Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Multiple "sections" but no section breaks?
Word 2003
In our office, we get documents from multiple sources and have to join them into single Word files, usually 2-3 source files joined into one of ours. Joining is done by copy-paste into a blank document, not Inserting files. Although some of the source files are WordPerfect (which might explain the problem I will describe), the problem occurs when all the source files are Word (although we cannot tell whether the source may have converted from WordPerfect for our "benefit"). One phenomenon that sometimes occurs in the resultant files we create, I can't figure out. The Find feature finds no sections breaks (using ^b as the code). Nevertheless, the headers and footers are labeled Section 1, Section 2, etc., at seemingly random points in the document, and the Link to Previous button is available. The problem that results from this is that the page size (legal vs. letter) and page numbering format (or existence) changes from "section" to "section". We have to manually set page numbers at each "section" change. (The "section" breaks are not necessarily at the breaks between the original documents.) Because no section breaks can be found, we cannot delete them and join the "sections" into one big section to ensure consistent formatting. Page Setup doesn't allow us to set page size, etc., to "Whole Document"; it keeps reverting to "This Section". I can't tell if this is the result of conversion of some documents from WordPerfect or the source user's crazy formatting in Word, or what. Anyway, can anyone explain what is happening? Can the underlying section breaks be found and deleted? Thanks very much. |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Multiple "sections" but no section breaks?
Can you see/find the section breaks if you display Hidden text?
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "wal" wrote in message ... Word 2003 In our office, we get documents from multiple sources and have to join them into single Word files, usually 2-3 source files joined into one of ours. Joining is done by copy-paste into a blank document, not Inserting files. Although some of the source files are WordPerfect (which might explain the problem I will describe), the problem occurs when all the source files are Word (although we cannot tell whether the source may have converted from WordPerfect for our "benefit"). One phenomenon that sometimes occurs in the resultant files we create, I can't figure out. The Find feature finds no sections breaks (using ^b as the code). Nevertheless, the headers and footers are labeled Section 1, Section 2, etc., at seemingly random points in the document, and the Link to Previous button is available. The problem that results from this is that the page size (legal vs. letter) and page numbering format (or existence) changes from "section" to "section". We have to manually set page numbers at each "section" change. (The "section" breaks are not necessarily at the breaks between the original documents.) Because no section breaks can be found, we cannot delete them and join the "sections" into one big section to ensure consistent formatting. Page Setup doesn't allow us to set page size, etc., to "Whole Document"; it keeps reverting to "This Section". I can't tell if this is the result of conversion of some documents from WordPerfect or the source user's crazy formatting in Word, or what. Anyway, can anyone explain what is happening? Can the underlying section breaks be found and deleted? Thanks very much. |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Multiple "sections" but no section breaks?
No. (The user happens to keep all formatting marks, including hidden
text, visible.) In fact, I just looked at one of the original source files and noted the following. The file has three explicit section breaks. However, the last section is labeled in the header/footer as Section 8. When I do a global delete of the three breaks, the last header/footer is labeled Section 5. In other words, there are four "phantom" section breaks somewhere in this file. The 8 or 5 section numbers are also noted in the usual way in the lower left corner of the screen (along with the page number, line number, etc.). Oddly, the phantom section break appears to be in the middle of a line. If I right-arrow-key across the line character by character, the Sec # display changes from "Sec 1" to "Sec 2" at a certain character. If I Delete that character, the phantom section break is also deleted and Sec 2 becomes part of Sec 1. (I can then simply retype the character and all is well.) Again, I suspect a conversion from WordPerfect by the source of the document. With these problematic documents, I guess we'll just have to scroll through them manually to find such things. Thanks for your help and any additional insights you may have. On Jun 11, 3:12*pm, "Suzanne S. Barnhill" wrote: Can you see/find the section breaks if you display Hidden text? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "wal" wrote in message ... Word 2003 In our office, we get documents from multiple sources and have to join them into single Word files, usually 2-3 source files joined into one of ours. *Joining is done by copy-paste into a blank document, not Inserting files. *Although some of the source files are WordPerfect (which might explain the problem I will describe), the problem occurs when all the source files are Word (although we cannot tell whether the source may have converted from WordPerfect for our "benefit"). One phenomenon that sometimes occurs in the resultant files we create, I can't figure out. *The Find feature finds no sections breaks (using ^b as the code). *Nevertheless, the headers and footers are labeled Section 1, Section 2, etc., at seemingly random points in the document, and the Link to Previous button is available. *The problem that results from this is that the page size (legal vs. letter) and page numbering format (or existence) changes from "section" to "section". *We have to manually set page numbers at each "section" change. *(The "section" breaks are not necessarily at the breaks between the original documents.) Because no section breaks can be found, we cannot delete them and join the "sections" into one big section to ensure consistent formatting. Page Setup doesn't allow us to set page size, etc., to "Whole Document"; it keeps reverting to "This Section". I can't tell if this is the result of conversion of some documents from WordPerfect or the source user's crazy formatting in Word, or what. Anyway, can anyone explain what is happening? *Can the underlying section breaks be found and deleted? Thanks very much.- Hide quoted text - - Show quoted text - |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Multiple "sections" but no section breaks?
