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#1
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numbering chapter sub headings
I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#2
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You must set up your headings as an outline-numbered list, carefully
following the instructions at http://www.shaunakelly.com/word/numb...Numbering.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#3
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Thank You Suzanne.
I had gone to that website before based on your advice to others, and I must have been doing something wrong still. It is working now so far, but 2 more questions. I adjusted all Levels 1-9, but in at least one chapter, I have more than 8 sub headings. How do I get subheaders after that. For example I need 4.9, 4.10, 4.11, etc. My second question is: In some chapters the sub headed paragraphs go on for more than one page, so I put cont. in the title. However, I do not want the "cont" headers in my TOC. For example section 2.1 is on page 3 pages. I use the same Header 2 for each of those pages, but on every page after the first, I just type the word cont. How do I keep all the continued headers out of the TOC? Thanks "Suzanne S. Barnhill" wrote: You must set up your headings as an outline-numbered list, carefully following the instructions at http://www.shaunakelly.com/word/numb...Numbering.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#4
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I don't have an answer about the continued headings (which I would omit,
though you might want to look into the use of the StyleRef field for this), but I think you have a misconception about the numbering. The heading numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2. Assuming that the chapter number (Chapter 4 in this case) is Level 1, then Level 2 repeats the chapter number and adds its own numbering, from 1 to as high as you need to count. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank You Suzanne. I had gone to that website before based on your advice to others, and I must have been doing something wrong still. It is working now so far, but 2 more questions. I adjusted all Levels 1-9, but in at least one chapter, I have more than 8 sub headings. How do I get subheaders after that. For example I need 4.9, 4.10, 4.11, etc. My second question is: In some chapters the sub headed paragraphs go on for more than one page, so I put cont. in the title. However, I do not want the "cont" headers in my TOC. For example section 2.1 is on page 3 pages. I use the same Header 2 for each of those pages, but on every page after the first, I just type the word cont. How do I keep all the continued headers out of the TOC? Thanks "Suzanne S. Barnhill" wrote: You must set up your headings as an outline-numbered list, carefully following the instructions at http://www.shaunakelly.com/word/numb...Numbering.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#5
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Suanne:
I would agree that I have a misconception. But, when I try to label each subheading of a chapter with my Level 2 type heading, then each subheading gets labeled as Chapter #.1. They all end in .1 because that is how I asked level 2 to be numbered when I formatted the numbering. And, I followed the Shelley instructions and formatted the numbering in the Header 1 type only. Because this happened, I just used Header 3 for subheading 3 in all chapters, Header 4 for all subheading 4 in all chapters, and it worked.... With the one flaw: I don't have enough headers to get through the long chapters. Does this have something to do with checking or not checking the "restart numbering after" box when formatting the numbers? "Suzanne S. Barnhill" wrote: I don't have an answer about the continued headings (which I would omit, though you might want to look into the use of the StyleRef field for this), but I think you have a misconception about the numbering. The heading numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2. Assuming that the chapter number (Chapter 4 in this case) is Level 1, then Level 2 repeats the chapter number and adds its own numbering, from 1 to as high as you need to count. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank You Suzanne. I had gone to that website before based on your advice to others, and I must have been doing something wrong still. It is working now so far, but 2 more questions. I adjusted all Levels 1-9, but in at least one chapter, I have more than 8 sub headings. How do I get subheaders after that. For example I need 4.9, 4.10, 4.11, etc. My second question is: In some chapters the sub headed paragraphs go on for more than one page, so I put cont. in the title. However, I do not want the "cont" headers in my TOC. For example section 2.1 is on page 3 pages. I use the same Header 2 for each of those pages, but on every page after the first, I just type the word cont. How do I keep all the continued headers out of the TOC? Thanks "Suzanne S. Barnhill" wrote: You must set up your headings as an outline-numbered list, carefully following the instructions at http://www.shaunakelly.com/word/numb...Numbering.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#6
