[Jeff]

I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then transferred it
to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing with fonts which I
have fixed. There is one I would however like advice on so I do not
mess things up.

The endnotes from the different chapters all appeared correctly at the
end of the single file, but instead of the original footnote Latin
numbers (102, 103, etc.) they are now all in Roman numbers (xxvii,
etc.). I need to change them all globally back to Latin numbers.
Because this single document was created from several separate chapter
documents I am afraid the code controlling the endnote numbering may be
not in one place but in several places corresponding to the several
original chapter documents I copy and pasted into the new document.

1. How to I search for that endnote numbering format code and how do I
correct it when I find it.

2. Similarly the page numbers are all messed up and the code inserting
the page numbers may be in several locations (because of the multiple
original chapter documents) in the combined document. How do I search
for them to eliminate them and make everything start at page one except
for the front matter, etc.

Thanks.

Jeff

[Suzanne S. Barnhill]

Not an issue. First of all, I will say that for many, many versions now we
have been asking *why* lowercase roman numerals are the default for
endnotes? Where in the world did that come from? Who uses them? But simple
to fix.

1. Insert | Reference | Footnote. Endnotes should already be selected,
assuming you don't also have footnotes. If necessary, select the Endnotes
radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for "Apply changes to,"
click Apply.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then transferred it
to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing with fonts which I
have fixed. There is one I would however like advice on so I do not
mess things up.

The endnotes from the different chapters all appeared correctly at the
end of the single file, but instead of the original footnote Latin
numbers (102, 103, etc.) they are now all in Roman numbers (xxvii,
etc.). I need to change them all globally back to Latin numbers.
Because this single document was created from several separate chapter
documents I am afraid the code controlling the endnote numbering may be
not in one place but in several places corresponding to the several
original chapter documents I copy and pasted into the new document.

1. How to I search for that endnote numbering format code and how do I
correct it when I find it.

2. Similarly the page numbers are all messed up and the code inserting
the page numbers may be in several locations (because of the multiple
original chapter documents) in the combined document. How do I search
for them to eliminate them and make everything start at page one except
for the front matter, etc.

Thanks.

Jeff

[Jeff]

Thank you Suzanne. As usual you came through. Worked like a charm.

Related question, purely cosmetic: At present the endnotes come out
with no spaces after the number (example: 2text of foot note) Is there
a way in Word 2002 to tell it to add a space after the number?

As I said the above is purely cosmetic and for ease of use. This
combined document will not go out anywhere. The actual manuscript is
already at the Press and being put into pages. Problem is when that
comes back (due in a couple of weeks), she will have only one month to
prepare an index and that will be from the paper documents not from a
computer file.

So, I suggested that she take the extra time to create a "temporary"
"working" index using Word from the manuscript file she has on computer
(that's why I created a single document by combining - through cut and
paste - the chapter docs). Although the index created by Word will not
have the correct pages as they will be in the Press pages, it should
then be a simpler matter to use it as a template and substitute the
correct pages from the paper document they send her than if she had to
create the index totally from paper. Should also give her more time to
combine index entries into sub-headings where indicated, etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many, many versions
now we have been asking *why* lowercase roman numerals are the
default for endnotes? Where in the world did that come from? Who uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should already be selected,
assuming you don't also have footnotes. If necessary, select the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for "Apply changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing with fonts which
I have fixed. There is one I would however like advice on so I do
not mess things up.

The endnotes from the different chapters all appeared correctly at
the end of the single file, but instead of the original footnote
Latin numbers (102, 103, etc.) they are now all in Roman numbers
(xxvii, etc.). I need to change them all globally back to Latin
numbers. Because this single document was created from several
separate chapter documents I am afraid the code controlling the
endnote numbering may be not in one place but in several places
corresponding to the several original chapter documents I copy and
pasted into the new document.

1. How to I search for that endnote numbering format code and how do
I correct it when I find it.

2. Similarly the page numbers are all messed up and the code
inserting the page numbers may be in several locations (because of
the multiple original chapter documents) in the combined document.
How do I search for them to eliminate them and make everything start
at page one except for the front matter, etc.

Thanks.

Jeff

[Suzanne S. Barnhill]

I'd love to know how you managed to get Word to give you references without
a space after them. I'm always having to take the spaces out of mine. But of
course the space is not needed if you have the reference superscripted,
whereas if you want a full-sized number, then you probably want not just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an index across several
documents using an RD field, it is undeniably easier to do it on a single
file. I think putting the index together will be difficult no matter how
it's done, but starting the way you describe is probably not a bad idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get started in the
right direction. 2. Once the index is generated and you are satisfied with
the entries and subentries, you can unlink it so that it is just plain text,
then paste it into a new blank document (or you can paste and then unlink,
leaving the index in the large file linked), which will be the basis for the
document you send to the printer. You'll have all the entries and "all you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked like a charm.

Related question, purely cosmetic: At present the endnotes come out
with no spaces after the number (example: 2text of foot note) Is there
a way in Word 2002 to tell it to add a space after the number?

As I said the above is purely cosmetic and for ease of use. This
combined document will not go out anywhere. The actual manuscript is
already at the Press and being put into pages. Problem is when that
comes back (due in a couple of weeks), she will have only one month to
prepare an index and that will be from the paper documents not from a
computer file.

So, I suggested that she take the extra time to create a "temporary"
"working" index using Word from the manuscript file she has on computer
(that's why I created a single document by combining - through cut and
paste - the chapter docs). Although the index created by Word will not
have the correct pages as they will be in the Press pages, it should
then be a simpler matter to use it as a template and substitute the
correct pages from the paper document they send her than if she had to
create the index totally from paper. Should also give her more time to
combine index entries into sub-headings where indicated, etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many, many versions
now we have been asking *why* lowercase roman numerals are the
default for endnotes? Where in the world did that come from? Who uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should already be selected,
assuming you don't also have footnotes. If necessary, select the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for "Apply changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing with fonts which
I have fixed. There is one I would however like advice on so I do
not mess things up.

The endnotes from the different chapters all appeared correctly at
the end of the single file, but instead of the original footnote
Latin numbers (102, 103, etc.) they are now all in Roman numbers
(xxvii, etc.). I need to change them all globally back to Latin
numbers. Because this single document was created from several
separate chapter documents I am afraid the code controlling the
endnote numbering may be not in one place but in several places
corresponding to the several original chapter documents I copy and
pasted into the new document.

1. How to I search for that endnote numbering format code and how do
I correct it when I find it.

2. Similarly the page numbers are all messed up and the code
inserting the page numbers may be in several locations (because of
the multiple original chapter documents) in the combined document.
How do I search for them to eliminate them and make everything start
at page one except for the front matter, etc.

Thanks.

Jeff

[Jeff]

Thank you Suzanne. That is what I plan to do. My wife is a brilliant
scholar but very computer phobic. So I am "tech support" - often with
the help if experts like you grin.

I'd love to know how you managed to get Word to give you references
without
a space after them.

It just happened as part of combining her separate chapter documents
into one file (on her Word 97) and then converting it when I opened the
combined file in Word 2002.

But I think you misunderstand me. What I got as footnotes in the W2002
combined doc - after the manipulations described - were footnotes that
had no space after the numbers (that is that looked like "233text"
instead of "233 text .......". I am referring to the actual footnote
and its text, not the reference number in the main text. (Actually they
are all endnotes, not footnotes. My fault as I always thing of them
generically as "footnotes")

For her purposes, this is OK but it makes the text harder to read
because after all the file manipulations and font changes (some of the
main text had sections in super or sub script, and I had to make global
changes into regular fonts) the footnote text and their numbers are all
in normal fonts (not superscript). So without superscript to make the
number stand out in the footnote, it is "cosmetically" unappealing the
way it is without a space after the number.

This is something relatively minor for her present purposes, I am just
trying to make things as smooth as possible. Maybe an alternative would
be, instead of trying to force Word to add a space after the footnote
number, I could find a footnote/endnote global formatting change where I
could make these numbers (not the footnote text) at least go back to
superscript. As I said, not terrible important but it would be nice
........ I can change the numbers to superscript but it is not practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in message
...
I'd love to know how you managed to get Word to give you references
without
a space after them. I'm always having to take the spaces out of mine.
But of
course the space is not needed if you have the reference
superscripted,
whereas if you want a full-sized number, then you probably want not
just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an index across several
documents using an RD field, it is undeniably easier to do it on a
single
file. I think putting the index together will be difficult no matter
how
it's done, but starting the way you describe is probably not a bad
idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get started in
the
right direction. 2. Once the index is generated and you are satisfied
with
the entries and subentries, you can unlink it so that it is just plain
text,
then paste it into a new blank document (or you can paste and then
unlink,
leaving the index in the large file linked), which will be the basis
for the
document you send to the printer. You'll have all the entries and "all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked like a charm.

Related question, purely cosmetic: At present the endnotes come out
with no spaces after the number (example: 2text of foot note) Is
there
a way in Word 2002 to tell it to add a space after the number?

