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#1
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Add a column to the left of an existing document
Hi,
I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. |
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#2
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Add a column to the left of an existing document
Have you considered just adding continuous line numbering?
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RScotti" wrote in message ... Hi, I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. |
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#3
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
I would MAKE A COPY of the document before experimenting. You could
maybe use Table | Convert Text to Table, and then you should be able to use Table | Insert | Columns. You can use Table | Convert Table to Text to get it back to non-table form. Format | Columns is not going to do anything for you--it's designed for newspaper-style columns, not data charts. RScotti wrote: Hi, I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. |
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#4
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
Sorry, I missed that this was a table. I think line numbering doesn't work
well in tables. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Suzanne S. Barnhill" wrote in message ... Have you considered just adding continuous line numbering? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RScotti" wrote in message ... Hi, I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. |
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#5
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Add a column to the left of an existing document
You are right on that. I tried it
 On Mon, 22 Jan 2007 19:12:54 -0600, "Suzanne S. Barnhill" wrote: Sorry, I missed that this was a table. I think line numbering doesn't work well in tables. Have a good day, RScotti remove "nospam" in order to email me. |
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#6
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Add a column to the left of an existing document
Hi Daiya,
I tried it but didn't seem to work. It did make it possible to add a column but couldn't get the right format back and it didn't make rows only one continuous column. On Mon, 22 Jan 2007 16:17:43 -0800, Daiya Mitchell wrote: I would MAKE A COPY of the document before experimenting. You could maybe use Table | Convert Text to Table, and then you should be able to use Table | Insert | Columns. You can use Table | Convert Table to Text to get it back to non-table form. Format | Columns is not going to do anything for you--it's designed for newspaper-style columns, not data charts. RScotti wrote: Hi, I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. Have a good day, RScotti remove "nospam" in order to email me. |
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#7
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
If the text is in a table, then you should absolutely be able to add a
column to the left of the leftmost one. Select that column, right-click, and choose Add Columns; it will be to the left automatically. You'll probably need to repair the column width (but you'd have to change it anyway, to accommodate an extra column). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RScotti" wrote in message ... Hi Daiya, I tried it but didn't seem to work. It did make it possible to add a column but couldn't get the right format back and it didn't make rows only one continuous column. On Mon, 22 Jan 2007 16:17:43 -0800, Daiya Mitchell wrote: I would MAKE A COPY of the document before experimenting. You could maybe use Table | Convert Text to Table, and then you should be able to use Table | Insert | Columns. You can use Table | Convert Table to Text to get it back to non-table form. Format | Columns is not going to do anything for you--it's designed for newspaper-style columns, not data charts. RScotti wrote: Hi, I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. Have a good day, RScotti remove "nospam" in order to email me. |
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#8
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
Hi Suzanne,
Using format/Columns/number of columns (4) uncheck equal column width. I can't find out how to change the column width correctly. When I change the width it adds more columns than I need (5). I put in four columns and it made five and the data is all missed up. Got data from the second row in the first etc. I applied this to the whole document from selected text also. On Mon, 22 Jan 2007 22:25:36 -0600, "Suzanne S. Barnhill" wrote: If the text is in a table, then you should absolutely be able to add a column to the left of the leftmost one. Select that column, right-click, and choose Add Columns; it will be to the left automatically. You'll probably need to repair the column width (but you'd have to change it anyway, to accommodate an extra column). Have a good day, RScotti remove "nospam" in order to email me. |
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#9
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
Those menu commands do not relate to the use of a table.
