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#1
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Insert Picture Issue
Using Word 2003
I scanned two images - The file size of one image is 928kb and the other is 501kb. I inserted both images into a Word document - page one and two - I did not size these images once they were in Word. Now the file size is 1.42mb - How can I condense this so the file is not so big? Thank you, Karen |
#2
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G'day "Karen" ,
Save these images on disk. JPG / GIF them. Now re-insert them. You can also just link to the graphics if the document won't travel from its home dir. Steve Hudson - Word Heretic steve from wordheretic.com (Email replies require payment) Without prejudice Karen reckoned: Using Word 2003 I scanned two images - The file size of one image is 928kb and the other is 501kb. I inserted both images into a Word document - page one and two - I did not size these images once they were in Word. Now the file size is 1.42mb - How can I condense this so the file is not so big? Thank you, Karen |
#3
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Karen: You can open them in Paint or another Imaging software/tool and save
them as a .gif or .jpg file type. I believe you can edit some pictures right from Word. If you don't get the Edit Picture option, you should have the option to compress from the Format Picture properties. ~ivcchelpdesk "Karen" wrote: Using Word 2003 I scanned two images - The file size of one image is 928kb and the other is 501kb. I inserted both images into a Word document - page one and two - I did not size these images once they were in Word. Now the file size is 1.42mb - How can I condense this so the file is not so big? Thank you, Karen |
#4
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I saved them as .jpg files - That's actually not the
problem - The problem is after I insert them into the word document the file is HUGE! -----Original Message----- Karen: You can open them in Paint or another Imaging software/tool and save them as a .gif or .jpg file type. I believe you can edit some pictures right from Word. If you don't get the Edit Picture option, you should have the option to compress from the Format Picture properties. ~ivcchelpdesk "Karen" wrote: Using Word 2003 I scanned two images - The file size of one image is 928kb and the other is 501kb. I inserted both images into a Word document - page one and two - I did not size these images once they were in Word. Now the file size is 1.42mb - How can I condense this so the file is not so big? Thank you, Karen . |
#5
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G'day "Karen" ,
OK, in that case you need this excerpt from Word Wizardry: I'll re-iterate what I know, and I know that therein that smallish scope lies an answer to "Why is my word document so BIG after whacking in a graphic?" So: n Word does not understand any graphic except.wmf, .emf (wmf's bigger cousin) and .bmp; n Word imports SOME OTHER graphic formats. When it does so, it must have TWO copies of the graphic. One as the original .whatever file. One as an internal-use only bitmap that word can use to display a representation of the inserted graphic. See Q224663 on the MS Knowledge Base. The safest ones to use are PNG , GIF, and JPG. PNG and GIF are good for low color shots like screen captures, JPG is better for full natural color pictures; n When you crop or otherwise adjust a picture using word's built-in controls, it needs at least two copies (both of which CAN be satisfied by point 2 above) - an original and a display copy; n BMP is the most inefficient way of storing a picture; n Linked pictures should not be stored with the document, but this rule is subordinate to cropping; n Embedding pictures can cause total nightmares extracting the picture for export to a decent package to change it. File Save As HTML brings some joy. This nicely dumps all graphics into the created directory (the directory has the same name as the filename your provide) for referencing by the HTML of the filename you provided. Ignore the other stuff, just grab your picture files and RUN! It is not often Word gives you a freebie; and n Linking pictures enables a source identifier with the picture object - useful for control and developmental labeling purposes. This source is the linked filename. My personal solution: n Always use linked pictures, of type .jpg (full-color photo-like stuff, usually 79% compression) and .PNG (screenshots using the high contrast theme) and perform NO graphic adjustments to the picture inside of Word - excepting scale; n Always use a relative path link, and either store the graphics in the same root as their host document, or in a subfolder directly underneath same; n Use a controlled naming prefix schema to identify picture categories; n Use my KillMetaData tool to embed the suckers for distribution copies only or use Edit Links, select all graphics and select Break Link; n Use Save as HTML page when people send embedded graphics to separate them out; n For logos and other boilerplate graphic elements, it is best to have the template have an Autotext entry that gets inserted - where the Autotext entry is an embedded graphic. For the small amount of space saving it simply isn't worth having every single document accompanied by trivial graphic files. This way documents can be safely sent external to the company without having to worry about whether the logo and other standard matter is attached. Network locations are also a bad idea, as it delays the document open and updates. Steve Hudson - Word Heretic steve from wordheretic.com (Email replies require payment) Without prejudice Karen reckoned: I saved them as .jpg files - That's actually not the problem - The problem is after I insert them into the word document the file is HUGE! -----Original Message----- Karen: You can open them in Paint or another Imaging software/tool and save them as a .gif or .jpg file type. I believe you can edit some pictures right from Word. If you don't get the Edit Picture option, you should have the option to compress from the Format Picture properties. ~ivcchelpdesk "Karen" wrote: Using Word 2003 I scanned two images - The file size of one image is 928kb and the other is 501kb. I inserted both images into a Word document - page one and two - I did not size these images once they were in Word. Now the file size is 1.42mb - How can I condense this so the file is not so big? Thank you, Karen . |
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