As I said the above is purely cosmetic and for ease of use. This
combined document will not go out anywhere. The actual manuscript is
already at the Press and being put into pages. Problem is when that
comes back (due in a couple of weeks), she will have only one month
to
prepare an index and that will be from the paper documents not from a
computer file.

So, I suggested that she take the extra time to create a "temporary"
"working" index using Word from the manuscript file she has on
computer
(that's why I created a single document by combining - through cut
and
paste - the chapter docs). Although the index created by Word will
not
have the correct pages as they will be in the Press pages, it should
then be a simpler matter to use it as a template and substitute the
correct pages from the paper document they send her than if she had
to
create the index totally from paper. Should also give her more time
to
combine index entries into sub-headings where indicated, etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many, many versions
now we have been asking *why* lowercase roman numerals are the
default for endnotes? Where in the world did that come from? Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should already be
selected,
assuming you don't also have footnotes. If necessary, select the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for "Apply changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing with fonts
which
I have fixed. There is one I would however like advice on so I do
not mess things up.

The endnotes from the different chapters all appeared correctly at
the end of the single file, but instead of the original footnote
Latin numbers (102, 103, etc.) they are now all in Roman numbers
(xxvii, etc.). I need to change them all globally back to Latin
numbers. Because this single document was created from several
separate chapter documents I am afraid the code controlling the
endnote numbering may be not in one place but in several places
corresponding to the several original chapter documents I copy and
pasted into the new document.

1. How to I search for that endnote numbering format code and how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up and the code
inserting the page numbers may be in several locations (because of
the multiple original chapter documents) in the combined document.
How do I search for them to eliminate them and make everything
start
at page one except for the front matter, etc.

Thanks.

Jeff

[Suzanne S. Barnhill]

I understood what you were saying. I'm just saying that in every version of
Word I've ever used, I've always gotten a space between the footnote
reference and the footnote text in the footnote (or endnote). Note also that
the Footnote/Endnote Reference character style is by default superscript. If
it isn't in your document, you can modify it. The style definition should
read "Default Paragraph Font + Superscript."

The fact that you're not getting a space and that you're not getting
superscript makes me wonder if there's some add-in or macro that's affecting
the way this feature works.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife is a brilliant
scholar but very computer phobic. So I am "tech support" - often with
the help if experts like you grin.

I'd love to know how you managed to get Word to give you references
without
a space after them.

It just happened as part of combining her separate chapter documents
into one file (on her Word 97) and then converting it when I opened the
combined file in Word 2002.

But I think you misunderstand me. What I got as footnotes in the W2002
combined doc - after the manipulations described - were footnotes that
had no space after the numbers (that is that looked like "233text"
instead of "233 text .......". I am referring to the actual footnote
and its text, not the reference number in the main text. (Actually they
are all endnotes, not footnotes. My fault as I always thing of them
generically as "footnotes")

For her purposes, this is OK but it makes the text harder to read
because after all the file manipulations and font changes (some of the
main text had sections in super or sub script, and I had to make global
changes into regular fonts) the footnote text and their numbers are all
in normal fonts (not superscript). So without superscript to make the
number stand out in the footnote, it is "cosmetically" unappealing the
way it is without a space after the number.

This is something relatively minor for her present purposes, I am just
trying to make things as smooth as possible. Maybe an alternative would
be, instead of trying to force Word to add a space after the footnote
number, I could find a footnote/endnote global formatting change where I
could make these numbers (not the footnote text) at least go back to
superscript. As I said, not terrible important but it would be nice
....... I can change the numbers to superscript but it is not practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in message
...
I'd love to know how you managed to get Word to give you references
without
a space after them. I'm always having to take the spaces out of mine.
But of
course the space is not needed if you have the reference
superscripted,
whereas if you want a full-sized number, then you probably want not
just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an index across several
documents using an RD field, it is undeniably easier to do it on a
single
file. I think putting the index together will be difficult no matter
how
it's done, but starting the way you describe is probably not a bad
idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get started in
the
right direction. 2. Once the index is generated and you are satisfied
with
the entries and subentries, you can unlink it so that it is just plain
text,
then paste it into a new blank document (or you can paste and then
unlink,
leaving the index in the large file linked), which will be the basis
for the
document you send to the printer. You'll have all the entries and "all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked like a charm.

Related question, purely cosmetic: At present the endnotes come out
with no spaces after the number (example: 2text of foot note) Is
there
a way in Word 2002 to tell it to add a space after the number?

As I said the above is purely cosmetic and for ease of use. This
combined document will not go out anywhere. The actual manuscript is
already at the Press and being put into pages. Problem is when that
comes back (due in a couple of weeks), she will have only one month
to
prepare an index and that will be from the paper documents not from a
computer file.

So, I suggested that she take the extra time to create a "temporary"
"working" index using Word from the manuscript file she has on
computer
(that's why I created a single document by combining - through cut
and
paste - the chapter docs). Although the index created by Word will
not
have the correct pages as they will be in the Press pages, it should
then be a simpler matter to use it as a template and substitute the
correct pages from the paper document they send her than if she had
to
create the index totally from paper. Should also give her more time
to
combine index entries into sub-headings where indicated, etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many, many versions
now we have been asking *why* lowercase roman numerals are the
default for endnotes? Where in the world did that come from? Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should already be
selected,
assuming you don't also have footnotes. If necessary, select the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for "Apply changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing with fonts
which
I have fixed. There is one I would however like advice on so I do
not mess things up.

The endnotes from the different chapters all appeared correctly at
the end of the single file, but instead of the original footnote
Latin numbers (102, 103, etc.) they are now all in Roman numbers
(xxvii, etc.). I need to change them all globally back to Latin
numbers. Because this single document was created from several
separate chapter documents I am afraid the code controlling the
endnote numbering may be not in one place but in several places
corresponding to the several original chapter documents I copy and
pasted into the new document.

1. How to I search for that endnote numbering format code and how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up and the code
inserting the page numbers may be in several locations (because of
the multiple original chapter documents) in the combined document.
How do I search for them to eliminate them and make everything
start
at page one except for the front matter, etc.

Thanks.

Jeff

[Jeff]

Thanks again.

I looked at the style definitions. The numbers all are shown as being
in the style "Endnote reference" which is correct; and the definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman, Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"

So I tried modifying it through the Format\font button, but all I could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No Underline,
Superscript, Not Double strikethrough".

Don't ask. I do not know how I got all this, but the bottom line is that
the reference numbers are now at least underlined, but NOT superscript
like the definitions says.

Wish I could get it to apply the standard default endnote reference
style.

Jeff

P.S. I think I know why the reference endnote style got messed up. When
I converted the document (either into one document or from Word 97 to
Word 2002, some of the text appeared in superscript. Finding that
disturbing I selected these huge sections of text and changed their font
to remove the font\superscript. I know see by looking through the
documents that these - now normal appearing text - are still listed as
style "endnote text" even though I corrected the font to remove the
superscript. Tat must have created the new endonote style that are not
superscript.

"Suzanne S. Barnhill" wrote in message
...
I understood what you were saying. I'm just saying that in every
version of
Word I've ever used, I've always gotten a space between the footnote
reference and the footnote text in the footnote (or endnote). Note
also that
the Footnote/Endnote Reference character style is by default
superscript. If
it isn't in your document, you can modify it. The style definition
should
read "Default Paragraph Font + Superscript."

The fact that you're not getting a space and that you're not getting
superscript makes me wonder if there's some add-in or macro that's
affecting
the way this feature works.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife is a
brilliant
scholar but very computer phobic. So I am "tech support" - often
with
the help if experts like you grin.

I'd love to know how you managed to get Word to give you references
without
a space after them.

It just happened as part of combining her separate chapter documents
into one file (on her Word 97) and then converting it when I opened
the
combined file in Word 2002.

But I think you misunderstand me. What I got as footnotes in the
W2002
combined doc - after the manipulations described - were footnotes
that
had no space after the numbers (that is that looked like "233text"
instead of "233 text .......". I am referring to the actual footnote
and its text, not the reference number in the main text. (Actually
they
are all endnotes, not footnotes. My fault as I always thing of them
generically as "footnotes")

For her purposes, this is OK but it makes the text harder to read
because after all the file manipulations and font changes (some of
the
main text had sections in super or sub script, and I had to make
global
changes into regular fonts) the footnote text and their numbers are
all
in normal fonts (not superscript). So without superscript to make
the
number stand out in the footnote, it is "cosmetically" unappealing
the
way it is without a space after the number.

This is something relatively minor for her present purposes, I am
just
trying to make things as smooth as possible. Maybe an alternative
would
be, instead of trying to force Word to add a space after the footnote
number, I could find a footnote/endnote global formatting change
where I
could make these numbers (not the footnote text) at least go back to
superscript. As I said, not terrible important but it would be nice
....... I can change the numbers to superscript but it is not
practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in message
...
I'd love to know how you managed to get Word to give you references
without
a space after them. I'm always having to take the spaces out of
mine.
But of
course the space is not needed if you have the reference
superscripted,
whereas if you want a full-sized number, then you probably want not
just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an index across
several
documents using an RD field, it is undeniably easier to do it on a
single
file. I think putting the index together will be difficult no
matter
how
it's done, but starting the way you describe is probably not a bad
idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get started
in
the
right direction. 2. Once the index is generated and you are
satisfied
with
the entries and subentries, you can unlink it so that it is just
plain
text,
then paste it into a new blank document (or you can paste and then
unlink,
leaving the index in the large file linked), which will be the
basis
for the
document you send to the printer. You'll have all the entries and
"all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked like a
charm.

