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#1
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Merging multiple lines
I have a data source that contains student information that has about 6
thousand rows. I need to merge the data into a document that inserts each class they are attending then insert a page break at each student. The goal is to printout student schedules by period, course name, teacher and room number. The data source puts these fields in rows which is sorted by student ID# then student name. I don't know to pull in the multiple lines for each student to begin with. It was suggested I create a macro but have no clue what I need the macro to do. I tried using the IF.....then but not getting any results. I don't know how to get the multiple lines to merge then break when the student ID# changes. Here's a data sample below and then what I'm hoping to do in a mail merge: DATA SOURCE SAMPLE ID# Lname Fname Per Course Rm Tchr 1 Smith Jack 01 Gym Gym Mr. Oliver 1 Smith Jack 02 Algebra 109 Ms. Kate 1 Smith Jack 03 Off Assist Off Mr. Cooper 1 Smith Jack 04 Lunch Lch 1 Smith Jack 05 Science 218 Mrs. Morten 3 Brown Susie 02 Pottery 328 Mr. Clay 3 Brown Susie 03 Adv. Math 233 Ms. Fulton ECT.... MAIL MERGE RESULTS STUDENT ID# 1 STUDENT NAME Smith, Jack FRONT RANGE HIGH 2006 PERIOD 02 Algebra 109 TEACHER Ms. Kate PERIOD 03 Off Assist Off TEACHER Mr. Cooper PERIOD 04 Lunch PERIOD 05 Science 218 TEACHER Mrs. Morten ************************* page break ********************* STUDENT ID# 3 STUDENT NAME Brown, Susis FRONT RANGE HIGH 2006 PERIOD 02 Pottery 328 TEACHER Mr. Clay PERIOD 03 Adv. Math 233 TEACHER Ms. Fulton -- jewell |
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#2
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Merging multiple lines
Sounds like you are trying to perform a "multiple items per condition (=key
field)" mailmerge which Word does not really have the ability to do: See the "Group Multiple items for a single condition" item on fellow MVP Cindy Meister's website at http://homepage.swissonline.ch/cindy...faq1.htm#DBPic Or take a look at the following Knowledge Base Article http://support.microsoft.com/default...b;en-us;211303 http://www.knowhow.com/Guides/Compou...poundMerge.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "jewell" wrote in message ... I have a data source that contains student information that has about 6 thousand rows. I need to merge the data into a document that inserts each class they are attending then insert a page break at each student. The goal is to printout student schedules by period, course name, teacher and room number. The data source puts these fields in rows which is sorted by student ID# then student name. I don't know to pull in the multiple lines for each student to begin with. It was suggested I create a macro but have no clue what I need the macro to do. I tried using the IF.....then but not getting any results. I don't know how to get the multiple lines to merge then break when the student ID# changes. Here's a data sample below and then what I'm hoping to do in a mail merge: DATA SOURCE SAMPLE ID# Lname Fname Per Course Rm Tchr 1 Smith Jack 01 Gym Gym Mr. Oliver 1 Smith Jack 02 Algebra 109 Ms. Kate 1 Smith Jack 03 Off Assist Off Mr. Cooper 1 Smith Jack 04 Lunch Lch 1 Smith Jack 05 Science 218 Mrs. Morten 3 Brown Susie 02 Pottery 328 Mr. Clay 3 Brown Susie 03 Adv. Math 233 Ms. Fulton ECT.... MAIL MERGE RESULTS STUDENT ID# 1 STUDENT NAME Smith, Jack FRONT RANGE HIGH 2006 PERIOD 02 Algebra 109 TEACHER Ms. Kate PERIOD 03 Off Assist Off TEACHER Mr. Cooper PERIOD 04 Lunch PERIOD 05 Science 218 TEACHER Mrs. Morten ************************* page break ********************* STUDENT ID# 3 STUDENT NAME Brown, Susis FRONT RANGE HIGH 2006 PERIOD 02 Pottery 328 TEACHER Mr. Clay PERIOD 03 Adv. Math 233 TEACHER Ms. Fulton -- jewell |
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#3
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Merging multiple lines
I actually tried doing what the article says last week but I'm not sure if
