Reply
 
Thread Tools Display Modes
  #1   Report Post  
Posted to microsoft.public.word.mailmerge.fields
 
Posts: n/a
Default Trying to use mailmerge for a list

Document is to be a membership list for a club. I have laid it out 8.5
x 11 portrait. In order for it to fold card-style I have inserted a
graphic (upside down) and a table (with rows) so the front cover when
folded is the graphic and the back cover is the table lines for notes.

Here is my problem. Below the graphic/table I want to use columns so
the membership list will wrap on the lower half of the page so the list
will be on the inside of the page when folded. I have created the
columns and the associated tabs. used the mail mege wizard to indicate
the merge is to be a list and accessed my data source (an Access
database). I have formatted the columns with tabs so the data will be
aligned correctly. The test shows the first record fine but when I
continue to the new document the data appears at the top of the page
with a new page for every entry rather than the list I am trying to
create.

I have also tried using sections thinking I needed to start a new
section on the page for where the columns and fields are defined. If I
create the merge on a blank document (without the graphic and the
table) the merge is fine.

Any suggestions or assistance would be greatly appreciated!! Many
thanks.

  #2   Report Post  
Posted to microsoft.public.word.mailmerge.fields
Doug Robbins - Word MVP
 
Posts: n/a
Default Trying to use mailmerge for a list

To create a list you need to use a catalog (or in Word XP and later it is
called a directory) type mailmerge main document. But all of the other
decoration (graphic/table) will have to be added after executing the
mailmerge.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

wrote in message
oups.com...
Document is to be a membership list for a club. I have laid it out 8.5
x 11 portrait. In order for it to fold card-style I have inserted a
graphic (upside down) and a table (with rows) so the front cover when
folded is the graphic and the back cover is the table lines for notes.

Here is my problem. Below the graphic/table I want to use columns so
the membership list will wrap on the lower half of the page so the list
will be on the inside of the page when folded. I have created the
columns and the associated tabs. used the mail mege wizard to indicate
the merge is to be a list and accessed my data source (an Access
database). I have formatted the columns with tabs so the data will be
aligned correctly. The test shows the first record fine but when I
continue to the new document the data appears at the top of the page
with a new page for every entry rather than the list I am trying to
create.

I have also tried using sections thinking I needed to start a new
section on the page for where the columns and fields are defined. If I
create the merge on a blank document (without the graphic and the
table) the merge is fine.

Any suggestions or assistance would be greatly appreciated!! Many
thanks.



  #3   Report Post  
Posted to microsoft.public.word.mailmerge.fields
 
Posts: n/a
Default Trying to use mailmerge for a list


Doug Robbins - Word MVP wrote:
To create a list you need to use a catalog (or in Word XP and later it is
called a directory) type mailmerge main document. But all of the other
decoration (graphic/table) will have to be added after executing the
mailmerge.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

wrote in message
oups.com...
Document is to be a membership list for a club. I have laid it out 8.5
x 11 portrait. In order for it to fold card-style I have inserted a
graphic (upside down) and a table (with rows) so the front cover when
folded is the graphic and the back cover is the table lines for notes.

Here is my problem. Below the graphic/table I want to use columns so
the membership list will wrap on the lower half of the page so the list
will be on the inside of the page when folded. I have created the
columns and the associated tabs. used the mail mege wizard to indicate
the merge is to be a list and accessed my data source (an Access
database). I have formatted the columns with tabs so the data will be
aligned correctly. The test shows the first record fine but when I
continue to the new document the data appears at the top of the page
with a new page for every entry rather than the list I am trying to
create.

I have also tried using sections thinking I needed to start a new
section on the page for where the columns and fields are defined. If I
create the merge on a blank document (without the graphic and the
table) the merge is fine.

Any suggestions or assistance would be greatly appreciated!! Many
thanks.

Isn't that odd....I previously had created a document with all the
graphics etc. included and it merged beautifully. All I had to do was
print out the required number and fold them. Unfortunately I had a hard
drive crash and that original document disappeared so I am trying to
recreate it and having no luck. Thanks for your quick response anyway
(but I find it odd that I can't create a boilerplate with graphics for
a directory/list).

  #4   Report Post  
Posted to microsoft.public.word.mailmerge.fields
Graham Mayor
 
Posts: n/a
Default Trying to use mailmerge for a list

From your description a label merge may be nearer the mark (or a form letter
merge with the number of 'documents' that will fit on the page duplicated
and a {Next} record field before the second and subsequent entries (if more
than two))

See http://www.gmayor.com/mail_merge_lab...th_word_xp.htm and
http://www.gmayor.com/mail_merge_graphics.htm


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


wrote:
Doug Robbins - Word MVP wrote:
To create a list you need to use a catalog (or in Word XP and later
it is called a directory) type mailmerge main document. But all of
the other decoration (graphic/table) will have to be added after
executing the mailmerge.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

wrote in message
oups.com...
Document is to be a membership list for a club. I have laid it out
8.5 x 11 portrait. In order for it to fold card-style I have
inserted a graphic (upside down) and a table (with rows) so the
front cover when folded is the graphic and the back cover is the
table lines for notes.

Here is my problem. Below the graphic/table I want to use columns so
the membership list will wrap on the lower half of the page so the
list will be on the inside of the page when folded. I have created
the columns and the associated tabs. used the mail mege wizard to
indicate the merge is to be a list and accessed my data source (an
Access database). I have formatted the columns with tabs so the
data will be aligned correctly. The test shows the first record
fine but when I continue to the new document the data appears at
the top of the page with a new page for every entry rather than the
list I am trying to create.

I have also tried using sections thinking I needed to start a new
section on the page for where the columns and fields are defined.
If I create the merge on a blank document (without the graphic and
the table) the merge is fine.

Any suggestions or assistance would be greatly appreciated!! Many
thanks.

Isn't that odd....I previously had created a document with all the
graphics etc. included and it merged beautifully. All I had to do was
print out the required number and fold them. Unfortunately I had a
hard drive crash and that original document disappeared so I am
trying to recreate it and having no luck. Thanks for your quick
response anyway (but I find it odd that I can't create a boilerplate
with graphics for a directory/list).



Reply
Thread Tools
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Mail Merge a Letter to a Distribution List Akiyama Mailmerge 2 April 20th 06 10:32 PM
Mail Merge from Outlook Distribution List Alamansky Mailmerge 3 March 19th 06 09:22 AM
Mailmerge error when creating list Jason Malia Mailmerge 1 January 2nd 06 08:35 AM
Where is the list of Access queries for MailMerge? Margaret Bartley New Users 4 December 16th 05 01:38 AM
How do I convert a WordPerfect12 mailmerge list to Word XP? Leon Willard Mailmerge 2 July 31st 05 01:09 AM


All times are GMT +1. The time now is 06:54 AM.

Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright ©2004-2024 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Word"