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  #1   Report Post  
Paul Terrano
 
Posts: n/a
Default Difficulties with numbered headings

Win2000:Word2000



I am a simple person, with simple desires. I want the headings in
a book to look like the following. This is a different book and
arrangement then that discussed in an earlier thread several days
ago. I have followed Shauna Kelly's "How to create heading
numbering and outline numbering in Microsoft Word" To test the
formatting, I created a document containing only the lines shown
below and formatted the styles as described. I went through this
exercise twice with the same results.



Introduction

Part I: Menus

Chapter 1: Menu One

Chapter 2: Menu Two

Part II: Wizards

Chapter 3: Wizard One

Chapter 4: Wizard Two

Part III Appendices

Appendix A - Installation

Appendix B - Variables



Part, Chapter and Appendix are numbered headings as I understand
the term. There are un-numbered heading styles in both the
Chapters and Appendixes. The numbering is simple, in that there
is no requirement for paragraphs 2-3 or 4.1.3 or such.



Heading 1 is Chapter, at level 1, numbered in Arabic

Heading 2 is Part, at level 2, numbered in Roman

Heading 3 is Appendix, at level 3, numbered A, B, .

Headings 4-6 are additional chapter sub-heading styles, not
numbered

Headings 7-8 are additional appendix sub-heading styles, not
numbered

Heading 9 is for the Introduction, not numbered



The Chapter style insists on beginning with 2. The next two begin
with II and B, notwithstanding that in the lower right box in the
Numbering window they show 1, I and A. In the Customize Outline
Numbered List panel, the Number Format for level 1 is "Chapter 1:
". Levels 2 and 3 are similar. In the Preview window, all the
levels show as I would expect them to. Legal style numbering is
not checked and Restart numbering is not checked for any level.
The ListNum is named Book1.



The numbering difficulty may stem from my not understanding the
role of level. The docs say



Assign an outline level to a paragraph
Use outline levels when you don't want to change the appearance
of your text (the built-in heading styles apply specific
formatting, while the outline levels apply an "invisible"
format).

Am I a victim of invisible formatting or should I be restarting
something?


  #2   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

I think it's easier on Word and on you if you assign levels logically.
Obviously, your parts are a larger division than your chapters, so set them
up as Level 1 (and I would advise using Heading 1 for this purpose). Set
chapters as Heading 2/Level 2, but *don't* check the box for "Restart
numbering after Level 1." Use Heading 3 for the appendixes. For the rest,
use Heading styles or not as you choose; in any case, since they are not
numbered, they don't need to be part of your outline numbering scheme. For
the Introduction, I would be inclined to use a non-Heading style formatted
to be identical to Heading 2, including the Level 2 outline level, but
without numbering. The advantage of basing the style on Heading 2 is that it
automatically has an outline level, and the outline level is what determines
which paragraphs are picked up by your TOC. You can add an outline level to
any style, of course.

Given your present setup, however, what happens if you select your headings
and press Ctrl+Q? Does the numbering correct itself? Remember that whenever
you need to tweak the numbering, you must go in through the Level 1 style
(Chapter in this instance), and make sure that the numbering is set to start
at 1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Paul Terrano" wrote in message
...
Win2000:Word2000



I am a simple person, with simple desires. I want the headings in
a book to look like the following. This is a different book and
arrangement then that discussed in an earlier thread several days
ago. I have followed Shauna Kelly's "How to create heading
numbering and outline numbering in Microsoft Word" To test the
formatting, I created a document containing only the lines shown
below and formatted the styles as described. I went through this
exercise twice with the same results.



Introduction

Part I: Menus

Chapter 1: Menu One

Chapter 2: Menu Two

Part II: Wizards

Chapter 3: Wizard One

Chapter 4: Wizard Two

Part III Appendices

Appendix A - Installation

Appendix B - Variables



Part, Chapter and Appendix are numbered headings as I understand
the term. There are un-numbered heading styles in both the
Chapters and Appendixes. The numbering is simple, in that there
is no requirement for paragraphs 2-3 or 4.1.3 or such.