Related question, purely cosmetic: At present the endnotes come
out
with no spaces after the number (example: 2text of foot note) Is
there
a way in Word 2002 to tell it to add a space after the number?

As I said the above is purely cosmetic and for ease of use. This
combined document will not go out anywhere. The actual manuscript
is
already at the Press and being put into pages. Problem is when
that
comes back (due in a couple of weeks), she will have only one
month
to
prepare an index and that will be from the paper documents not
from a
computer file.

So, I suggested that she take the extra time to create a
"temporary"
"working" index using Word from the manuscript file she has on
computer
(that's why I created a single document by combining - through cut
and
paste - the chapter docs). Although the index created by Word
will
not
have the correct pages as they will be in the Press pages, it
should
then be a simpler matter to use it as a template and substitute
the
correct pages from the paper document they send her than if she
had
to
create the index totally from paper. Should also give her more
time
to
combine index entries into sub-headings where indicated, etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many, many
versions
now we have been asking *why* lowercase roman numerals are the
default for endnotes? Where in the world did that come from? Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should already be
selected,
assuming you don't also have footnotes. If necessary, select the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for "Apply
changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing with fonts
which
I have fixed. There is one I would however like advice on so I
do
not mess things up.

The endnotes from the different chapters all appeared correctly
at
the end of the single file, but instead of the original
footnote
Latin numbers (102, 103, etc.) they are now all in Roman
numbers
(xxvii, etc.). I need to change them all globally back to
Latin
numbers. Because this single document was created from several
separate chapter documents I am afraid the code controlling the
endnote numbering may be not in one place but in several places
corresponding to the several original chapter documents I copy
and
pasted into the new document.

1. How to I search for that endnote numbering format code and
how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up and the code
inserting the page numbers may be in several locations (because
of
the multiple original chapter documents) in the combined
document.
How do I search for them to eliminate them and make everything
start
at page one except for the front matter, etc.

Thanks.

Jeff

[Jeff]

Thanks again.

I looked at the style definitions. The numbers all are shown as being
in the style "Endnote reference" which is correct; and the definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman, Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"

So I tried modifying it through the Format\font button, but all I could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No Underline,
Superscript, Not Double strikethrough".

Don't ask. I do not know how I got all this, but the bottom line is that
the reference numbers are now at least underlined, but NOT superscript
like the definitions says.

When looking to modify the style, I see that I have listed in this
document several possible "Endnote reference" styles, some of which do
indeed produce a superscript reference number the way the looks normal
to me. I can apply this correct endnote reference style to each
reference number individually - which is too tedious to be practical. I
wish I knew a way to apply this working style to wherever the endnote
reference appears in the document. Is there a way to do this globally?

Jeff


"Suzanne S. Barnhill" wrote in message
...
I understood what you were saying. I'm just saying that in every
version of
Word I've ever used, I've always gotten a space between the footnote
reference and the footnote text in the footnote (or endnote). Note
also that
the Footnote/Endnote Reference character style is by default
superscript. If
it isn't in your document, you can modify it. The style definition
should
read "Default Paragraph Font + Superscript."

The fact that you're not getting a space and that you're not getting
superscript makes me wonder if there's some add-in or macro that's
affecting
the way this feature works.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife is a
brilliant
scholar but very computer phobic. So I am "tech support" - often
with
the help if experts like you grin.

I'd love to know how you managed to get Word to give you references
without
a space after them.

It just happened as part of combining her separate chapter documents
into one file (on her Word 97) and then converting it when I opened
the
combined file in Word 2002.

But I think you misunderstand me. What I got as footnotes in the
W2002
combined doc - after the manipulations described - were footnotes
that
had no space after the numbers (that is that looked like "233text"
instead of "233 text .......". I am referring to the actual footnote
and its text, not the reference number in the main text. (Actually
they
are all endnotes, not footnotes. My fault as I always thing of them
generically as "footnotes")

For her purposes, this is OK but it makes the text harder to read
because after all the file manipulations and font changes (some of
the
main text had sections in super or sub script, and I had to make
global
changes into regular fonts) the footnote text and their numbers are
all
in normal fonts (not superscript). So without superscript to make
the
number stand out in the footnote, it is "cosmetically" unappealing
the
way it is without a space after the number.

This is something relatively minor for her present purposes, I am
just
trying to make things as smooth as possible. Maybe an alternative
would
be, instead of trying to force Word to add a space after the footnote
number, I could find a footnote/endnote global formatting change
where I
could make these numbers (not the footnote text) at least go back to
superscript. As I said, not terrible important but it would be nice
....... I can change the numbers to superscript but it is not
practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in message
...
I'd love to know how you managed to get Word to give you references
without
a space after them. I'm always having to take the spaces out of
mine.
But of
course the space is not needed if you have the reference
superscripted,
whereas if you want a full-sized number, then you probably want not
just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an index across
several
documents using an RD field, it is undeniably easier to do it on a
single
file. I think putting the index together will be difficult no
matter
how
it's done, but starting the way you describe is probably not a bad
idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get started
in
the
right direction. 2. Once the index is generated and you are
satisfied
with
the entries and subentries, you can unlink it so that it is just
plain
text,
then paste it into a new blank document (or you can paste and then
unlink,
leaving the index in the large file linked), which will be the
basis
for the
document you send to the printer. You'll have all the entries and
"all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked like a
charm.

Related question, purely cosmetic: At present the endnotes come
out
with no spaces after the number (example: 2text of foot note) Is
there
a way in Word 2002 to tell it to add a space after the number?

As I said the above is purely cosmetic and for ease of use. This
combined document will not go out anywhere. The actual manuscript
is
already at the Press and being put into pages. Problem is when
that
comes back (due in a couple of weeks), she will have only one
month
to
prepare an index and that will be from the paper documents not
from a
computer file.

So, I suggested that she take the extra time to create a
"temporary"
"working" index using Word from the manuscript file she has on
computer
(that's why I created a single document by combining - through cut
and
paste - the chapter docs). Although the index created by Word
will
not
have the correct pages as they will be in the Press pages, it
should
then be a simpler matter to use it as a template and substitute
the
correct pages from the paper document they send her than if she
had
to
create the index totally from paper. Should also give her more
time
to
combine index entries into sub-headings where indicated, etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many, many
versions
now we have been asking *why* lowercase roman numerals are the
default for endnotes? Where in the world did that come from? Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should already be
selected,
assuming you don't also have footnotes. If necessary, select the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for "Apply
changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing with fonts
which
I have fixed. There is one I would however like advice on so I
do
not mess things up.

The endnotes from the different chapters all appeared correctly
at
the end of the single file, but instead of the original
footnote
Latin numbers (102, 103, etc.) they are now all in Roman
numbers
(xxvii, etc.). I need to change them all globally back to
Latin
numbers. Because this single document was created from several
separate chapter documents I am afraid the code controlling the
endnote numbering may be not in one place but in several places
corresponding to the several original chapter documents I copy
and
pasted into the new document.

1. How to I search for that endnote numbering format code and
how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up and the code
inserting the page numbers may be in several locations (because
of
the multiple original chapter documents) in the combined
document.
How do I search for them to eliminate them and make everything
start
at page one except for the front matter, etc.

Thanks.

Jeff

[Suzanne S. Barnhill]

When the endnotes are created, the reference marks have the Endnote
Reference style, but unfortunately it is all too easy to remove it because
Ctrl+Spacebar removes character styles as well as direct font formatting.
When that happens, unfortunately, there is no recourse but to reapply it
manually (and I know this because I somehow managed to end up in that
situation--in a document with hundreds of endnotes).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thanks again.

I looked at the style definitions. The numbers all are shown as being
in the style "Endnote reference" which is correct; and the definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman, Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"

So I tried modifying it through the Format\font button, but all I could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No Underline,
Superscript, Not Double strikethrough".

Don't ask. I do not know how I got all this, but the bottom line is that
the reference numbers are now at least underlined, but NOT superscript
like the definitions says.

When looking to modify the style, I see that I have listed in this
document several possible "Endnote reference" styles, some of which do
indeed produce a superscript reference number the way the looks normal
to me. I can apply this correct endnote reference style to each
reference number individually - which is too tedious to be practical. I
wish I knew a way to apply this working style to wherever the endnote
reference appears in the document. Is there a way to do this globally?

Jeff


"Suzanne S. Barnhill" wrote in message
...
I understood what you were saying. I'm just saying that in every
version of
Word I've ever used, I've always gotten a space between the footnote
reference and the footnote text in the footnote (or endnote). Note
also that
the Footnote/Endnote Reference character style is by default
superscript. If
it isn't in your document, you can modify it. The style definition
should
read "Default Paragraph Font + Superscript."

