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#1
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Split mail merge into different files
Hi there,
I apologise if I have put this in the wrong forum, but is it possible to split a mail merge into separate files dependant on the data in a given field? I have seen an example to split a document into individual letters but not in quantities more than one letter. Can anyone help? Thanks in advance, John |
#2
Posted to microsoft.public.word.mailmerge.fields
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Split mail merge into different files
You may be able to adapt the macros at
http://www.gmayor.com/individual_merge_letters.htm to do what you want. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Kamitsukenu wrote: Hi there, I apologise if I have put this in the wrong forum, but is it possible to split a mail merge into separate files dependant on the data in a given field? I have seen an example to split a document into individual letters but not in quantities more than one letter. Can anyone help? Thanks in advance, John |
#3
Posted to microsoft.public.word.mailmerge.fields
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Split mail merge into different files
Hello Graham,
Thank you for replying, I have downloaded the .dot document, put it in the Start folder but it doesn't seem to work. Is there anything I should be doing to get it to fire up when it starts to merge? Also I'm a newbie when it comes to macros; can you point me in the general direction of what code I should be looking for to change? Thanks, John "Graham Mayor" wrote: You may be able to adapt the macros at http://www.gmayor.com/individual_merge_letters.htm to do what you want. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Kamitsukenu wrote: Hi there, I apologise if I have put this in the wrong forum, but is it possible to split a mail merge into separate files dependant on the data in a given field? I have seen an example to split a document into individual letters but not in quantities more than one letter. Can anyone help? Thanks in advance, John |
#4
Posted to microsoft.public.word.mailmerge.fields
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Split mail merge into different files
It is not clear what you are trying to do. It sounds like you may be trying
to perform a "multiple items per condition (=key field)" mailmerge which Word does not really have the ability to do: See the "Group Multiple items for a single condition" item on fellow MVP Cindy Meister's website at http://homepage.swissonline.ch/cindy...faq1.htm#DBPic Or take a look at the following Knowledge Base Article http://support.microsoft.com/default...b;en-us;211303 or at: http://cornell.veplan.net/article.aspx?&a=3815 Or, if you create a Catalog (on in Word XP and later, it's called Directory) type mailmerge main document with the mergefields in the cells of a one row table in the mailmerge main document with the keyfield in the first cell in the row and then execute that merge to a new document and then run the following macro, it will create separate tables with the records for each key field in them. With a bit of further development, you may be able to get it to do what you want. ' Macro to create multiple items per condition in separate tables from a directory type mailmerge Dim source As Document, target As Document, scat As Range, tcat As Range Dim data As Range, stab As Table, ttab As Table Dim i As Long, j As Long, k As Long, n As Long Set source = ActiveDocument Set target = Documents.Add Set stab = source.Tables(1) k = stab.Columns.Count Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1, numcolumns:=k - 1) Set scat = stab.Cell(1, 1).Range scat.End = scat.End - 1 ttab.Cell(1, 1).Range = scat j = ttab.Rows.Count For i = 1 To stab.Rows.Count Set tcat = ttab.Cell(j, 1).Range tcat.End = tcat.End - 1 Set scat = stab.Cell(i, 1).Range scat.End = scat.End - 1 If scat tcat Then ttab.Rows.Add j = ttab.Rows.Count ttab.Cell(j, 1).Range = scat ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True ttab.Rows.Add ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n Else ttab.Rows.Add For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n End If Next i -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kamitsukenu" wrote in message ... Hello Graham, Thank you for replying, I have downloaded the .dot document, put it in the Start folder but it doesn't seem to work. Is there anything I should be doing to get it to fire up when it starts to merge? Also I'm a newbie when it comes to macros; can you point me in the general direction of what code I should be looking for to change? Thanks, John "Graham Mayor" wrote: You may be able to adapt the macros at http://www.gmayor.com/individual_merge_letters.htm to do what you want. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Kamitsukenu wrote: Hi there, I apologise if I have put this in the wrong forum, but is it possible to split a mail merge into separate files dependant on the data in a given field? I have seen an example to split a document into individual letters but not in quantities more than one letter. Can anyone help? Thanks in advance, John |
#5
Posted to microsoft.public.word.mailmerge.fields
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Split mail merge into different files
The add-in will not do what you want. I suggested that you may be able to
modify the *macros* listed on that page to split the document at a different point - however see Doug's reply. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Kamitsukenu wrote: Hello Graham, Thank you for replying, I have downloaded the .dot document, put it in the Start folder but it doesn't seem to work. Is there anything I should be doing to get it to fire up when it starts to merge? Also I'm a newbie when it comes to macros; can you point me in the general direction of what code I should be looking for to change? Thanks, John "Graham Mayor" wrote: You may be able to adapt the macros at http://www.gmayor.com/individual_merge_letters.htm to do what you want. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Kamitsukenu wrote: Hi there, I apologise if I have put this in the wrong forum, but is it possible to split a mail merge into separate files dependant on the data in a given field? I have seen an example to split a document into individual letters but not in quantities more than one letter. Can anyone help? Thanks in advance, John |
#6
Posted to microsoft.public.word.mailmerge.fields
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Split mail merge into different files
Hello Doug,
