[Beverly907]

Using a previous version of Word, I established a data base containing
approximately 500 entries, which I use to create mailing labels. I
maintained it (added new entries, changed entries and deleted entries) using
the database toolbar. How can I accomplish this same task using Word 2007.
Because of its size, I do not want to retype the entire file.

I previously posted this question and was informed that someone had replied.
I could not, however, read the reply. Please respond to
if you are able to help.

Thank you.

[Suzanne S. Barnhill]

What you are describing is a mail merge data source. The tools for mail
merges are on the Mailings tab in Word 2007, and it appears that the secret
is to click Select Recipients and choose Use Existing List. After you've
done that, presumably the Edit Recipient List button will be enabled.

Also, Start Mail Merge gives you the menu on which you can choose the type
of mail merge main document. If you can't figure out any other way to
proceed, you can choose Step by Step Mail Merge Wizard, which I believe
also gives you the option of selecting an existing list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beverly907" wrote in message
...
Using a previous version of Word, I established a data base containing
approximately 500 entries, which I use to create mailing labels. I
maintained it (added new entries, changed entries and deleted entries)
using
the database toolbar. How can I accomplish this same task using Word
2007.
Because of its size, I do not want to retype the entire file.

I previously posted this question and was informed that someone had
replied.
I could not, however, read the reply. Please respond to
if you are able to help.

Thank you.

[Beverly907]

"Suzanne S. Barnhill" wrote:

What you are describing is a mail merge data source. The tools for mail
merges are on the Mailings tab in Word 2007, and it appears that the secret
is to click Select Recipients and choose Use Existing List. After you've
done that, presumably the Edit Recipient List button will be enabled.

Also, Start Mail Merge gives you the menu on which you can choose the type
of mail merge main document. If you can't figure out any other way to
proceed, you can choose Step by Step Mail Merge Wizard, which I believe
also gives you the option of selecting an existing list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beverly907" wrote in message
...
Using a previous version of Word, I established a data base containing
approximately 500 entries, which I use to create mailing labels. I
maintained it (added new entries, changed entries and deleted entries)
using
the database toolbar. How can I accomplish this same task using Word
2007.
Because of its size, I do not want to retype the entire file.

I previously posted this question and was informed that someone had
replied.
I could not, however, read the reply. Please respond to
if you are able to help.

Thank you.



I am able to use my file to as a mail merge source. My question relates to the maintenance of the file - that is, how can I easily add, change, and delete records prior to using the file as the mail merge source.

[Suzanne S. Barnhill]

As stated, once you have linked the list to the mail merge main document,
you can use the Edit Recipient List button. If the data source was created
as a Word table (in a Word doc), you can edit it directly (which is why I
always create data sources as Word tables or Excel spreadsheets); if you
create the data source using Word's tools, recent versions use an
Access-type format that can't be opened directly for editing, as I
understand it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beverly907" wrote in message
...


"Suzanne S. Barnhill" wrote:

What you are describing is a mail merge data source. The tools for mail
merges are on the Mailings tab in Word 2007, and it appears that the
secret
is to click Select Recipients and choose Use Existing List. After you've
done that, presumably the Edit Recipient List button will be enabled.

Also, Start Mail Merge gives you the menu on which you can choose the
type
of mail merge main document. If you can't figure out any other way to
proceed, you can choose Step by Step Mail Merge Wizard, which I believe
also gives you the option of selecting an existing list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beverly907" wrote in message
...
Using a previous version of Word, I established a data base containing
approximately 500 entries, which I use to create mailing labels. I
maintained it (added new entries, changed entries and deleted entries)
using
the database toolbar. How can I accomplish this same task using Word
2007.
Because of its size, I do not want to retype the entire file.

I previously posted this question and was informed that someone had
replied.
I could not, however, read the reply. Please respond to
if you are able to help.

Thank you.



I am able to use my file to as a mail merge source. My question relates
to the maintenance of the file - that is, how can I easily add, change,
and delete records prior to using the file as the mail merge source.

[Graham Mayor]

You can still edit the list in Word. When you have attached the data source,
the Edit Recipient List button becomes active. This will list the records in
the top window and the data source in the bottom window. Select the latter
in order to activate the edit button.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Beverly907 wrote:
"Suzanne S. Barnhill" wrote:

What you are describing is a mail merge data source. The tools for
mail
merges are on the Mailings tab in Word 2007, and it appears that the
secret
is to click Select Recipients and choose Use Existing List. After
you've
done that, presumably the Edit Recipient List button will be enabled.

Also, Start Mail Merge gives you the menu on which you can choose
the type
of mail merge main document. If you can't figure out any other way to
proceed, you can choose Step by Step Mail Merge Wizard, which I
believe
also gives you the option of selecting an existing list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beverly907" wrote in message
...
Using a previous version of Word, I established a data base
containing approximately 500 entries, which I use to create mailing
labels. I maintained it (added new entries, changed entries and
deleted entries) using
the database toolbar. How can I accomplish this same task using
Word 2007.
Because of its size, I do not want to retype the entire file.

I previously posted this question and was informed that someone had
replied.
I could not, however, read the reply. Please respond to
if you are able to help.

Thank you.



I am able to use my file to as a mail merge source. My question
relates to the maintenance of the file - that is, how can I easily
add, change, and delete records prior to using the file as the mail
merge source.

[Suzanne S. Barnhill]

Which I believe is what I said:

choose Use Existing List. After
you've
done that, presumably the Edit Recipient List button will be enabled.



--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Graham Mayor" wrote in message
...
You can still edit the list in Word. When you have attached the data
source, the Edit Recipient List button becomes active. This will list the
records in the top window and the data source in the bottom window. Select
the latter in order to activate the edit button.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Beverly907 wrote:
"Suzanne S. Barnhill" wrote:

What you are describing is a mail merge data source. The tools for
mail
merges are on the Mailings tab in Word 2007, and it appears that the
secret
is to click Select Recipients and choose Use Existing List. After
you've
done that, presumably the Edit Recipient List button will be enabled.

Also, Start Mail Merge gives you the menu on which you can choose
the type
of mail merge main document. If you can't figure out any other way to
proceed, you can choose Step by Step Mail Merge Wizard, which I
believe
also gives you the option of selecting an existing list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beverly907" wrote in message
...
Using a previous version of Word, I established a data base
containing approximately 500 entries, which I use to create mailing
labels. I maintained it (added new entries, changed entries and
deleted entries) using
the database toolbar. How can I accomplish this same task using
Word 2007.
Because of its size, I do not want to retype the entire file.

I previously posted this question and was informed that someone had
replied.
I could not, however, read the reply. Please respond to
if you are able to help.

Thank you.



I am able to use my file to as a mail merge source. My question
relates to the maintenance of the file - that is, how can I easily
add, change, and delete records prior to using the file as the mail
merge source.