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#1
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Section Breaks versus Page Breaks
Word 2003
Ladies and Gentlemen: I am trying to convince the Word users within my company that using Section Breaks is preferable to using Page Breaks within a document. Thus far I have been able to get users to understand that the use of Section Breaks affords the ability to change page setups and formats between one page and another, but I'm convinced that there are perhaps other reasons. I would like to present them with an article, link or some further explanation which may assist me is driving home the point of using Section Break versus Page Breaks. Are any of you able to present me with an article, a link, or even a series of reasons that I can use to help further my cause? I sure would appreciate it. Thanks - Rod |
#2
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Section Breaks versus Page Breaks
If the document at hand does not need the functions that a Section Break
provides, then a Page Break is preferable. Use the right tool for the right function rather than trying to say one is always better. RPMitchal wrote: Word 2003 Ladies and Gentlemen: I am trying to convince the Word users within my company that using Section Breaks is preferable to using Page Breaks within a document. Thus far I have been able to get users to understand that the use of Section Breaks affords the ability to change page setups and formats between one page and another, but I'm convinced that there are perhaps other reasons. I would like to present them with an article, link or some further explanation which may assist me is driving home the point of using Section Break versus Page Breaks. Are any of you able to present me with an article, a link, or even a series of reasons that I can use to help further my cause? I sure would appreciate it. Thanks - Rod |
#3
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Section Breaks versus Page Breaks
And, unless you are quite familiar/comfortable with headers and footers in
document with section breaks, it could "lead you to drink" when trying to keep things straight. "Daiya Mitchell" wrote: If the document at hand does not need the functions that a Section Break provides, then a Page Break is preferable. Use the right tool for the right function rather than trying to say one is always better. RPMitchal wrote: Word 2003 Ladies and Gentlemen: I am trying to convince the Word users within my company that using Section Breaks is preferable to using Page Breaks within a document. Thus far I have been able to get users to understand that the use of Section Breaks affords the ability to change page setups and formats between one page and another, but I'm convinced that there are perhaps other reasons. I would like to present them with an article, link or some further explanation which may assist me is driving home the point of using Section Break versus Page Breaks. Are any of you able to present me with an article, a link, or even a series of reasons that I can use to help further my cause? I sure would appreciate it. Thanks - Rod |
#4
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Section Breaks versus Page Breaks
I guess that will teach me to deal in "absolutes" with regard to Word. For
the life of me, I can't remember where I got the idea that section breaks were generally preferable to page breaks unless the situation expressly calls for them. I'll take your advice to heart in disseminating information in the future. Now that we're on the subject, any words of wisdom with regard to the use of double paragraphs between paragraphs as opposed to setting up a style with space either above and/or below? I would hate to once again suggest misleading "rules of thumb" to this group. As always, thanks so very much for your very timely and informative responses. Rod "Melody Mitchum" wrote: And, unless you are quite familiar/comfortable with headers and footers in document with section breaks, it could "lead you to drink" when trying to keep things straight. "Daiya Mitchell" wrote: If the document at hand does not need the functions that a Section Break provides, then a Page Break is preferable. Use the right tool for the right function rather than trying to say one is always better. RPMitchal wrote: Word 2003 Ladies and Gentlemen: I am trying to convince the Word users within my company that using Section Breaks is preferable to using Page Breaks within a document. Thus far I have been able to get users to understand that the use of Section Breaks affords the ability to change page setups and formats between one page and another, but I'm convinced that there are perhaps other reasons. I would like to present them with an article, link or some further explanation which may assist me is driving home the point of using Section Break versus Page Breaks. Are any of you able to present me with an article, a link, or even a series of reasons that I can use to help further my cause? I sure would appreciate it. Thanks - Rod |
#5
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Section Breaks versus Page Breaks
Are you for space before/after instead of empty paragraph marks? (f you are