Heading 1 is Chapter, at level 1, numbered in Arabic

Heading 2 is Part, at level 2, numbered in Roman

Heading 3 is Appendix, at level 3, numbered A, B, .

Headings 4-6 are additional chapter sub-heading styles, not
numbered

Headings 7-8 are additional appendix sub-heading styles, not
numbered

Heading 9 is for the Introduction, not numbered



The Chapter style insists on beginning with 2. The next two begin
with II and B, notwithstanding that in the lower right box in the
Numbering window they show 1, I and A. In the Customize Outline
Numbered List panel, the Number Format for level 1 is "Chapter 1:
". Levels 2 and 3 are similar. In the Preview window, all the
levels show as I would expect them to. Legal style numbering is
not checked and Restart numbering is not checked for any level.
The ListNum is named Book1.



The numbering difficulty may stem from my not understanding the
role of level. The docs say



Assign an outline level to a paragraph
Use outline levels when you don't want to change the appearance
of your text (the built-in heading styles apply specific
formatting, while the outline levels apply an "invisible"
format).

Am I a victim of invisible formatting or should I be restarting
something?



  #3   Report Post  
Paul Terrano
 
Posts: n/a
Default

This in the nature of a report rather than another plea for help.
I followed your suggestions, began with an empty document and
established three numbered headings, Part, Chapter and Appendix
at Levels 1, 2 and 3. I formatted the headings in the document
with Heading 1-3 and all appeared in order. I then created a TOC
for levels 1-3 and all the headings changed, each number
increasing by one. Ctrl+Q had no effect on this document, nor did
it have any effect on the previous one.

I went back into Customize Outline Number List which appeared
unchanged. However Levels 4-9 were still linked to the styles,
Heading 4-9, left over from yesterday. As an experiment, I linked
Levels 4-9 to (no style). I think it was when I deleted the TOC
that the numbering of the headings went back to I, 1, A. I
created a new TOC and the numbering stayed put. At least two
steps forward and no steps back.

I don't know how robust this numbering is, so I will do some more
tinkering today and report back.

"Suzanne S. Barnhill" wrote in message
...
I think it's easier on Word and on you if you assign levels

logically.
Obviously, your parts are a larger division than your chapters,

so set them
up as Level 1 (and I would advise using Heading 1 for this

purpose). Set
chapters as Heading 2/Level 2, but *don't* check the box for

"Restart
numbering after Level 1." Use Heading 3 for the appendixes. For

the rest,
use Heading styles or not as you choose; in any case, since

they are not
numbered, they don't need to be part of your outline numbering

scheme. For
the Introduction, I would be inclined to use a non-Heading

style formatted
to be identical to Heading 2, including the Level 2 outline

level, but
without numbering. The advantage of basing the style on Heading

2 is that it
automatically has an outline level, and the outline level is

what determines
which paragraphs are picked up by your TOC. You can add an

outline level to
any style, of course.

Given your present setup, however, what happens if you select

your headings
and press Ctrl+Q? Does the numbering correct itself? Remember

that whenever
you need to tweak the numbering, you must go in through the

Level 1 style
(Chapter in this instance), and make sure that the numbering is

set to start
at 1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Paul Terrano" wrote in message
...
Win2000:Word2000



I am a simple person, with simple desires. I want the

headings in
a book to look like the following. This is a different book

and
arrangement then that discussed in an earlier thread several

days
ago. I have followed Shauna Kelly's "How to create heading
numbering and outline numbering in Microsoft Word" To test

the
formatting, I created a document containing only the lines

shown
below and formatted the styles as described. I went through

this
exercise twice with the same results.