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It sounds as if you must have typed a 1 into the "Number format" box for
Level 2. You need to delete that and select 1, 2, 3 from the "Number style" box and set the numbering to restart after Level 1. To clarify: Heading 1 is used for the top-level heading in the document. In your case this is probably the chapter number. Heading 2 is used for your Level 2 subheads--all of them. Heading 3 is for #3 heads, Heading 4 for #4 heads, and so on--with the proviso that there shouldn't be any "and so on." Any document that uses more than four levels of subheads will be unreadable (and this *does* apply to bureaucratic and legalistic mumbo-jumbo). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suanne: I would agree that I have a misconception. But, when I try to label each subheading of a chapter with my Level 2 type heading, then each subheading gets labeled as Chapter #.1. They all end in .1 because that is how I asked level 2 to be numbered when I formatted the numbering. And, I followed the Shelley instructions and formatted the numbering in the Header 1 type only. Because this happened, I just used Header 3 for subheading 3 in all chapters, Header 4 for all subheading 4 in all chapters, and it worked.... With the one flaw: I don't have enough headers to get through the long chapters. Does this have something to do with checking or not checking the "restart numbering after" box when formatting the numbers? "Suzanne S. Barnhill" wrote: I don't have an answer about the continued headings (which I would omit, though you might want to look into the use of the StyleRef field for this), but I think you have a misconception about the numbering. The heading numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2. Assuming that the chapter number (Chapter 4 in this case) is Level 1, then Level 2 repeats the chapter number and adds its own numbering, from 1 to as high as you need to count. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank You Suzanne. I had gone to that website before based on your advice to others, and I must have been doing something wrong still. It is working now so far, but 2 more questions. I adjusted all Levels 1-9, but in at least one chapter, I have more than 8 sub headings. How do I get subheaders after that. For example I need 4.9, 4.10, 4.11, etc. My second question is: In some chapters the sub headed paragraphs go on for more than one page, so I put cont. in the title. However, I do not want the "cont" headers in my TOC. For example section 2.1 is on page 3 pages. I use the same Header 2 for each of those pages, but on every page after the first, I just type the word cont. How do I keep all the continued headers out of the TOC? Thanks "Suzanne S. Barnhill" wrote: You must set up your headings as an outline-numbered list, carefully following the instructions at http://www.shaunakelly.com/word/numb...Numbering.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#7
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Suzanne:
Thank you so much for your help. It is working!! I did type a number in the "number format" box in an effort to "force" the numbering to look the way I wanted it to. I have used Word for years now, but have never had to format entire manuals AFTER they have been written. Still I should know better than to think I can force Word to do anything. I would like to create a template or macro (not sure which), so that our manuals will be formatted as our writers write them, but I would design how the layout would look. For instance, I want them to be able to hit a button in the toolbar for every time they start a chapter heading, and hit a button in the toolbar every time they need to type a subheading. Where can I go for more information on that? "Suzanne S. Barnhill" wrote: It sounds as if you must have typed a 1 into the "Number format" box for Level 2. You need to delete that and select 1, 2, 3 from the "Number style" box and set the numbering to restart after Level 1. To clarify: Heading 1 is used for the top-level heading in the document. In your case this is probably the chapter number. Heading 2 is used for your Level 2 subheads--all of them. Heading 3 is for #3 heads, Heading 4 for #4 heads, and so on--with the proviso that there shouldn't be any "and so on." Any document that uses more than four levels of subheads will be unreadable (and this *does* apply to bureaucratic and legalistic mumbo-jumbo). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suanne: I would agree that I have a misconception. But, when I try to label each subheading of a chapter with my Level 2 type heading, then each subheading gets labeled as Chapter #.1. They all end in .1 because that is how I asked level 2 to be numbered when I formatted the numbering. And, I followed the Shelley instructions and formatted the numbering in the Header 1 type only. Because this happened, I just used Header 3 for subheading 3 in all chapters, Header 4 for all subheading 4 in all chapters, and it worked.... With the one flaw: I don't have enough headers to get through the long chapters. Does this have something to do with checking or not checking the "restart numbering after" box when formatting the numbers? "Suzanne S. Barnhill" wrote: I don't have an answer about the continued headings (which I would omit, though you might want to look into the use of the StyleRef field for this), but I think you have a misconception about the numbering. The heading numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2. Assuming that the chapter number (Chapter 4 in this case) is Level 1, then Level 2 repeats the chapter number and adds its own numbering, from 1 to as high as you need to count. