[[email protected]]

Hi,

I've been using Word for a long time, and have never needed the
advanced features. I recently started working on a long document,
where I have a changing Table of Contents. I decided to see if Word
could make the updating the TOC easier.
I spent a lot of fruitless time trying to get the insert-field-TC
to actually do something, rather than just return to the cursor with
no error message, no anything. I was trying to do this because the
insert-indexes&tables-tables of contents would print the error text
"Error! No table of contents entries found" in the document where my
cursor was. I finally found a different way of making a TOC in the
help pages, by converting the text to type "heading." This worked,
but destroyed the formatting (which I fixed). Now the auto-numbering
of the numbered items no-longer works (even if I don't "fix" the
formatting). If I have 1,2,3,4 in the TOC and want to insert a new 2,
the existing 2,3,4 are not renumbered. This makes the whole exercise
useless. I was hoping that Word would save me the trouble of
constantly changing all the numbers in an evolving TOC. The TOC did
put in the right page numbers, and the update seems to work. I still
can't get insert-field-TC to do anything at all. (I am putting
"text" after the TOC in the window, and I tried adding switches...
The Show/Hide Paragraph mark doesn't indicate anything is there,
either.)
I also need the TOC to point to more than the page number - I want
the TOC number repeated where the actual document text is:
TOC
1. some stuff
2. more stuff
...
MAIN DOCUMENT
1. Some text about some stuff.
2. Some text about more stuff.
...

So the numbers need to be linked. So when I insert a new #2 in the
TOC, I automatically get:
TOC
1. some stuff (*press return here, or whatever
works)
2.
3. more stuff
...

1. Some text about some stuff.
2. (*this is automatically added)
3. Some text about more stuff. (*automatically renumbered)
...

So a new #2 is automatically added in the main document, and
everything below it is renumbered. (I will want to take out the copied
numbering in the main document when I'm all done, but I need it while
working on it to keep the different things organized.)

I was hoping Word would automate this. It appears the TOC was
designed to be added after you are all done - which doesn't help me at
all. I need the TOC to keep stuff organized while the document is in
development.

If Word won't do this, does someone know of software under $100
that will? I don't need other fancy word processing features.
If Word will do this, I would appreciate some pointers. (I didn't
fully research if it will do links, I saw something about that, but I
don't know if that's what it means, but if Word won't automatically
renumber the TOC when I insert a new entry, then I'm not bothering
with it at all, as I'd be doing it manually anyway - renumbering 25+
items so far - will be around 80.)

Thanks

[Suzanne S. Barnhill]

Okay, I think you misunderstand how a TOC is created. You don't edit the TOC
at all; you edit the headings that the TOC picks up, then update the TOC
with F9. See http://www.ShaunaKelly.com/word/toc/CreateATOC.html for the
basics.

The TC field is not a TOC; it is a Table of Contents entry. If you have text
selected when you insert it (you can use Alt+Shift+O) to open the dialog, it
will automatically be selected for inclusion in the field. But creating a
TOC from TC fields is usually not necessary. Microsoft Office Online has a
number of training courses in TOCs for various versions (you don't say what
version you have).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

wrote in message
...
Hi,

I've been using Word for a long time, and have never needed the
advanced features. I recently started working on a long document,
where I have a changing Table of Contents. I decided to see if Word
could make the updating the TOC easier.
I spent a lot of fruitless time trying to get the insert-field-TC
to actually do something, rather than just return to the cursor with
no error message, no anything. I was trying to do this because the
insert-indexes&tables-tables of contents would print the error text
"Error! No table of contents entries found" in the document where my
cursor was. I finally found a different way of making a TOC in the
help pages, by converting the text to type "heading." This worked,
but destroyed the formatting (which I fixed). Now the auto-numbering
of the numbered items no-longer works (even if I don't "fix" the
formatting). If I have 1,2,3,4 in the TOC and want to insert a new 2,
the existing 2,3,4 are not renumbered. This makes the whole exercise
useless. I was hoping that Word would save me the trouble of
constantly changing all the numbers in an evolving TOC. The TOC did
put in the right page numbers, and the update seems to work. I still
can't get insert-field-TC to do anything at all. (I am putting
"text" after the TOC in the window, and I tried adding switches...
The Show/Hide Paragraph mark doesn't indicate anything is there,
either.)
I also need the TOC to point to more than the page number - I want
the TOC number repeated where the actual document text is:
TOC
1. some stuff
2. more stuff
...
MAIN DOCUMENT
1. Some text about some stuff.
2. Some text about more stuff.
...