Introduction

Part I: Menus

Chapter 1: Menu One

Chapter 2: Menu Two

Part II: Wizards

Chapter 3: Wizard One

Chapter 4: Wizard Two

Part III Appendices

Appendix A - Installation

Appendix B - Variables



Part, Chapter and Appendix are numbered headings as I

understand
the term. There are un-numbered heading styles in both the
Chapters and Appendixes. The numbering is simple, in that

there
is no requirement for paragraphs 2-3 or 4.1.3 or such.



Heading 1 is Chapter, at level 1, numbered in Arabic

Heading 2 is Part, at level 2, numbered in Roman

Heading 3 is Appendix, at level 3, numbered A, B, .

Headings 4-6 are additional chapter sub-heading styles, not
numbered

Headings 7-8 are additional appendix sub-heading styles, not
numbered

Heading 9 is for the Introduction, not numbered



The Chapter style insists on beginning with 2. The next two

begin
with II and B, notwithstanding that in the lower right box in

the
Numbering window they show 1, I and A. In the Customize

Outline
Numbered List panel, the Number Format for level 1 is

"Chapter 1:
". Levels 2 and 3 are similar. In the Preview window, all the
levels show as I would expect them to. Legal style numbering

is
not checked and Restart numbering is not checked for any

level.
The ListNum is named Book1.



The numbering difficulty may stem from my not understanding

the
role of level. The docs say



Assign an outline level to a paragraph
Use outline levels when you don't want to change the

appearance
of your text (the built-in heading styles apply specific
formatting, while the outline levels apply an "invisible"
format).

Am I a victim of invisible formatting or should I be

restarting
something?





  #4   Report Post  
Paul Terrano
 
Posts: n/a
Default

I linked Levels 5 and 6 to styles Header 5 and 6 and much to my
disappointment nothing in the numbering changed. Out of an excess
of caution, I linked Level 4 to Heading 4 and mirabile dictu,
the numbering went bad. As soon as I unlinked Level 4 (leaving 5
and 6 still linked), the numbering corrected itself. The TOC may
not have anything to do with it.



I repeated the experiment. If I link Level 4 to Heading 4, as
soon as I click OK the numbering collapses. When I link Level 4
to (no styles), clicking OK restores the numbering.



In paragraph 2.1 of Shauna Kelly's"How to create..." she
discusses linking Levels to styles. She says "There's no harm in
doing all 9 Levels, even if you don't intend to use all 9".
However, she also says that this material is based on Word 2002
and Word 2003 so what I'm experiencing may well be an artifact of
Word 2000. I don't mind encountering problems that I can both
reproduce and correct.


"Paul Terrano" wrote in message
...
This in the nature of a report rather than another plea for

help.
I followed your suggestions, began with an empty document and
established three numbered headings, Part, Chapter and Appendix
at Levels 1, 2 and 3. I formatted the headings in the document
with Heading 1-3 and all appeared in order. I then created a

TOC
for levels 1-3 and all the headings changed, each number
increasing by one. Ctrl+Q had no effect on this document, nor

did
it have any effect on the previous one.

I went back into Customize Outline Number List which appeared
unchanged. However Levels 4-9 were still linked to the styles,
Heading 4-9, left over from yesterday. As an experiment, I

linked
Levels 4-9 to (no style). I think it was when I deleted the TOC
that the numbering of the headings went back to I, 1, A. I
created a new TOC and the numbering stayed put. At least two
steps forward and no steps back.

I don't know how robust this numbering is, so I will do some

more
tinkering today and report back.

"Suzanne S. Barnhill" wrote in message
...
I think it's easier on Word and on you if you assign levels

logically.
Obviously, your parts are a larger division than your

chapters,
so set them
up as Level 1 (and I would advise using Heading 1 for this

purpose). Set
chapters as Heading 2/Level 2, but *don't* check the box for

"Restart
numbering after Level 1." Use Heading 3 for the appendixes.