The fact that you're not getting a space and that you're not getting
superscript makes me wonder if there's some add-in or macro that's
affecting
the way this feature works.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife is a
brilliant
scholar but very computer phobic. So I am "tech support" - often
with
the help if experts like you grin.

I'd love to know how you managed to get Word to give you references
without
a space after them.

It just happened as part of combining her separate chapter documents
into one file (on her Word 97) and then converting it when I opened
the
combined file in Word 2002.

But I think you misunderstand me. What I got as footnotes in the
W2002
combined doc - after the manipulations described - were footnotes
that
had no space after the numbers (that is that looked like "233text"
instead of "233 text .......". I am referring to the actual footnote
and its text, not the reference number in the main text. (Actually
they
are all endnotes, not footnotes. My fault as I always thing of them
generically as "footnotes")

For her purposes, this is OK but it makes the text harder to read
because after all the file manipulations and font changes (some of
the
main text had sections in super or sub script, and I had to make
global
changes into regular fonts) the footnote text and their numbers are
all
in normal fonts (not superscript). So without superscript to make
the
number stand out in the footnote, it is "cosmetically" unappealing
the
way it is without a space after the number.

This is something relatively minor for her present purposes, I am
just
trying to make things as smooth as possible. Maybe an alternative
would
be, instead of trying to force Word to add a space after the footnote
number, I could find a footnote/endnote global formatting change
where I
could make these numbers (not the footnote text) at least go back to
superscript. As I said, not terrible important but it would be nice
....... I can change the numbers to superscript but it is not
practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in message
...
I'd love to know how you managed to get Word to give you references
without
a space after them. I'm always having to take the spaces out of
mine.
But of
course the space is not needed if you have the reference
superscripted,
whereas if you want a full-sized number, then you probably want not
just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an index across
several
documents using an RD field, it is undeniably easier to do it on a
single
file. I think putting the index together will be difficult no
matter
how
it's done, but starting the way you describe is probably not a bad
idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get started
in
the
right direction. 2. Once the index is generated and you are
satisfied
with
the entries and subentries, you can unlink it so that it is just
plain
text,
then paste it into a new blank document (or you can paste and then
unlink,
leaving the index in the large file linked), which will be the
basis
for the
document you send to the printer. You'll have all the entries and
"all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked like a
charm.

Related question, purely cosmetic: At present the endnotes come
out
with no spaces after the number (example: 2text of foot note) Is
there
a way in Word 2002 to tell it to add a space after the number?

As I said the above is purely cosmetic and for ease of use. This
combined document will not go out anywhere. The actual manuscript
is
already at the Press and being put into pages. Problem is when
that
comes back (due in a couple of weeks), she will have only one
month
to
prepare an index and that will be from the paper documents not
from a
computer file.

So, I suggested that she take the extra time to create a
"temporary"
"working" index using Word from the manuscript file she has on
computer
(that's why I created a single document by combining - through cut
and
paste - the chapter docs). Although the index created by Word
will
not
have the correct pages as they will be in the Press pages, it
should
then be a simpler matter to use it as a template and substitute
the
correct pages from the paper document they send her than if she
had
to
create the index totally from paper. Should also give her more
time
to
combine index entries into sub-headings where indicated, etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many, many
versions
now we have been asking *why* lowercase roman numerals are the
default for endnotes? Where in the world did that come from? Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should already be
selected,
assuming you don't also have footnotes. If necessary, select the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for "Apply
changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing with fonts
which
I have fixed. There is one I would however like advice on so I
do
not mess things up.

The endnotes from the different chapters all appeared correctly
at
the end of the single file, but instead of the original
footnote
Latin numbers (102, 103, etc.) they are now all in Roman
numbers
(xxvii, etc.). I need to change them all globally back to
Latin
numbers. Because this single document was created from several
separate chapter documents I am afraid the code controlling the
endnote numbering may be not in one place but in several places
corresponding to the several original chapter documents I copy
and
pasted into the new document.

1. How to I search for that endnote numbering format code and
how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up and the code
inserting the page numbers may be in several locations (because
of
the multiple original chapter documents) in the combined
document.
How do I search for them to eliminate them and make everything
start
at page one except for the front matter, etc.

Thanks.

Jeff

[Stefan Blom]

Note that you can use the following macro:

Sub ReapplyEndnoteRefStyle()

Dim e As Endnote

For Each e In ActiveDocument.Endnotes
e.Reference.Style = wdStyleEndnoteReference
e.Range.Paragraphs(1).Range.Characters(1).Style = _
wdStyleEndnoteReference
Next e

End Sub

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
When the endnotes are created, the reference marks have the Endnote
Reference style, but unfortunately it is all too easy to remove it
because
Ctrl+Spacebar removes character styles as well as direct font
formatting.
When that happens, unfortunately, there is no recourse but to reapply
it
manually (and I know this because I somehow managed to end up in that
situation--in a document with hundreds of endnotes).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thanks again.

I looked at the style definitions. The numbers all are shown as
being
in the style "Endnote reference" which is correct; and the
definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman, Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"

So I tried modifying it through the Format\font button, but all I
could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No Underline,
Superscript, Not Double strikethrough".

Don't ask. I do not know how I got all this, but the bottom line is
that
the reference numbers are now at least underlined, but NOT
superscript
like the definitions says.

When looking to modify the style, I see that I have listed in this
document several possible "Endnote reference" styles, some of which
do
indeed produce a superscript reference number the way the looks
normal
to me. I can apply this correct endnote reference style to each
reference number individually - which is too tedious to be
practical. I
wish I knew a way to apply this working style to wherever the
endnote
reference appears in the document. Is there a way to do this
globally?

Jeff


"Suzanne S. Barnhill" wrote in message
...
I understood what you were saying. I'm just saying that in every
version of
Word I've ever used, I've always gotten a space between the
footnote
reference and the footnote text in the footnote (or endnote). Note
also that
the Footnote/Endnote Reference character style is by default
superscript. If
it isn't in your document, you can modify it. The style definition
should
read "Default Paragraph Font + Superscript."

The fact that you're not getting a space and that you're not
getting
superscript makes me wonder if there's some add-in or macro that's
affecting
the way this feature works.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife is a
brilliant
scholar but very computer phobic. So I am "tech support" - often
with
the help if experts like you grin.

I'd love to know how you managed to get Word to give you
references
without
a space after them.

It just happened as part of combining her separate chapter
documents
into one file (on her Word 97) and then converting it when I
opened
the
combined file in Word 2002.

But I think you misunderstand me. What I got as footnotes in the
W2002
combined doc - after the manipulations described - were footnotes
that
had no space after the numbers (that is that looked like
"233text"
instead of "233 text .......". I am referring to the actual
footnote
and its text, not the reference number in the main text.
(Actually
they
are all endnotes, not footnotes. My fault as I always thing of
them
generically as "footnotes")

For her purposes, this is OK but it makes the text harder to read
because after all the file manipulations and font changes (some
of
the
main text had sections in super or sub script, and I had to make
global
changes into regular fonts) the footnote text and their numbers
are
all
in normal fonts (not superscript). So without superscript to
make
the
number stand out in the footnote, it is "cosmetically"
unappealing
the
way it is without a space after the number.

This is something relatively minor for her present purposes, I am
just
trying to make things as smooth as possible. Maybe an
alternative
would
be, instead of trying to force Word to add a space after the
footnote
number, I could find a footnote/endnote global formatting change
where I
could make these numbers (not the footnote text) at least go back
to
superscript. As I said, not terrible important but it would be
nice
....... I can change the numbers to superscript but it is not
practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in message
...
I'd love to know how you managed to get Word to give you
references
without
a space after them. I'm always having to take the spaces out of
mine.
But of
course the space is not needed if you have the reference
superscripted,
whereas if you want a full-sized number, then you probably want
not
just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an index across
several
documents using an RD field, it is undeniably easier to do it
on a
single
file. I think putting the index together will be difficult no
matter
how
it's done, but starting the way you describe is probably not a
bad
idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get
started
in
the
right direction. 2. Once the index is generated and you are
satisfied
with
the entries and subentries, you can unlink it so that it is
just
plain
text,
then paste it into a new blank document (or you can paste and
then
unlink,
leaving the index in the large file linked), which will be the
basis
for the
document you send to the printer. You'll have all the entries
and
"all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked like a
charm.

Related question, purely cosmetic: At present the endnotes
come
out
with no spaces after the number (example: 2text of foot
note) Is
there
a way in Word 2002 to tell it to add a space after the number?

As I said the above is purely cosmetic and for ease of use.
This
combined document will not go out anywhere. The actual
manuscript
is
already at the Press and being put into pages. Problem is
when
that
comes back (due in a couple of weeks), she will have only one
month
to
prepare an index and that will be from the paper documents not
from a
computer file.