So the numbers need to be linked. So when I insert a new #2 in the
TOC, I automatically get:
TOC
1. some stuff (*press return here, or whatever
works)
2.
3. more stuff
...

1. Some text about some stuff.
2. (*this is automatically added)
3. Some text about more stuff. (*automatically renumbered)
...

So a new #2 is automatically added in the main document, and
everything below it is renumbered. (I will want to take out the copied
numbering in the main document when I'm all done, but I need it while
working on it to keep the different things organized.)

I was hoping Word would automate this. It appears the TOC was
designed to be added after you are all done - which doesn't help me at
all. I need the TOC to keep stuff organized while the document is in
development.

If Word won't do this, does someone know of software under $100
that will? I don't need other fancy word processing features.
If Word will do this, I would appreciate some pointers. (I didn't
fully research if it will do links, I saw something about that, but I
don't know if that's what it means, but if Word won't automatically
renumber the TOC when I insert a new entry, then I'm not bothering
with it at all, as I'd be doing it manually anyway - renumbering 25+
items so far - will be around 80.)

Thanks

[[email protected]]

My post describes me creating the TOC in exactly the same way it is
done in the link you gave. I understood/understand the TC is an entry
field.

Let me restate the problem a different way. I have a lengthy list
of topics, in an automatically numbered list. To turn that into a
table of contents, it appears I have to change the style to a heading.
This destroys the automatic numbers, and I have to retype them. I then
create the TOC. Lets say I then go and add a new heading. Lets say
there are 100 of them, numbered, and I want to insert one at number 2.
Now I have to manually renumber 2-100 to 3-101. Yes, I can update the
TOC after I change all 98 numbers. That doesn't help me.
In addition to the TOC entry pointing to a page number, I need the
full entry number and name repeated at that page number, as follows:
1. some stuff (*press return here)
2. (*after pressing return, this
entry is created - automatic numbering)
3. more stuff


1. Some text about some stuff.
2. (*this is automatically added when I
pressed return in the TOC, above, and the text
entered there is also automatically
copied here)
3. Some text about more stuff. (*automatically
renumbered)

This is so I can organize a very long document in progress.

Maybe I need something other than a TOC. Is there a way to do this
with links, or something else?


On Dec 3, 12:47 pm, "Suzanne S. Barnhill" wrote:
Okay, I think you misunderstand how a TOC is created. You don't edit the TOC
at all; you edit the headings that the TOC picks up, then update the TOC
with F9. Seehttp://www.ShaunaKelly.com/word/toc/CreateATOC.htmlfor the
basics.

The TC field is not a TOC; it is a Table of Contents entry. If you have text
selected when you insert it (you can use Alt+Shift+O) to open the dialog, it
will automatically be selected for inclusion in the field. But creating a
TOC from TC fields is usually not necessary. Microsoft Office Online has a
number of training courses in TOCs for various versions (you don't say what
version you have).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

wrote in message

...