For
the rest,
use Heading styles or not as you choose; in any case, since

they are not
numbered, they don't need to be part of your outline

numbering
scheme. For
the Introduction, I would be inclined to use a non-Heading

style formatted
to be identical to Heading 2, including the Level 2 outline

level, but
without numbering. The advantage of basing the style on

Heading
2 is that it
automatically has an outline level, and the outline level is

what determines
which paragraphs are picked up by your TOC. You can add an

outline level to
any style, of course.

Given your present setup, however, what happens if you select

your headings
and press Ctrl+Q? Does the numbering correct itself? Remember

that whenever
you need to tweak the numbering, you must go in through the

Level 1 style
(Chapter in this instance), and make sure that the numbering

is
set to start
at 1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to

the
newsgroup so
all may benefit.

"Paul Terrano" wrote in message
...
Win2000:Word2000



I am a simple person, with simple desires. I want the

headings in
a book to look like the following. This is a different book

and
arrangement then that discussed in an earlier thread

several
days
ago. I have followed Shauna Kelly's "How to create heading
numbering and outline numbering in Microsoft Word" To test

the
formatting, I created a document containing only the lines

shown
below and formatted the styles as described. I went through

this
exercise twice with the same results.



Introduction

Part I: Menus

Chapter 1: Menu One

Chapter 2: Menu Two

Part II: Wizards

Chapter 3: Wizard One

Chapter 4: Wizard Two

Part III Appendices

Appendix A - Installation

Appendix B - Variables



Part, Chapter and Appendix are numbered headings as I

understand
the term. There are un-numbered heading styles in both the
Chapters and Appendixes. The numbering is simple, in that

there
is no requirement for paragraphs 2-3 or 4.1.3 or such.



Heading 1 is Chapter, at level 1, numbered in Arabic

Heading 2 is Part, at level 2, numbered in Roman

Heading 3 is Appendix, at level 3, numbered A, B, .

Headings 4-6 are additional chapter sub-heading styles, not
numbered

Headings 7-8 are additional appendix sub-heading styles,

not
numbered

Heading 9 is for the Introduction, not numbered



The Chapter style insists on beginning with 2. The next two

begin
with II and B, notwithstanding that in the lower right box

in
the
Numbering window they show 1, I and A. In the Customize

Outline
Numbered List panel, the Number Format for level 1 is

"Chapter 1:
". Levels 2 and 3 are similar. In the Preview window, all

the
levels show as I would expect them to. Legal style

numbering
is
not checked and Restart numbering is not checked for any

level.
The ListNum is named Book1.



The numbering difficulty may stem from my not understanding

the
role of level. The docs say



Assign an outline level to a paragraph
Use outline levels when you don't want to change the

appearance
of your text (the built-in heading styles apply specific
formatting, while the outline levels apply an "invisible"
format).

Am I a victim of invisible formatting or should I be

restarting
something?







  #5   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

It's very odd that Heading 4/Level 4 would cause this problem. Is it set to
restart numbering after the next higher level? Or does it include numbering
at all?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Paul Terrano" wrote in message
...
I linked Levels 5 and 6 to styles Header 5 and 6 and much to my
disappointment nothing in the numbering changed. Out of an excess
of caution, I linked Level 4 to Heading 4 and mirabile dictu,
the numbering went bad. As soon as I unlinked Level 4 (leaving 5
and 6 still linked), the numbering corrected itself. The TOC may
not have anything to do with it.



I repeated the experiment. If I link Level 4 to Heading 4, as
soon as I click OK the numbering collapses. When I link Level 4
to (no styles), clicking OK restores the numbering.



In paragraph 2.1 of Shauna Kelly's"How to create..." she
discusses linking Levels to styles. She says "There's no harm in
doing all 9 Levels, even if you don't intend to use all 9".
However, she also says that this material is based on Word 2002
and Word 2003 so what I'm experiencing may well be an artifact of
Word 2000. I don't mind encountering problems that I can both
reproduce and correct.


