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#1
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Editing Resulting AutoText Entries
I've been reading too many posts and have probably confused myself to the
point that I have to ask this question ... I have AutoText entires stored in a custom template. I make new documents based on this template using AutoText entries and save those documents with a new name. After I choose an AutoText entry, there is variable information that I manually insert into those AutoText entries (still working on this part-another question at a later date). Will my manipulated AutoText entries always appear as I have edited them in the newly saved documents and will that manipulated text appear as it should on another computer that does not have the custom .dot template? I'm asking this question because I noticed that when I edit the AutoText entry I usually extend selections to the end of a line, etc. and sometimes my selection goes back to the beginning of the AutoText entry and selects everything unless I'm specific in my selection and just jump from word to word. I hope I explained myself and I hope the answer is "yes ... your text will be there forever and always as edited and saved in the new document !?" Thanks in advance. |
#2
Posted to microsoft.public.word.docmanagement
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Editing Resulting AutoText Entries
Once you edit text in your document, it will be there until you change it
again as long as you properly save your document. Once you edit an AutoText entry in a template, that will be stored in that template until you make a change as long as you properly save the template. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message was posted to a newsgroup, Please post replies and questions to the group so that others can learn as well. "Officeoceans" wrote in message ... I've been reading too many posts and have probably confused myself to the point that I have to ask this question ... I have AutoText entires stored in a custom template. I make new documents based on this template using AutoText entries and save those documents with a new name. After I choose an AutoText entry, there is variable information that I manually insert into those AutoText entries (still working on this part-another question at a later date). Will my manipulated AutoText entries always appear as I have edited them in the newly saved documents and will that manipulated text appear as it should on another computer that does not have the custom .dot template? I'm asking this question because I noticed that when I edit the AutoText entry I usually extend selections to the end of a line, etc. and sometimes my selection goes back to the beginning of the AutoText entry and selects everything unless I'm specific in my selection and just jump from word to word. I hope I explained myself and I hope the answer is "yes ... your text will be there forever and always as edited and saved in the new document !?" Thanks in advance. |
#3
Posted to microsoft.public.word.docmanagement
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Editing Resulting AutoText Entries
If I understand what you're asking, then what you need to do, instead of
inserting AutoText entries in your docs, is insert AutoText *fields*. Then if you modify the AutoText entry and update the fields, the fields will reflect the current content of the entry. Note that it is not possible to "edit" AutoText entries directly (in the AutoText dialog); you have to create a new entry and save it under the same name. Another approach to this sort of thing is IncludeText fields; see http://daiya.mvps.org/includetext.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Officeoceans" wrote in message ... I've been reading too many posts and have probably confused myself to the point that I have to ask this question ... I have AutoText entires stored in a custom template. I make new documents based on this template using AutoText entries and save those documents with a new name. After I choose an AutoText entry, there is variable information that I manually insert into those AutoText entries (still working on this part-another question at a later date). Will my manipulated AutoText entries always appear as I have edited them in the newly saved documents and will that manipulated text appear as it should on another computer that does not have the custom .dot template? I'm asking this question because I noticed that when I edit the AutoText entry I usually extend selections to the end of a line, etc. and sometimes my selection goes back to the beginning of the AutoText entry and selects everything unless I'm specific in my selection and just jump from word to word. I hope I explained myself and I hope the answer is "yes ... your text will be there forever and always as edited and saved in the new document !?" Thanks in advance. |
#4
Posted to microsoft.public.word.docmanagement
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Editing Resulting AutoText Entries
Thanks Dawn! I believe I'm properly saving my document as File, Save As, a
..doc file. When I need to change an AutoText entry in my template for future use I use File, Open and open the appropriate .dot file, play the AutoText, make changes and resave it. I was just getting a little leery about automatic changes happening or my text not appearing at all! "Dawn Crosier, Word MVP" wrote: Once you edit text in your document, it will be there until you change it again as long as you properly save your document. Once you edit an AutoText entry in a template, that will be stored in that template until you make a change as long as you properly save the template. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message was posted to a newsgroup, Please post replies and questions to the group so that others can learn as well. "Officeoceans" wrote in message ... I've been reading too many posts and have probably confused myself to the point that I have to ask this question ... I have AutoText entires stored in a custom template. I make new documents based on this template using AutoText entries and save those documents with a new name. After I choose an AutoText entry, there is variable information that I manually insert into those AutoText entries (still working on this part-another question at a later date). Will my manipulated AutoText entries always appear as I have edited them in the newly saved documents and will that manipulated text appear as it should on another computer that does not have the custom .dot template? I'm asking this question because I noticed that when I edit the AutoText entry I usually extend selections to the end of a line, etc. and sometimes my selection goes back to the beginning of the AutoText entry and selects everything unless I'm specific in my selection and just jump from word to word. I hope I explained myself and I hope the answer is "yes ... your text will be there forever and always as edited and saved in the new document !?" Thanks in advance. |
#5
Posted to microsoft.public.word.docmanagement
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Editing Resulting AutoText Entries
Thank you for your explanation Suzanne! I understand that I cannot edit an
