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#1
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Reversing the Index Lay out
I have written a genealogy book and need to create an index. When I go in and
create the index it puts the entries in by first name and sorts them. I need to reverse the Layout. Example: Thomas William Jefferson is how it is printed in the book, but I need the index to sort by Jefferson, Thomas William. Is there a way to do this? |
#2
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Reversing the Index Lay out
The index is built from whatever text is within the XE fields. By default
this is the same as the text that you selected when you inserted the XE entry. If you press Alt-F9 to display field codes you'll see { XE "Thomas William Jefferson " }. You need to change this to { XE "Jefferson, Thomas William" }. "ash1346" wrote in message ... I have written a genealogy book and need to create an index. When I go in and create the index it puts the entries in by first name and sorts them. I need to reverse the Layout. Example: Thomas William Jefferson is how it is printed in the book, but I need the index to sort by Jefferson, Thomas William. Is there a way to do this? |
#3
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Reversing the Index Lay out
Two principles he
1. No matter how you create the index, you have to make sure that the XE field contains the text you want to appear in the index. So if you select "Thomas William Jefferson" and press Alt+Shift+X to create an index entry, "Thomas William Jefferson" is what that index entry will say. If you want "Jefferson, Thomas William," you must edit the text in the dialog to reflect that. This will create an XE field that says { XE "Jefferson, Thomas William" }. 2. If you have more than one Jefferson and want one entry for Jefferson and subentries for Thomas William and the others, then you need to have just "Jefferson" in the "Main entry" box and "Thomas William" in the "Subentry" box. This will create an XE field that says { XE "Jefferson:Thomas William" }. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ash1346" wrote in message ... I have written a genealogy book and need to create an index. When I go in and create the index it puts the entries in by first name and sorts them. I need to reverse the Layout. Example: Thomas William Jefferson is how it is printed in the book, but I need the index to sort by Jefferson, Thomas William. Is there a way to do this? |
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