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank You Suzanne. I had gone to that website before based on your advice to others, and I must have been doing something wrong still. It is working now so far, but 2 more questions. I adjusted all Levels 1-9, but in at least one chapter, I have more than 8 sub headings. How do I get subheaders after that. For example I need 4.9, 4.10, 4.11, etc. My second question is: In some chapters the sub headed paragraphs go on for more than one page, so I put cont. in the title. However, I do not want the "cont" headers in my TOC. For example section 2.1 is on page 3 pages. I use the same Header 2 for each of those pages, but on every page after the first, I just type the word cont. How do I keep all the continued headers out of the TOC? Thanks "Suzanne S. Barnhill" wrote: You must set up your headings as an outline-numbered list, carefully following the instructions at http://www.shaunakelly.com/word/numb...Numbering.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#8
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See http://www.mvps.org/word/FAQs/Custom...platePart2.htm. It
has a template for a manual that you can download and use as a starter. See the Shauna Kelly page I referred you to earlier for setting up your outline numbering. Teach your people writing to apply styles to get their numbering (as well as to do other formatting). -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "c_angler" wrote in message ... Suzanne: Thank you so much for your help. It is working!! I did type a number in the "number format" box in an effort to "force" the numbering to look the way I wanted it to. I have used Word for years now, but have never had to format entire manuals AFTER they have been written. Still I should know better than to think I can force Word to do anything. I would like to create a template or macro (not sure which), so that our manuals will be formatted as our writers write them, but I would design how the layout would look. For instance, I want them to be able to hit a button in the toolbar for every time they start a chapter heading, and hit a button in the toolbar every time they need to type a subheading. Where can I go for more information on that? "Suzanne S. Barnhill" wrote: It sounds as if you must have typed a 1 into the "Number format" box for Level 2. You need to delete that and select 1, 2, 3 from the "Number style" box and set the numbering to restart after Level 1. To clarify: Heading 1 is used for the top-level heading in the document. In your case this is probably the chapter number. Heading 2 is used for your Level 2 subheads--all of them. Heading 3 is for #3 heads, Heading 4 for #4 heads, and so on--with the proviso that there shouldn't be any "and so on." Any document that uses more than four levels of subheads will be unreadable (and this *does* apply to bureaucratic and legalistic mumbo-jumbo). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suanne: I would agree that I have a misconception. But, when I try to label each subheading of a chapter with my Level 2 type heading, then each subheading gets labeled as Chapter #.1. They all end in .1 because that is how I asked level 2 to be numbered when I formatted the numbering. And, I followed the Shelley instructions and formatted the numbering in the Header 1 type only. Because this happened, I just used Header 3 for subheading 3 in all chapters, Header 4 for all subheading 4 in all chapters, and it worked.... With the one flaw: I don't have enough headers to get through the long chapters. Does this have something to do with checking or not checking the "restart numbering after" box when formatting the numbers? "Suzanne S. Barnhill" wrote: I don't have an answer about the continued headings (which I would omit, though you might want to look into the use of the StyleRef field for this), but I think you have a misconception about the numbering. The heading numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2. Assuming that the chapter number (Chapter 4 in this case) is Level 1, then Level 2 repeats the chapter number and adds its own numbering, from 1 to as high as you need to count. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank You Suzanne. I had gone to that website before based on your advice to others, and I must have been doing something wrong still. It is working now so far, but 2 more questions. I adjusted all Levels 1-9, but in at least one chapter, I have more than 8 sub headings. How do I get subheaders after that. For example I need 4.9, 4.10, 4.11, etc. My second question is: In some chapters the sub headed paragraphs go on for more than one page, so I put cont. in the title. However, I do not want the "cont" headers in my TOC. For example section 2.1 is on page 3 pages. I use the same Header 2 for each of those pages, but on every page after the first, I just type the word cont. How do I keep all the continued headers out of the TOC? Thanks "Suzanne S. Barnhill" wrote: You must set up your headings as an outline-numbered list, carefully following the instructions at http://www.shaunakelly.com/word/numb...Numbering.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#9