Give us a bit more information on the exact format of the original data. I don't see anything that resembles an address in: AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 What is the significance of the #? Do they act as separators for your data? Are there then 3 pieces of data for each record? There is no doubt that what you want to achieve can be done. We just need to know exactly what you are starting with. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "RScotti" wrote in message ... Hi Suzanne, Using format/Columns/number of columns (4) uncheck equal column width. I can't find out how to change the column width correctly. When I change the width it adds more columns than I need (5). I put in four columns and it made five and the data is all missed up. Got data from the second row in the first etc. I applied this to the whole document from selected text also. On Mon, 22 Jan 2007 22:25:36 -0600, "Suzanne S. Barnhill" wrote: If the text is in a table, then you should absolutely be able to add a column to the left of the leftmost one. Select that column, right-click, and choose Add Columns; it will be to the left automatically. You'll probably need to repair the column width (but you'd have to change it anyway, to accommodate an extra column). Have a good day, RScotti remove "nospam" in order to email me. |
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#10
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
You are selecting the table and not just the first column. If you select the
first column and right-click, you will see the option to insert a column and it will by default be to the left. You can use the Table, AutoFit to Contents option after you have entered your numbers. However, if you have Excel, I recommend copying your table to Excel which be much easier to maintain in the long term. -- Terry Farrell - MS Word MVP "RScotti" wrote in message ... Hi Suzanne, Using format/Columns/number of columns (4) uncheck equal column width. I can't find out how to change the column width correctly. When I change the width it adds more columns than I need (5). I put in four columns and it made five and the data is all missed up. Got data from the second row in the first etc. I applied this to the whole document from selected text also. On Mon, 22 Jan 2007 22:25:36 -0600, "Suzanne S. Barnhill" wrote: If the text is in a table, then you should absolutely be able to add a column to the left of the leftmost one. Select that column, right-click, and choose Add Columns; it will be to the left automatically. You'll probably need to repair the column width (but you'd have to change it anyway, to accommodate an extra column). Have a good day, RScotti remove "nospam" in order to email me. |
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#11
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Add a column to the left of an existing document
Hi Doug,
That just happens to be my first input. The Account #:xxx-xxx-xxxxxxxxx-x Used # 1 Is where the address would be. This is the second column. The first is column is AAA the third is 800-222-4357 Hope this clears this up for you. On Tue, 23 Jan 2007 13:12:12 +0100, "Doug Robbins - Word MVP" wrote: Those menu commands do not relate to the use of a table. Give us a bit more information on the exact format of the original data. I don't see anything that resembles an address in: AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 What is the significance of the #? Do they act as separators for your data? Are there then 3 pieces of data for each record? There is no doubt that what you want to achieve can be done. We just need to know exactly what you are starting with. Have a good day, RScotti remove "nospam" in order to email me. |
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#12
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
Hi Terry,
I do have Excel but have to install it. Can you give me the steps to copy it to Excel? I will be installing it and will get back to you. On Tue, 23 Jan 2007 12:16:13 -0000, "Terry Farrell" wrote: You are selecting the table and not just the first column. If you select the first column and right-click, you will see the option to insert a column and it will by default be to the left. You can use the Table, AutoFit to Contents option after you have entered your numbers. However, if you have Excel, I recommend copying your table to Excel which be much easier to maintain in the long term. Have a good day, RScotti remove "nospam" in order to email me. |
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#13
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
OK,
I got it installed. I went to Open *.* selected the phone.doc got an error File format not valid. I went to Data/import external data/import data said Excel could not either read or open the file either has been damaged or not valid. I can't figure out how to import the .doc data to Excel. On Tue, 23 Jan 2007 12:16:13 -0000, "Terry Farrell" wrote: You are selecting the table and not just the first column. If you select the first column and right-click, you will see the option to insert a column and it will by default be to the left. You can use the Table, AutoFit to Contents option after you have entered your numbers. However, if you have Excel, I recommend copying your table to Excel which be much easier to maintain in the long term. Have a good day, RScotti remove "nospam" in order to email me. |
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#14
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Add a column to the left of an existing document
Terry,
I got it into Excel and it already had the fourth column but I can't get it the text to be all on one line. This is what I want 1 AAA Account #:438-240-127393100-6 Used # 1 800-222-4357 I got something like this for each entry: AAA Account 800-222-4357 #:438 -240 -1273931 00-6 Used # 1 On Tue, 23 Jan 2007 12:16:13 -0000, "Terry Farrell" wrote: You are selecting the table and not just the first column. If you select the first column and right-click, you will see the option to insert a column and it will by default be to the left. You can use the Table, AutoFit to Contents option after you have entered your numbers. However, if you have Excel, I recommend copying your table to Excel which be much easier to maintain in the long term. Have a good day, RScotti remove "nospam" in order to email me. |