for empty paragraphs then perhaps you shouldn't read this. wink Seriously, though, it really depends on whether or not you want to use Word like a typewriter or if you want to take advantage of all the features Word has to offer. Here are a few examples I give the students in my Word computer classes so they can decide. If you are happy with: - Inserting manual page breaks, deleting them when the document repaginates, and adding them back again. Or better yet, you painstakingly get the layout just right and email it to someone. Invariably they email it to back and tell you "It's all messed up!". You open it and see nothing wrong and think they are either losing their mind or are just trying to make your job more difficult. - Adjusting the font size to force text to "fit to" or span a specific number of pages. - Adding extra steps when editing such as Cut/Copy/Paste, you know, delete the extra paragraph mark and insert it elsewhere. - Sorting paragraphs, deleting all the empty paragraph marks at the top only to re-insert them back between the paragraphs. - Cursing Word because it reformats text on you such as when you: * Paste a paragraph on a "blank" line and it suddenly reformats. * Type on a "blank" line only to find the format is not what you expect. - Posting to the newsgroups with problems that end up being due to using empty paragraphs. grin Then by all means use Word like a typewriter. If you use formatted space between paragraphs then you can: - Use the Pagination features found in Format/Paragraph/Line and Page Breaks to control where the text falls on a page and practically do away with manual page breaks. For example it does little good to keep a paragraph with the next one, when the next paragraph is an empty one. - Adjust the space between paragraphs to control how much text fits on a page, or "tweak" a couple paragraphs directly when needed. - Cut/Copy/Sort a paragraph and the space goes with it. Or my favorite, use Alt Shift Up/Dn to move the paragraph. - Have better control over the formatting. Paragraph marks hold formatting - even empty ones. - Spend your time in the newsgroups learning and sharing. Another good reason for using formatting space is if you plan on upgrading to Word 2007 the new defaults add space between paragraphs. While that can be changed it's easier to adapt to formatted space now instead of later. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "RPMitchal" wrote in message ... Now that we're on the subject, any words of wisdom with regard to the use of double paragraphs between paragraphs as opposed to setting up a style with space either above and/or below? I would hate to once again suggest misleading "rules of thumb" to this group. |
#6
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Section Breaks versus Page Breaks
If what you want is space between paragraphs, than space before/after
*is* the right tool for the job. Using an empty paragraph is taking something designed to hold text and be its own entity and futzing it around to get space between paras--which leads to everything Beth said. RPMitchal wrote: I guess that will teach me to deal in "absolutes" with regard to Word. For the life of me, I can't remember where I got the idea that section breaks were generally preferable to page breaks unless the situation expressly calls for them. I'll take your advice to heart in disseminating information in the future. Now that we're on the subject, any words of wisdom with regard to the use of double paragraphs between paragraphs as opposed to setting up a style with space either above and/or below? I would hate to once again suggest misleading "rules of thumb" to this group. As always, thanks so very much for your very timely and informative responses. Rod "Melody Mitchum" wrote: And, unless you are quite familiar/comfortable with headers and footers in document with section breaks, it could "lead you to drink" when trying to keep things straight. "Daiya Mitchell" wrote: If the document at hand does not need the functions that a Section Break provides, then a Page Break is preferable. Use the right tool for the right function rather than trying to say one is always better. RPMitchal wrote: Word 2003 Ladies and Gentlemen: I am trying to convince the Word users within my company that using Section Breaks is preferable to using Page Breaks within a document. Thus far I have been able to get users to understand that the use of Section Breaks affords the ability to change page setups and formats between one page and another, but I'm convinced that there are perhaps other reasons. I would like to present them with an article, link or some further explanation which may assist me is driving home the point of using Section Break versus Page Breaks. Are any of you able to present me with an article, a link, or even a series of reasons that I can use to help further my cause? I sure would appreciate it. Thanks - Rod |
#7
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Section Breaks versus Page Breaks
I'll second everything the others have said and add that what you may be
