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#1
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complicated list numbering
I'm editing a linguistics article. Examples in linguistics are
numbered sequentially through an article, and the built-in style "List Number" works fine for that. But sometimes a linguistics example has subparts that are lettered, and I need to be able to insert cross-references to the subparts into the text. Example (1) tab asdfasdfasdfasdfasdfasdfasdf (2) tab opwjertojqero[tijao[ijwert (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe (4) tab ppqnergipnqerbaoijbgjk Paragraph of discussion, which points out that (3a) is like (2) but (3b) resembles (4). /Example So, is there a way in Word2003 to continue the main list numbering into an occasional example with subparts, and then to refer to the subpart including the main number -- even if the main number doesn't appear in the second subpart line? (Presumably this uses the "with context" feature of cross-referencing.) Thanks, all! |
#2
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complicated list numbering
You'll have to set up numbering as an outline-numbered list (see
http://www.shaunakelly.com/word/numb...umbering.html). The example uses heading styles, but since this is not heading numbering, you should use the List Number series (List Number, which you are already using, List Number 2, etc.). When numbering is correctly set up and applied to text, insert LISTNUM fields (via Insert | Field) for the "inline" numbering. You can then use the Cross-reference dialog to insert cross-references to paragraph and/or LISTNUM numbers. To always include higher levels in a cross-reference, use the "Paragraph number (full context)" option for "Insert reference to" in the dialog box. -- Stefan Blom Microsoft Word MVP "grammatim" wrote: I'm editing a linguistics article. Examples in linguistics are numbered sequentially through an article, and the built-in style "List Number" works fine for that. But sometimes a linguistics example has subparts that are lettered, and I need to be able to insert cross-references to the subparts into the text. Example (1) tab asdfasdfasdfasdfasdfasdfasdf (2) tab opwjertojqero[tijao[ijwert (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe (4) tab ppqnergipnqerbaoijbgjk Paragraph of discussion, which points out that (3a) is like (2) but (3b) resembles (4). /Example So, is there a way in Word2003 to continue the main list numbering into an occasional example with subparts, and then to refer to the subpart including the main number -- even if the main number doesn't appear in the second subpart line? (Presumably this uses the "with context" feature of cross-referencing.) Thanks, all! |
#3
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complicated list numbering
Thank you -- I'll try that.
It was a lot easier to use Fields _before_ Word2003 (and there was even documentation for them, albeit hidden in an Appendix to the manual -- nowadays, I haven't come across an aftermarket book that even mentions their existence, and the way I discovered they were still there was by opening an old file that had an Overstrike diacritic in it, and seeing how it now looked). On Dec 18, 5:09 am, Stefan Blom wrote: You'll have to set up numbering as an outline-numbered list (seehttp://www.shaunakelly.com/word/numbering/OutlineNumbering.html). The example uses heading styles, but since this is not heading numbering, you should use the List Number series (List Number, which you are already using, List Number 2, etc.). When numbering is correctly set up and applied to text, insert LISTNUM fields (via Insert | Field) for the "inline" numbering. You can then use the Cross-reference dialog to insert cross-references to paragraph and/or LISTNUM numbers. To always include higher levels in a cross-reference, use the "Paragraph number (full context)" option for "Insert reference to" in the dialog box. -- Stefan Blom Microsoft Word MVP "grammatim" wrote: I'm editing a linguistics article. Examples in linguistics are numbered sequentially through an article, and the built-in style "List Number" works fine for that. But sometimes a linguistics example has subparts that are lettered, and I need to be able to insert cross-references to the subparts into the text. Example (1) tab asdfasdfasdfasdfasdfasdfasdf (2) tab opwjertojqero[tijao[ijwert (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe (4) tab ppqnergipnqerbaoijbgjk Paragraph of discussion, which points out that (3a) is like (2) but (3b) resembles (4). /Example So, is there a way in Word2003 to continue the main list numbering into an occasional example with subparts, and then to refer to the subpart including the main number -- even if the main number doesn't appear in the second subpart line? (Presumably this uses the "with context" feature of cross-referencing.) Thanks, all!- |
#4
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complicated list numbering
Ok, I've gotten partway there. I Reset all my Outline Numbering panels
