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thelisha
 
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Default Pressing Enter Enter for Paragraphs

I am formatting a large document and I just figured out the reason the text
keeps going all over the place is because instead of using styles to format
the paragraphs, they pressed Enter twice to create a new paragraph. This is
causing all sorts of trouble to edit and format because blank spaces keep
appearing at the top of the pages along with other strange formatting
appearing where it should not. Is there a way in Word 2003 to remove all of
these "hard reutrns" or will I have to manually go through the document to
delete them? I honestly hope there is a way because the document is 300+
pages! So any assistance will be greatly appreciated!
Thanks!
Thelisha
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Daiya Mitchell
 
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You can find and replace 2 paragraph marks with 1, by clicking the More
button in the Find and Replace dialog, and using the Special menu.


On 11/30/04 10:05 AM, "thelisha" wrote:

I am formatting a large document and I just figured out the reason the text
keeps going all over the place is because instead of using styles to format
the paragraphs, they pressed Enter twice to create a new paragraph. This is
causing all sorts of trouble to edit and format because blank spaces keep
appearing at the top of the pages along with other strange formatting
appearing where it should not. Is there a way in Word 2003 to remove all of
these "hard reutrns" or will I have to manually go through the document to
delete them? I honestly hope there is a way because the document is 300+
pages! So any assistance will be greatly appreciated!
Thanks!
Thelisha


--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

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thelisha
 
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Thank you for the tip, it helped in deleting some of the paragraph spacing.
There are still some marks but at least not as many as before. This document
has really been worked on and I have been tasked with fixing it up so any
useful tip like this really comes in handy.
Thanks!
Thelisha

"Daiya Mitchell" wrote:

You can find and replace 2 paragraph marks with 1, by clicking the More
button in the Find and Replace dialog, and using the Special menu.


On 11/30/04 10:05 AM, "thelisha" wrote:

I am formatting a large document and I just figured out the reason the text
keeps going all over the place is because instead of using styles to format
the paragraphs, they pressed Enter twice to create a new paragraph. This is
causing all sorts of trouble to edit and format because blank spaces keep
appearing at the top of the pages along with other strange formatting
appearing where it should not. Is there a way in Word 2003 to remove all of
these "hard reutrns" or will I have to manually go through the document to
delete them? I honestly hope there is a way because the document is 300+
pages! So any assistance will be greatly appreciated!
Thanks!
Thelisha


--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/


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Daiya Mitchell
 
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Sorry, sometimes you have to run that a few times to eliminate them all,
because it turns 3 para marks to 2. If you do this a lot, it's easy to
record a macro to run the F&R operation.

You may also find the Style Area useful. " One of the most useful tools when
working with an entire document is the Style Area (see to the right). This
is available only in Normal view. On the View tab of Tools | Options, set
the style area width to a value greater than 0" (1" is usually sufficient
unless your style names are very long). Word will then display the style for
each paragraph in your document, and you can scroll through and check for
incorrect or improperly formatted styles. Double-clicking on a style name in
the Style Area will bring up the Style dialog box with the current style
selected."
Quoted from here, which shows a pictu
http://word.mvps.org/FAQs/General/RevealCodes.htm

DM


On 11/30/04 11:19 AM, "thelisha" wrote:

Thank you for the tip, it helped in deleting some of the paragraph spacing.
There are still some marks but at least not as many as before. This document
has really been worked on and I have been tasked with fixing it up so any
useful tip like this really comes in handy.
Thanks!
Thelisha

"Daiya Mitchell" wrote:

You can find and replace 2 paragraph marks with 1, by clicking the More
button in the Find and Replace dialog, and using the Special menu.


On 11/30/04 10:05 AM, "thelisha" wrote:

I am formatting a large document and I just figured out the reason the text
keeps going all over the place is because instead of using styles to format
the paragraphs, they pressed Enter twice to create a new paragraph. This is
causing all sorts of trouble to edit and format because blank spaces keep
appearing at the top of the pages along with other strange formatting
appearing where it should not. Is there a way in Word 2003 to remove all of
these "hard reutrns" or will I have to manually go through the document to
delete them? I honestly hope there is a way because the document is 300+
pages! So any assistance will be greatly appreciated!
Thanks!
Thelisha



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thelisha
 
Posts: n/a
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Oh okay, now I see! When I clicked "replace all" again it found several more
entries so now I understand. Thank you for the tips! Everyday I find there is
something new about Word that I just did not know. This site is really a
great learning tool!
Thanks,
Thelisha

"Daiya Mitchell" wrote:

Sorry, sometimes you have to run that a few times to eliminate them all,
because it turns 3 para marks to 2. If you do this a lot, it's easy to
record a macro to run the F&R operation.