Hi,

I've been using Word for a long time, and have never needed the
advanced features. I recently started working on a long document,
where I have a changing Table of Contents. I decided to see if Word
could make the updating the TOC easier.
I spent a lot of fruitless time trying to get the insert-field-TC
to actually do something, rather than just return to the cursor with
no error message, no anything. I was trying to do this because the
insert-indexes&tables-tables of contents would print the error text
"Error! No table of contents entries found" in the document where my
cursor was. I finally found a different way of making a TOC in the
help pages, by converting the text to type "heading." This worked,
but destroyed the formatting (which I fixed). Now the auto-numbering
of the numbered items no-longer works (even if I don't "fix" the
formatting). If I have 1,2,3,4 in the TOC and want to insert a new 2,
the existing 2,3,4 are not renumbered. This makes the whole exercise
useless. I was hoping that Word would save me the trouble of
constantly changing all the numbers in an evolving TOC. The TOC did
put in the right page numbers, and the update seems to work. I still
can't get insert-field-TC to do anything at all. (I am putting
"text" after the TOC in the window, and I tried adding switches...
The Show/Hide Paragraph mark doesn't indicate anything is there,
either.)
I also need the TOC to point to more than the page number - I want
the TOC number repeated where the actual document text is:
TOC
1. some stuff
2. more stuff
...
MAIN DOCUMENT
1. Some text about some stuff.
2. Some text about more stuff.
...

So the numbers need to be linked. So when I insert a new #2 in the
TOC, I automatically get:
TOC
1. some stuff (*press return here, or whatever
works)
2.
3. more stuff
...

1. Some text about some stuff.
2. (*this is automatically added)
3. Some text about more stuff. (*automatically renumbered)
...

So a new #2 is automatically added in the main document, and
everything below it is renumbered. (I will want to take out the copied
numbering in the main document when I'm all done, but I need it while
working on it to keep the different things organized.)

I was hoping Word would automate this. It appears the TOC was
designed to be added after you are all done - which doesn't help me at
all. I need the TOC to keep stuff organized while the document is in
development.

If Word won't do this, does someone know of software under $100
that will? I don't need other fancy word processing features.
If Word will do this, I would appreciate some pointers. (I didn't
fully research if it will do links, I saw something about that, but I
don't know if that's what it means, but if Word won't automatically
renumber the TOC when I insert a new entry, then I'm not bothering
with it at all, as I'd be doing it manually anyway - renumbering 25+
items so far - will be around 80.)

Thanks

[Suzanne S. Barnhill]

You can include any style you want just by assigning the style an outline
level. You can do this in Format Paragraph for the style or in the TOC
Options dialog. Alternatively, you can add numbering to a heading style. In
fact, if your numbering is applied as direct formatting, then you need to be
applying it to the paragraph style in any case.

If you are just trying to get a sense of the shape of your document, you
might find either Document Map or Outline View (or both) helpful, but, in
order to take advantage of either one, you do have to assign an outline
level to the paragraphs you want to see.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

wrote in message
...
My post describes me creating the TOC in exactly the same way it is
done in the link you gave. I understood/understand the TC is an entry
field.

Let me restate the problem a different way. I have a lengthy list
of topics, in an automatically numbered list. To turn that into a
table of contents, it appears I have to change the style to a heading.
This destroys the automatic numbers, and I have to retype them. I then
create the TOC. Lets say I then go and add a new heading. Lets say
there are 100 of them, numbered, and I want to insert one at number 2.
Now I have to manually renumber 2-100 to 3-101. Yes, I can update the
TOC after I change all 98 numbers. That doesn't help me.
In addition to the TOC entry pointing to a page number, I need the
full entry number and name repeated at that page number, as follows:
1. some stuff (*press return here)
2. (*after pressing return, this
entry is created - automatic numbering)
3. more stuff


1. Some text about some stuff.
2. (*this is automatically added when I
pressed return in the TOC, above, and the text
entered there is also automatically
copied here)
3. Some text about more stuff. (*automatically
renumbered)

This is so I can organize a very long document in progress.

Maybe I need something other than a TOC. Is there a way to do this
with links, or something else?