and followed the instructions for setting up my Level 1 and Level 2 styles. The first problem I found was that Level 2 wouldn't increment the Level 1 number (so that I got (27) (28) (28)a. instead of (27) (28) (29)a. ) (If I do the first line as a Level 1 and simply type "a." after it, it looks fine but I can't do a cross-reference to (28a).) The second problem is that I can't get a tab between (29) and b. : if I type ^t in the Number format box, it shows ^t ; if I type Ctrl-tab to put a tab there, it ignores it. This is so the b. will align with the a. above it; I presumably have to mark each Level 1 number as Hidden separately, as there doesn't seem to be a way to assign Font characteristics to just part of a Number format. The third problem is that it formats the cross-reference as (29)--b (i.e., NOW the tab shows up!!) but it needs to be (29b) . On Dec 18, 5:09 am, Stefan Blom wrote: You'll have to set up numbering as an outline-numbered list (seehttp://www.shaunakelly.com/word/numbering/OutlineNumbering.html). The example uses heading styles, but since this is not heading numbering, you should use the List Number series (List Number, which you are already using, List Number 2, etc.). When numbering is correctly set up and applied to text, insert LISTNUM fields (via Insert | Field) for the "inline" numbering. You can then use the Cross-reference dialog to insert cross-references to paragraph and/or LISTNUM numbers. To always include higher levels in a cross-reference, use the "Paragraph number (full context)" option for "Insert reference to" in the dialog box. "grammatim" wrote: I'm editing a linguistics article. Examples in linguistics are numbered sequentially through an article, and the built-in style "List Number" works fine for that. But sometimes a linguistics example has subparts that are lettered, and I need to be able to insert cross-references to the subparts into the text. Example (1) tab asdfasdfasdfasdfasdfasdfasdf (2) tab opwjertojqero[tijao[ijwert (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe (4) tab ppqnergipnqerbaoijbgjk Paragraph of discussion, which points out that (3a) is like (2) but (3b) resembles (4). /Example So, is there a way in Word2003 to continue the main list numbering into an occasional example with subparts, and then to refer to the subpart including the main number -- even if the main number doesn't appear in the second subpart line? (Presumably this uses the "with context" feature of cross-referencing.) Thanks, all!- |
#5
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complicated list numbering
"grammatim" wrote:
Ok, I've gotten partway there. I Reset all my Outline Numbering panels and followed the instructions for setting up my Level 1 and Level 2 styles. The first problem I found was that Level 2 wouldn't increment the Level 1 number (so that I got (27) (28) (28)a. instead of (27) (28) (29)a. ) (If I do the first line as a Level 1 and simply type "a." after it, it looks fine but I can't do a cross-reference to (28a).) To increment level 1, just press Enter to add a new paragraph in the corresponding style. Or, to do so *within* a paragraph, insert a LISTNUM field for level 1. Note that you can duplicate an existing LISTNUM field by using copy and paste. And you can change the numbering level for a LISTNUM field by right-clicking and then choosing Increase Indent / Decrease Indent from the context menu. The second problem is that I can't get a tab between (29) and b. : if I type ^t in the Number format box, it shows ^t ; if I type Ctrl-tab to put a tab there, it ignores it. This is so the b. will align with the a. above it; I presumably have to mark each Level 1 number as Hidden separately, as there doesn't seem to be a way to assign Font characteristics to just part of a Number format. As you set up the numbering, in the Multilevel List dialog box, click the More button to see all options. By default, the "Follow number with" option is set to "Tab character," but note that you may have to adjust the tab stop position for the first level: Click the "Add tab stop at" option and specify the desired value. (If you need additional tab characters in the text, just add tab stops to the horizontal ruler and insert then insert tabs by pressing CTRL+TAB directly in the text.) In a paragraph that does not include the first level, such as "b" in this example from your first message: (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe make sure to specify the desired left indent for text instead of adding a tab character. The third problem is that it formats the cross-reference as (29)--b (i.e., NOW the tab shows up!!) but it needs to be (29b) . See if this problem goes away once you have defined the tab stops appropriately, as described above. If not, post back. -- Stefan Blom Microsoft Word MVP On Dec 18, 5:09 am, Stefan Blom wrote: You'll have to set up numbering as an outline-numbered list (seehttp://www.shaunakelly.com/word/numbering/OutlineNumbering.html). The