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#1
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Multiple Index with cookbook
I am working on a recipe book with over 700 entries. I have tried
automarking the entries €“ that will only allow one Table of Contents and one Index €“ and I would like to have two. It also puts the page number in for the Author when I set it as an Index, if I set it as a Table of Contents I can have the authors name followed by the recipe but it does not group them by authors name an I can only get one Table of Contents to work at a time when I want two. I want two so that when I print to PDF I get the bookmarks to move over already set. Can anyone help me with this? Thank you, KJ Thanks, Kari |
#2
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Can you give a sample of how you want each item to look? (From your
question, I can't even tell whether you want two TOCs or two Indexes or both, but don't worry about that--just give some sample entries for each item, and say where you want it in the book). On 5/26/05 7:24 AM, "KJ" wrote: I am working on a recipe book with over 700 entries. I have tried automarking the entries * that will only allow one Table of Contents and one Index * and I would like to have two. It also puts the page number in for the Author when I set it as an Index, if I set it as a Table of Contents I can have the author¹s name followed by the recipe but it does not group them by author¹s name an I can only get one Table of Contents to work at a time when I want two. I want two so that when I print to PDF I get the bookmarks to move over already set. Can anyone help me with this? Thank you, KJ Thanks, Kari -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#3
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Here is a more detailed description of what I am trying to accomplish
I want to place these types of indices into the document so that when I print it to a pdf the links will follow it. The Authors names have a special style applied to them and I have a separate file with all of the authors names in it AND I have them alphbetized €“ when I make the index it re-alphabetizes it by the first name (the first name is first in the actual document). I would like it to keep the sort order I have set up in the separate file with the names in it. I would then like to put a second index into the document that is very similar except that instead of listing the recipes by author it will list them by type of food, like chicken recipes will all be together and the cholcolate recipes will be together €“ I have a separate file with the types and groups together. I am can not understand how to mark and generate the index entries to get these lists. Authors Index Eric and Gail Arner Cream Cheese And Onion Dip Pg #x Carrot Sheet Cake Pg #x Winter Fruit Salad Pg #x Janna Babcock Mayonnaise Chocolate Cake Pg #x Mushroom Steak Pg #x Crunch Topping Pg #x Cranberry Feta Pinwheels Pg #x Cheesy Crockpot Chicken Pg #x Jim Bailey Jims Chili-Cheese Dip Pg #x Linda Bailey Traditional Cranberry Salad Pg #x Kay Benjamin Hot Artichoke Dip Pg #x Crockpot Roast Pg #x Poppyseed Chicken Pg #x One Dish Chicken And Rice Bake Pg #x Kerrie Bennett Jennifers Baked Potato Soup Pg #x Stuffed Spud Soup Pg #x Cola Chicken Pg #x Grandma Mills Sugar Cookies Pg #x Mexican Chicken Breasts Pg #x Main Ingredient Index Beef Mom's Meatloaf Pg #x Mushroom Steak Pg #x No Peek Oven Stew Original Plaza III Steak Soup Pg #x Plaza III Steak Soup Pg #x Sherried Beef Pg #x Sloppy Joes Pg #x Soccer Mom Roast Pg #x Steak Soup Pg #x Terry Reuter's Sloppy Joes Pg #x Tortilla Soup Pg #x Trappers' Peak Tenderloin Pg #x Bread Angel Biscuits Pg #x Bagels Pg #x Banana Nut Bread Pg #x Beer Bread Pg #x Biscotti Pg #x Bisquick Balls Pg #x ----------- Pastrami Cheese Ball Linda Edgell 3 pkg. Buddig or deli pastrami 1/2 c. sour cream 2 Tbsp. chopped pecans 2 Tbsp. green onions 8 oz. softened cream cheese 1/2 tsp. black pepper 1/4 c. green pepper Chop pastrami, green pepper, onions and pecans. Add the remaining ingredients. Refrigerate for a few hours to blend flavors. Serve with crackers. Baked Brie With Apples Deborah Reiman 2 lb. wheel of Brie 1 c. brown sugar 1/2 c. softened butter 2 c. chopped pecans 1 1/2 apples, cut into chunks Preheat oven to 400 degrees. Soften butter and mix in brown sugar and pecans to form a crumbly mixture. Add apple chunks and spread mixture over the Brie wheel. Bake at 400 degrees for 10 to 15 minutes. Serve with crackers. Hope this better clarifies my problem. Thank you for your help, KJ "Daiya Mitchell" wrote: Can you give a sample of how you want each item to look? (From your question, I can't even tell whether you want two TOCs or two Indexes or both, but don't worry about that--just give some sample entries for each item, and say where you want it in the book). On 5/26/05 7:24 AM, "KJ" wrote: I am working on a recipe book with over 700 entries. I have tried automarking the entries Â* that will only allow one Table of Contents and one Index Â* and I would like to have two. It also puts the page number in for the Author when I set it as an Index, if I set it as a Table of Contents I can have the author¹s name followed by the recipe but it does not group them by author¹s name an I can only get one Table of Contents to work at a time when I want two. I want two so that when I print to PDF I get the bookmarks to move over already set. Can anyone help me with this? Thank you, KJ Thanks, Kari -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#4