So, I suggested that she take the extra time to create a
"temporary"
"working" index using Word from the manuscript file she has on
computer
(that's why I created a single document by combining - through
cut
and
paste - the chapter docs). Although the index created by Word
will
not
have the correct pages as they will be in the Press pages, it
should
then be a simpler matter to use it as a template and
substitute
the
correct pages from the paper document they send her than if
she
had
to
create the index totally from paper. Should also give her
more
time
to
combine index entries into sub-headings where indicated, etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many, many
versions
now we have been asking *why* lowercase roman numerals are
the
default for endnotes? Where in the world did that come from?
Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should already be
selected,
assuming you don't also have footnotes. If necessary, select
the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for "Apply
changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97 documents
(each
containing a book chapter) into one single file and then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing with
fonts
which
I have fixed. There is one I would however like advice on
so I
do
not mess things up.

The endnotes from the different chapters all appeared
correctly
at
the end of the single file, but instead of the original
footnote
Latin numbers (102, 103, etc.) they are now all in Roman
numbers
(xxvii, etc.). I need to change them all globally back to
Latin
numbers. Because this single document was created from
several
separate chapter documents I am afraid the code controlling
the
endnote numbering may be not in one place but in several
places
corresponding to the several original chapter documents I
copy
and
pasted into the new document.

1. How to I search for that endnote numbering format code
and
how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up and the
code
inserting the page numbers may be in several locations
(because
of
the multiple original chapter documents) in the combined
document.
How do I search for them to eliminate them and make
everything
start
at page one except for the front matter, etc.

Thanks.

Jeff

[Suzanne S. Barnhill]

Actually, you know, you can do this with a simple Find and Replace. You just
search for ^e (Endnote Mark) and replace with ^& formatted with Endnote
Reference style. I wish I'd remembered that when I was doing the long doc
manually!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Note that you can use the following macro:

Sub ReapplyEndnoteRefStyle()

Dim e As Endnote

For Each e In ActiveDocument.Endnotes
e.Reference.Style = wdStyleEndnoteReference
e.Range.Paragraphs(1).Range.Characters(1).Style = _
wdStyleEndnoteReference
Next e

End Sub

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
When the endnotes are created, the reference marks have the Endnote
Reference style, but unfortunately it is all too easy to remove it
because
Ctrl+Spacebar removes character styles as well as direct font
formatting.
When that happens, unfortunately, there is no recourse but to reapply
it
manually (and I know this because I somehow managed to end up in that
situation--in a document with hundreds of endnotes).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thanks again.

I looked at the style definitions. The numbers all are shown as
being
in the style "Endnote reference" which is correct; and the
definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman, Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"

So I tried modifying it through the Format\font button, but all I
could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No Underline,
Superscript, Not Double strikethrough".

Don't ask. I do not know how I got all this, but the bottom line is
that
the reference numbers are now at least underlined, but NOT
superscript
like the definitions says.

When looking to modify the style, I see that I have listed in this
document several possible "Endnote reference" styles, some of which
do
indeed produce a superscript reference number the way the looks
normal
to me. I can apply this correct endnote reference style to each
reference number individually - which is too tedious to be
practical. I
wish I knew a way to apply this working style to wherever the
endnote
reference appears in the document. Is there a way to do this
globally?

Jeff


"Suzanne S. Barnhill" wrote in message
...
I understood what you were saying. I'm just saying that in every
version of
Word I've ever used, I've always gotten a space between the
footnote
reference and the footnote text in the footnote (or endnote). Note
also that
the Footnote/Endnote Reference character style is by default
superscript. If
it isn't in your document, you can modify it. The style definition
should
read "Default Paragraph Font + Superscript."

The fact that you're not getting a space and that you're not
getting
superscript makes me wonder if there's some add-in or macro that's
affecting
the way this feature works.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife is a
brilliant
scholar but very computer phobic. So I am "tech support" - often
with
the help if experts like you grin.

I'd love to know how you managed to get Word to give you
references
without
a space after them.

It just happened as part of combining her separate chapter
documents
into one file (on her Word 97) and then converting it when I
opened
the
combined file in Word 2002.

But I think you misunderstand me. What I got as footnotes in the
W2002
combined doc - after the manipulations described - were footnotes
that
had no space after the numbers (that is that looked like
"233text"
instead of "233 text .......". I am referring to the actual
footnote
and its text, not the reference number in the main text.
(Actually
they
are all endnotes, not footnotes. My fault as I always thing of
them
generically as "footnotes")

For her purposes, this is OK but it makes the text harder to read
because after all the file manipulations and font changes (some
of
the
main text had sections in super or sub script, and I had to make
global
changes into regular fonts) the footnote text and their numbers
are
all
in normal fonts (not superscript). So without superscript to
make
the
number stand out in the footnote, it is "cosmetically"
unappealing
the
way it is without a space after the number.

This is something relatively minor for her present purposes, I am
just
trying to make things as smooth as possible. Maybe an
alternative
would
be, instead of trying to force Word to add a space after the
footnote
number, I could find a footnote/endnote global formatting change
where I
could make these numbers (not the footnote text) at least go back
to
superscript. As I said, not terrible important but it would be
nice
....... I can change the numbers to superscript but it is not
practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in message
...
I'd love to know how you managed to get Word to give you
references
without
a space after them. I'm always having to take the spaces out of
mine.
But of
course the space is not needed if you have the reference
superscripted,
whereas if you want a full-sized number, then you probably want
not
just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an index across
several
documents using an RD field, it is undeniably easier to do it
on a
single
file. I think putting the index together will be difficult no
matter
how
it's done, but starting the way you describe is probably not a
bad
idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get
started
in
the
right direction. 2. Once the index is generated and you are
satisfied
with
the entries and subentries, you can unlink it so that it is
just
plain
text,
then paste it into a new blank document (or you can paste and
then
unlink,
leaving the index in the large file linked), which will be the
basis
for the
document you send to the printer. You'll have all the entries
and
"all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked like a
charm.

Related question, purely cosmetic: At present the endnotes
come
out
with no spaces after the number (example: 2text of foot
note) Is
there
a way in Word 2002 to tell it to add a space after the number?

As I said the above is purely cosmetic and for ease of use.
This
combined document will not go out anywhere. The actual
manuscript
is
already at the Press and being put into pages. Problem is
when
that
comes back (due in a couple of weeks), she will have only one
month
to
prepare an index and that will be from the paper documents not
from a
computer file.

So, I suggested that she take the extra time to create a
"temporary"
"working" index using Word from the manuscript file she has on
computer
(that's why I created a single document by combining - through
cut
and
paste - the chapter docs). Although the index created by Word
will
not
have the correct pages as they will be in the Press pages, it
should
then be a simpler matter to use it as a template and
substitute
the
correct pages from the paper document they send her than if
she
had
to
create the index totally from paper. Should also give her
more
time
to
combine index entries into sub-headings where indicated, etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many, many
versions
now we have been asking *why* lowercase roman numerals are
the
default for endnotes? Where in the world did that come from?
Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should already be
selected,
assuming you don't also have footnotes. If necessary, select
the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for "Apply
changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97 documents
(each
containing a book chapter) into one single file and then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing with
fonts
which
I have fixed. There is one I would however like advice on
so I
do
not mess things up.

The endnotes from the different chapters all appeared
correctly
at
the end of the single file, but instead of the original
footnote
Latin numbers (102, 103, etc.) they are now all in Roman
numbers
(xxvii, etc.). I need to change them all globally back to
Latin
numbers. Because this single document was created from
several
separate chapter documents I am afraid the code controlling
the
endnote numbering may be not in one place but in several
places
corresponding to the several original chapter documents I
copy
and
pasted into the new document.

1. How to I search for that endnote numbering format code
and
how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up and the
code
inserting the page numbers may be in several locations
(because
of
the multiple original chapter documents) in the combined
document.
How do I search for them to eliminate them and make
everything
start
at page one except for the front matter, etc.

Thanks.

Jeff

[Stefan Blom]

Of course. That's even better.

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
Actually, you know, you can do this with a simple Find and Replace.
You just
search for ^e (Endnote Mark) and replace with ^& formatted with
Endnote
Reference style. I wish I'd remembered that when I was doing the long
doc
manually!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Note that you can use the following macro:

Sub ReapplyEndnoteRefStyle()

Dim e As Endnote

For Each e In ActiveDocument.Endnotes
e.Reference.Style = wdStyleEndnoteReference
e.Range.Paragraphs(1).Range.Characters(1).Style = _
wdStyleEndnoteReference
Next e

End Sub

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
When the endnotes are created, the reference marks have the
Endnote
Reference style, but unfortunately it is all too easy to remove it
because
Ctrl+Spacebar removes character styles as well as direct font
formatting.
When that happens, unfortunately, there is no recourse but to
reapply
it
manually (and I know this because I somehow managed to end up in
that
situation--in a document with hundreds of endnotes).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thanks again.

I looked at the style definitions. The numbers all are shown as
being
in the style "Endnote reference" which is correct; and the
definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman, Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"

So I tried modifying it through the Format\font button, but all
I
could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No Underline,
Superscript, Not Double strikethrough".

