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#1
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Locking Restart Numbering Level
Word 2003
On occasion I work with rather lengthy documents which may be comprised of more than several additional Exhibits. On each of the individual Exhibit documents the Level 1 number is set to begin with the No. 1. However, when these Exhibits are incorporated into the main document, the numbering of Level 1 in the Exhibit changes in order to continue with whatever the last Level 1 number may have been within the main document. For example, if the main document ends with Section No. 51, the next exhibit that is pulled into the main document will begin with Section No. 52 as opposed to remaining at Section No. 1 Is there any way to *lock* the numbering setup on the individual Exhibits so as to ensure that the numbering setup maintains the Section No. 1 even after its incorporation into the main document? Alternatively, does anyone know of a better approach regarding this scenario? Thanks in advance - Rod |
#2
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Locking Restart Numbering Level
You can convert the Exhibit numbers to text. Be sure to keep a copy of the
original document, in case you need to update the numbering later. To convert numbers to text: Select the text. Press Alt+F11 to display the Visual Basic Editor. Press Ctrl+G to display the Immediate window. Type: Selection.Range.ListFormat.ConvertNumbersToText and press Enter. Then apply an un-numbered style to the text, before copying it into the main document. (Repeat for each additional source document.) -- Stefan Blom Microsoft Word MVP "RPMitchal" wrote in message ... Word 2003 On occasion I work with rather lengthy documents which may be comprised of more than several additional Exhibits. On each of the individual Exhibit documents the Level 1 number is set to begin with the No. 1. However, when these Exhibits are incorporated into the main document, the numbering of Level 1 in the Exhibit changes in order to continue with whatever the last Level 1 number may have been within the main document. For example, if the main document ends with Section No. 51, the next exhibit that is pulled into the main document will begin with Section No. 52 as opposed to remaining at Section No. 1 Is there any way to *lock* the numbering setup on the individual Exhibits so as to ensure that the numbering setup maintains the Section No. 1 even after its incorporation into the main document? Alternatively, does anyone know of a better approach regarding this scenario? Thanks in advance - Rod |
#3
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Locking Restart Numbering Level
Stefan:
Once again my sincere appreciation to you for solving a dilemma that would have remained unsolved by me - until such time as I get a better handle on VBA. Thanks - Rod "Stefan Blom" wrote: You can convert the Exhibit numbers to text. Be sure to keep a copy of the original document, in case you need to update the numbering later. To convert numbers to text: Select the text. Press Alt+F11 to display the Visual Basic Editor. Press Ctrl+G to display the Immediate window. Type: Selection.Range.ListFormat.ConvertNumbersToText and press Enter. Then apply an un-numbered style to the text, before copying it into the main document. (Repeat for each additional source document.) -- Stefan Blom Microsoft Word MVP "RPMitchal" wrote in message ... Word 2003 On occasion I work with rather lengthy documents which may be comprised of more than several additional Exhibits. On each of the individual Exhibit documents the Level 1 number is set to begin with the No. 1. However, when these Exhibits are incorporated into the main document, the numbering of Level 1 in the Exhibit changes in order to continue with whatever the last Level 1 number may have been within the main document. For example, if the main document ends with Section No. 51, the next exhibit that is pulled into the main document will begin with Section No. 52 as opposed to remaining at Section No. 1 Is there any way to *lock* the numbering setup on the individual Exhibits so as to ensure that the numbering setup maintains the Section No. 1 even after its incorporation into the main document? Alternatively, does anyone know of a better approach regarding this scenario? Thanks in advance - Rod |
#4
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Locking Restart Numbering Level
You are welcome.
-- Stefan Blom Microsoft Word MVP "RPMitchal" wrote in message ... Stefan: Once again my sincere appreciation to you for solving a dilemma that would have remained unsolved by me - until such time as I get a better handle on VBA. Thanks - Rod "Stefan Blom" wrote: You can convert the Exhibit numbers to text. Be sure to keep a copy of the original document, in case you need to update the numbering later. To convert numbers to text: Select the text. Press Alt+F11 to display the Visual Basic Editor. Press Ctrl+G to display the Immediate window. Type: Selection.Range.ListFormat.ConvertNumbersToText and press Enter. Then apply an un-numbered style to the text, before copying it into the main document. (Repeat for each additional source document.) -- Stefan Blom Microsoft Word MVP "RPMitchal" wrote in message ... Word 2003 On occasion I work with rather lengthy documents which may be comprised of more than several additional Exhibits. On each of the individual Exhibit documents the Level 1 number is set to begin with the No. 1. However, when these Exhibits are incorporated into the main document, the numbering of Level 1 in the Exhibit changes in order to continue with whatever the last Level 1 number may have been within the main document. For example, if the main document ends with Section No. 51, the next exhibit that is pulled into the main document will begin with Section No. 52 as opposed to remaining at Section No. 1 Is there any way to *lock* the numbering setup on the individual Exhibits so as to ensure that the numbering setup maintains the Section No. 1 even after its incorporation into the main document? Alternatively, does anyone know of a better approach regarding this scenario? Thanks in advance - Rod |
#5
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Locking Restart Numbering Level
Thanks!