I'm doing it right or understand what the commands do. The IF statement is underderstandable but I don't understand the SET function. Is there another website you can point me to that will give me a very comprehensive understanding of what and how to use this functions. Do you think there's something I can do with the data file previous to linking it to a mail merge that might help me with the results I need? -- jewell "Doug Robbins - Word MVP" wrote: Sounds like you are trying to perform a "multiple items per condition (=key field)" mailmerge which Word does not really have the ability to do: See the "Group Multiple items for a single condition" item on fellow MVP Cindy Meister's website at http://homepage.swissonline.ch/cindy...faq1.htm#DBPic Or take a look at the following Knowledge Base Article http://support.microsoft.com/default...b;en-us;211303 http://www.knowhow.com/Guides/Compou...poundMerge.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "jewell" wrote in message ... I have a data source that contains student information that has about 6 thousand rows. I need to merge the data into a document that inserts each class they are attending then insert a page break at each student. The goal is to printout student schedules by period, course name, teacher and room number. The data source puts these fields in rows which is sorted by student ID# then student name. I don't know to pull in the multiple lines for each student to begin with. It was suggested I create a macro but have no clue what I need the macro to do. I tried using the IF.....then but not getting any results. I don't know how to get the multiple lines to merge then break when the student ID# changes. Here's a data sample below and then what I'm hoping to do in a mail merge: DATA SOURCE SAMPLE ID# Lname Fname Per Course Rm Tchr 1 Smith Jack 01 Gym Gym Mr. Oliver 1 Smith Jack 02 Algebra 109 Ms. Kate 1 Smith Jack 03 Off Assist Off Mr. Cooper 1 Smith Jack 04 Lunch Lch 1 Smith Jack 05 Science 218 Mrs. Morten 3 Brown Susie 02 Pottery 328 Mr. Clay 3 Brown Susie 03 Adv. Math 233 Ms. Fulton ECT.... MAIL MERGE RESULTS STUDENT ID# 1 STUDENT NAME Smith, Jack FRONT RANGE HIGH 2006 PERIOD 02 Algebra 109 TEACHER Ms. Kate PERIOD 03 Off Assist Off TEACHER Mr. Cooper PERIOD 04 Lunch PERIOD 05 Science 218 TEACHER Mrs. Morten ************************* page break ********************* STUDENT ID# 3 STUDENT NAME Brown, Susis FRONT RANGE HIGH 2006 PERIOD 02 Pottery 328 TEACHER Mr. Clay PERIOD 03 Adv. Math 233 TEACHER Ms. Fulton -- jewell |
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#4
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Merging multiple lines
I would suggest that you should use a report in an Access database.
-- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "jewell" wrote in message ... I actually tried doing what the article says last week but I'm not sure if I'm doing it right or understand what the commands do. The IF statement is underderstandable but I don't understand the SET function. Is there another website you can point me to that will give me a very comprehensive understanding of what and how to use this functions. Do you think there's something I can do with the data file previous to linking it to a mail merge that might help me with the results I need? -- jewell "Doug Robbins - Word MVP" wrote: Sounds like you are trying to perform a "multiple items per condition (=key field)" mailmerge which Word does not really have the ability to do: See the "Group Multiple items for a single condition" item on fellow MVP Cindy Meister's website at http://homepage.swissonline.ch/cindy...faq1.htm#DBPic Or take a look at the following Knowledge Base Article http://support.microsoft.com/default...b;en-us;211303 http://www.knowhow.com/Guides/Compou...poundMerge.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "jewell" wrote in message ... I have a data source that contains student information that has about 6 thousand rows. I need to merge the data into a document that inserts each class they are attending then insert a page break at each student. The goal is to printout student schedules by period, course name, teacher and room number. The data source puts these fields in rows which is sorted by student ID# then student name. I don't know to pull in the multiple lines for each student to begin with. It was suggested I create a macro but have no clue what I need the macro to do. I tried using the IF.....then but not getting any results. I don't know how to get the multiple lines to merge then break when the student ID# changes. Here's a data sample below and then what I'm hoping to do in a mail merge: DATA SOURCE SAMPLE ID# Lname Fname Per Course Rm Tchr 1 Smith Jack 01 Gym Gym Mr. Oliver 1 Smith Jack 02 Algebra 109 Ms. Kate 1 Smith Jack 03 Off Assist Off Mr. Cooper 1 Smith Jack 04 Lunch Lch 1 Smith Jack 05 Science 218 Mrs. Morten 3 Brown Susie 02 Pottery 328 Mr. Clay 3 Brown Susie 03 Adv. Math 233 Ms. Fulton ECT.... MAIL MERGE RESULTS STUDENT ID# 1 STUDENT NAME Smith, Jack FRONT RANGE HIGH 2006 PERIOD 02 Algebra 109 TEACHER Ms. Kate PERIOD 03 Off Assist Off TEACHER Mr. Cooper PERIOD 04 Lunch PERIOD 05 Science 218 TEACHER Mrs. Morten ************************* page break ********************* STUDENT ID# 3 STUDENT NAME Brown, Susis FRONT RANGE HIGH 2006 PERIOD 02 Pottery 328 TEACHER Mr. Clay PERIOD 03 Adv. Math 233 TEACHER Ms. Fulton -- jewell |
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