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#1
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slowing down: Ctrl+S responsible?
Using XP, Word 2002, and having about 15GB of space left on the C drive:
I'm preparing a genealogy-type paper, and I have entered about 150 pages [920KB] of text,- about 150 pp. of index [10 MB - 3 col.-surname, given name, page #, gridlines showing]. I frequently use Ctrl+S, and every couple of days, send the whole mess to E [flash drive]. And I still have to add about 50 pp of text, and about 30 to index. And the machine is getting slow. QUESTION: is my frequent use of Ctrl+S responsible for the increasing slowness - what should I have done - what should I now do to get things going a little better ? TIA |
#2
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slowing down: Ctrl+S responsible?
Frequent saving is *not* the problem, and it's highly recommended!
The problem is probably that index, especially if the whole 150 pages are in one table. Word has always had problems with very large tables that extend over many pages. If possible, split the table every few pages. You may find other useful tricks at http://www.word.mvps.org/FAQs/TblsFl...FastTables.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 17 Sep 2006 09:59:01 -0700, john wrote: Using XP, Word 2002, and having about 15GB of space left on the C drive: I'm preparing a genealogy-type paper, and I have entered about 150 pages [920KB] of text,- about 150 pp. of index [10 MB - 3 col.-surname, given name, page #, gridlines showing]. I frequently use Ctrl+S, and every couple of days, send the whole mess to E [flash drive]. And I still have to add about 50 pp of text, and about 30 to index. And the machine is getting slow. QUESTION: is my frequent use of Ctrl+S responsible for the increasing slowness - what should I have done - what should I now do to get things going a little better ? TIA |
#4
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slowing down: Ctrl+S responsible?
Many thanx to both who responded [I was suspicious of the index] - I am now
curious about the suggestion of Cyber Taz regarding the preference of saving to disc instead of to flash drive. I had figured that using the flash was safer - it got it stuff completely as possible away from any possibility of harm, and didn't add anything to the space used in the machine. So [1] what is the problem here ? [2] I've saved to 'My Document' before,but I've never saved directly to C; so I want to understand the process: Am I correct that the path would be FileSave AsSave InC ? [Incidentally, I defragged, and that helped some] And again, many thanx [Delaware,USA] "john" wrote: Using XP, Word 2002, and having about 15GB of space left on the C drive: I'm preparing a genealogy-type paper, and I have entered about 150 pages [920KB] of text,- about 150 pp. of index [10 MB - 3 col.-surname, given name, page #, gridlines showing]. I frequently use Ctrl+S, and every couple of days, send the whole mess to E [flash drive]. And I still have to add about 50 pp of text, and about 30 to index. And the machine is getting slow. QUESTION: is my frequent use of Ctrl+S responsible for the increasing slowness - what should I have done - what should I now do to get things going a little better ? TIA |
#5
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slowing down: Ctrl+S responsible?
My Documents is just a folder on the C: drive. Its actual path may be
something like C:\Documents and Settings\Profile Name\My Documents. When people tell you to save to the hard drive, they're not suggesting you avoid My Documents, though most users do create subfolders of My Documents for specific projects or applications. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "john" wrote in message ... Many thanx to both who responded [I was suspicious of the index] - I am now curious about the suggestion of Cyber Taz regarding the preference of saving to disc instead of to flash drive. I had figured that using the flash was safer - it got it stuff completely as possible away from any possibility of harm, and didn't add anything to the space used in the machine. So [1] what is the problem here ? [2] I've saved to 'My Document' before,but I've never saved directly to C; so I want to understand the process: Am I correct that the path would be FileSave AsSave InC ? [Incidentally, I defragged, and that helped some] And again, many thanx [Delaware,USA] "john" wrote: Using XP, Word 2002, and having about 15GB of space left on the C drive: I'm preparing a genealogy-type paper, and I have entered about 150 pages [920KB] of text,- about 150 pp. of index [10 MB - 3 col.-surname, given name, page #, gridlines showing]. I frequently use Ctrl+S, and every couple of days, send the whole mess to E [flash drive]. And I still have to add about 50 pp of text, and about 30 to index. And the machine is getting slow. QUESTION: is my frequent use of Ctrl+S responsible for the increasing slowness - what should I have done - what should I now do to get things going a little better ? TIA |
#6
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slowing down: Ctrl+S responsible?