"Paul Terrano" wrote in message
...
This in the nature of a report rather than another plea for

help.
I followed your suggestions, began with an empty document and
established three numbered headings, Part, Chapter and Appendix
at Levels 1, 2 and 3. I formatted the headings in the document
with Heading 1-3 and all appeared in order. I then created a

TOC
for levels 1-3 and all the headings changed, each number
increasing by one. Ctrl+Q had no effect on this document, nor

did
it have any effect on the previous one.

I went back into Customize Outline Number List which appeared
unchanged. However Levels 4-9 were still linked to the styles,
Heading 4-9, left over from yesterday. As an experiment, I

linked
Levels 4-9 to (no style). I think it was when I deleted the TOC
that the numbering of the headings went back to I, 1, A. I
created a new TOC and the numbering stayed put. At least two
steps forward and no steps back.

I don't know how robust this numbering is, so I will do some

more
tinkering today and report back.

"Suzanne S. Barnhill" wrote in message
...
I think it's easier on Word and on you if you assign levels

logically.
Obviously, your parts are a larger division than your

chapters,
so set them
up as Level 1 (and I would advise using Heading 1 for this

purpose). Set
chapters as Heading 2/Level 2, but *don't* check the box for

"Restart
numbering after Level 1." Use Heading 3 for the appendixes.

For
the rest,
use Heading styles or not as you choose; in any case, since

they are not
numbered, they don't need to be part of your outline

numbering
scheme. For
the Introduction, I would be inclined to use a non-Heading

style formatted
to be identical to Heading 2, including the Level 2 outline

level, but
without numbering. The advantage of basing the style on

Heading
2 is that it
automatically has an outline level, and the outline level is

what determines
which paragraphs are picked up by your TOC. You can add an

outline level to
any style, of course.

Given your present setup, however, what happens if you select

your headings
and press Ctrl+Q? Does the numbering correct itself? Remember

that whenever
you need to tweak the numbering, you must go in through the

Level 1 style
(Chapter in this instance), and make sure that the numbering

is
set to start
at 1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to

the
newsgroup so
all may benefit.

"Paul Terrano" wrote in message
...
Win2000:Word2000



I am a simple person, with simple desires. I want the

headings in
a book to look like the following. This is a different book

and
arrangement then that discussed in an earlier thread

several
days
ago. I have followed Shauna Kelly's "How to create heading
numbering and outline numbering in Microsoft Word" To test

the
formatting, I created a document containing only the lines

shown
below and formatted the styles as described. I went through

this
exercise twice with the same results.



Introduction

Part I: Menus

Chapter 1: Menu One

Chapter 2: Menu Two

Part II: Wizards

Chapter 3: Wizard One

Chapter 4: Wizard Two

Part III Appendices

Appendix A - Installation

Appendix B - Variables



Part, Chapter and Appendix are numbered headings as I

understand
the term. There are un-numbered heading styles in both the
Chapters and Appendixes. The numbering is simple, in that

there
is no requirement for paragraphs 2-3 or 4.1.3 or such.



Heading 1 is Chapter, at level 1, numbered in Arabic

Heading 2 is Part, at level 2, numbered in Roman

Heading 3 is Appendix, at level 3, numbered A, B, .

Headings 4-6 are additional chapter sub-heading styles, not
numbered

Headings 7-8 are additional appendix sub-heading styles,

not
numbered

Heading 9 is for the Introduction, not numbered



The Chapter style insists on beginning with 2. The next two

begin
with II and B, notwithstanding that in the lower right box

in
the
Numbering window they show 1, I and A. In the Customize

Outline
Numbered List panel, the Number Format for level 1 is

"Chapter 1:
". Levels 2 and 3 are similar. In the Preview window, all

the
levels show as I would expect them to. Legal style

numbering
is
not checked and Restart numbering is not checked for any

level.
The ListNum is named Book1.