example uses heading styles, but since this is not heading numbering, you should use the List Number series (List Number, which you are already using, List Number 2, etc.). When numbering is correctly set up and applied to text, insert LISTNUM fields (via Insert | Field) for the "inline" numbering. You can then use the Cross-reference dialog to insert cross-references to paragraph and/or LISTNUM numbers. To always include higher levels in a cross-reference, use the "Paragraph number (full context)" option for "Insert reference to" in the dialog box. "grammatim" wrote: I'm editing a linguistics article. Examples in linguistics are numbered sequentially through an article, and the built-in style "List Number" works fine for that. But sometimes a linguistics example has subparts that are lettered, and I need to be able to insert cross-references to the subparts into the text. Example (1) tab asdfasdfasdfasdfasdfasdfasdf (2) tab opwjertojqero[tijao[ijwert (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe (4) tab ppqnergipnqerbaoijbgjk Paragraph of discussion, which points out that (3a) is like (2) but (3b) resembles (4). /Example So, is there a way in Word2003 to continue the main list numbering into an occasional example with subparts, and then to refer to the subpart including the main number -- even if the main number doesn't appear in the second subpart line? (Presumably this uses the "with context" feature of cross-referencing.) Thanks, all!- |
#6
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complicated list numbering
On Dec 19, 5:44 am, Stefan Blom wrote:
"grammatim" wrote: Ok, I've gotten partway there. I Reset all my Outline Numbering panels and followed the instructions for setting up my Level 1 and Level 2 styles. The first problem I found was that Level 2 wouldn't increment the Level 1 number (so that I got (27) (28) (28)a. instead of (27) (28) (29)a. ) (If I do the first line as a Level 1 and simply type "a." after it, it looks fine but I can't do a cross-reference to (28a).) To increment level 1, just press Enter to add a new paragraph in the corresponding style. (Linguistics examples don't occur all together, but are interspersed between Normal paragraphs, so my list numbering is done by paragraph styles; I followed all the instructions in the Shauna Kelly FAQ you sent me to.) Or, to do so *within* a paragraph, insert a LISTNUM field for level 1. Note that you can duplicate an existing LISTNUM field by using copy and paste. And you can change the numbering level for a LISTNUM field by right-clicking and then choosing Increase Indent / Decrease Indent from the context menu. Where do you want the LISTNUM field to go? Can it be inserted into the "Number format" box in the "Customize Outline Numbered List"? When I put it into the actual example paragraph, it shows the correct number. But I don't want to have to try to do that manually for every example with subparts! I want to do it with Styles, because the next chapter in the book has more than 400 examples, almost all of them with subparts. The second problem is that I can't get a tab between (29) and b. : if I type ^t in the Number format box, it shows ^t ; if I type Ctrl-tab to put a tab there, it ignores it. This is so the b. will align with the a. above it; I presumably have to mark each Level 1 number as Hidden separately, as there doesn't seem to be a way to assign Font characteristics to just part of a Number format. As you set up the numbering, in the Multilevel List dialog box, click the More button to see all options. By default, the "Follow number with" option is set to "Tab character," but note that you may have to adjust the tab stop position for the first level: Click the "Add tab stop at" option and specify the desired value. (If you need additional tab characters in the text, just add tab stops to the horizontal ruler and insert then insert tabs by pressing CTRL+TAB directly in the text.) I had done all that. (Except the last bit; I can't place the cursor within the unit " (29)b. "; clicking or arrowing onto it merely highlights the whole thing in gray, then black. In a paragraph that does not include the first level, such as "b" in this example from your first message: (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe make sure to specify the desired left indent for text instead of adding a tab character. If I insert LISTNUM manually, there's no problem. But the cross- reference machine won't know that the a. and b. etc. are part of a hierarchy, so it won't grab the LISTNUM I also tried making a. and b. a Level 2 without specifying any Level 1, and that worked -- except that I can't position the cursor to the left of the indented a. to insert a LISTNUM. The actual example should look almost as follows -- note that the (29) must be on the same line as the a. , but the (29) must _not_ appear on the b. line. (And I can't select the second (29) to mark it as Hidden or White.) (29) a. Plaut. Cas. 642: pectus, auris, caput, teque di perduint! 