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#1
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Trying to use mailmerge for a list
Document is to be a membership list for a club. I have laid it out 8.5
x 11 portrait. In order for it to fold card-style I have inserted a graphic (upside down) and a table (with rows) so the front cover when folded is the graphic and the back cover is the table lines for notes. Here is my problem. Below the graphic/table I want to use columns so the membership list will wrap on the lower half of the page so the list will be on the inside of the page when folded. I have created the columns and the associated tabs. used the mail mege wizard to indicate the merge is to be a list and accessed my data source (an Access database). I have formatted the columns with tabs so the data will be aligned correctly. The test shows the first record fine but when I continue to the new document the data appears at the top of the page with a new page for every entry rather than the list I am trying to create. I have also tried using sections thinking I needed to start a new section on the page for where the columns and fields are defined. If I create the merge on a blank document (without the graphic and the table) the merge is fine. Any suggestions or assistance would be greatly appreciated!! Many thanks. |
#2
Posted to microsoft.public.word.mailmerge.fields
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Trying to use mailmerge for a list
To create a list you need to use a catalog (or in Word XP and later it is
called a directory) type mailmerge main document. But all of the other decoration (graphic/table) will have to be added after executing the mailmerge. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP wrote in message oups.com... Document is to be a membership list for a club. I have laid it out 8.5 x 11 portrait. In order for it to fold card-style I have inserted a graphic (upside down) and a table (with rows) so the front cover when folded is the graphic and the back cover is the table lines for notes. Here is my problem. Below the graphic/table I want to use columns so the membership list will wrap on the lower half of the page so the list will be on the inside of the page when folded. I have created the columns and the associated tabs. used the mail mege wizard to indicate the merge is to be a list and accessed my data source (an Access database). I have formatted the columns with tabs so the data will be aligned correctly. The test shows the first record fine but when I continue to the new document the data appears at the top of the page with a new page for every entry rather than the list I am trying to create. I have also tried using sections thinking I needed to start a new section on the page for where the columns and fields are defined. If I create the merge on a blank document (without the graphic and the table) the merge is fine. Any suggestions or assistance would be greatly appreciated!! Many thanks. |
#3
Posted to microsoft.public.word.mailmerge.fields
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Trying to use mailmerge for a list
Doug Robbins - Word MVP wrote: To create a list you need to use a catalog (or in Word XP and later it is called a directory) type mailmerge main document. But all of the other decoration (graphic/table) will have to be added after executing the mailmerge. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP wrote in message oups.com... Document is to be a membership list for a club. I have laid it out 8.5 x 11 portrait. In order for it to fold card-style I have inserted a graphic (upside down) and a table (with rows) so the front cover when folded is the graphic and the back cover is the table lines for notes. Here is my problem. Below the graphic/table I want to use columns so the membership list will wrap on the lower half of the page so the list will be on the inside of the page when folded. I have created the columns and the associated tabs. used the mail mege wizard to indicate the merge is to be a list and accessed my data source (an Access database). I have formatted the columns with tabs so the data will be aligned correctly. The test shows the first record fine but when I continue to the new document the data appears at the top of the page with a new page for every entry rather than the list I am trying to create. I have also tried using sections thinking I needed to start a new section on the page for where the columns and fields are defined. If I create the merge on a blank document (without the graphic and the table) the merge is fine. Any suggestions or assistance would be greatly appreciated!! Many thanks. Isn't that odd....I previously had created a document with all the graphics etc. included and it merged beautifully. All I had to do was print out the required number and fold them. Unfortunately I had a hard drive crash and that original document disappeared so I am trying to recreate it and having no luck. Thanks for your quick response anyway (but I find it odd that I can't create a boilerplate with graphics for a directory/list). |
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