Thank you for replying; I will look into the links you have provided shortly. for the record, I want to split the mail merge depending on what is in the 'section' field. For example if I had an Excel spreadsheet with 100 addresses and 50 had the word "UK", 25 had "USA" and 25 had "Italy", I would like three word documents to be created. Is this possible? John "Doug Robbins - Word MVP" wrote: It is not clear what you are trying to do. It sounds like you may be trying to perform a "multiple items per condition (=key field)" mailmerge which Word does not really have the ability to do: See the "Group Multiple items for a single condition" item on fellow MVP Cindy Meister's website at http://homepage.swissonline.ch/cindy...faq1.htm#DBPic Or take a look at the following Knowledge Base Article http://support.microsoft.com/default...b;en-us;211303 or at: http://cornell.veplan.net/article.aspx?&a=3815 Or, if you create a Catalog (on in Word XP and later, it's called Directory) type mailmerge main document with the mergefields in the cells of a one row table in the mailmerge main document with the keyfield in the first cell in the row and then execute that merge to a new document and then run the following macro, it will create separate tables with the records for each key field in them. With a bit of further development, you may be able to get it to do what you want. ' Macro to create multiple items per condition in separate tables from a directory type mailmerge Dim source As Document, target As Document, scat As Range, tcat As Range Dim data As Range, stab As Table, ttab As Table Dim i As Long, j As Long, k As Long, n As Long Set source = ActiveDocument Set target = Documents.Add Set stab = source.Tables(1) k = stab.Columns.Count Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1, numcolumns:=k - 1) Set scat = stab.Cell(1, 1).Range scat.End = scat.End - 1 ttab.Cell(1, 1).Range = scat j = ttab.Rows.Count For i = 1 To stab.Rows.Count Set tcat = ttab.Cell(j, 1).Range tcat.End = tcat.End - 1 Set scat = stab.Cell(i, 1).Range scat.End = scat.End - 1 If scat tcat Then ttab.Rows.Add j = ttab.Rows.Count ttab.Cell(j, 1).Range = scat ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True ttab.Rows.Add ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n Else ttab.Rows.Add For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n End If Next i -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kamitsukenu" wrote in message ... Hello Graham, Thank you for replying, I have downloaded the .dot document, put it in the Start folder but it doesn't seem to work. Is there anything I should be doing to get it to fire up when it starts to merge? Also I'm a newbie when it comes to macros; can you point me in the general direction of what code I should be looking for to change? Thanks, John "Graham Mayor" wrote: You may be able to adapt the macros at http://www.gmayor.com/individual_merge_letters.htm to do what you want. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Kamitsukenu wrote: Hi there, I apologise if I have put this in the wrong forum, but is it possible to split a mail merge into separate files dependant on the data in a given field? I have seen an example to split a document into individual letters but not in quantities more than one letter. Can anyone help? Thanks in advance, John |
#7
Posted to microsoft.public.word.mailmerge.fields
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Split mail merge into different files
Having thought about this a little more, another alternative would be to have
a 'separator' sheet in between each section. Is this possible? "Kamitsukenu" wrote: Hello Doug, Thank you for replying; I will look into the links you have provided shortly. for the record, I want to split the mail merge depending on what is in the 'section' field. For example if I had an Excel spreadsheet with 100 addresses and 50 had the word "UK", 25 had "USA" and 25 had "Italy", I would like three word documents to be created. Is this possible? John "Doug Robbins - Word MVP" wrote: It is not clear what you are trying to do. It sounds like you may be trying to perform a "multiple items per condition (=key field)" mailmerge which Word does not really have the ability to do: See the "Group Multiple items for a single condition" item on fellow MVP Cindy Meister's website at http://homepage.swissonline.ch/cindy...faq1.htm#DBPic Or take a look at the following Knowledge Base Article http://support.microsoft.com/default...b;en-us;211303 or at: http://cornell.veplan.net/article.aspx?&a=3815 Or, if you create a Catalog (on in Word XP and later, it's called Directory) type mailmerge main document with the mergefields in the cells of a one row table in the mailmerge main document with the keyfield in the first cell in the row and then execute that merge to a new document and then run the following macro, it will create separate tables with the records for each key field in them. With a bit of further development, you may be able to get it to do what you want. ' Macro to create multiple items per condition in separate tables from a directory type mailmerge Dim source As Document, target As Document, scat As Range, tcat As Range Dim data As Range, stab As Table, ttab As Table Dim i As Long, j As Long, k As Long, n As Long Set source = ActiveDocument Set target = Documents.Add Set stab = source.Tables(1) k = stab.Columns.Count Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1, numcolumns:=k - 1) Set scat = stab.Cell(1, 1).Range scat.End = scat.End - 1 ttab.Cell(1, 1).Range = scat j = ttab.Rows.Count For i = 1 To stab.Rows.Count Set tcat = ttab.Cell(j, 1).Range tcat.End = tcat.End - 1 Set scat = stab.Cell(i, 1).Range scat.End = scat.End - 1 If scat tcat Then ttab.Rows.Add j = ttab.Rows.Count ttab.Cell(j, 1).Range = scat ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True ttab.Rows.Add ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n Else ttab.Rows.Add For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n End If Next i -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kamitsukenu" wrote in message ... Hello Graham, Thank you for replying, I have downloaded the .dot document, put it in the Start folder but it doesn't seem to work. Is there anything I should be doing to get it to fire up when it starts to merge? Also I'm a newbie when it comes to macros; can you point me in the general direction of what code I should be looking for to change? Thanks, John "Graham Mayor" wrote: You may be able to adapt the macros at http://www.gmayor.com/individual_merge_letters.htm to do what you want. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Kamitsukenu wrote: Hi there, I apologise if I have put this in the wrong forum, but is it possible to split a mail merge into separate files dependant on the data in a given field? I have seen an example to split a document into individual letters but not in quantities more than one letter. Can anyone help? Thanks in advance, John |
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