'may the gods ruin your breast, your ears, your head, and you!' (29) b. Plaut. Capt. 551: proin tu ab istoc procul recedas 'so stay far away from this man' The third problem is that it formats the cross-reference as (29)--b (i.e., NOW the tab shows up!!) but it needs to be (29b) . See if this problem goes away once you have defined the tab stops appropriately, as described above. If not, post back. The tab stops are defined appropriately. It doesn't recognize the existence of a tab character between the (29) and the b. Nonetheless, when I copy-paste the example into this message, it knows it's there. And anyway, how would it know to delete the period and move the b inside the parentheses? On Dec 18, 5:09 am, Stefan Blom wrote: You'll have to set up numbering as an outline-numbered list (seehttp://www.shaunakelly.com/word/numbering/OutlineNumbering.html). The example uses heading styles, but since this is not heading numbering, you should use the List Number series (List Number, which you are already using, List Number 2, etc.). When numbering is correctly set up and applied to text, insert LISTNUM fields (via Insert | Field) for the "inline" numbering. You can then use the Cross-reference dialog to insert cross-references to paragraph and/or LISTNUM numbers. To always include higher levels in a cross-reference, use the "Paragraph number (full context)" option for "Insert reference to" in the dialog box. "grammatim" wrote: I'm editing a linguistics article. Examples in linguistics are numbered sequentially through an article, and the built-in style "List Number" works fine for that. But sometimes a linguistics example has subparts that are lettered, and I need to be able to insert cross-references to the subparts into the text. Example (1) tab asdfasdfasdfasdfasdfasdfasdf (2) tab opwjertojqero[tijao[ijwert (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe (4) tab ppqnergipnqerbaoijbgjk Paragraph of discussion, which points out that (3a) is like (2) but (3b) resembles (4). /Example So, is there a way in Word2003 to continue the main list numbering into an occasional example with subparts, and then to refer to the subpart including the main number -- even if the main number doesn't appear in the second subpart line? (Presumably this uses the "with context" feature of cross-referencing.) Thanks, all!-- Hide quoted text - - Show quoted text - |
#7
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complicated list numbering
"grammatim" wrote in message
... On Dec 19, 5:44 am, Stefan Blom wrote: "grammatim" wrote: Ok, I've gotten partway there. I Reset all my Outline Numbering panels and followed the instructions for setting up my Level 1 and Level 2 styles. The first problem I found was that Level 2 wouldn't increment the Level 1 number (so that I got (27) (28) (28)a. instead of (27) (28) (29)a. ) (If I do the first line as a Level 1 and simply type "a." after it, it looks fine but I can't do a cross-reference to (28a).) To increment level 1, just press Enter to add a new paragraph in the corresponding style. (Linguistics examples don't occur all together, but are interspersed between Normal paragraphs, so my list numbering is done by paragraph styles; I followed all the instructions in the Shauna Kelly FAQ you sent me to.) Or, to do so *within* a paragraph, insert a LISTNUM field for level 1. Note that you can duplicate an existing LISTNUM field by using copy and paste. And you can change the numbering level for a LISTNUM field by right-clicking and then choosing Increase Indent / Decrease Indent from the context menu. Where do you want the LISTNUM field to go? Can it be inserted into the "Number format" box in the "Customize Outline Numbered List"? When I put it into the actual example paragraph, it shows the correct number. But I don't want to have to try to do that manually for every example with subparts! I want to do it with Styles, because the next chapter in the book has more than 400 examples, almost all of them with subparts. No, there is no way in Word to include fields with a style definition. What you can do is create an AutoText entry to insert the field (which would be slightly easier than using copy and paste, since you can assign keyboard shortcuts to AutoTexts). The second problem is that I can't get a tab between (29) and b. : if I type ^t in the Number format box, it shows ^t ; if I type Ctrl-tab to put a tab there, it ignores it. This is so the b. will align with the a. above it; I presumably have to mark each Level 1 number as Hidden separately, as there doesn't seem to be a way to assign Font characteristics to just part of a Number format. As you set up the numbering, in the Multilevel List dialog box, click the More button to see all options. By default, the "Follow number with" option is set to "Tab character," but note that you may have to adjust the tab stop position for the first level: Click the "Add tab stop at" option and specify the desired value. (If you need additional tab characters in the text, just add tab stops to