Don't ask. I do not know how I got all this, but the bottom line
is
that
the reference numbers are now at least underlined, but NOT
superscript
like the definitions says.

When looking to modify the style, I see that I have listed in
this
document several possible "Endnote reference" styles, some of
which
do
indeed produce a superscript reference number the way the looks
normal
to me. I can apply this correct endnote reference style to each
reference number individually - which is too tedious to be
practical. I
wish I knew a way to apply this working style to wherever the
endnote
reference appears in the document. Is there a way to do this
globally?

Jeff


"Suzanne S. Barnhill" wrote in message
...
I understood what you were saying. I'm just saying that in
every
version of
Word I've ever used, I've always gotten a space between the
footnote
reference and the footnote text in the footnote (or endnote).
Note
also that
the Footnote/Endnote Reference character style is by default
superscript. If
it isn't in your document, you can modify it. The style
definition
should
read "Default Paragraph Font + Superscript."

The fact that you're not getting a space and that you're not
getting
superscript makes me wonder if there's some add-in or macro
that's
affecting
the way this feature works.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife is a
brilliant
scholar but very computer phobic. So I am "tech support" -
often
with
the help if experts like you grin.

I'd love to know how you managed to get Word to give you
references
without
a space after them.

It just happened as part of combining her separate chapter
documents
into one file (on her Word 97) and then converting it when I
opened
the
combined file in Word 2002.

But I think you misunderstand me. What I got as footnotes in
the
W2002
combined doc - after the manipulations described - were
footnotes
that
had no space after the numbers (that is that looked like
"233text"
instead of "233 text .......". I am referring to the actual
footnote
and its text, not the reference number in the main text.
(Actually
they
are all endnotes, not footnotes. My fault as I always thing
of
them
generically as "footnotes")

For her purposes, this is OK but it makes the text harder to
read
because after all the file manipulations and font changes
(some
of
the
main text had sections in super or sub script, and I had to
make
global
changes into regular fonts) the footnote text and their
numbers
are
all
in normal fonts (not superscript). So without superscript to
make
the
number stand out in the footnote, it is "cosmetically"
unappealing
the
way it is without a space after the number.

This is something relatively minor for her present purposes,
I am
just
trying to make things as smooth as possible. Maybe an
alternative
would
be, instead of trying to force Word to add a space after the
footnote
number, I could find a footnote/endnote global formatting
change
where I
could make these numbers (not the footnote text) at least go
back
to
superscript. As I said, not terrible important but it would
be
nice
....... I can change the numbers to superscript but it is not
practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in message
...
I'd love to know how you managed to get Word to give you
references
without
a space after them. I'm always having to take the spaces
out of
mine.
But of
course the space is not needed if you have the reference
superscripted,
whereas if you want a full-sized number, then you probably
want
not
just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an index
across
several
documents using an RD field, it is undeniably easier to do
it
on a
single
file. I think putting the index together will be difficult
no
matter
how
it's done, but starting the way you describe is probably
not a
bad
idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get
started
in
the
right direction. 2. Once the index is generated and you are
satisfied
with
the entries and subentries, you can unlink it so that it is
just
plain
text,
then paste it into a new blank document (or you can paste
and
then
unlink,
leaving the index in the large file linked), which will be
the
basis
for the
document you send to the printer. You'll have all the
entries
and
"all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked
like a
charm.

Related question, purely cosmetic: At present the
endnotes
come
out
with no spaces after the number (example: 2text of foot
note) Is
there
a way in Word 2002 to tell it to add a space after the
number?

As I said the above is purely cosmetic and for ease of
use.
This
combined document will not go out anywhere. The actual
manuscript
is
already at the Press and being put into pages. Problem is
when
that
comes back (due in a couple of weeks), she will have only
one
month
to
prepare an index and that will be from the paper documents
not
from a
computer file.

So, I suggested that she take the extra time to create a
"temporary"
"working" index using Word from the manuscript file she
has on
computer
(that's why I created a single document by combining -
through
cut
and
paste - the chapter docs). Although the index created by
Word
will
not
have the correct pages as they will be in the Press pages,
it
should
then be a simpler matter to use it as a template and
substitute
the
correct pages from the paper document they send her than
if
she
had
to
create the index totally from paper. Should also give her
more
time
to
combine index entries into sub-headings where indicated,
etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many,
many
versions
now we have been asking *why* lowercase roman numerals
are
the
default for endnotes? Where in the world did that come
from?
Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should
already be
selected,
assuming you don't also have footnotes. If necessary,
select
the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for
"Apply
changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97
documents
(each
containing a book chapter) into one single file and
then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing
with
fonts
which
I have fixed. There is one I would however like advice
on
so I
do
not mess things up.

The endnotes from the different chapters all appeared
correctly
at
the end of the single file, but instead of the original
footnote
Latin numbers (102, 103, etc.) they are now all in
Roman
numbers
(xxvii, etc.). I need to change them all globally back
to
Latin
numbers. Because this single document was created from
several
separate chapter documents I am afraid the code
controlling
the
endnote numbering may be not in one place but in
several
places
corresponding to the several original chapter documents
I
copy
and
pasted into the new document.

1. How to I search for that endnote numbering format
code
and
how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up and the
code
inserting the page numbers may be in several locations
(because
of
the multiple original chapter documents) in the
combined
document.
How do I search for them to eliminate them and make
everything
start
at page one except for the front matter, etc.

Thanks.

Jeff

[Stefan Blom]

.... or at least easier.

--
Stefan Blom
Microsoft Word MVP


"Stefan Blom" wrote in message
...
Of course. That's even better.

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
Actually, you know, you can do this with a simple Find and Replace.
You just
search for ^e (Endnote Mark) and replace with ^& formatted with
Endnote
Reference style. I wish I'd remembered that when I was doing the
long
doc
manually!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Note that you can use the following macro:

Sub ReapplyEndnoteRefStyle()

Dim e As Endnote

For Each e In ActiveDocument.Endnotes
e.Reference.Style = wdStyleEndnoteReference
e.Range.Paragraphs(1).Range.Characters(1).Style = _
wdStyleEndnoteReference
Next e

End Sub

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
When the endnotes are created, the reference marks have the
Endnote
Reference style, but unfortunately it is all too easy to remove
it
because
Ctrl+Spacebar removes character styles as well as direct font
formatting.
When that happens, unfortunately, there is no recourse but to
reapply
it
manually (and I know this because I somehow managed to end up in
that
situation--in a document with hundreds of endnotes).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thanks again.

I looked at the style definitions. The numbers all are shown
as
being
in the style "Endnote reference" which is correct; and the
definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman,
Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"

So I tried modifying it through the Format\font button, but
all
I
could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No Underline,
Superscript, Not Double strikethrough".

Don't ask. I do not know how I got all this, but the bottom
line
is
that
the reference numbers are now at least underlined, but NOT
superscript
like the definitions says.

When looking to modify the style, I see that I have listed in
this
document several possible "Endnote reference" styles, some of
which
do
indeed produce a superscript reference number the way the
looks
normal
to me. I can apply this correct endnote reference style to
each
reference number individually - which is too tedious to be
practical. I
wish I knew a way to apply this working style to wherever the
endnote
reference appears in the document. Is there a way to do this
globally?

Jeff


"Suzanne S. Barnhill" wrote in message
...
I understood what you were saying. I'm just saying that in
every
version of
Word I've ever used, I've always gotten a space between the
footnote
reference and the footnote text in the footnote (or
endnote).
Note
also that
the Footnote/Endnote Reference character style is by default
superscript. If
it isn't in your document, you can modify it. The style
definition
should
read "Default Paragraph Font + Superscript."

The fact that you're not getting a space and that you're not
getting
superscript makes me wonder if there's some add-in or macro
that's
affecting
the way this feature works.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife is
a
brilliant
scholar but very computer phobic. So I am "tech support" -
often
with
the help if experts like you grin.

I'd love to know how you managed to get Word to give you
references
without
a space after them.

It just happened as part of combining her separate chapter
documents
into one file (on her Word 97) and then converting it when
I
opened
the
combined file in Word 2002.

But I think you misunderstand me. What I got as footnotes
in
the
W2002
combined doc - after the manipulations described - were
footnotes
that
had no space after the numbers (that is that looked like
"233text"
instead of "233 text .......". I am referring to the
actual
footnote
and its text, not the reference number in the main text.
(Actually
they
are all endnotes, not footnotes. My fault as I always
thing
of
them
generically as "footnotes")

For her purposes, this is OK but it makes the text harder
to
read
because after all the file manipulations and font changes
(some
of
the
main text had sections in super or sub script, and I had to
make
global
changes into regular fonts) the footnote text and their
numbers
are
all
in normal fonts (not superscript). So without superscript
to
make
the
number stand out in the footnote, it is "cosmetically"
unappealing
the
way it is without a space after the number.