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Assuming the headings use specific numbered styles (as they should), then a
toolbar or menu containing these styles would make it easy for them. You can easily assign styles to a toolbar or menu using Tools | Customize, and if you want buttons, you could label them with a big 1, 2, 3. There are also built-in keyboard shortcuts for Headings 1-3. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suzanne: Thank you so much for your help. It is working!! I did type a number in the "number format" box in an effort to "force" the numbering to look the way I wanted it to. I have used Word for years now, but have never had to format entire manuals AFTER they have been written. Still I should know better than to think I can force Word to do anything. I would like to create a template or macro (not sure which), so that our manuals will be formatted as our writers write them, but I would design how the layout would look. For instance, I want them to be able to hit a button in the toolbar for every time they start a chapter heading, and hit a button in the toolbar every time they need to type a subheading. Where can I go for more information on that? "Suzanne S. Barnhill" wrote: It sounds as if you must have typed a 1 into the "Number format" box for Level 2. You need to delete that and select 1, 2, 3 from the "Number style" box and set the numbering to restart after Level 1. To clarify: Heading 1 is used for the top-level heading in the document. In your case this is probably the chapter number. Heading 2 is used for your Level 2 subheads--all of them. Heading 3 is for #3 heads, Heading 4 for #4 heads, and so on--with the proviso that there shouldn't be any "and so on." Any document that uses more than four levels of subheads will be unreadable (and this *does* apply to bureaucratic and legalistic mumbo-jumbo). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suanne: I would agree that I have a misconception. But, when I try to label each subheading of a chapter with my Level 2 type heading, then each subheading gets labeled as Chapter #.1. They all end in .1 because that is how I asked level 2 to be numbered when I formatted the numbering. And, I followed the Shelley instructions and formatted the numbering in the Header 1 type only. Because this happened, I just used Header 3 for subheading 3 in all chapters, Header 4 for all subheading 4 in all chapters, and it worked.... With the one flaw: I don't have enough headers to get through the long chapters. Does this have something to do with checking or not checking the "restart numbering after" box when formatting the numbers? "Suzanne S. Barnhill" wrote: I don't have an answer about the continued headings (which I would omit, though you might want to look into the use of the StyleRef field for this), but I think you have a misconception about the numbering. The heading numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2. Assuming that the chapter number (Chapter 4 in this case) is Level 1, then Level 2 repeats the chapter number and adds its own numbering, from 1 to as high as you need to count. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank You Suzanne. I had gone to that website before based on your advice to others, and I must have been doing something wrong still. It is working now so far, but 2 more questions. I adjusted all Levels 1-9, but in at least one chapter, I have more than 8 sub headings. How do I get subheaders after that. For example I need 4.9, 4.10, 4.11, etc. My second question is: In some chapters the sub headed paragraphs go on for more than one page, so I put cont. in the title. However, I do not want the "cont" headers in my TOC. For example section 2.1 is on page 3 pages. I use the same Header 2 for each of those pages, but on every page after the first, I just type the word cont. How do I keep all the continued headers out of the TOC? Thanks "Suzanne S. Barnhill" wrote: You must set up your headings as an outline-numbered list, carefully following the instructions at http://www.shaunakelly.com/word/numb...Numbering.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#10
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The following article describes how to set up outline
numbering/numbered headings in Word: http://www.shaunakelly.com/word/numb...Numbering.html. -- Stefan Blom "c_angler" wrote in message ... I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#11
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My numbering looks as it should now.