On Dec 3, 12:47 pm, "Suzanne S. Barnhill" wrote:
Okay, I think you misunderstand how a TOC is created. You don't edit the
TOC
at all; you edit the headings that the TOC picks up, then update the TOC
with F9. Seehttp://www.ShaunaKelly.com/word/toc/CreateATOC.htmlfor the
basics.

The TC field is not a TOC; it is a Table of Contents entry. If you have
text
selected when you insert it (you can use Alt+Shift+O) to open the dialog,
it
will automatically be selected for inclusion in the field. But creating a
TOC from TC fields is usually not necessary. Microsoft Office Online has
a
number of training courses in TOCs for various versions (you don't say
what
version you have).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

wrote in message

...

Hi,

I've been using Word for a long time, and have never needed the
advanced features. I recently started working on a long document,
where I have a changing Table of Contents. I decided to see if Word
could make the updating the TOC easier.
I spent a lot of fruitless time trying to get the insert-field-TC
to actually do something, rather than just return to the cursor with
no error message, no anything. I was trying to do this because the
insert-indexes&tables-tables of contents would print the error text
"Error! No table of contents entries found" in the document where my
cursor was. I finally found a different way of making a TOC in the
help pages, by converting the text to type "heading." This worked,
but destroyed the formatting (which I fixed). Now the auto-numbering
of the numbered items no-longer works (even if I don't "fix" the
formatting). If I have 1,2,3,4 in the TOC and want to insert a new 2,
the existing 2,3,4 are not renumbered. This makes the whole exercise
useless. I was hoping that Word would save me the trouble of
constantly changing all the numbers in an evolving TOC. The TOC did
put in the right page numbers, and the update seems to work. I still
can't get insert-field-TC to do anything at all. (I am putting
"text" after the TOC in the window, and I tried adding switches...
The Show/Hide Paragraph mark doesn't indicate anything is there,
either.)
I also need the TOC to point to more than the page number - I want
the TOC number repeated where the actual document text is:
TOC
1. some stuff
2. more stuff
...
MAIN DOCUMENT
1. Some text about some stuff.
2. Some text about more stuff.
...

So the numbers need to be linked. So when I insert a new #2 in the
TOC, I automatically get:
TOC
1. some stuff (*press return here, or whatever
works)
2.
3. more stuff
...

1. Some text about some stuff.
2. (*this is automatically added)
3. Some text about more stuff. (*automatically renumbered)
...

So a new #2 is automatically added in the main document, and
everything below it is renumbered. (I will want to take out the copied
numbering in the main document when I'm all done, but I need it while
working on it to keep the different things organized.)

I was hoping Word would automate this. It appears the TOC was
designed to be added after you are all done - which doesn't help me at
all. I need the TOC to keep stuff organized while the document is in
development.

If Word won't do this, does someone know of software under $100
that will? I don't need other fancy word processing features.
If Word will do this, I would appreciate some pointers. (I didn't
fully research if it will do links, I saw something about that, but I
don't know if that's what it means, but if Word won't automatically
renumber the TOC when I insert a new entry, then I'm not bothering
with it at all, as I'd be doing it manually anyway - renumbering 25+
items so far - will be around 80.)

Thanks

[Robert M. Franz (RMF)]

Hello m.

wrote:
[..]
Let me restate the problem a different way. I have a lengthy list
of topics, in an automatically numbered list. To turn that into a
table of contents, it appears I have to change the style to a heading.

not necessarily: any unique heading will do, as Suzanne points out.


This destroys the automatic numbers, and I have to retype them.

No: there's no need to type any number, you "simply" have to define the
given (heading) style as numbered. That does indeed sound simpler than
it really is (or rather: Word lets you do this in a number of ways, but
only one or two ways really work in the long run).

What's your version of Word?

Greetinx
Robert
--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word | http://www.masteringword.eu/

[[email protected]]

Hi,

I hope you can give me a suggestion on the method you find works the
best in the long run.
I am using MS Word 2000.