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Okay, that clarifies a lot, though I cut down some of your info. Maybe
someone else will come along with some good ideas, because I'm kinda stumped for an easy way to do this. I can see one path, but it involves doing a whole lotta stuff by hand, extremely repetitively, and with a lot of formatting at the end which would be cancelled if you accidentally updated the index--and essentially, it'd be easier to type it yourself. Since you already have the structure done, and just need to enter all the recipe names in the right places, you might as well. To build the index, you would need to enter each recipe name as a subentry for the author name. Either creating the index fields by hand, or possibly by creating a concordance file that looked like: cheese: Pastrami Cheese Ball cheese: Baked Brie With Apples Reiman, Deborah: Baked Brie With Apples Reiman, Deborah: Other Recipe Name Creating the concordance file alone would be as much or more work as making the indices yourself. Word would still generate an index that mixed Cheese and Meat in with Reiman, Deborah and Edgell, Linda, so you would need to re-sort that out by hand after generating the index. Word doesn't do a hyperlinked index--so even if you built the index, those page numbers would not be clickable in Word. So I think you would have to set each recipe name appearing in the index as a hyperlink back to that recipe (much easier to do than hyperlinked page numbers, actually), but still a lot of work, I think. If you are willing to learn macros/VBA, it's possible someone could help you develop some macros to take over some of the grunt work, but that probably wouldn't actually save any time. It's conceivable that generating a TOC and then manipulating that into the form you want would save you some work, but I'm not sure how successful that would be--making it possible to manipulate might erase the hyperlinks. Maybe someone who knows more has better ideas. On 5/26/05 12:39 PM, "KJ" wrote: Here is a more detailed description of what I am trying to accomplish I want to place these types of indices into the document so that when I print it to a pdf the links will follow it. The Author¹s names have a special style applied to them and I have a separate file with all of the author¹s names in it AND I have them alphbetized * when I make the index it re-alphabetizes it by the first name (the first name is first in the actual document). I would like it to keep the sort order I have set up in the separate file with the names in it. I would then like to put a second index into the document that is very similar except that instead of listing the recipes by author it will list them by type of food, like chicken recipes will all be together and the cholcolate recipes will be together * I have a separate file with the types and groups together. I am can not understand how to mark and generate the index entries to get these lists. Author¹s Index Eric and Gail Arner Cream Cheese And Onion Dip Pg #x Carrot Sheet Cake Pg #x Winter Fruit Salad Pg #x Main Ingredient Index Bread Angel Biscuits Pg #x Bagels Pg #x Banana Nut Bread Pg #x Beer Bread Pg #x Biscotti Pg #x Bisquick Balls Pg #x |
#5
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Thank you for putting so much time and effort into my problem. I will give
your suggestions a try. KJ "Daiya Mitchell" wrote: Okay, that clarifies a lot, though I cut down some of your info. Maybe someone else will come along with some good ideas, because I'm kinda stumped for an easy way to do this. I can see one path, but it involves doing a whole lotta stuff by hand, extremely repetitively, and with a lot of formatting at the end which would be cancelled if you accidentally updated the index--and essentially, it'd be easier to type it yourself. Since you already have the structure done, and just need to enter all the recipe names in the right places, you might as well. To build the index, you would need to enter each recipe name as a subentry for the author name. Either creating the index fields by hand, or possibly by creating a concordance file that looked like: cheese: Pastrami Cheese Ball cheese: Baked Brie With Apples Reiman, Deborah: Baked Brie With Apples Reiman, Deborah: Other Recipe Name Creating the concordance file alone would be as much or more work as making the indices yourself. Word would still generate an index that mixed Cheese and Meat in with Reiman, Deborah and Edgell, Linda, so you would need to re-sort that out by hand after generating the index. Word doesn't do a hyperlinked index--so even if you built the index, those page numbers would not be clickable in Word. So I think you would have to set each recipe name appearing in the index as a hyperlink back to that recipe (much easier to do than hyperlinked page numbers, actually), but still a lot of