l.com/techwhirl/ma...masterdocs.doc for Steve Hudson's instructions if you are willing to follow them very carefully. If I did know anything about this, though, I would suggest that you must set your numbering up in your template and that all portions of your book must be based on that template, that is, the master and all subs. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. " wrote in message ... Hi, I have set up outline numbering in a multidocument book bu following the procedure of MVP Shauna Kelly at the link ... http://www.shaunakelly.com/word/numb...Numbering.html The problem is with the sub-documents .... The approprite number comes up when I assign the relevant 'heading' style to the paragraph. However, when I save the document and close it and then open it, all the numbers dissapear EXCEPT for level 1 (which is associated with Heading 1), which keeps its number. I can get the numbers back by simply going to style box (top left hand corner) and clicking (to highlight) the style (which is correct) and the hitting return, but clearly this is not practical! This problem does not appear to occur for the main document. Can someone offer advice please on how to sort this problem. Thankyou. Please use my e-mail for replying - thanks. |
#6
Posted to microsoft.public.word.formatting.longdocs
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Outline numbering in multidocument books
Many thanks Daiya. Your posting has been quite helpful. Cheers, mark
" wrote: Hi, I have set up outline numbering in a multidocument book bu following the procedure of MVP Shauna Kelly at the link ... http://www.shaunakelly.com/word/numb...Numbering.html The problem is with the sub-documents .... The approprite number comes up when I assign the relevant 'heading' style to the paragraph. However, when I save the document and close it and then open it, all the numbers dissapear EXCEPT for level 1 (which is associated with Heading 1), which keeps its number. I can get the numbers back by simply going to style box (top left hand corner) and clicking (to highlight) the style (which is correct) and the hitting return, but clearly this is not practical! This problem does not appear to occur for the main document. Can someone offer advice please on how to sort this problem. Thankyou. Please use my e-mail for replying - thanks. |
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