The numbering difficulty may stem from my not understanding

the
role of level. The docs say



Assign an outline level to a paragraph
Use outline levels when you don't want to change the

appearance
of your text (the built-in heading styles apply specific
formatting, while the outline levels apply an "invisible"
format).

Am I a victim of invisible formatting or should I be

restarting
something?










  #6   Report Post  
Paul Terrano
 
Posts: n/a
Default

Only the first 3 levels include numbering and there is no
numbering restart anywhere. I'm content to blame it on Word2000
and its many patches.

"Suzanne S. Barnhill" wrote in message
...
It's very odd that Heading 4/Level 4 would cause this problem.

Is it set to
restart numbering after the next higher level? Or does it

include numbering
at all?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Paul Terrano" wrote in message
...
I linked Levels 5 and 6 to styles Header 5 and 6 and much to

my
disappointment nothing in the numbering changed. Out of an

excess
of caution, I linked Level 4 to Heading 4 and mirabile dictu,
the numbering went bad. As soon as I unlinked Level 4

(leaving 5
and 6 still linked), the numbering corrected itself. The TOC

may
not have anything to do with it.



I repeated the experiment. If I link Level 4 to Heading 4, as
soon as I click OK the numbering collapses. When I link Level

4
to (no styles), clicking OK restores the numbering.



In paragraph 2.1 of Shauna Kelly's"How to create..." she
discusses linking Levels to styles. She says "There's no harm

in
doing all 9 Levels, even if you don't intend to use all 9".
However, she also says that this material is based on Word

2002
and Word 2003 so what I'm experiencing may well be an

artifact of
Word 2000. I don't mind encountering problems that I can both
reproduce and correct.


"Paul Terrano" wrote in message
...
This in the nature of a report rather than another plea for

help.
I followed your suggestions, began with an empty document

and
established three numbered headings, Part, Chapter and

Appendix
at Levels 1, 2 and 3. I formatted the headings in the

document
with Heading 1-3 and all appeared in order. I then created

a
TOC
for levels 1-3 and all the headings changed, each number
increasing by one. Ctrl+Q had no effect on this document,

nor
did
it have any effect on the previous one.

I went back into Customize Outline Number List which

appeared
unchanged. However Levels 4-9 were still linked to the

styles,
Heading 4-9, left over from yesterday. As an experiment, I

linked
Levels 4-9 to (no style). I think it was when I deleted the

TOC
that the numbering of the headings went back to I, 1, A. I
created a new TOC and the numbering stayed put. At least

two
steps forward and no steps back.

I don't know how robust this numbering is, so I will do

some
more
tinkering today and report back.

"Suzanne S. Barnhill" wrote in message
...
I think it's easier on Word and on you if you assign

levels
logically.
Obviously, your parts are a larger division than your

chapters,
so set them
up as Level 1 (and I would advise using Heading 1 for

this
purpose). Set
chapters as Heading 2/Level 2, but *don't* check the box

for
"Restart
numbering after Level 1." Use Heading 3 for the

appendixes.
For
the rest,
use Heading styles or not as you choose; in any case,

since
they are not
numbered, they don't need to be part of your outline

numbering
scheme. For
the Introduction, I would be inclined to use a

non-Heading
style formatted
to be identical to Heading 2, including the Level 2

outline
level, but
without numbering. The advantage of basing the style on

Heading
2 is that it
automatically has an outline level, and the outline level

is
what determines
which paragraphs are picked up by your TOC. You can add

an
outline level to
any style, of course.

Given your present setup, however, what happens if you

select
your headings
and press Ctrl+Q? Does the numbering correct itself?

Remember
that whenever
you need to tweak the numbering, you must go in through

the
Level 1 style
(Chapter in this instance), and make sure that the

numbering
is
set to start
at 1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to
the
newsgroup so
all may benefit.