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#15
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Add a column to the left of an existing document
Hi Terry,
I got it. Thanks. I just have to figure how to edit the text in the existing cells? On Tue, 23 Jan 2007 07:53:46 -0500, RScotti wrote: Terry, I got it into Excel and it already had the fourth column but I can't get it the text to be all on one line. This is what I want 1 AAA Account #:438-240-127393100-6 Used # 1 800-222-4357 I got something like this for each entry: AAA Account 800-222-4357 #:438 -240 -1273931 00-6 Used # 1 On Tue, 23 Jan 2007 12:16:13 -0000, "Terry Farrell" wrote: You are selecting the table and not just the first column. If you select the first column and right-click, you will see the option to insert a column and it will by default be to the left. You can use the Table, AutoFit to Contents option after you have entered your numbers. However, if you have Excel, I recommend copying your table to Excel which be much easier to maintain in the long term. Have a good day, RScotti remove "nospam" in order to email me. Have a good day, RScotti remove "nospam" in order to email me. |
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#16
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
Open the document in Word. Select the table and then use Ctrl+C to copy the
table to the clipboard. Switch to a blank Excel worksheet, click in the first cell and press Paste (Ctrl+V). This will paste the clipboard contents converting the table into a Spreadsheet. Terry "RScotti" wrote in message ... OK, I got it installed. I went to Open *.* selected the phone.doc got an error File format not valid. I went to Data/import external data/import data said Excel could not either read or open the file either has been damaged or not valid. I can't figure out how to import the .doc data to Excel. On Tue, 23 Jan 2007 12:16:13 -0000, "Terry Farrell" wrote: You are selecting the table and not just the first column. If you select the first column and right-click, you will see the option to insert a column and it will by default be to the left. You can use the Table, AutoFit to Contents option after you have entered your numbers. However, if you have Excel, I recommend copying your table to Excel which be much easier to maintain in the long term. Have a good day, RScotti remove "nospam" in order to email me. |
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#17
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
As Doug pointed out, those settings are for newspaper-style columns, not
table columns. For that you need Table Properties. I'm not, however, convinced that you actually have a table. With table gridlines displayed (Table | Show Gridlines), do you actually see your text in individual cells? Or are your columns perhaps created with tab characters or spaces? If so, you can convert the text to a table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RScotti" wrote in message ... Hi Suzanne, Using format/Columns/number of columns (4) uncheck equal column width. I can't find out how to change the column width correctly. When I change the width it adds more columns than I need (5). I put in four columns and it made five and the data is all missed up. Got data from the second row in the first etc. I applied this to the whole document from selected text also. On Mon, 22 Jan 2007 22:25:36 -0600, "Suzanne S. Barnhill" wrote: If the text is in a table, then you should absolutely be able to add a column to the left of the leftmost one. Select that column, right-click, and choose Add Columns; it will be to the left automatically. You'll probably need to repair the column width (but you'd have to change it anyway, to accommodate an extra column). Have a good day, RScotti remove "nospam" in order to email me. |
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#18
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Add a column to the left of an existing document
Thanks. I got it.
On Tue, 23 Jan 2007 14:31:44 -0000, "Terry Farrell" wrote: Open the document in Word. Select the table and then use Ctrl+C to copy the table to the clipboard. Switch to a blank Excel worksheet, click in the first cell and press Paste (Ctrl+V). This will paste the clipboard contents converting the table into a Spreadsheet. Terry "RScotti" wrote in message .. . OK, I got it installed. I went to Open *.* selected the phone.doc got an error File format not valid. I went to Data/import external data/import data said Excel could not either read or open the file either has been damaged or not valid. I can't figure out how to import the .doc data to Excel. On Tue, 23 Jan 2007 12:16:13 -0000, "Terry Farrell" wrote: You are selecting the table and not just the first column. If you select the first column and right-click, you will see the option to insert a column and it will by default be to the left. You can use the Table, AutoFit to Contents option after you have entered your numbers. However, if you have Excel, I recommend copying your table to Excel which be much easier to maintain in the long term. Have a good day, RScotti remove "nospam" in order to email me. Have a good day, RScotti remove "nospam" in order to email me. |
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#19
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Add a column to the left of an existing document
Hi Suzanne,
I do have a table and I did get it into Excel after a little work. Thanks for your help. On Tue, 23 Jan 2007 11:41:45 -0600, "Suzanne S. Barnhill" wrote: As Doug pointed out, those settings are for newspaper-style columns, not table columns. For that you need Table Properties. I'm not, however, convinced that you actually have a table. With table gridlines displayed (Table | Show Gridlines), do you actually see your text in individual cells? Or are your columns perhaps created with tab characters or spaces? If so, you can convert the text to a table. Have a good day, RScotti remove "nospam" in order to email me. |
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