Thanks

On Dec 9, 5:38 pm, "Robert M. Franz (RMF)"
wrote:
Hello m.

wrote:

[..]

Let me restate the problem a different way. I have a lengthy list
of topics, in an automatically numbered list. To turn that into a
table of contents, it appears I have to change the style to a heading.

not necessarily: any unique heading will do, as Suzanne points out.

This destroys the automatic numbers, and I have to retype them.

No: there's no need to type any number, you "simply" have to define the
given (heading) style as numbered. That does indeed sound simpler than
it really is (or rather: Word lets you do this in a number of ways, but
only one or two ways really work in the long run).

What's your version of Word?

Greetinx
Robert
--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word |http://www.masteringword.eu/

[Robert M. Franz (RMF)]

wrote:
[..]
I hope you can give me a suggestion on the method you find works the
best in the long run.
I am using MS Word 2000.

How to create numbered headings or outline numbering in your Microsoft
Word document (by Shauna Kelly)
http://www.shaunakelly.com/word/numb...Numbering.html

HTH
Robert
--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word | http://www.masteringword.eu/

[Peter Jamieson]

In addition to Suzanne's comments, the TC fields are automatically marked as
hidden text when you create them - you have to view hidden text to see them
(e.g. click the pilcrow on the main toolbar, or the Home tab in the 2007
ribbon.

--
Peter Jamieson
http://tips.pjmsn.me.uk

wrote in message
...
Hi,

I've been using Word for a long time, and have never needed the
advanced features. I recently started working on a long document,
where I have a changing Table of Contents. I decided to see if Word
could make the updating the TOC easier.
I spent a lot of fruitless time trying to get the insert-field-TC
to actually do something, rather than just return to the cursor with
no error message, no anything. I was trying to do this because the
insert-indexes&tables-tables of contents would print the error text
"Error! No table of contents entries found" in the document where my
cursor was. I finally found a different way of making a TOC in the
help pages, by converting the text to type "heading." This worked,
but destroyed the formatting (which I fixed). Now the auto-numbering
of the numbered items no-longer works (even if I don't "fix" the
formatting). If I have 1,2,3,4 in the TOC and want to insert a new 2,
the existing 2,3,4 are not renumbered. This makes the whole exercise
useless. I was hoping that Word would save me the trouble of
constantly changing all the numbers in an evolving TOC. The TOC did
put in the right page numbers, and the update seems to work. I still
can't get insert-field-TC to do anything at all. (I am putting
"text" after the TOC in the window, and I tried adding switches...
The Show/Hide Paragraph mark doesn't indicate anything is there,
either.)
I also need the TOC to point to more than the page number - I want
the TOC number repeated where the actual document text is:
TOC
1. some stuff
2. more stuff
...
MAIN DOCUMENT
1. Some text about some stuff.
2. Some text about more stuff.
...

So the numbers need to be linked. So when I insert a new #2 in the
TOC, I automatically get:
TOC
1. some stuff (*press return here, or whatever
works)
2.
3. more stuff
...

1. Some text about some stuff.
2. (*this is automatically added)
3. Some text about more stuff. (*automatically renumbered)
...

So a new #2 is automatically added in the main document, and
everything below it is renumbered. (I will want to take out the copied
numbering in the main document when I'm all done, but I need it while
working on it to keep the different things organized.)

I was hoping Word would automate this. It appears the TOC was
designed to be added after you are all done - which doesn't help me at
all. I need the TOC to keep stuff organized while the document is in
development.

If Word won't do this, does someone know of software under $100
that will? I don't need other fancy word processing features.
If Word will do this, I would appreciate some pointers. (I didn't
fully research if it will do links, I saw something about that, but I
don't know if that's what it means, but if Word won't automatically
renumber the TOC when I insert a new entry, then I'm not bothering
with it at all, as I'd be doing it manually anyway - renumbering 25+
items so far - will be around 80.)

Thanks