As far as why to save to a hard drive rather than to a flash drive (or
any other removable media): There are several hazards associated with editing documents that are stored on removable media. The big one for flash drives is the possibility that the drive could be unplugged or accidentally knocked loose before the document is finally saved and all operations are complete. If the document file isn't properly closed, it might be unreadable when you try to open it again. One thing that's very important in this regard is a hardware setting in Windows. With the flash drive plugged in, right-click any drive icon in Windows Explorer and select Properties. Click the Hardware tab, select the flash drive, and click the Properties button. In the next dialog, go to the Policies tab. Select the option "Optimize for quick removal". That makes sure that all writes to the flash drive happen immediately instead of being saved up for a convenient time. That way, when Murphy's Law strikes, at least you won't have any unwritten data sitting in memory. Copying a closed file from the hard drive to the flash drive has no such problems and is the recommended method for making quick backups. Working with Word documents stored on other removable media has additional problems. CD-RW and DVD-RW used like a big floppy can be flaky, because most packet-writing software isn't as reliable as one would hope. Zip disks and floppies are even worse because of their limited space; Word uses lots of temporary files, many of them by necessity in the folder from which the document was opened, so the disk can fill up quickly. Finally, most removable media are *much* slower than hard disks, so saving becomes tedious. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 18 Sep 2006 16:53:48 -0500, "Suzanne S. Barnhill" wrote: My Documents is just a folder on the C: drive. Its actual path may be something like C:\Documents and Settings\Profile Name\My Documents. When people tell you to save to the hard drive, they're not suggesting you avoid My Documents, though most users do create subfolders of My Documents for specific projects or applications. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "john" wrote in message ... Many thanx to both who responded [I was suspicious of the index] - I am now curious about the suggestion of Cyber Taz regarding the preference of saving to disc instead of to flash drive. I had figured that using the flash was safer - it got it stuff completely as possible away from any possibility of harm, and didn't add anything to the space used in the machine. So [1] what is the problem here ? [2] I've saved to 'My Document' before,but I've never saved directly to C; so I want to understand the process: Am I correct that the path would be FileSave AsSave InC ? [Incidentally, I defragged, and that helped some] And again, many thanx [Delaware,USA] "john" wrote: Using XP, Word 2002, and having about 15GB of space left on the C drive: I'm preparing a genealogy-type paper, and I have entered about 150 pages [920KB] of text,- about 150 pp. of index [10 MB - 3 col.-surname, given name, page #, gridlines showing]. I frequently use Ctrl+S, and every couple of days, send the whole mess to E [flash drive]. And I still have to add about 50 pp of text, and about 30 to index. And the machine is getting slow. QUESTION: is my frequent use of Ctrl+S responsible for the increasing slowness - what should I have done - what should I now do to get things going a little better ? TIA |
#7
Posted to microsoft.public.word.docmanagement
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slowing down: Ctrl+S responsible?
My sincere thanks to Suzanne and to Jay for the very helpful responses.
"Jay Freedman" wrote: As far as why to save to a hard drive rather than to a flash drive (or any other removable media): There are several hazards associated with editing documents that are stored on removable media. The big one for flash drives is the possibility that the drive could be unplugged or accidentally knocked loose before the document is finally saved and all operations are complete. If the document file isn't properly closed, it might be unreadable when you try to open it again. One thing that's very important in this regard is a hardware setting in Windows. With the flash drive plugged in, right-click any drive icon in Windows Explorer and select Properties. Click the Hardware tab, select the flash drive, and click the Properties button. In the next dialog, go to the Policies tab. Select the option "Optimize for quick removal". That makes sure that all writes to the flash drive happen immediately instead of being saved up for a convenient time. That way, when Murphy's Law strikes, at least you won't have any unwritten data sitting in memory. Copying a closed file from the hard drive to the flash drive has no such problems and is the recommended method for making quick backups. Working with Word documents stored on other removable media has additional problems. CD-RW and DVD-RW used like a big floppy can be flaky, because most packet-writing software isn't as reliable as one would hope. Zip disks and floppies are even worse because of their limited space; Word uses lots of temporary files, many of them by necessity in the folder from which the document was opened, so the disk can fill up quickly. Finally, most removable media are *much* slower than hard disks, so saving becomes tedious. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 18 Sep 2006 16:53:48 -0500, "Suzanne S. Barnhill" wrote: My Documents is just a folder on the C: drive. Its actual path may be something like C:\Documents and Settings\Profile Name\My Documents. When people tell you to save to the hard drive, they're not suggesting you avoid My Documents, though most users do create subfolders of My Documents for specific projects or applications. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "john" wrote in message ... Many thanx to both who responded [I was suspicious of the index] - I am now curious about the suggestion of Cyber Taz regarding the preference of saving to disc instead of to flash drive. I had figured that using the flash was safer - it got it stuff completely as possible away from any possibility of harm, and didn't add anything to the space used in the machine. So [1] what is the problem here ? [2] I've saved to 'My Document' before,but I've never saved directly to C; so I want to understand the process: Am I correct that the path would be FileSave AsSave InC ? [Incidentally, I defragged, and that helped some] And again, many thanx [Delaware,USA] "john" wrote: Using XP, Word 2002, and having about 15GB of space left on the C drive: I'm preparing a genealogy-type paper, and I have entered about 150 pages [920KB] of text,- about 150 pp. of index [10 MB - 3 col.-surname, given name, page #, gridlines showing]. I frequently use Ctrl+S, and every couple of days, send the whole mess to E [flash drive]. And I still have to add about 50 pp of text, and about 30 to index. And the machine is getting slow. QUESTION: is my frequent use of Ctrl+S responsible for the increasing slowness - what should I have done - what should I now do to get things going a little better ? TIA |
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