"Paul Terrano" wrote in message
...
Win2000:Word2000



I am a simple person, with simple desires. I want the
headings in
a book to look like the following. This is a different

book
and
arrangement then that discussed in an earlier thread

several
days
ago. I have followed Shauna Kelly's "How to create

heading
numbering and outline numbering in Microsoft Word" To

test
the
formatting, I created a document containing only the

lines
shown
below and formatted the styles as described. I went

through
this
exercise twice with the same results.



Introduction

Part I: Menus

Chapter 1: Menu One

Chapter 2: Menu Two

Part II: Wizards

Chapter 3: Wizard One

Chapter 4: Wizard Two

Part III Appendices

Appendix A - Installation

Appendix B - Variables



Part, Chapter and Appendix are numbered headings as I
understand
the term. There are un-numbered heading styles in both

the
Chapters and Appendixes. The numbering is simple, in

that
there
is no requirement for paragraphs 2-3 or 4.1.3 or such.



Heading 1 is Chapter, at level 1, numbered in Arabic

Heading 2 is Part, at level 2, numbered in Roman

Heading 3 is Appendix, at level 3, numbered A, B, .

Headings 4-6 are additional chapter sub-heading styles,

not
numbered

Headings 7-8 are additional appendix sub-heading

styles,
not
numbered

Heading 9 is for the Introduction, not numbered



The Chapter style insists on beginning with 2. The next

two
begin
with II and B, notwithstanding that in the lower right

box
in
the
Numbering window they show 1, I and A. In the Customize
Outline
Numbered List panel, the Number Format for level 1 is
"Chapter 1:
". Levels 2 and 3 are similar. In the Preview window,

all
the
levels show as I would expect them to. Legal style

numbering
is
not checked and Restart numbering is not checked for

any
level.
The ListNum is named Book1.



The numbering difficulty may stem from my not

understanding
the
role of level. The docs say



Assign an outline level to a paragraph
Use outline levels when you don't want to change the
appearance
of your text (the built-in heading styles apply

specific
formatting, while the outline levels apply an

"invisible"
format).

Am I a victim of invisible formatting or should I be
restarting
something?










  #7   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

If you can make it work, you're ahead of the game. FWIW, numbering seems
much more stable in Word 2002 and 2003.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Paul Terrano" wrote in message
...
Only the first 3 levels include numbering and there is no
numbering restart anywhere. I'm content to blame it on Word2000
and its many patches.

"Suzanne S. Barnhill" wrote in message
...
It's very odd that Heading 4/Level 4 would cause this problem.

Is it set to
restart numbering after the next higher level? Or does it

include numbering
at all?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Paul Terrano" wrote in message
...
I linked Levels 5 and 6 to styles Header 5 and 6 and much to

my
disappointment nothing in the numbering changed. Out of an

excess
of caution, I linked Level 4 to Heading 4 and mirabile dictu,
the numbering went bad. As soon as I unlinked Level 4

(leaving 5
and 6 still linked), the numbering corrected itself. The TOC

may
not have anything to do with it.



I repeated the experiment. If I link Level 4 to Heading 4, as
soon as I click OK the numbering collapses. When I link Level

4
to (no styles), clicking OK restores the numbering.



In paragraph 2.1 of Shauna Kelly's"How to create..." she
discusses linking Levels to styles. She says "There's no harm

in
doing all 9 Levels, even if you don't intend to use all 9".
However, she also says that this material is based on Word

2002
and Word 2003 so what I'm experiencing may well be an

artifact of
Word 2000. I don't mind encountering problems that I can both
reproduce and correct.


"Paul Terrano" wrote in message
...
This in the nature of a report rather than another plea for
help.
I followed your suggestions, began with an empty document

and
established three numbered headings, Part, Chapter and

Appendix
at Levels 1, 2 and 3. I formatted the headings in the

document
with Heading 1-3 and all appeared in order. I then created

a
TOC
for levels 1-3 and all the headings changed, each number
increasing by one. Ctrl+Q had no effect on this document,

nor
did
it have any effect on the previous one.