the horizontal ruler and insert then insert tabs by pressing CTRL+TAB directly in the text.) I had done all that. (Except the last bit; I can't place the cursor within the unit " (29)b. "; clicking or arrowing onto it merely highlights the whole thing in gray, then black. This is to be expected; you cannot insert tab characters within cross-references, if that's what you are trying to do, but you can insert them in the text. In a paragraph that does not include the first level, such as "b" in this example from your first message: (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe make sure to specify the desired left indent for text instead of adding a tab character. If I insert LISTNUM manually, there's no problem. But the cross- reference machine won't know that the a. and b. etc. are part of a hierarchy, so it won't grab the LISTNUM Did you make sure to set up numbering as an outline-numbered list? Then, the numbering at level 2 ("a." and "b." etc.), no matter if it comes from a LISTNUM field or from a numbered paragraph, will show up in the Cross-reference dialog box. Click Insert | Reference | Cross-reference. For "Reference type," choose "Numbered item." For "Insert reference to," choose "Paragraph number (full context)." I also tried making a. and b. a Level 2 without specifying any Level 1, and that worked -- except that I can't position the cursor to the left of the indented a. to insert a LISTNUM. The actual example should look almost as follows -- note that the (29) must be on the same line as the a. , but the (29) must _not_ appear on the b. line. (And I can't select the second (29) to mark it as Hidden or White.) (29) a. Plaut. Cas. 642: pectus, auris, caput, teque di perduint! 'may the gods ruin your breast, your ears, your head, and you!' (29) b. Plaut. Capt. 551: proin tu ab istoc procul recedas 'so stay far away from this man' The third problem is that it formats the cross-reference as (29)--b (i.e., NOW the tab shows up!!) but it needs to be (29b) . See if this problem goes away once you have defined the tab stops appropriately, as described above. If not, post back. The tab stops are defined appropriately. It doesn't recognize the existence of a tab character between the (29) and the b. Nonetheless, when I copy-paste the example into this message, it knows it's there. And anyway, how would it know to delete the period and move the b inside the parentheses? This is very difficult to trouble-shoot from a distance, obviously. If you want to, I could take a look at the file (or a smaller, representative part of it). You can send it . -- Stefan Blom Microsoft Word MVP On Dec 18, 5:09 am, Stefan Blom wrote: You'll have to set up numbering as an outline-numbered list (seehttp://www.shaunakelly.com/word/numbering/OutlineNumbering.html). The example uses heading styles, but since this is not heading numbering, you should use the List Number series (List Number, which you are already using, List Number 2, etc.). When numbering is correctly set up and applied to text, insert LISTNUM fields (via Insert | Field) for the "inline" numbering. You can then use the Cross-reference dialog to insert cross-references to paragraph and/or LISTNUM numbers. To always include higher levels in a cross-reference, use the "Paragraph number (full context)" option for "Insert reference to" in the dialog box. "grammatim" wrote: I'm editing a linguistics article. Examples in linguistics are numbered sequentially through an article, and the built-in style "List Number" works fine for that. But sometimes a linguistics example has subparts that are lettered, and I need to be able to insert cross-references to the subparts into the text. Example (1) tab asdfasdfasdfasdfasdfasdfasdf (2) tab opwjertojqero[tijao[ijwert (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe (4) tab ppqnergipnqerbaoijbgjk Paragraph of discussion, which points out that (3a) is like (2) but (3b) resembles (4). /Example So, is there a way in Word2003 to continue the main list numbering into an occasional example with subparts, and then to refer to the subpart including the main number -- even if the main number doesn't appear in the second subpart line? (Presumably this uses the "with context" feature of cross-referencing.) Thanks, all!-- Hide quoted text - - Show quoted text - |
#8
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complicated list numbering
On Dec 20, 6:30 am, "Stefan Blom" wrote:
