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#1
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Auto Page number with Highlight Changes
Word 2000
In the header of my document I have {Page} of {Num Pages} I have highlight changes turned on. The document is protected. To edit this document, I unprotect the document, make the edits then protect the document and resave - with highlight changes on this gives me a marked up copy showing my edits. Once the edits have been approved I unprotect the document, highlight changes - accept all edits, protect the document and resave. The problem is when I save the document all edits are accepted. But when I reopen the document the NumPages has been updated and Highlight Changes has marked this as a change. Since this document is veiwed online - it looks like this is an error or unaccepted edit. How do I turnoff the autoupdate of this field. |
#2
Posted to microsoft.public.word.docmanagement
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Auto Page number with Highlight Changes
You don't, not if you want it to remain fields.
However, it might help if you were to do a print preview of your document before reprotecting it. Haven't tested this, but print preview does reset these fields. The thing is that the x of page x of y must remain active and must update if it to actually show your current page number. Is the protection only for track changes or are you protecting for forms as well? -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Cold & Confused in Canada" Cold & Confused in wrote in message ... Word 2000 In the header of my document I have {Page} of {Num Pages} I have highlight changes turned on. The document is protected. To edit this document, I unprotect the document, make the edits then protect the document and resave - with highlight changes on this gives me a marked up copy showing my edits. Once the edits have been approved I unprotect the document, highlight changes - accept all edits, protect the document and resave. The problem is when I save the document all edits are accepted. But when I reopen the document the NumPages has been updated and Highlight Changes has marked this as a change. Since this document is veiwed online - it looks like this is an error or unaccepted edit. How do I turnoff the autoupdate of this field. |
#3
Posted to microsoft.public.word.docmanagement
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Auto Page number with Highlight Changes
Thanks Charles,
I have tried Manual updating before saving, Print Preview and Printing and have tried Reinserting the fields. When I close the file the NumPage field is updated and reads correct. When I open the file it shows it has been updated, but then when I take off the protection the highlighting goes away. I am using this for controlled documents - so if a user prints an uncontrolled copy it cannot be edited and printed without showing the markups. Yes I know that someone can get around this by a copy and paste or by retyping in the document. But this protection is for honest users. I know that the commands are working as they are designed and that when I open the file it updates the field and therefore the highlight changes does its job but can you not change this so it will stay a field and update manually on request. "Charles Kenyon" wrote: You don't, not if you want it to remain fields. However, it might help if you were to do a print preview of your document before reprotecting it. Haven't tested this, but print preview does reset these fields. The thing is that the x of page x of y must remain active and must update if it to actually show your current page number. Is the protection only for track changes or are you protecting for forms as well? -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Cold & Confused in Canada" Cold & Confused in wrote in message ... Word 2000 In the header of my document I have {Page} of {Num Pages} I have highlight changes turned on. The document is protected. To edit this document, I unprotect the document, make the edits then protect the document and resave - with highlight changes on this gives me a marked up copy showing my edits. Once the edits have been approved I unprotect the document, highlight changes - accept all edits, protect the document and resave. The problem is when I save the document all edits are accepted. But when I reopen the document the NumPages has been updated and Highlight Changes has marked this as a change. Since this document is veiwed online - it looks like this is an error or unaccepted edit. How do I turnoff the autoupdate of this field. |
#4
Posted to microsoft.public.word.docmanagement
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Auto Page number with Highlight Changes
If you are using Page X of Y formatting, do both the X and the Y show this
behavior or only the Y? If so, you could lock the Y part. The thing is, if you lock the X part, you get "Page 3 of 7" on all of your pages. I don't know of anyway to lock this Page field without getting a weird result. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Cold & Confused in Canada" wrote in message ... Thanks Charles, I have tried Manual updating before saving, Print Preview and Printing and have tried Reinserting the fields. When I close the file the NumPage field is updated and reads correct. When I open the file it shows it has been updated, but then when I take off the protection the highlighting goes away. I am using this for controlled documents - so if a user prints an uncontrolled copy it cannot be edited and printed without showing the markups. Yes I know that someone can get around this by a copy and paste or by retyping in the document. But this protection is for honest users. I know that the commands are working as they are designed and that when I open the file it updates the field and therefore the highlight changes does its job but can you not change this so it will stay a field and update manually on request. "Charles Kenyon" wrote: You don't, not if you want it to remain fields. However, it might help if you were to do a print preview of your document before reprotecting it. Haven't tested this, but print preview does reset these fields. The thing is that the x of page x of y must remain active and must update if it to actually show your current page number. Is the protection only for track changes or are you protecting for forms as well? -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Cold & Confused in Canada" Cold & Confused in wrote in message ... Word 2000 In the header of my document I have {Page} of {Num Pages} I have highlight changes turned on. The document is protected. To edit this document, I unprotect the document, make the edits then protect the document and resave - with highlight changes on this gives me a marked up copy showing my edits. Once the edits have been approved I unprotect the document, highlight changes - accept all edits, protect the document and resave. The problem is when I save the document all edits are accepted. But when I reopen the document the NumPages has been updated and Highlight Changes has marked this as a change. Since this document is veiwed online - it looks like this is an error or unaccepted edit. How do I turnoff the autoupdate of this field. |