remembering is a general Page Breaks = Bad When Unnecessary vs. Section Breaks = Good When Necessary stricture. There are times when manual page breaks are required, and they're *all* that's required. There's no reason to add a section break (with all the added complexity it brings) if a page break will do. (If a section break is required, then nothing less will suffice.) But there's also no reason to insert a "hard" page break if you can influence where the "soft" page break will fall by other means. For example, if a specific heading level should always start a new page, then format it as "Page break before." Or if, in a given situation, you want specific paragraphs to stay together, format them as "Keep with next" and/or "Keep lines together" as needed. If there's room for them on a given page, they'll stay on that page; if there's not room for all of them, they'll all move together to the next page. The fact that Word's Headings 1 through 4 are formatted as "Keep with next" is one reason you should avoid empty paragraphs. If the heading just stays with the empty paragraph following it and not the text-filled paragraph after that, then it's likely to be orphaned at the bottom of a page anyway. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RPMitchal" wrote in message ... I guess that will teach me to deal in "absolutes" with regard to Word. For the life of me, I can't remember where I got the idea that section breaks were generally preferable to page breaks unless the situation expressly calls for them. I'll take your advice to heart in disseminating information in the future. Now that we're on the subject, any words of wisdom with regard to the use of double paragraphs between paragraphs as opposed to setting up a style with space either above and/or below? I would hate to once again suggest misleading "rules of thumb" to this group. As always, thanks so very much for your very timely and informative responses. Rod "Melody Mitchum" wrote: And, unless you are quite familiar/comfortable with headers and footers in document with section breaks, it could "lead you to drink" when trying to keep things straight. "Daiya Mitchell" wrote: If the document at hand does not need the functions that a Section Break provides, then a Page Break is preferable. Use the right tool for the right function rather than trying to say one is always better. RPMitchal wrote: Word 2003 Ladies and Gentlemen: I am trying to convince the Word users within my company that using Section Breaks is preferable to using Page Breaks within a document. Thus far I have been able to get users to understand that the use of Section Breaks affords the ability to change page setups and formats between one page and another, but I'm convinced that there are perhaps other reasons. I would like to present them with an article, link or some further explanation which may assist me is driving home the point of using Section Break versus Page Breaks. Are any of you able to present me with an article, a link, or even a series of reasons that I can use to help further my cause? I sure would appreciate it. Thanks - Rod |
#8
Posted to microsoft.public.word.docmanagement
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Section Breaks versus Page Breaks
As a genral "rule of thumb" I go by personally & advocate to students:
In a standard business letter or other doc of a "one & done" nature where font size & line spacing will be consistent throughout, pressing Enter twice to start a new para can be "acceptable". Even at that, styles presented in a template for that type of document is preferable in a corporate/professional setting. Anywhere else, controlling docs through the use of styles is the *only* way to use Word effectively & efficiently as well as ensure consistancy & stability... to include spacing between paras. All this is IMHO, but is based on what I've learned from others far more knowledgeable & eperienced than I. If I've misinterpretted I'm sure they'll let me know rather quickly -- Regards |:) Bob Jones [MVP] Office:Mac "RPMitchal" wrote in message ... I guess that will teach me to deal in "absolutes" with regard to Word. For the life of me, I can't remember where I got the idea that section breaks were generally preferable to page breaks unless the situation expressly calls for them. I'll take your advice to heart in disseminating information in the future. Now that we're on the subject, any words of wisdom with regard to the use of double paragraphs between paragraphs as opposed to setting up a style with space either above and/or below? I would hate to once again suggest misleading "rules of thumb" to this group. As always, thanks so very much for your very timely and informative responses. Rod "Melody Mitchum" wrote: And, unless you are quite familiar/comfortable with headers and footers in document with section breaks, it could "lead you to drink" when trying to keep things straight. "Daiya Mitchell" wrote: If the document at hand does not need the functions that a Section Break provides, then a Page Break is preferable. Use the right tool for the right function rather than trying to say one is always better. RPMitchal wrote: Word 2003 Ladies and Gentlemen: I am trying to convince the Word users within my company that using Section Breaks is preferable to using Page Breaks within a document. Thus far I have been able to get users to understand that the use of Section Breaks affords the ability to change page setups and formats between one page and another, but I'm convinced that there are perhaps other reasons. I would like to present them with an article, link or some further explanation which may assist me is driving home the point of using Section Break versus Page Breaks. Are any of you able to present me with an article, a link, or even a series of reasons that I can use to help further my cause? I sure would appreciate it. Thanks - Rod |
#9
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Section Breaks versus Page Breaks
Wow you guys.