You may also find the Style Area useful. " One of the most useful tools when
working with an entire document is the Style Area (see to the right). This
is available only in Normal view. On the View tab of Tools | Options, set
the style area width to a value greater than 0" (1" is usually sufficient
unless your style names are very long). Word will then display the style for
each paragraph in your document, and you can scroll through and check for
incorrect or improperly formatted styles. Double-clicking on a style name in
the Style Area will bring up the Style dialog box with the current style
selected."
Quoted from here, which shows a pictu
http://word.mvps.org/FAQs/General/RevealCodes.htm

DM


On 11/30/04 11:19 AM, "thelisha" wrote:

Thank you for the tip, it helped in deleting some of the paragraph spacing.
There are still some marks but at least not as many as before. This document
has really been worked on and I have been tasked with fixing it up so any
useful tip like this really comes in handy.
Thanks!
Thelisha

"Daiya Mitchell" wrote:

You can find and replace 2 paragraph marks with 1, by clicking the More
button in the Find and Replace dialog, and using the Special menu.


On 11/30/04 10:05 AM, "thelisha" wrote:

I am formatting a large document and I just figured out the reason the text
keeps going all over the place is because instead of using styles to format
the paragraphs, they pressed Enter twice to create a new paragraph. This is
causing all sorts of trouble to edit and format because blank spaces keep
appearing at the top of the pages along with other strange formatting
appearing where it should not. Is there a way in Word 2003 to remove all of
these "hard reutrns" or will I have to manually go through the document to
delete them? I honestly hope there is a way because the document is 300+
pages! So any assistance will be greatly appreciated!
Thanks!
Thelisha





  #6   Report Post  
F A L
 
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Maybe the reason why there are still some p marks is because a p mark is not
followed immediately by another p mark, but by a blank space and only then by
another paragraph mark. In that case looking for "^p^p" will miss them;
you'll need to find "^p ^p".

"thelisha" wrote:

Thank you for the tip, it helped in deleting some of the paragraph spacing.
There are still some marks but at least not as many as before. This document
has really been worked on and I have been tasked with fixing it up so any
useful tip like this really comes in handy.
Thanks!
Thelisha

"Daiya Mitchell" wrote:

You can find and replace 2 paragraph marks with 1, by clicking the More
button in the Find and Replace dialog, and using the Special menu.


On 11/30/04 10:05 AM, "thelisha" wrote:

I am formatting a large document and I just figured out the reason the text
keeps going all over the place is because instead of using styles to format
the paragraphs, they pressed Enter twice to create a new paragraph. This is
causing all sorts of trouble to edit and format because blank spaces keep
appearing at the top of the pages along with other strange formatting
appearing where it should not. Is there a way in Word 2003 to remove all of
these "hard reutrns" or will I have to manually go through the document to
delete them? I honestly hope there is a way because the document is 300+
pages! So any assistance will be greatly appreciated!
Thanks!
Thelisha


--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/


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Suzanne S. Barnhill
 
Posts: n/a
Default

Good point. Which illustrates yet again why it is helpful to have
nonprinting characters displayed when troubleshooting this type of problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"F A L" wrote in message
...
Maybe the reason why there are still some p marks is because a p mark is

not
followed immediately by another p mark, but by a blank space and only then

by
another paragraph mark. In that case looking for "^p^p" will miss them;
you'll need to find "^p ^p".

"thelisha" wrote:

Thank you for the tip, it helped in deleting some of the paragraph

spacing.
There are still some marks but at least not as many as before. This

document
has really been worked on and I have been tasked with fixing it up so

any
useful tip like this really comes in handy.
Thanks!
Thelisha

"Daiya Mitchell" wrote:

You can find and replace 2 paragraph marks with 1, by clicking the

More
button in the Find and Replace dialog, and using the Special menu.


On 11/30/04 10:05 AM, "thelisha" wrote:

I am formatting a large document and I just figured out the reason

the text
keeps going all over the place is because instead of using styles to

format
the paragraphs, they pressed Enter twice to create a new paragraph.

This is
causing all sorts of trouble to edit and format because blank spaces

keep
appearing at the top of the pages along with other strange

formatting
appearing where it should not. Is there a way in Word 2003 to remove

all of
these "hard reutrns" or will I have to manually go through the

document to
delete them? I honestly hope there is a way because the document is

300+
pages! So any assistance will be greatly appreciated!
Thanks!
Thelisha

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ:

http://mvp.support.microsoft.com/



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