work, I think. If you are willing to learn macros/VBA, it's possible someone could help you develop some macros to take over some of the grunt work, but that probably wouldn't actually save any time. It's conceivable that generating a TOC and then manipulating that into the form you want would save you some work, but I'm not sure how successful that would be--making it possible to manipulate might erase the hyperlinks. Maybe someone who knows more has better ideas. On 5/26/05 12:39 PM, "KJ" wrote: Here is a more detailed description of what I am trying to accomplish I want to place these types of indices into the document so that when I print it to a pdf the links will follow it. The Author¹s names have a special style applied to them and I have a separate file with all of the author¹s names in it AND I have them alphbetized Â* when I make the index it re-alphabetizes it by the first name (the first name is first in the actual document). I would like it to keep the sort order I have set up in the separate file with the names in it. I would then like to put a second index into the document that is very similar except that instead of listing the recipes by author it will list them by type of food, like chicken recipes will all be together and the cholcolate recipes will be together Â* I have a separate file with the types and groups together. I am can not understand how to mark and generate the index entries to get these lists. Author¹s Index Eric and Gail Arner Cream Cheese And Onion Dip Pg #x Carrot Sheet Cake Pg #x Winter Fruit Salad Pg #x Main Ingredient Index Bread Angel Biscuits Pg #x Bagels Pg #x Banana Nut Bread Pg #x Beer Bread Pg #x Biscotti Pg #x Bisquick Balls Pg #x |
#6
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Note that there should be no spaces after the colons in these listings.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Daiya Mitchell" wrote in message .. . Okay, that clarifies a lot, though I cut down some of your info. Maybe someone else will come along with some good ideas, because I'm kinda stumped for an easy way to do this. I can see one path, but it involves doing a whole lotta stuff by hand, extremely repetitively, and with a lot of formatting at the end which would be cancelled if you accidentally updated the index--and essentially, it'd be easier to type it yourself. Since you already have the structure done, and just need to enter all the recipe names in the right places, you might as well. To build the index, you would need to enter each recipe name as a subentry for the author name. Either creating the index fields by hand, or possibly by creating a concordance file that looked like: cheese: Pastrami Cheese Ball cheese: Baked Brie With Apples Reiman, Deborah: Baked Brie With Apples Reiman, Deborah: Other Recipe Name Creating the concordance file alone would be as much or more work as making the indices yourself. Word would still generate an index that mixed Cheese and Meat in with Reiman, Deborah and Edgell, Linda, so you would need to re-sort that out by hand after generating the index. Word doesn't do a hyperlinked index--so even if you built the index, those page numbers would not be clickable in Word. So I think you would have to set each recipe name appearing in the index as a hyperlink back to that recipe (much easier to do than hyperlinked page numbers, actually), but still a lot of work, I think. If you are willing to learn macros/VBA, it's possible someone could help you develop some macros to take over some of the grunt work, but that probably wouldn't actually save any time. It's conceivable that generating a TOC and then manipulating that into the form you want would save you some work, but I'm not sure how successful that would be--making it possible to manipulate might erase the hyperlinks. Maybe someone who knows more has better ideas. On 5/26/05 12:39 PM, "KJ" wrote: Here is a more detailed description of what I am trying to accomplish I want to place these types of indices into the document so that when I print it to a pdf the links will follow it. The Author¹s names have a special style applied to them and I have a separate file with all of the author¹s names in it AND I have them alphbetized * when I make the index it re-alphabetizes it by the first name (the first name is first in the actual document). I would like it to keep the sort order I have set up in the separate file with the names in it. I would then like to put a second index into the document that is very similar except that instead of listing the recipes by author it will list them by type of food, like chicken recipes will all be together and the cholcolate recipes will be together * I have a separate file with the types and groups together. I am can not understand how to mark and generate the index entries to get these lists. Author¹s Index Eric and Gail Arner Cream Cheese And Onion Dip Pg #x Carrot Sheet Cake Pg #x Winter Fruit Salad Pg #x Main Ingredient Index Bread Angel Biscuits Pg #x Bagels Pg #x Banana Nut Bread Pg #x Beer Bread Pg #x Biscotti Pg #x Bisquick Balls Pg #x |
#7
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I've possibly an idea but it depends on how many Menu Authors there are?
