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#1
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having mulitple copies of a paragraph update autmatically
If I have the same paragraph that is repeated in a document 15 times, is
there a way to make changes to one and update all the others? -- Regards, Pat |
#2
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having mulitple copies of a paragraph update autmatically
Pat M - City of Reno wrote:
If I have the same paragraph that is repeated in a document 15 times, is there a way to make changes to one and update all the others? Create the first copy of the paragraph, and insert a bookmark that surrounds it. Then use Insert Cross-reference and select the name of the bookmark to create the second copy. That inserts a field in the document that displays whatever is in the bookmark. You can copy that field to the clipboard and paste many times to make the other copies. When you change the first copy, then select everything (Ctrl+A) and update fields (F9) to propagate the changes to all the cross-references. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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having mulitple copies of a paragraph update autmatically
Or
Having saved the document in its final destination select and copy the text to be repeated and paste special as a link (HTML format to maintain the appearance) at each location. Changes to the original paragraph will trickle through the other paragraphs without the need to force an update. However, if you move the document the field paths will need changing to the new location. Or If the paragraph is short, create and apply a unique character style (having the same parameters as the underlying style - it is only the name that matters) to the repeated paragraph then use a Styleref field to repeat it. Styleref fields update immediately but can only contain a limited amount of text. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Jay Freedman wrote: Pat M - City of Reno wrote: If I have the same paragraph that is repeated in a document 15 times, is there a way to make changes to one and update all the others? Create the first copy of the paragraph, and insert a bookmark that surrounds it. Then use Insert Cross-reference and select the name of the bookmark to create the second copy. That inserts a field in the document that displays whatever is in the bookmark. You can copy that field to the clipboard and paste many times to make the other copies. When you change the first copy, then select everything (Ctrl+A) and update fields (F9) to propagate the changes to all the cross-references. |
#4
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having mulitple copies of a paragraph update autmatically
On Nov 6, 12:37*pm, Pat M - City of Reno
wrote: If I have the same paragraph that is repeated in a document 15 times, is there a way to make changes to one and update all the others? -- Regards, Pat Or if you are using Word2007 use a mapped contentControl. See: http://gregmaxey.mvps.org/Mapped_Content_Control.htm |
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