I went back into Customize Outline Number List which

appeared
unchanged. However Levels 4-9 were still linked to the

styles,
Heading 4-9, left over from yesterday. As an experiment, I
linked
Levels 4-9 to (no style). I think it was when I deleted the

TOC
that the numbering of the headings went back to I, 1, A. I
created a new TOC and the numbering stayed put. At least

two
steps forward and no steps back.

I don't know how robust this numbering is, so I will do

some
more
tinkering today and report back.

"Suzanne S. Barnhill" wrote in message
...
I think it's easier on Word and on you if you assign

levels
logically.
Obviously, your parts are a larger division than your
chapters,
so set them
up as Level 1 (and I would advise using Heading 1 for

this
purpose). Set
chapters as Heading 2/Level 2, but *don't* check the box

for
"Restart
numbering after Level 1." Use Heading 3 for the

appendixes.
For
the rest,
use Heading styles or not as you choose; in any case,

since
they are not
numbered, they don't need to be part of your outline
numbering
scheme. For
the Introduction, I would be inclined to use a

non-Heading
style formatted
to be identical to Heading 2, including the Level 2

outline
level, but
without numbering. The advantage of basing the style on
Heading
2 is that it
automatically has an outline level, and the outline level

is
what determines
which paragraphs are picked up by your TOC. You can add

an
outline level to
any style, of course.

Given your present setup, however, what happens if you

select
your headings
and press Ctrl+Q? Does the numbering correct itself?

Remember
that whenever
you need to tweak the numbering, you must go in through

the
Level 1 style
(Chapter in this instance), and make sure that the

numbering
is
set to start
at 1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to
the
newsgroup so
all may benefit.

"Paul Terrano" wrote in message
...
Win2000:Word2000



I am a simple person, with simple desires. I want the
headings in
a book to look like the following. This is a different

book
and
arrangement then that discussed in an earlier thread
several
days
ago. I have followed Shauna Kelly's "How to create

heading
numbering and outline numbering in Microsoft Word" To

test
the
formatting, I created a document containing only the

lines
shown
below and formatted the styles as described. I went

through
this
exercise twice with the same results.



Introduction

Part I: Menus

Chapter 1: Menu One

Chapter 2: Menu Two

Part II: Wizards

Chapter 3: Wizard One

Chapter 4: Wizard Two

Part III Appendices

Appendix A - Installation

Appendix B - Variables



Part, Chapter and Appendix are numbered headings as I
understand
the term. There are un-numbered heading styles in both

the
Chapters and Appendixes. The numbering is simple, in

that
there
is no requirement for paragraphs 2-3 or 4.1.3 or such.



Heading 1 is Chapter, at level 1, numbered in Arabic

Heading 2 is Part, at level 2, numbered in Roman

Heading 3 is Appendix, at level 3, numbered A, B, .

Headings 4-6 are additional chapter sub-heading styles,

not
numbered

Headings 7-8 are additional appendix sub-heading

styles,
not
numbered

Heading 9 is for the Introduction, not numbered



The Chapter style insists on beginning with 2. The next

two
begin
with II and B, notwithstanding that in the lower right

box
in
the
Numbering window they show 1, I and A. In the Customize
Outline
Numbered List panel, the Number Format for level 1 is
"Chapter 1:
". Levels 2 and 3 are similar. In the Preview window,

all
the
levels show as I would expect them to. Legal style
numbering
is
not checked and Restart numbering is not checked for

any
level.
The ListNum is named Book1.



The numbering difficulty may stem from my not

understanding
the
role of level. The docs say



Assign an outline level to a paragraph
Use outline levels when you don't want to change the
appearance
of your text (the built-in heading styles apply

specific
formatting, while the outline levels apply an

"invisible"
format).

Am I a victim of invisible formatting or should I be
restarting
something?











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