If I ever had any doubts about soliciting answers from this forum (which I never have or will) your collective responses in this instance would most certainly dispel them! There are times when I find myself doing some particular function without really knowing why or remembering the reasoning behind it. It's terrific to be able to reach out to any and all of you knowing that your response(s) will be based upon expertise, experience and research. As always thanks so much to each and every one of you. I appreciate you more than I could ever put into words. Rod "Suzanne S. Barnhill" wrote: I'll second everything the others have said and add that what you may be remembering is a general Page Breaks = Bad When Unnecessary vs. Section Breaks = Good When Necessary stricture. There are times when manual page breaks are required, and they're *all* that's required. There's no reason to add a section break (with all the added complexity it brings) if a page break will do. (If a section break is required, then nothing less will suffice.) But there's also no reason to insert a "hard" page break if you can influence where the "soft" page break will fall by other means. For example, if a specific heading level should always start a new page, then format it as "Page break before." Or if, in a given situation, you want specific paragraphs to stay together, format them as "Keep with next" and/or "Keep lines together" as needed. If there's room for them on a given page, they'll stay on that page; if there's not room for all of them, they'll all move together to the next page. The fact that Word's Headings 1 through 4 are formatted as "Keep with next" is one reason you should avoid empty paragraphs. If the heading just stays with the empty paragraph following it and not the text-filled paragraph after that, then it's likely to be orphaned at the bottom of a page anyway. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RPMitchal" wrote in message ... I guess that will teach me to deal in "absolutes" with regard to Word. For the life of me, I can't remember where I got the idea that section breaks were generally preferable to page breaks unless the situation expressly calls for them. I'll take your advice to heart in disseminating information in the future. Now that we're on the subject, any words of wisdom with regard to the use of double paragraphs between paragraphs as opposed to setting up a style with space either above and/or below? I would hate to once again suggest misleading "rules of thumb" to this group. As always, thanks so very much for your very timely and informative responses. Rod "Melody Mitchum" wrote: And, unless you are quite familiar/comfortable with headers and footers in document with section breaks, it could "lead you to drink" when trying to keep things straight. "Daiya Mitchell" wrote: If the document at hand does not need the functions that a Section Break provides, then a Page Break is preferable. Use the right tool for the right function rather than trying to say one is always better. RPMitchal wrote: Word 2003 Ladies and Gentlemen: I am trying to convince the Word users within my company that using Section Breaks is preferable to using Page Breaks within a document. Thus far I have been able to get users to understand that the use of Section Breaks affords the ability to change page setups and formats between one page and another, but I'm convinced that there are perhaps other reasons. I would like to present them with an article, link or some further explanation which may assist me is driving home the point of using Section Break versus Page Breaks. Are any of you able to present me with an article, a link, or even a series of reasons that I can use to help further my cause? I sure would appreciate it. Thanks - Rod |
#10
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Section Breaks versus Page Breaks
You'll never find a shortage of opinions in the newsgroups. LOL
Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton "RPMitchal" wrote in message ... Wow you guys. If I ever had any doubts about soliciting answers from this forum (which I never have or will) your collective responses in this instance would most certainly dispel them! There are times when I find myself doing some particular function without really knowing why or remembering the reasoning behind it. It's terrific to be able to reach out to any and all of you knowing that your response(s) will be based upon expertise, experience and research. As always thanks so much to each and every one of you. I appreciate you more than I could ever put into words. Rod "Suzanne S. Barnhill" wrote: I'll second everything the others have said and add that what you may be remembering is a general Page Breaks = Bad When Unnecessary vs. Section Breaks = Good When Necessary stricture. There are times when manual page breaks are required, and they're *all* that's required. There's no reason to add a section break (with all the added complexity it brings) if a page break will do. (If a section break is required, then nothing less will suffice.) But there's also no reason to insert a "hard" page break if you can influence where the "soft" page break will fall by other means. For example, if a specific heading level should always start a new page, then format it as "Page break before." Or if, in a given situation, you want specific paragraphs to stay together, format them as "Keep with next" and/or "Keep lines together" as needed. If there's room for them on a given page, they'll stay on that page; if there's not room for all of them, they'll all move together to the next page. The fact that Word's Headings 1 through 4 are formatted as "Keep with next" is one reason you should avoid empty paragraphs. If the heading just stays with the empty paragraph following it and not the text-filled paragraph after that, then it's likely to be orphaned at the bottom of a page anyway. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RPMitchal" wrote in message ... I guess that will teach me to deal in "absolutes" with regard to Word. For the life of me, I can't remember where I got the idea that section breaks were generally preferable to page breaks unless the situation expressly calls for them. I'll take your advice to heart in disseminating information in the future. Now that we're on the subject, any words of wisdom with regard to the use of double paragraphs between paragraphs as opposed to setting up a style with space either above and/or below? I would hate to once again suggest misleading "rules of thumb" to this group. As always, thanks so very much for your very timely and informative responses. Rod "Melody Mitchum" wrote: And, unless you are quite familiar/comfortable with headers and footers in document with section breaks, it could "lead you to drink" when trying to keep things straight. "Daiya Mitchell" wrote: If the document at hand does not need the functions that a Section Break provides, then a Page Break is preferable. Use the right tool for the right function rather than trying to say one is always better. RPMitchal wrote: Word 2003 Ladies and Gentlemen: I am trying to convince the Word users within my company that using Section Breaks is preferable to using Page Breaks within a document. Thus far I have been able to get users to understand that the use of Section Breaks affords the ability to change page setups and formats between one page and another, but I'm convinced that there are perhaps other reasons. I would like to present them with an article, link or some further explanation which may assist me is driving home the point of using Section Break versus Page Breaks. Are any of you able to present me with an article, a link, or even a series of reasons that I can use to help further my cause? I sure would appreciate it. Thanks - Rod |
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