This is something relatively minor for her present
purposes,
I am
just
trying to make things as smooth as possible. Maybe an
alternative
would
be, instead of trying to force Word to add a space after
the
footnote
number, I could find a footnote/endnote global formatting
change
where I
could make these numbers (not the footnote text) at least
go
back
to
superscript. As I said, not terrible important but it
would
be
nice
....... I can change the numbers to superscript but it is
not
practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in message
...
I'd love to know how you managed to get Word to give you
references
without
a space after them. I'm always having to take the spaces
out of
mine.
But of
course the space is not needed if you have the reference
superscripted,
whereas if you want a full-sized number, then you
probably
want
not
just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an index
across
several
documents using an RD field, it is undeniably easier to
do
it
on a
single
file. I think putting the index together will be
difficult
no
matter
how
it's done, but starting the way you describe is probably
not a
bad
idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to
get
started
in
the
right direction. 2. Once the index is generated and you
are
satisfied
with
the entries and subentries, you can unlink it so that it
is
just
plain
text,
then paste it into a new blank document (or you can paste
and
then
unlink,
leaving the index in the large file linked), which will
be
the
basis
for the
document you send to the printer. You'll have all the
entries
and
"all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked
like a
charm.

Related question, purely cosmetic: At present the
endnotes
come
out
with no spaces after the number (example: 2text of
foot
note) Is
there
a way in Word 2002 to tell it to add a space after the
number?

As I said the above is purely cosmetic and for ease of
use.
This
combined document will not go out anywhere. The actual
manuscript
is
already at the Press and being put into pages. Problem
is
when
that
comes back (due in a couple of weeks), she will have
only
one
month
to
prepare an index and that will be from the paper
documents
not
from a
computer file.

So, I suggested that she take the extra time to create a
"temporary"
"working" index using Word from the manuscript file she
has on
computer
(that's why I created a single document by combining -
through
cut
and
paste - the chapter docs). Although the index created
by
Word
will
not
have the correct pages as they will be in the Press
pages,
it
should
then be a simpler matter to use it as a template and
substitute
the
correct pages from the paper document they send her than
if
she
had
to
create the index totally from paper. Should also give
her
more
time
to
combine index entries into sub-headings where indicated,
etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many,
many
versions
now we have been asking *why* lowercase roman numerals
are
the
default for endnotes? Where in the world did that come
from?
Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should
already be
selected,
assuming you don't also have footnotes. If necessary,
select
the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for
"Apply
changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97
documents
(each
containing a book chapter) into one single file and
then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing
with
fonts
which
I have fixed. There is one I would however like
advice
on
so I
do
not mess things up.

The endnotes from the different chapters all appeared
correctly
at
the end of the single file, but instead of the
original
footnote
Latin numbers (102, 103, etc.) they are now all in
Roman
numbers
(xxvii, etc.). I need to change them all globally
back
to
Latin
numbers. Because this single document was created
from
several
separate chapter documents I am afraid the code
controlling
the
endnote numbering may be not in one place but in
several
places
corresponding to the several original chapter
documents
I
copy
and
pasted into the new document.

1. How to I search for that endnote numbering format
code
and
how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up and
the
code
inserting the page numbers may be in several
locations
(because
of
the multiple original chapter documents) in the
combined
document.
How do I search for them to eliminate them and make
everything
start
at page one except for the front matter, etc.

Thanks.

Jeff

[Suzanne S. Barnhill]

Especially for people with no VBA skills. I don't know why it is that I
never think of these things when I'm in the middle of a problem, but I liken
the situation to that of Winnie-the-Pooh:

"Here is Edward Bear, coming downstairs now, bump, bump, bump, on the back
of his head, behind Christopher Robin. It is, as far as he knows, the only
way of coming downstairs, but sometimes he feels that there really is
another way, if only he could stop bumping for a moment and think of it."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
... or at least easier.

--
Stefan Blom
Microsoft Word MVP


"Stefan Blom" wrote in message
...
Of course. That's even better.

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
Actually, you know, you can do this with a simple Find and Replace.
You just
search for ^e (Endnote Mark) and replace with ^& formatted with
Endnote
Reference style. I wish I'd remembered that when I was doing the
long
doc
manually!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Note that you can use the following macro:

Sub ReapplyEndnoteRefStyle()

Dim e As Endnote

For Each e In ActiveDocument.Endnotes
e.Reference.Style = wdStyleEndnoteReference
e.Range.Paragraphs(1).Range.Characters(1).Style = _
wdStyleEndnoteReference
Next e

End Sub

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
When the endnotes are created, the reference marks have the
Endnote
Reference style, but unfortunately it is all too easy to remove
it
because
Ctrl+Spacebar removes character styles as well as direct font
formatting.
When that happens, unfortunately, there is no recourse but to
reapply
it
manually (and I know this because I somehow managed to end up in
that
situation--in a document with hundreds of endnotes).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thanks again.

I looked at the style definitions. The numbers all are shown
as
being
in the style "Endnote reference" which is correct; and the
definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman,
Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"

So I tried modifying it through the Format\font button, but
all
I
could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No Underline,
Superscript, Not Double strikethrough".

Don't ask. I do not know how I got all this, but the bottom
line
is
that
the reference numbers are now at least underlined, but NOT
superscript
like the definitions says.

When looking to modify the style, I see that I have listed in
this
document several possible "Endnote reference" styles, some of
which
do
indeed produce a superscript reference number the way the
looks
normal
to me. I can apply this correct endnote reference style to
each
reference number individually - which is too tedious to be
practical. I
wish I knew a way to apply this working style to wherever the
endnote
reference appears in the document. Is there a way to do this
globally?

Jeff


"Suzanne S. Barnhill" wrote in message
...
I understood what you were saying. I'm just saying that in
every
version of
Word I've ever used, I've always gotten a space between the
footnote
reference and the footnote text in the footnote (or
endnote).
Note
also that
the Footnote/Endnote Reference character style is by default
superscript. If
it isn't in your document, you can modify it. The style
definition
should
read "Default Paragraph Font + Superscript."

The fact that you're not getting a space and that you're not
getting
superscript makes me wonder if there's some add-in or macro
that's
affecting
the way this feature works.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife is
a
brilliant
scholar but very computer phobic. So I am "tech support" -
often
with
the help if experts like you grin.

I'd love to know how you managed to get Word to give you
references
without
a space after them.

It just happened as part of combining her separate chapter
documents
into one file (on her Word 97) and then converting it when
I
opened
the
combined file in Word 2002.

But I think you misunderstand me. What I got as footnotes
in
the
W2002
combined doc - after the manipulations described - were
footnotes
that
had no space after the numbers (that is that looked like
"233text"
instead of "233 text .......". I am referring to the
actual
footnote
and its text, not the reference number in the main text.
(Actually
they
are all endnotes, not footnotes. My fault as I always
thing
of
them
generically as "footnotes")

For her purposes, this is OK but it makes the text harder
to
read
because after all the file manipulations and font changes
(some
of
the
main text had sections in super or sub script, and I had to
make
global
changes into regular fonts) the footnote text and their
numbers
are
all
in normal fonts (not superscript). So without superscript
to
make
the
number stand out in the footnote, it is "cosmetically"
unappealing
the
way it is without a space after the number.

This is something relatively minor for her present
purposes,
I am
just
trying to make things as smooth as possible. Maybe an
alternative
would
be, instead of trying to force Word to add a space after
the
footnote
number, I could find a footnote/endnote global formatting
change
where I
could make these numbers (not the footnote text) at least
go
back
to
superscript. As I said, not terrible important but it
would
be
nice
....... I can change the numbers to superscript but it is
not
practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in message
...
I'd love to know how you managed to get Word to give you
references
without
a space after them. I'm always having to take the spaces
out of
mine.
But of
course the space is not needed if you have the reference
superscripted,
whereas if you want a full-sized number, then you
probably
want
not
just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an index
across
several
documents using an RD field, it is undeniably easier to
do
it
on a
single
file. I think putting the index together will be
difficult
no
matter
how
it's done, but starting the way you describe is probably
not a
bad
idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to
get
started
in
the
right direction. 2. Once the index is generated and you
are
satisfied
with
the entries and subentries, you can unlink it so that it
is
just
plain
text,
then paste it into a new blank document (or you can paste
and
then
unlink,
leaving the index in the large file linked), which will
be
the
basis
for the
document you send to the printer. You'll have all the
entries
and
"all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked
like a
charm.

Related question, purely cosmetic: At present the
endnotes
come
out
with no spaces after the number (example: 2text of
foot
note) Is
there
a way in Word 2002 to tell it to add a space after the
number?

As I said the above is purely cosmetic and for ease of
use.
This
combined document will not go out anywhere. The actual
manuscript
is
already at the Press and being put into pages. Problem
is
when
that
comes back (due in a couple of weeks), she will have
only
one
month
to
prepare an index and that will be from the paper
documents
not
from a
computer file.