"grammatim" wrote in message ... On Dec 19, 5:44 am, Stefan Blom wrote: "grammatim" wrote: Ok, I've gotten partway there. I Reset all my Outline Numbering panels and followed the instructions for setting up my Level 1 and Level 2 styles. The first problem I found was that Level 2 wouldn't increment the Level 1 number (so that I got (27) (28) (28)a. instead of (27) (28) (29)a. ) (If I do the first line as a Level 1 and simply type "a." after it, it looks fine but I can't do a cross-reference to (28a).) To increment level 1, just press Enter to add a new paragraph in the corresponding style. (Linguistics examples don't occur all together, but are interspersed between Normal paragraphs, so mylistnumbering is done by paragraph styles; I followed all the instructions in the Shauna Kelly FAQ you sent me to.) Or, to do so *within* a paragraph, insert a LISTNUM field for level 1. Note that you can duplicate an existing LISTNUM field by using copy and paste. And you can change the numbering level for a LISTNUM field by right-clicking and then choosing Increase Indent / Decrease Indent from the context menu. Where do you want the LISTNUM field to go? Can it be inserted into the "Number format" box in the "Customize Outline NumberedList"? When I put it into the actual example paragraph, it shows the correct number. But I don't want to have to try to do that manually for every example with subparts! I want to do it with Styles, because the next chapter in the book has more than 400 examples, almost all of them with subparts. No, there is no way in Word to include fields with a style definition. What you can do is create an AutoText entry to insert the field (which would be slightly easier than using copy and paste, since you can assign keyboard shortcuts to AutoTexts). The second problem is that I can't get a tab between (29) and b. : if I type ^t in the Number format box, it shows ^t ; if I type Ctrl-tab to put a tab there, it ignores it. This is so the b. will align with the a. above it; I presumably have to mark each Level 1 number as Hidden separately, as there doesn't seem to be a way to assign Font characteristics to just part of a Number format. As you set up the numbering, in the MultilevelListdialog box, click the More button to see all options. By default, the "Follow number with" option is set to "Tab character," but note that you may have to adjust the tab stop position for the first level: Click the "Add tab stop at" option and specify the desired value. (If you need additional tab characters in the text, just add tab stops to the horizontal ruler and insert then insert tabs by pressing CTRL+TAB directly in the text.) I had done all that. (Except the last bit; I can't place the cursor within the unit " (29)b. "; clicking or arrowing onto it merely highlights the whole thing in gray, then black. This is to be expected; you cannot insert tab characters within cross-references, if that's what you are trying to do, but you can insert them in the text. The tab character was theoretically already there inside the (29)b. (and it really was there, as shown when I copy-pasted it into the message), but it did not interact with the tab markers on the paragraph. The reason for selecting a part of the number was to mark the (29) as hidden (or white) so that only the b. showed on the line. In a paragraph that does not include the first level, such as "b" in this example from your first message: (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe make sure to specify the desired left indent for text instead of adding a tab character. If I insert LISTNUM manually, there's no problem. But the cross- reference machine won't know that the a. and b. etc. are part of a hierarchy, so it won't grab the LISTNUM Did you make sure to set up numbering as an outline-numberedlist? Then, the numbering at level 2 ("a." and "b." etc.), no matter if it comes from a LISTNUM field or from a numbered paragraph, will show up in the Cross-reference dialog box. Click Insert | Reference | Cross-reference. For "Reference type," choose "Numbered item." For "Insert reference to," choose "Paragraph number (full context)." Yes; I followed all the instructions in the Shauna Kelly article. I also tried making a. and b. a Level 2 without specifying any Level 1, and that worked -- except that I can't position the cursor to the left of the indented a. to insert a LISTNUM. The actual example should look almost as follows -- note that the (29) must be on the same line as the a. , but the (29) must _not_ appear on the b. line. (And I can't select the second (29) to mark it as Hidden or White.) (29) a. Plaut. Cas. 642: pectus, auris, caput, teque di perduint! 'may the gods ruin your breast, your ears, your head, and you!' (29) b. Plaut. Capt. 551: proin tu ab istoc procul recedas 'so stay far away from this man' The third problem is that it formats the cross-reference as (29)--b (i.e., NOW the tab shows up!!) but it needs to be (29b) . See if this problem goes away once you have defined the tab stops appropriately, as described above. If not, post back. The tab stops are defined appropriately. It doesn't recognize the existence of a tab character between the (29) and the b. Nonetheless, when I copy-paste the example into this message, it knows it's there. And anyway, how would it know to delete the period and move the b inside the parentheses? This is very difficult to trouble-shoot from a distance, obviously. If you want to, I could take a look at the file (or a smaller, representative part of it). You can send it . Thank you. I'll send everything up to ex. 32 so you can be