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Allison Orange Allison Orange is offline
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Default Restarting Numbering when using Include Text Fields in a Pseudo-Master Document

We are using Word 2003.

I have a pseudo master document that I set up using Include Text fields. I
am not using the master document feature at all.

Each of the "subdocuments" has numbering in it (scrupulously following
Shawna Kelley's guidelines). Of course, when I look at each of these
documents, the numbering starts at A, B, C...

When I update the fields in the main document, the numbering is continuous
and does not restart for each subdocument.

Is there a way to indicate that the numbering should restart at the
beginning of each subdocument, either by doing something to the numbering in
the subdocument or by doing something before each include text field in the
master?

Thanks in advance,
Allison Orange
Systems Project Consultant
Florida Public Service Commission



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Stefan Blom[_3_] Stefan Blom[_3_] is offline
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Default Restarting Numbering when using Include Text Fields in a Pseudo-Master Document

In the "master" document, have you tried adding a LISTNUM field that
restarts the heading number before each INCLUDETEXT field? For more, see
http://word.mvps.org/faqs/numbering/...tbylistnum.htm.

I haven't tested that the method actually works in a "master" document with
INCLUDETEXT fields; if it doesn't, you may want to convert numbering to text
in each of the "subdocuments."

To convert numbering to text: Make sure that the document you want to
convert is the active document. Press Alt+F11 to start the Visual Basic
Editor. Press Ctrl+G to activate the Immediate window. Type

ActiveDocument.ConvertNumbersToText

and press Enter. Close the Visual Basic Editor. Note that since you applied
numbering via styles, it won't be completely gone until you have removed it
from the style definition. When you are done, save the document. Repeat for
other documents whose numbering you want to convert.

--
Stefan Blom
Microsoft Word MVP



"Allison Orange" (remove to reply) wrote in message
...
We are using Word 2003.

I have a pseudo master document that I set up using Include Text fields.
I am not using the master document feature at all.

Each of the "subdocuments" has numbering in it (scrupulously following
Shawna Kelley's guidelines). Of course, when I look at each of these
documents, the numbering starts at A, B, C...

When I update the fields in the main document, the numbering is continuous
and does not restart for each subdocument.

Is there a way to indicate that the numbering should restart at the
beginning of each subdocument, either by doing something to the numbering
in the subdocument or by doing something before each include text field in
the master?

Thanks in advance,
Allison Orange
Systems Project Consultant
Florida Public Service Commission




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Posted to microsoft.public.word.docmanagement
Stefan Blom[_3_] Stefan Blom[_3_] is offline
external usenet poster
 
Posts: 6,897
Default Restarting Numbering when using Include Text Fields in a Pseudo-Master Document

In the "master" document, have you tried adding a LISTNUM field that
restarts the heading number before each INCLUDETEXT field? For more, see
http://word.mvps.org/faqs/numbering/...tbylistnum.htm.

I haven't tested that the method actually works in a "master" document with
INCLUDETEXT fields; if it doesn't, you may want to convert numbering to text
in each of the "subdocuments."

To convert numbering to text: Make sure that the document you want to
convert is the active document. Press Alt+F11 to start the Visual Basic
Editor. Press Ctrl+G to activate the Immediate window. Type

ActiveDocument.ConvertNumbersToText

and press Enter. Close the Visual Basic Editor. Note that since you applied
numbering via styles, it won't be completely gone until you have removed it
from the style definition. When you are done, save the document. Repeat for
other documents whose numbering you want to convert.

--
Stefan Blom
Microsoft Word MVP



"Allison Orange" (remove to reply) wrote in message
...
We are using Word 2003.

I have a pseudo master document that I set up using Include Text fields.
I am not using the master document feature at all.

Each of the "subdocuments" has numbering in it (scrupulously following
Shawna Kelley's guidelines). Of course, when I look at each of these
documents, the numbering starts at A, B, C...

When I update the fields in the main document, the numbering is continuous
and does not restart for each subdocument.

Is there a way to indicate that the numbering should restart at the
beginning of each subdocument, either by doing something to the numbering
in the subdocument or by doing something before each include text field in
the master?

Thanks in advance,
Allison Orange
Systems Project Consultant
Florida Public Service Commission




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