I am now having trouble with my TOC. As I mentioned early on, I am formatting a document that was already composed with all sorts of bold text, different size font, etc, which shows as all different types "styles", whether correct or not, in the styles and format box. So, as I modified my headers, based my header 1 on no style and linked it to level 1, based Header 2 on Header 1, and linked it to level 2, and did the same for level 3. I don't have any other levels. Now when I insert my TOC, or update my TOC, only my level 2 headers show, none of the chapters show up. I have adjusted the dialog box in the TOC menu to show 1 level, then I showed 2 levels, and neither worked. Can you help? Thanks! "Stefan Blom" wrote: The following article describes how to set up outline numbering/numbered headings in Word: http://www.shaunakelly.com/word/numb...Numbering.html. -- Stefan Blom "c_angler" wrote in message ... I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#12
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Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#13
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What you need to be using is not Header 1 but Heading 1, 2, 3. See
http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Adding to my confusion: After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#14
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Thank you, I think I need even more help than that. This document is
multiple chapters, It has been cut and pasted from all different locations, so when I show the styles/formatting box on the right, there are literally over 50 "styles" applied. I can't even find the original Heading 1 over there! Is there a quick way to take a document like this and apply a limited number of styles to it, say about 7? I want the document to have Heading 1, 2, and 3 only. Then I want body text, maybe bullet text, maybe label text for labeling figures, and that's it. Is there a way to make the styles I want and apply them to an already written document that shows so many "styles" everywhere I look? Thanks again for helping me in my ongoing struggle. "Suzanne S. Barnhill" wrote: What you need to be using is not Header 1 but Heading 1, 2, 3. See http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Adding to my confusion: After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#15
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I would suggest that you proceed as follows:
1. Print a hard copy of the document so that you have a reference for formatting (this is optional, but it will help you see what paragraphs authors intended as block quotes, figure captions, etc.). 2. Make a copy of the document file. 3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will remove all directly applied formatting. 4. With the entire document selected, apply the Body Text style to the whole thing since that will likely be the style ultimately applied to most of the paragraphs. 5. Delete any section breaks in the document. 6. Create a new document based on the template you plan to use (with Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want them). 7. Use Insert | File to insert the stripped copy of the document into your new template. 8. Go through the document applying heading and other styles as required. If you have Word 2002 or 2003, using the Styles and Formatting task pane makes style tagging go quite quickly. 9. Now you are ready to create headers and footers, insert section breaks as needed, generate a TOC and/or index, etc. This is a tedious task at best, but it's the best way to ensure a clean document that it is easy to work with. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank you, I think I need even more help than that. This document is multiple chapters, It has been cut and pasted from all different locations, so when I show the styles/formatting box on the right, there are literally over 50 "styles" applied. I can't even find the original Heading 1 over there! Is there a quick way to take a document like this and apply a limited number of styles to it, say about 7? I want the document to have Heading 1, 2, and 3 only. Then I want body text, maybe bullet text, maybe label text for labeling figures, and that's it. Is there a way to make the styles I want and apply them to an already written document that shows so many "styles" everywhere I look? Thanks again for helping me in my ongoing struggle. "Suzanne S. Barnhill" wrote: What you need to be using is not Header 1 but Heading 1, 2, 3. See http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Adding to my confusion: After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#16
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Suzanne
I was hoping to avoid having to do it this way, but here goes. I just have another question about step 7 Insert file, to insert the stripped copy into my new template. Is this assuming that I created a document with the headings I like, saved it as a template, then insert file, choose that template, then click ok? Can you explain this part a little more? Thanks "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#17
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You can either create a document with the headings you like and save it as a