sure the numbering continues properly after the problem point. There are only two exampes with a's & b's in this chapter, but as I said, hundreds in the next one. (Because I needed to get a pdf to the author, I've simply typed the a's and b's by hand and typed the references to them that occur immediately after.) -- Stefan Blom Microsoft Word MVP On Dec 18, 5:09 am, Stefan Blom wrote: You'll have to set up numbering as an outline-numberedlist (seehttp://www.shaunakelly.com/word/numbering/OutlineNumbering.html). The example uses heading styles, but since this is not heading numbering, you should use theListNumber series (ListNumber, which you are already using, ListNumber 2, etc.). When numbering is correctly set up and applied to text, insert LISTNUM fields (via Insert | Field) for the "inline" numbering. You can then use the Cross-reference dialog to insert cross-references to paragraph and/or LISTNUM numbers. To always include higher levels in a cross-reference, use the "Paragraph number (full context)" option for "Insert reference to" in the dialog box. "grammatim" wrote: I'm editing a linguistics article. Examples in linguistics are numbered sequentially through an article, and the built-in style "List Number" works fine for that. But sometimes a linguistics example has subparts that are lettered, and I need to be able to insert cross-references to the subparts into the text. Example (1) tab asdfasdfasdfasdfasdfasdfasdf (2) tab opwjertojqero[tijao[ijwert (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe (4) tab ppqnergipnqerbaoijbgjk Paragraph of discussion, which points out that (3a) is like (2) but (3b) resembles (4). /Example So, is there a way in Word2003 to continue the mainlistnumbering into an occasional example with subparts, and then to refer to the subpart including the main number -- even if the main number doesn't appear in the second subpart line? (Presumably this uses the "with context" feature of cross-referencing.) Thanks, all! |
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complicated list numbering
Follow-up: I received a file and then created a multilevel (outline-numbered)
list with level 1 set up as "(1)" and with level 2 set up as "a." More suggestions regarding indentation was made today, sent by email to the OP. -- Stefan Blom Microsoft Word MVP "grammatim" wrote: On Dec 20, 6:30 am, "Stefan Blom" wrote: "grammatim" wrote in message ... On Dec 19, 5:44 am, Stefan Blom wrote: "grammatim" wrote: Ok, I've gotten partway there. I Reset all my Outline Numbering panels and followed the instructions for setting up my Level 1 and Level 2 styles. The first problem I found was that Level 2 wouldn't increment the Level 1 number (so that I got (27) (28) (28)a. instead of (27) (28) (29)a. ) (If I do the first line as a Level 1 and simply type "a." after it, it looks fine but I can't do a cross-reference to (28a).) To increment level 1, just press Enter to add a new paragraph in the corresponding style. (Linguistics examples don't occur all together, but are interspersed between Normal paragraphs, so mylistnumbering is done by paragraph styles; I followed all the instructions in the Shauna Kelly FAQ you sent me to.) Or, to do so *within* a paragraph, insert a LISTNUM field for level 1. Note that you can duplicate an existing LISTNUM field by using copy and paste. And you can change the numbering level for a LISTNUM field by right-clicking and then choosing Increase Indent / Decrease Indent from the context menu. Where do you want the LISTNUM field to go? Can it be inserted into the "Number format" box in the "Customize Outline NumberedList"? When I put it into the actual example paragraph, it shows the correct number. But I don't want to have to try to do that manually for every example with subparts! I want to do it with Styles, because the next chapter in the book has more than 400 examples, almost all of them with subparts. No, there is no way in Word to include fields with a style definition. What you can do is create an AutoText entry to insert the field (which would be slightly easier than using copy and paste, since you can assign keyboard shortcuts to AutoTexts). The second problem is that I can't get a tab between (29) and b. : if I type ^t in the Number format box, it shows ^t ; if I type Ctrl-tab to put a tab there, it ignores it. This is so the b. will align with the a. above it; I presumably have to mark each Level 1 number as Hidden separately, as there doesn't seem to be a way to assign Font characteristics to just part of a Number format. As you set up the numbering, in the MultilevelListdialog box, click the More button to see all options. By default, the "Follow number with" option is set to "Tab character," but note that you may have to adjust the tab stop position for the first level: Click the "Add tab stop at" option and specify the desired value. (If you need additional tab characters in the text, just add tab stops to the horizontal ruler and insert then insert tabs by pressing CTRL+TAB directly