The section breaks should be easier to see in Normal view, but I think
you've been through that. And using Browse by Section doesn't work, either? When I've seen this type of issue before, there was no way to actually find or delete the section breaks themselves. But you seem to have pinpointed where the breaks occur. That being the case, the easiest solution is to select a little bit of text on either side of the break and delete it. Then retype the missing text, which I see is what you've been doing. That's probably going to be the best you can do. (Did you try Open and Repair, BTW?) -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "wal" wrote in message ... No. (The user happens to keep all formatting marks, including hidden text, visible.) In fact, I just looked at one of the original source files and noted the following. The file has three explicit section breaks. However, the last section is labeled in the header/footer as Section 8. When I do a global delete of the three breaks, the last header/footer is labeled Section 5. In other words, there are four "phantom" section breaks somewhere in this file. The 8 or 5 section numbers are also noted in the usual way in the lower left corner of the screen (along with the page number, line number, etc.). Oddly, the phantom section break appears to be in the middle of a line. If I right-arrow-key across the line character by character, the Sec # display changes from "Sec 1" to "Sec 2" at a certain character. If I Delete that character, the phantom section break is also deleted and Sec 2 becomes part of Sec 1. (I can then simply retype the character and all is well.) Again, I suspect a conversion from WordPerfect by the source of the document. With these problematic documents, I guess we'll just have to scroll through them manually to find such things. Thanks for your help and any additional insights you may have. On Jun 11, 3:12 pm, "Suzanne S. Barnhill" wrote: Can you see/find the section breaks if you display Hidden text? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "wal" wrote in message ... Word 2003 In our office, we get documents from multiple sources and have to join them into single Word files, usually 2-3 source files joined into one of ours. Joining is done by copy-paste into a blank document, not Inserting files. Although some of the source files are WordPerfect (which might explain the problem I will describe), the problem occurs when all the source files are Word (although we cannot tell whether the source may have converted from WordPerfect for our "benefit"). One phenomenon that sometimes occurs in the resultant files we create, I can't figure out. The Find feature finds no sections breaks (using ^b as the code). Nevertheless, the headers and footers are labeled Section 1, Section 2, etc., at seemingly random points in the document, and the Link to Previous button is available. The problem that results from this is that the page size (legal vs. letter) and page numbering format (or existence) changes from "section" to "section". We have to manually set page numbers at each "section" change. (The "section" breaks are not necessarily at the breaks between the original documents.) Because no section breaks can be found, we cannot delete them and join the "sections" into one big section to ensure consistent formatting. Page Setup doesn't allow us to set page size, etc., to "Whole Document"; it keeps reverting to "This Section". I can't tell if this is the result of conversion of some documents from WordPerfect or the source user's crazy formatting in Word, or what. Anyway, can anyone explain what is happening? Can the underlying section breaks be found and deleted? Thanks very much.- Hide quoted text - - Show quoted text - |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Multiple "sections" but no section breaks?
Thanks.
I just noticed that Go To Section Next does allow you to navigate to phantom section breaks. How do you invoke Open and Repair? On Jun 12, 1:51*pm, "Suzanne S. Barnhill" wrote: The section breaks should be easier to see in Normal view, but I think you've been through that. And using Browse by Section doesn't work, either? When I've seen this type of issue before, there was no way to actually find or delete the section breaks themselves. But you seem to have pinpointed where the breaks occur. That being the case, the easiest solution is to select a little bit of text on either side of the break and delete it. Then retype the missing text, which I see is what you've been doing. That's probably going to be the best you can do. (Did you try Open and Repair, BTW?) -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "wal" wrote in message ... No. *(The user happens to keep all formatting marks, including hidden text, visible.) In fact, I just looked at one of the original source files and noted the following. *The file has three explicit section breaks. *However, the last section is labeled in the header/footer as Section 8. *When I do a global delete of the three breaks, the last header/footer is labeled Section 5. *In other words, there are four "phantom" section breaks somewhere in this file. The 8 or 5 section numbers are also noted in the usual way in the lower left corner of the screen (along with the page number, line number, etc.). *Oddly, the phantom section break appears to be in the middle of a line. *If I right-arrow-key across the line character by character, the Sec # display changes from "Sec 1" to "Sec 2" at a certain character. *If I Delete that character, the phantom section break is also deleted and Sec 2 becomes part of Sec 1. *(I can then simply retype the character and all is well.) *Again, I suspect a conversion from WordPerfect by the source of the document. With these problematic documents, I guess we'll just have to scroll through them manually to find such things. Thanks for your help and any additional insights you may have. On Jun 11, 3:12 pm, "Suzanne S. Barnhill" wrote: Can you see/find the section breaks if you display Hidden text? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "wal" wrote in message ... Word 2003 In our office, we get documents from multiple sources and have to join them into single Word files, usually 2-3 source files joined into one of ours. Joining is done by copy-paste into a blank document, not Inserting files. Although some of the source files are WordPerfect (which might explain the problem I will describe), the problem occurs when all the source files are Word (although we cannot tell whether the source may have converted from WordPerfect for our "benefit"). One phenomenon that sometimes occurs in the resultant files we create, I can't figure out. The Find feature finds no sections breaks (using ^b as the code). Nevertheless, the headers and footers are labeled Section 1, Section 2, etc., at seemingly random points in the document, and the Link to Previous button is available. The problem that results from this is that the page size (legal vs. letter) and page numbering format (or existence) changes from "section" to "section". We have to manually set page numbers at each "section" change. (The "section" breaks are not necessarily at the breaks between the original documents.) Because no section breaks can be found, we cannot delete them and join the "sections" into one big section to ensure consistent formatting. Page Setup doesn't allow us to set page size, etc., to "Whole Document"; it keeps reverting to "This Section". I can't tell if this is the result of conversion of some documents from WordPerfect or the source user's crazy formatting in Word, or what. Anyway, can anyone explain what is happening? Can the underlying section breaks be found and deleted? Thanks very much.- Hide quoted text - - Show quoted text -- Hide quoted text - - Show quoted text - |
#6
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Multiple "sections" but no section breaks?