So, I suggested that she take the extra time to create a
"temporary"
"working" index using Word from the manuscript file she
has on
computer
(that's why I created a single document by combining -
through
cut
and
paste - the chapter docs). Although the index created
by
Word
will
not
have the correct pages as they will be in the Press
pages,
it
should
then be a simpler matter to use it as a template and
substitute
the
correct pages from the paper document they send her than
if
she
had
to
create the index totally from paper. Should also give
her
more
time
to
combine index entries into sub-headings where indicated,
etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many,
many
versions
now we have been asking *why* lowercase roman numerals
are
the
default for endnotes? Where in the world did that come
from?
Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should
already be
selected,
assuming you don't also have footnotes. If necessary,
select
the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected for
"Apply
changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97
documents
(each
containing a book chapter) into one single file and
then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly dealing
with
fonts
which
I have fixed. There is one I would however like
advice
on
so I
do
not mess things up.

The endnotes from the different chapters all appeared
correctly
at
the end of the single file, but instead of the
original
footnote
Latin numbers (102, 103, etc.) they are now all in
Roman
numbers
(xxvii, etc.). I need to change them all globally
back
to
Latin
numbers. Because this single document was created
from
several
separate chapter documents I am afraid the code
controlling
the
endnote numbering may be not in one place but in
several
places
corresponding to the several original chapter
documents
I
copy
and
pasted into the new document.

1. How to I search for that endnote numbering format
code
and
how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up and
the
code
inserting the page numbers may be in several
locations
(because
of
the multiple original chapter documents) in the
combined
document.
How do I search for them to eliminate them and make
everything
start
at page one except for the front matter, etc.

Thanks.

Jeff

[Stefan Blom]

g

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
Especially for people with no VBA skills. I don't know why it is that
I
never think of these things when I'm in the middle of a problem, but I
liken
the situation to that of Winnie-the-Pooh:

"Here is Edward Bear, coming downstairs now, bump, bump, bump, on the
back
of his head, behind Christopher Robin. It is, as far as he knows, the
only
way of coming downstairs, but sometimes he feels that there really is
another way, if only he could stop bumping for a moment and think of
it."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
... or at least easier.

--
Stefan Blom
Microsoft Word MVP


"Stefan Blom" wrote in message
...
Of course. That's even better.

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
Actually, you know, you can do this with a simple Find and
Replace.
You just
search for ^e (Endnote Mark) and replace with ^& formatted with
Endnote
Reference style. I wish I'd remembered that when I was doing the
long
doc
manually!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Note that you can use the following macro:

Sub ReapplyEndnoteRefStyle()

Dim e As Endnote

For Each e In ActiveDocument.Endnotes
e.Reference.Style = wdStyleEndnoteReference
e.Range.Paragraphs(1).Range.Characters(1).Style = _
wdStyleEndnoteReference
Next e

End Sub

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
When the endnotes are created, the reference marks have the
Endnote
Reference style, but unfortunately it is all too easy to
remove
it
because
Ctrl+Spacebar removes character styles as well as direct
font
formatting.
When that happens, unfortunately, there is no recourse but
to
reapply
it
manually (and I know this because I somehow managed to end
up in
that
situation--in a document with hundreds of endnotes).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thanks again.

I looked at the style definitions. The numbers all are
shown
as
being
in the style "Endnote reference" which is correct; and the
definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman,
Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"

So I tried modifying it through the Format\font button,
but
all
I
could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No
Underline,
Superscript, Not Double strikethrough".

Don't ask. I do not know how I got all this, but the
bottom
line
is
that
the reference numbers are now at least underlined, but NOT
superscript
like the definitions says.

When looking to modify the style, I see that I have listed
in
this
document several possible "Endnote reference" styles, some
of
which
do
indeed produce a superscript reference number the way the
looks
normal
to me. I can apply this correct endnote reference style
to
each
reference number individually - which is too tedious to be
practical. I
wish I knew a way to apply this working style to wherever
the
endnote
reference appears in the document. Is there a way to do
this
globally?

Jeff


"Suzanne S. Barnhill" wrote in
message
...
I understood what you were saying. I'm just saying that
in
every
version of
Word I've ever used, I've always gotten a space between
the
footnote
reference and the footnote text in the footnote (or
endnote).
Note
also that
the Footnote/Endnote Reference character style is by
default
superscript. If
it isn't in your document, you can modify it. The style
definition
should
read "Default Paragraph Font + Superscript."

The fact that you're not getting a space and that you're
not
getting
superscript makes me wonder if there's some add-in or
macro
that's
affecting
the way this feature works.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife
is
a
brilliant
scholar but very computer phobic. So I am "tech
support" -
often
with
the help if experts like you grin.

I'd love to know how you managed to get Word to give
you
references
without
a space after them.

It just happened as part of combining her separate
chapter
documents
into one file (on her Word 97) and then converting it
when
I
opened
the
combined file in Word 2002.

But I think you misunderstand me. What I got as
footnotes
in
the
W2002
combined doc - after the manipulations described - were
footnotes
that
had no space after the numbers (that is that looked
like
"233text"
instead of "233 text .......". I am referring to the
actual
footnote
and its text, not the reference number in the main
text.
(Actually
they
are all endnotes, not footnotes. My fault as I always
thing
of
them
generically as "footnotes")

For her purposes, this is OK but it makes the text
harder
to
read
because after all the file manipulations and font
changes
(some
of
the
main text had sections in super or sub script, and I
had to
make
global
changes into regular fonts) the footnote text and their
numbers
are
all
in normal fonts (not superscript). So without
superscript
to
make
the
number stand out in the footnote, it is "cosmetically"
unappealing
the
way it is without a space after the number.

This is something relatively minor for her present
purposes,
I am
just
trying to make things as smooth as possible. Maybe an
alternative
would
be, instead of trying to force Word to add a space
after
the
footnote
number, I could find a footnote/endnote global
formatting
change
where I
could make these numbers (not the footnote text) at
least
go
back
to
superscript. As I said, not terrible important but it
would
be
nice
....... I can change the numbers to superscript but it
is
not
practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in
message
...
I'd love to know how you managed to get Word to give
you
references
without
a space after them. I'm always having to take the
spaces
out of
mine.
But of
course the space is not needed if you have the
reference
superscripted,
whereas if you want a full-sized number, then you
probably
want
not
just
space but also a period and a tab; for that, see

http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an
index
across
several
documents using an RD field, it is undeniably easier
to
do
it
on a
single
file. I think putting the index together will be
difficult
no
matter
how
it's done, but starting the way you describe is
probably
not a
bad
idea. A
couple of suggestions: 1. Read John McGhie's article
at
http://word.mvps.org/faqs/formatting/Createindex.htm
to
get
started
in
the
right direction. 2. Once the index is generated and
you
are
satisfied
with
the entries and subentries, you can unlink it so that
it
is
just
plain
text,
then paste it into a new blank document (or you can
paste
and
then
unlink,
leaving the index in the large file linked), which
will
be
the
basis
for the
document you send to the printer. You'll have all the
entries
and
"all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all
follow-ups
to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through.
Worked
like a
charm.

Related question, purely cosmetic: At present the
endnotes
come
out
with no spaces after the number (example: 2text of
foot
note) Is
there
a way in Word 2002 to tell it to add a space after
the
number?

As I said the above is purely cosmetic and for ease
of
use.
This
combined document will not go out anywhere. The
actual
manuscript
is
already at the Press and being put into pages.
Problem
is
when
that
comes back (due in a couple of weeks), she will have
only
one
month
to
prepare an index and that will be from the paper
documents
not
from a
computer file.

So, I suggested that she take the extra time to
create a
"temporary"
"working" index using Word from the manuscript file
she
has on
computer
(that's why I created a single document by
combining -
through
cut
and
paste - the chapter docs). Although the index
created
by
Word
will
not
have the correct pages as they will be in the Press
pages,
it
should
then be a simpler matter to use it as a template and
substitute
the
correct pages from the paper document they send her
than
if
she
had
to
create the index totally from paper. Should also
give
her
more
time
to
combine index entries into sub-headings where
indicated,
etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for
many,
many
versions
now we have been asking *why* lowercase roman
numerals
are
the
default for endnotes? Where in the world did that
come
from?
Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should
already be
selected,
assuming you don't also have footnotes. If
necessary,
select
the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected
for
"Apply
changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97
documents
(each
containing a book chapter) into one single file
and
then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly
dealing
with
fonts
which
I have fixed. There is one I would however like
advice
on
so I
do
not mess things up.

The endnotes from the different chapters all
appeared
correctly
at
the end of the single file, but instead of the
original
footnote
Latin numbers (102, 103, etc.) they are now all
in
Roman
numbers
(xxvii, etc.). I need to change them all
globally
back
to
Latin
numbers. Because this single document was created
from
several
separate chapter documents I am afraid the code
controlling
the
endnote numbering may be not in one place but in
several
places
corresponding to the several original chapter
documents
I
copy
and
pasted into the new document.

1. How to I search for that endnote numbering
format
code
and
how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up
and
the
code
inserting the page numbers may be in several
locations
(because
of
the multiple original chapter documents) in the
combined
document.
How do I search for them to eliminate them and
make
everything
start
at page one except for the front matter, etc.

Thanks.

Jeff