I was able to add a 15 page check list to the end of a procedure. The one thing I don't get is the following: "Then apply an un-numbered style to the text, before copying it into the main document". When it comes to the Style and Format window I'm totally lost. It still worked, but I did have to do a lot of clean up and I had to replace the missing headers and footers, but this is better that using "print Screen" to paste "Word" attachments into a "Word" document. "Stefan Blom" wrote: You can convert the Exhibit numbers to text. Be sure to keep a copy of the original document, in case you need to update the numbering later. To convert numbers to text: Select the text. Press Alt+F11 to display the Visual Basic Editor. Press Ctrl+G to display the Immediate window. Type: Selection.Range.ListFormat.ConvertNumbersToText and press Enter. Then apply an un-numbered style to the text, before copying it into the main document. (Repeat for each additional source document.) -- Stefan Blom Microsoft Word MVP "RPMitchal" wrote in message ... Word 2003 On occasion I work with rather lengthy documents which may be comprised of more than several additional Exhibits. On each of the individual Exhibit documents the Level 1 number is set to begin with the No. 1. However, when these Exhibits are incorporated into the main document, the numbering of Level 1 in the Exhibit changes in order to continue with whatever the last Level 1 number may have been within the main document. For example, if the main document ends with Section No. 51, the next exhibit that is pulled into the main document will begin with Section No. 52 as opposed to remaining at Section No. 1 Is there any way to *lock* the numbering setup on the individual Exhibits so as to ensure that the numbering setup maintains the Section No. 1 even after its incorporation into the main document? Alternatively, does anyone know of a better approach regarding this scenario? Thanks in advance - Rod |
#6
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Locking Restart Numbering Level
Well, when you convert numbers to text, numbering is cleared from the text
paragraphs and replaced with static numbers (as if you typed them from the keyboard). However, assuming that numbering was attached to styles, the numbering formatting is still in the paragraph style definition, which means that it can be restored if someone selects the text and presses Ctrl+Q (the ResetPara command). You can avoid this (potential) problem by applying un-numbered styles to text, making sure that these styles look the same as the original ones (except for the numbering setting, of course). If it is working fine for you, you don't have to do this extra step, but you should be aware of the complication--especially if you are not the only editor of the document. -- Stefan Blom Microsoft Word MVP "DonD" wrote in message ... Thanks! I was able to add a 15 page check list to the end of a procedure. The one thing I don't get is the following: "Then apply an un-numbered style to the text, before copying it into the main document". When it comes to the Style and Format window I'm totally lost. It still worked, but I did have to do a lot of clean up and I had to replace the missing headers and footers, but this is better that using "print Screen" to paste "Word" attachments into a "Word" document. "Stefan Blom" wrote: You can convert the Exhibit numbers to text. Be sure to keep a copy of the original document, in case you need to update the numbering later. To convert numbers to text: Select the text. Press Alt+F11 to display the Visual Basic Editor. Press Ctrl+G to display the Immediate window. Type: Selection.Range.ListFormat.ConvertNumbersToText and press Enter. Then apply an un-numbered style to the text, before copying it into the main document. (Repeat for each additional source document.) -- Stefan Blom Microsoft Word MVP "RPMitchal" wrote in message ... Word 2003 On occasion I work with rather lengthy documents which may be comprised of more than several additional Exhibits. On each of the individual Exhibit documents the Level 1 number is set to begin with the No. 1. However, when these Exhibits are incorporated into the main document, the numbering of Level 1 in the Exhibit changes in order to continue with whatever the last Level 1 number may have been within the main document. For example, if the main document ends with Section No. 51, the next exhibit that is pulled into the main document will begin with Section No. 52 as opposed to remaining at Section No. 1 Is there any way to *lock* the numbering setup on the individual Exhibits so as to ensure that the numbering setup maintains the Section No. 1 even after its incorporation into the main document? Alternatively, does anyone know of a better approach regarding this scenario? Thanks in advance - Rod |
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