template or create it as a template from scratch (see http://word.mvps.org/FAQs/Customizat...platePart1.htm). If you don't intend to use this template for anything but the current document, then you could just as well use the document itself and skip the step of creating a template. So you have a choice: 1. Format your document with the desired styles and layout and then use Insert | File to insert the stripped document; or 2. Format your document/template with the desired styles and layout and save as a template. Use File | New to create a new document based on the template and then Insert | File. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suzanne I was hoping to avoid having to do it this way, but here goes. I just have another question about step 7 Insert file, to insert the stripped copy into my new template. Is this assuming that I created a document with the headings I like, saved it as a template, then insert file, choose that template, then click ok? Can you explain this part a little more? Thanks "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#18
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I am having another major problem. I have stripped the document, applied my
few styles. I formatted the style Heading 1 like shauna kelley describes. However, my first chapter that I apply it to says Chapter 2, every chapter after follows in the right number order. My first page is a title page, all done in body text, my 2-3 page is just an intro. all done in body text with some bold. Finally, my 4th page is where Chapter 1 starts, I have removed page and section breaks, but still my first ch says Ch2. What can I do? I can't proceed with page numbering until I fix this. Thanks again "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#19
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Go back to Format | Style | Modify | Numbering for Heading 1 and make sure
you didn't set the numbering to start from 2. If you didn't, then use Find to look for a Heading 1 paragraph before your first Heading 1. My guess would be that you inserted a manual page break before the chapter number paragraph; the page break has the same style formatting as the following paragraph. Instead of a manual page break, use the "Page break before" property in the paragraph or style. If all the subheads are 1.1, then there's a chance that the numbering in the "Number format" box is typed numbers rather than fields. If they don't have a gray background, then they're not fields. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am having another major problem. I have stripped the document, applied my few styles. I formatted the style Heading 1 like shauna kelley describes. However, my first chapter that I apply it to says Chapter 2, every chapter after follows in the right number order. My first page is a title page, all done in body text, my 2-3 page is just an intro. all done in body text with some bold. Finally, my 4th page is where Chapter 1 starts, I have removed page and section breaks, but still my first ch says Ch2. What can I do? I can't proceed with page numbering until I fix this. Thanks again "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#20
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Suzanne
I have checked the number formatting for Heading 1. It is definitely set to start at 1. In the number format box, there is a 1 in the gray field. For kicks, I chose to start at Chapter 0, and wouldn't you know, my first chapter then becomes Chapter 1 instead of Chapter 2. This could work, but I still need to find the error that is causing this. I did Edit, find, hightlight all items found in: header and footer. When I do this, it first takes me to my title page of the document, but I don't see a Heading 1 there. In fact, I selected the entire title page and put it in regular body text, then I even cut it out of the document and it still didn't label Ch 1 correctly. One bit of info. I did cut and paste the entire unformatted, unstlyed document into what I thought was a template I created for this manual with just the styles I wanted to use. Could there be an error there and can you help me find it? Thanks "Suzanne S. Barnhill" wrote: Go back to Format | Style | Modify | Numbering for Heading 1 and make sure you didn't set the numbering to start from 2. If you didn't, then use Find to look for a Heading 1 paragraph before your first Heading 1. My guess would be that you inserted a manual page break before the chapter number paragraph; the page break has the same style formatting as the following paragraph. Instead of a manual page break, use the "Page break before" property in the paragraph or style. If all the subheads are 1.1, then there's a chance that the numbering in the "Number format" box is typed numbers rather than fields. If they don't have a gray background, then they're not fields. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am having another major problem. I have stripped the document, applied my few styles. I formatted the style Heading 1 like shauna kelley describes. However, my first chapter that I apply it to says Chapter 2, every chapter after follows in the right number order. My first page is a title page, all done in body text, my 2-3 page is just an intro. all done in body text with some bold. Finally, my 4th page is where Chapter 1 starts, I have removed page and section breaks, but still my first ch says Ch2. What can I do? I can't proceed with page numbering until I fix this. Thanks again "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#21
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You haven't confirmed whether or not you have a manual page break at the end