in the text.) I had done all that. (Except the last bit; I can't place the cursor within the unit " (29)b. "; clicking or arrowing onto it merely highlights the whole thing in gray, then black. This is to be expected; you cannot insert tab characters within cross-references, if that's what you are trying to do, but you can insert them in the text. The tab character was theoretically already there inside the (29)b. (and it really was there, as shown when I copy-pasted it into the message), but it did not interact with the tab markers on the paragraph. The reason for selecting a part of the number was to mark the (29) as hidden (or white) so that only the b. showed on the line. In a paragraph that does not include the first level, such as "b" in this example from your first message: (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe make sure to specify the desired left indent for text instead of adding a tab character. If I insert LISTNUM manually, there's no problem. But the cross- reference machine won't know that the a. and b. etc. are part of a hierarchy, so it won't grab the LISTNUM Did you make sure to set up numbering as an outline-numberedlist? Then, the numbering at level 2 ("a." and "b." etc.), no matter if it comes from a LISTNUM field or from a numbered paragraph, will show up in the Cross-reference dialog box. Click Insert | Reference | Cross-reference. For "Reference type," choose "Numbered item." For "Insert reference to," choose "Paragraph number (full context)." Yes; I followed all the instructions in the Shauna Kelly article. I also tried making a. and b. a Level 2 without specifying any Level 1, and that worked -- except that I can't position the cursor to the left of the indented a. to insert a LISTNUM. The actual example should look almost as follows -- note that the (29) must be on the same line as the a. , but the (29) must _not_ appear on the b. line. (And I can't select the second (29) to mark it as Hidden or White.) (29) a. Plaut. Cas. 642: pectus, auris, caput, teque di perduint! 'may the gods ruin your breast, your ears, your head, and you!' (29) b. Plaut. Capt. 551: proin tu ab istoc procul recedas 'so stay far away from this man' The third problem is that it formats the cross-reference as (29)--b (i.e., NOW the tab shows up!!) but it needs to be (29b) . See if this problem goes away once you have defined the tab stops appropriately, as described above. If not, post back. The tab stops are defined appropriately. It doesn't recognize the existence of a tab character between the (29) and the b. Nonetheless, when I copy-paste the example into this message, it knows it's there. And anyway, how would it know to delete the period and move the b inside the parentheses? This is very difficult to trouble-shoot from a distance, obviously. If you want to, I could take a look at the file (or a smaller, representative part of it). You can send it . Thank you. I'll send everything up to ex. 32 so you can be sure the numbering continues properly after the problem point. There are only two exampes with a's & b's in this chapter, but as I said, hundreds in the next one. (Because I needed to get a pdf to the author, I've simply typed the a's and b's by hand and typed the references to them that occur immediately after.) -- Stefan Blom Microsoft Word MVP On Dec 18, 5:09 am, Stefan Blom wrote: You'll have to set up numbering as an outline-numberedlist (seehttp://www.shaunakelly.com/word/numbering/OutlineNumbering.html). The example uses heading styles, but since this is not heading numbering, you should use theListNumber series (ListNumber, which you are already using, ListNumber 2, etc.). When numbering is correctly set up and applied to text, insert LISTNUM fields (via Insert | Field) for the "inline" numbering. You can then use the Cross-reference dialog to insert cross-references to paragraph and/or LISTNUM numbers. To always include higher levels in a cross-reference, use the "Paragraph number (full context)" option for "Insert reference to" in the dialog box. "grammatim" wrote: I'm editing a linguistics article. Examples in linguistics are numbered sequentially through an article, and the built-in style "List Number" works fine for that. But sometimes a linguistics example has subparts that are lettered, and I need to be able to insert cross-references to the subparts into the text. Example (1) tab asdfasdfasdfasdfasdfasdfasdf (2) tab opwjertojqero[tijao[ijwert (3) tab a. tab opkn0pinipnqedfqwefqwe tab b. tab ppkn0pinipnqedfqwefqwe (4) tab ppqnergipnqerbaoijbgjk Paragraph of discussion, which points out that (3a) is like (2) but (3b) resembles (4). /Example So, is there a way in Word2003 to continue the mainlistnumbering into an occasional example with subparts, and then to refer to the subpart including the main number -- even if the main number doesn't appear in the second subpart line? (Presumably this uses the "with context" feature of cross-referencing.) Thanks, all! |
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