If Go To will find the section breaks, then Browse by Section should as
well. In the Open dialog, click the arrow beside Open and choose Open and Repair. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "wal" wrote in message ... Thanks. I just noticed that Go To Section Next does allow you to navigate to phantom section breaks. How do you invoke Open and Repair? On Jun 12, 1:51 pm, "Suzanne S. Barnhill" wrote: The section breaks should be easier to see in Normal view, but I think you've been through that. And using Browse by Section doesn't work, either? When I've seen this type of issue before, there was no way to actually find or delete the section breaks themselves. But you seem to have pinpointed where the breaks occur. That being the case, the easiest solution is to select a little bit of text on either side of the break and delete it. Then retype the missing text, which I see is what you've been doing. That's probably going to be the best you can do. (Did you try Open and Repair, BTW?) -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "wal" wrote in message ... No. (The user happens to keep all formatting marks, including hidden text, visible.) In fact, I just looked at one of the original source files and noted the following. The file has three explicit section breaks. However, the last section is labeled in the header/footer as Section 8. When I do a global delete of the three breaks, the last header/footer is labeled Section 5. In other words, there are four "phantom" section breaks somewhere in this file. The 8 or 5 section numbers are also noted in the usual way in the lower left corner of the screen (along with the page number, line number, etc.). Oddly, the phantom section break appears to be in the middle of a line. If I right-arrow-key across the line character by character, the Sec # display changes from "Sec 1" to "Sec 2" at a certain character. If I Delete that character, the phantom section break is also deleted and Sec 2 becomes part of Sec 1. (I can then simply retype the character and all is well.) Again, I suspect a conversion from WordPerfect by the source of the document. With these problematic documents, I guess we'll just have to scroll through them manually to find such things. Thanks for your help and any additional insights you may have. On Jun 11, 3:12 pm, "Suzanne S. Barnhill" wrote: Can you see/find the section breaks if you display Hidden text? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "wal" wrote in message ... Word 2003 In our office, we get documents from multiple sources and have to join them into single Word files, usually 2-3 source files joined into one of ours. Joining is done by copy-paste into a blank document, not Inserting files. Although some of the source files are WordPerfect (which might explain the problem I will describe), the problem occurs when all the source files are Word (although we cannot tell whether the source may have converted from WordPerfect for our "benefit"). One phenomenon that sometimes occurs in the resultant files we create, I can't figure out. The Find feature finds no sections breaks (using ^b as the code). Nevertheless, the headers and footers are labeled Section 1, Section 2, etc., at seemingly random points in the document, and the Link to Previous button is available. The problem that results from this is that the page size (legal vs. letter) and page numbering format (or existence) changes from "section" to "section". We have to manually set page numbers at each "section" change. (The "section" breaks are not necessarily at the breaks between the original documents.) Because no section breaks can be found, we cannot delete them and join the "sections" into one big section to ensure consistent formatting. Page Setup doesn't allow us to set page size, etc., to "Whole Document"; it keeps reverting to "This Section". I can't tell if this is the result of conversion of some documents from WordPerfect or the source user's crazy formatting in Word, or what. Anyway, can anyone explain what is happening? Can the underlying section breaks be found and deleted? Thanks very much.- Hide quoted text - - Show quoted text -- Hide quoted text - - Show quoted text - |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
email merge with multiple recipients in "To", "CC" & "BCC" | Mailmerge | |||
Deleting "Continuous" Section Breaks | Microsoft Word Help | |||
Multiple "OR" statements in a single "IF" statement | Mailmerge | |||
Can I set up verticle "sections" in word, I want thin side colum? | Page Layout | |||
Page breaks in document with multiple section breaks | Microsoft Word Help |