Terry Farrell "KJ" wrote in message ... : Thank you for putting so much time and effort into my problem. I will give : your suggestions a try. : : KJ : : "Daiya Mitchell" wrote: : : Okay, that clarifies a lot, though I cut down some of your info. Maybe : someone else will come along with some good ideas, because I'm kinda stumped : for an easy way to do this. : : I can see one path, but it involves doing a whole lotta stuff by hand, : extremely repetitively, and with a lot of formatting at the end which would : be cancelled if you accidentally updated the index--and essentially, it'd be : easier to type it yourself. Since you already have the structure done, and : just need to enter all the recipe names in the right places, you might as : well. : : To build the index, you would need to enter each recipe name as a subentry : for the author name. Either creating the index fields by hand, or possibly : by creating a concordance file that looked like: : : cheese: Pastrami Cheese Ball : cheese: Baked Brie With Apples : Reiman, Deborah: Baked Brie With Apples : Reiman, Deborah: Other Recipe Name : : Creating the concordance file alone would be as much or more work as making : the indices yourself. : : Word would still generate an index that mixed Cheese and Meat in with : Reiman, Deborah and Edgell, Linda, so you would need to re-sort that out by : hand after generating the index. : : Word doesn't do a hyperlinked index--so even if you built the index, those : page numbers would not be clickable in Word. So I think you would have to : set each recipe name appearing in the index as a hyperlink back to that : recipe (much easier to do than hyperlinked page numbers, actually), but : still a lot of work, I think. : : If you are willing to learn macros/VBA, it's possible someone could help you : develop some macros to take over some of the grunt work, but that probably : wouldn't actually save any time. : : It's conceivable that generating a TOC and then manipulating that into the : form you want would save you some work, but I'm not sure how successful that : would be--making it possible to manipulate might erase the hyperlinks. : : Maybe someone who knows more has better ideas. : : On 5/26/05 12:39 PM, "KJ" wrote: : : Here is a more detailed description of what I am trying to accomplish : : I want to place these types of indices into the document so that when I : print it to a pdf the links will follow it. The Author¹s names have a : special style applied to them and I have a separate file with all of the : author¹s names in it AND I have them alphbetized Â* when I make the index it : re-alphabetizes it by the first name (the first name is first in the actual : document). I would like it to keep the sort order I have set up in the : separate file with the names in it. : : I would then like to put a second index into the document that is very : similar except that instead of listing the recipes by author it will list : them by type of food, like chicken recipes will all be together and the : cholcolate recipes will be together Â* I have a separate file with the types : and groups together. : : I am can not understand how to mark and generate the index entries to get : these lists. : : Author¹s Index : : Eric and Gail Arner : Cream Cheese And Onion Dip Pg #x : Carrot Sheet Cake Pg #x : Winter Fruit Salad Pg #x : : : Main Ingredient Index : : Bread : Angel Biscuits Pg #x : Bagels Pg #x : Banana Nut Bread Pg #x : Beer Bread Pg #x : Biscotti Pg #x : Bisquick Balls Pg #x : : : |
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