AutoText entry directly and then have that new entry for later use. I read the portion of IncludeText field on the mvps site but I won't need to update any AutoText entries in documents that are already created from the template. I believe Kaiser Jonesy posed a question similar to mine in "Using if formulas in mail merge" on 2/27 under MailMerge and Fax where Graham Mayor suggests that possibly it is not a merge at all and suggested UserForms to gather the variable data. In a nutshell, (but abbreviated) my AutoText entires are something like "Information Found" or "Information Not Found" and the AutoText entry looks like "No information was found for CLIENT NAME, CLIENT ADDRESS, SSN" or "Information was found for CLIENT NAME, CLIENT ADDRESS, SSN". Do you think I would be going about this the right way using UserForms to gather the variable data? I have probably 40 fields of variable data. Hmmmm. Sorry for the long post. "Suzanne S. Barnhill" wrote: If I understand what you're asking, then what you need to do, instead of inserting AutoText entries in your docs, is insert AutoText *fields*. Then if you modify the AutoText entry and update the fields, the fields will reflect the current content of the entry. Note that it is not possible to "edit" AutoText entries directly (in the AutoText dialog); you have to create a new entry and save it under the same name. Another approach to this sort of thing is IncludeText fields; see http://daiya.mvps.org/includetext.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Officeoceans" wrote in message ... I've been reading too many posts and have probably confused myself to the point that I have to ask this question ... I have AutoText entires stored in a custom template. I make new documents based on this template using AutoText entries and save those documents with a new name. After I choose an AutoText entry, there is variable information that I manually insert into those AutoText entries (still working on this part-another question at a later date). Will my manipulated AutoText entries always appear as I have edited them in the newly saved documents and will that manipulated text appear as it should on another computer that does not have the custom .dot template? I'm asking this question because I noticed that when I edit the AutoText entry I usually extend selections to the end of a line, etc. and sometimes my selection goes back to the beginning of the AutoText entry and selects everything unless I'm specific in my selection and just jump from word to word. I hope I explained myself and I hope the answer is "yes ... your text will be there forever and always as edited and saved in the new document !?" Thanks in advance. |
#6
Posted to microsoft.public.word.docmanagement
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Editing Resulting AutoText Entries
Yes, this seems to me more efficient for this type of application. If you
write the data collected by the UserForm to document properties, then you can use DocProperty fields to insert them in the document (or in the AutoText entry), and they will update automatically. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Officeoceans" wrote in message ... Thank you for your explanation Suzanne! I understand that I cannot edit an AutoText entry directly and then have that new entry for later use. I read the portion of IncludeText field on the mvps site but I won't need to update any AutoText entries in documents that are already created from the template. I believe Kaiser Jonesy posed a question similar to mine in "Using if formulas in mail merge" on 2/27 under MailMerge and Fax where Graham Mayor suggests that possibly it is not a merge at all and suggested UserForms to gather the variable data. In a nutshell, (but abbreviated) my AutoText entires are something like "Information Found" or "Information Not Found" and the AutoText entry looks like "No information was found for CLIENT NAME, CLIENT ADDRESS, SSN" or "Information was found for CLIENT NAME, CLIENT ADDRESS, SSN". Do you think I would be going about this the right way using UserForms to gather the variable data? I have probably 40 fields of variable data. Hmmmm. Sorry for the long post. "Suzanne S. Barnhill" wrote: If I understand what you're asking, then what you need to do, instead of inserting AutoText entries in your docs, is insert AutoText *fields*. Then if you modify the AutoText entry and update the fields, the fields will reflect the current content of the entry. Note that it is not possible to "edit" AutoText entries directly (in the AutoText dialog); you have to create a new entry and save it under the same name. Another approach to this sort of thing is IncludeText fields; see http://daiya.mvps.org/includetext.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Officeoceans" wrote in message ... I've been reading too many posts and have probably confused myself to the point that I have to ask this question ... I have AutoText entires stored in a custom template. I make new documents based on this template using AutoText entries and save those documents with a new name. After I choose an AutoText entry, there is variable information that I manually insert into those AutoText entries (still working on this part-another question at a later date). Will my manipulated AutoText entries always appear as I have edited them in the newly saved documents and will that manipulated text appear as it should on another computer that does not have the custom .dot template? I'm asking this question because I noticed that when I edit the AutoText entry I usually extend selections to the end of a line, etc. and sometimes my selection goes back to the beginning of the AutoText entry and selects everything unless I'm specific in my selection and just jump from word to word. I hope I explained myself and I hope the answer is "yes ... your text will be there forever and always as edited and saved in the new document !?" Thanks in advance. |
#7
Posted to microsoft.public.word.docmanagement
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Editing Resulting AutoText Entries
Unless you use autotext fields, autotext entries enter the text as if it had
been entered from the keyboard. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Officeoceans wrote: Thanks Dawn! I believe I'm properly saving my document as File, Save As, a .doc file. When I need to change an AutoText entry in my template for future use I use File, Open and open the appropriate .dot file, play the AutoText, make changes and resave it. I was just getting a little leery about automatic changes happening or my text not appearing at all! "Dawn Crosier, Word MVP" wrote: Once you edit text in your document, it will be there until you change it again as long as you properly save your document. Once you edit an AutoText entry in a template, that will be stored in that template until you make a change as long as you properly save the template. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message was posted to a newsgroup, Please post replies and questions to the group so that others can learn as well. "Officeoceans" wrote in message ... I've been reading too many posts and have probably confused myself to the point that I have to ask this question ... I have AutoText entires stored in a custom template. I make new documents based on this template using AutoText entries and save those documents with a new name. After I choose an AutoText entry, there is variable information that I manually insert into those AutoText entries (still working on this part-another question at a later date). Will my manipulated AutoText entries always appear as I have edited them in the newly saved documents and will that manipulated text appear as it should on another computer that does not have the custom .dot template? I'm asking this question because I noticed that when I edit the AutoText entry I usually extend selections to the end of a line, etc. and sometimes my selection goes back to the beginning of the AutoText entry and selects everything unless I'm specific in my selection and just jump from word to word. I hope I explained myself and I hope the answer is "yes ... your text will be there forever and always as edited and saved in the new document !?" Thanks in advance. |
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