#5
Posted to microsoft.public.word.docmanagement
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Auto Page number with Highlight Changes
{ PAGE } of { NUMPAGES } is in the header
{ FILENAME \p } is in the footer only the { NUMPAGES } updates the other two are okay But the { NUMPAGES } field is probably updating during a repagination process when opening the file or printing. Like I said the commands are working the way they should but if that is the case then I can never have a { NUMPAGES } field in a protected file with highlight changes on - since it will always show that it has updated. I can use the Control / Shift + F11 to Lock this field and then unlock when or if the total number of pages updates. Thanks Charles guess I was looking to control the procedure that causes this to happen instead of the controlling the effect. But this answer will get me the results I want. "Charles Kenyon" wrote: If you are using Page X of Y formatting, do both the X and the Y show this behavior or only the Y? If so, you could lock the Y part. The thing is, if you lock the X part, you get "Page 3 of 7" on all of your pages. I don't know of anyway to lock this Page field without getting a weird result. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Cold & Confused in Canada" wrote in message ... Thanks Charles, I have tried Manual updating before saving, Print Preview and Printing and have tried Reinserting the fields. When I close the file the NumPage field is updated and reads correct. When I open the file it shows it has been updated, but then when I take off the protection the highlighting goes away. I am using this for controlled documents - so if a user prints an uncontrolled copy it cannot be edited and printed without showing the markups. Yes I know that someone can get around this by a copy and paste or by retyping in the document. But this protection is for honest users. I know that the commands are working as they are designed and that when I open the file it updates the field and therefore the highlight changes does its job but can you not change this so it will stay a field and update manually on request. "Charles Kenyon" wrote: You don't, not if you want it to remain fields. However, it might help if you were to do a print preview of your document before reprotecting it. Haven't tested this, but print preview does reset these fields. The thing is that the x of page x of y must remain active and must update if it to actually show your current page number. Is the protection only for track changes or are you protecting for forms as well? -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Cold & Confused in Canada" Cold & Confused in wrote in message ... Word 2000 In the header of my document I have {Page} of {Num Pages} I have highlight changes turned on. The document is protected. To edit this document, I unprotect the document, make the edits then protect the document and resave - with highlight changes on this gives me a marked up copy showing my edits. Once the edits have been approved I unprotect the document, highlight changes - accept all edits, protect the document and resave. The problem is when I save the document all edits are accepted. But when I reopen the document the NumPages has been updated and Highlight Changes has marked this as a change. Since this document is veiwed online - it looks like this is an error or unaccepted edit. How do I turnoff the autoupdate of this field. |
#6
Posted to microsoft.public.word.docmanagement
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Auto Page number with Highlight Changes
Glad to have been able to suggest a workaround, even if it is clumsy.
-- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Cold & Confused in Canada" wrote in message ... { PAGE } of { NUMPAGES } is in the header { FILENAME \p } is in the footer only the { NUMPAGES } updates the other two are okay But the { NUMPAGES } field is probably updating during a repagination process when opening the file or printing. Like I said the commands are working the way they should but if that is the case then I can never have a { NUMPAGES } field in a protected file with highlight changes on - since it will always show that it has updated. I can use the Control / Shift + F11 to Lock this field and then unlock when or if the total number of pages updates. Thanks Charles guess I was looking to control the procedure that causes this to happen instead of the controlling the effect. But this answer will get me the results I want. "Charles Kenyon" wrote: If you are using Page X of Y formatting, do both the X and the Y show this behavior or only the Y? If so, you could lock the Y part. The thing is, if you lock the X part, you get "Page 3 of 7" on all of your pages. I don't know of anyway to lock this Page field without getting a weird result. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Cold & Confused in Canada" wrote in message ... Thanks Charles, I have tried Manual updating before saving, Print Preview and Printing and have tried Reinserting the fields. When I close the file the NumPage field is updated and reads correct. When I open the file it shows it has been updated, but then when I take off the protection the highlighting goes away. I am using this for controlled documents - so if a user prints an uncontrolled copy it cannot be edited and printed without showing the markups. Yes I know that someone can get around this by a copy and paste or by retyping in the document. But this protection is for honest users. I know that the commands are working as they are designed and that when I open the file it updates the field and therefore the highlight changes does its job but can you not change this so it will stay a field and update manually on request. "Charles Kenyon" wrote: You don't, not if you want it to remain fields. However, it might help if you were to do a print preview of your document before reprotecting it. Haven't tested this, but print preview does reset these fields. The thing is that the x of page x of y must remain active and must update if it to actually show your current page number. Is the protection only for track changes or are you protecting for forms as well? -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Cold & Confused in Canada" Cold & Confused in wrote in message ... Word 2000 In the header of my document I have {Page} of {Num Pages} I have highlight changes turned on. The document is protected. To edit this document, I unprotect the document, make the edits then protect the document and resave - with highlight changes on this gives me a marked up copy showing my edits. Once the edits have been approved I unprotect the document, highlight changes - accept all edits, protect the document and resave. The problem is when I save the document all edits are accepted. But when I reopen the document the NumPages has been updated and Highlight Changes has marked this as a change. Since this document is veiwed online - it looks like this is an error or unaccepted edit. How do I turnoff the autoupdate of this field. |
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