of the title page, which could well cause the problem you describe. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suzanne I have checked the number formatting for Heading 1. It is definitely set to start at 1. In the number format box, there is a 1 in the gray field. For kicks, I chose to start at Chapter 0, and wouldn't you know, my first chapter then becomes Chapter 1 instead of Chapter 2. This could work, but I still need to find the error that is causing this. I did Edit, find, hightlight all items found in: header and footer. When I do this, it first takes me to my title page of the document, but I don't see a Heading 1 there. In fact, I selected the entire title page and put it in regular body text, then I even cut it out of the document and it still didn't label Ch 1 correctly. One bit of info. I did cut and paste the entire unformatted, unstlyed document into what I thought was a template I created for this manual with just the styles I wanted to use. Could there be an error there and can you help me find it? Thanks "Suzanne S. Barnhill" wrote: Go back to Format | Style | Modify | Numbering for Heading 1 and make sure you didn't set the numbering to start from 2. If you didn't, then use Find to look for a Heading 1 paragraph before your first Heading 1. My guess would be that you inserted a manual page break before the chapter number paragraph; the page break has the same style formatting as the following paragraph. Instead of a manual page break, use the "Page break before" property in the paragraph or style. If all the subheads are 1.1, then there's a chance that the numbering in the "Number format" box is typed numbers rather than fields. If they don't have a gray background, then they're not fields. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am having another major problem. I have stripped the document, applied my few styles. I formatted the style Heading 1 like shauna kelley describes. However, my first chapter that I apply it to says Chapter 2, every chapter after follows in the right number order. My first page is a title page, all done in body text, my 2-3 page is just an intro. all done in body text with some bold. Finally, my 4th page is where Chapter 1 starts, I have removed page and section breaks, but still my first ch says Ch2. What can I do? I can't proceed with page numbering until I fix this. Thanks again "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#22
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I took out the manual page break, it didn't change. I then went to modify
heading 1 and checked the box page break before, in addition to the other two boxes that were checked window orphan control and Keep with next. I even then unchecked keep with next and it still didn't change. Do you have some more suggestions? "Suzanne S. Barnhill" wrote: You haven't confirmed whether or not you have a manual page break at the end of the title page, which could well cause the problem you describe. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suzanne I have checked the number formatting for Heading 1. It is definitely set to start at 1. In the number format box, there is a 1 in the gray field. For kicks, I chose to start at Chapter 0, and wouldn't you know, my first chapter then becomes Chapter 1 instead of Chapter 2. This could work, but I still need to find the error that is causing this. I did Edit, find, hightlight all items found in: header and footer. When I do this, it first takes me to my title page of the document, but I don't see a Heading 1 there. In fact, I selected the entire title page and put it in regular body text, then I even cut it out of the document and it still didn't label Ch 1 correctly. One bit of info. I did cut and paste the entire unformatted, unstlyed document into what I thought was a template I created for this manual with just the styles I wanted to use. Could there be an error there and can you help me find it? Thanks "Suzanne S. Barnhill" wrote: Go back to Format | Style | Modify | Numbering for Heading 1 and make sure you didn't set the numbering to start from 2. If you didn't, then use Find to look for a Heading 1 paragraph before your first Heading 1. My guess would be that you inserted a manual page break before the chapter number paragraph; the page break has the same style formatting as the following paragraph. Instead of a manual page break, use the "Page break before" property in the paragraph or style. If all the subheads are 1.1, then there's a chance that the numbering in the "Number format" box is typed numbers rather than fields. If they don't have a gray background, then they're not fields. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am having another major problem. I have stripped the document, applied my few styles. I formatted the style Heading 1 like shauna kelley describes. However, my first chapter that I apply it to says Chapter 2, every chapter after follows in the right number order. My first page is a title page, all done in body text, my 2-3 page is just an intro. all done in body text with some bold. Finally, my 4th page is where Chapter 1 starts, I have removed page and section breaks, but still my first ch says Ch2. What can I do? I can't proceed with page numbering until I fix this. Thanks again "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#23
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Just another note:
I made what I think is a template. It contains these words: Chapter Heading Sub heading Heading 3 body text bullet text , etc. I applied the style I want applied to each of those things, then saved that as a template. I save my stripped document. Then I opened the template, picked insert file, and inserted my stripped document into the template. The words Chapter heading, sub heading, heading 3, etc. showed up at the end of my stripped manual. At first, that is what I thought caused the Ch1 problem, but I have since deleted these words and it is still happening. I am certain I don't understand how templates work, even after reading the suggested reading. If I insert a document into what also looks like a document, then I just have one document that shows first then another one. When I save a template, are there any words on the page? I am really confused on this one. "Suzanne S. Barnhill" wrote: I would suggest that you proceed as follows: 1. Print a hard copy of the document so that you have a reference for formatting (this is optional, but it will help you see what paragraphs authors intended as block quotes, figure captions, etc.). 2. Make a copy of the document file. 3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will remove all directly applied formatting. 4. With the entire document selected, apply the Body Text style to the whole thing since that will likely be the style ultimately applied to most of the paragraphs. 5. Delete any section breaks in the document. 6. Create a new document based on the template you plan to use (with Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want them). 7. Use Insert | File to insert the stripped copy of the document into your new template. 8. Go through the document applying heading and other styles as required. If you have Word 2002 or 2003, using the Styles and Formatting task pane makes style tagging go quite quickly. 9. Now you are ready to create headers and footers, insert section breaks as needed, generate a TOC and/or index, etc. This is a tedious task at best, but it's the best way to ensure a clean document that it is easy to work with. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank you, I think I need even more help than that. This document is multiple chapters, It has been cut and pasted from all different locations, so when I show the styles/formatting box on the right, there are literally over 50 "styles" applied. I can't even find the original Heading 1 over there! Is there a quick way to take a document like this and apply a limited number of styles to it, say about 7? I want the document to have Heading 1, 2, and 3 only. Then I want body text, maybe bullet text, maybe label text for labeling figures, and that's it. Is there a way to make the styles I want and apply them to an already written document that shows so many "styles" everywhere I look? Thanks again for helping me in my ongoing struggle. "Suzanne S. Barnhill" wrote: What you need to be using is not Header 1 but Heading 1, 2, 3. See http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Adding to my confusion: After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#24
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When you save a template (.dot file), you don't have to save any text in it
because the styles are saved with the template and can be applied to the text in the new documents you create based on the template. I still don't understand why you're having the reported problem, but if you would like to send me a *small* sample file the exhibits the error, I'll take a look at it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Just another note: I made what I think is a template. It contains these words: Chapter Heading Sub heading Heading 3 body text bullet text , etc. I applied the style I want applied to each of those things, then saved that as a template. I save my stripped document. Then I opened the template, picked insert file, and inserted my stripped document into the template. The words Chapter heading, sub heading, heading 3, etc. showed up at the end of my stripped manual. At first, that is what I thought caused the Ch1 problem, but I have since deleted these words and it is still happening. I am certain I don't understand how templates work, even after reading the suggested reading. If I insert a document into what also looks like a document, then I just have one document that shows first then another one. When I save a template, are there any words on the page? I am really confused on this one. "Suzanne S. Barnhill" wrote: I would suggest that you proceed as follows: 1. Print a hard copy of the document so that you have a reference for formatting (this is optional, but it will help you see what paragraphs authors intended as block quotes, figure captions, etc.). 2. Make a copy of the document file. 3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will remove all directly applied formatting. 4. With the entire document selected, apply the Body Text style to the whole thing since that will likely be the style ultimately applied to most of the paragraphs. 5. Delete any section breaks in the document. 6. Create a new document based on the template you plan to use (with Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want them). 7. Use Insert | File to insert the stripped copy of the document into your new template. 8. Go through the document applying heading and other styles as required. If you have Word 2002 or 2003, using the Styles and Formatting task pane makes style tagging go quite quickly. 9. Now you are ready to create headers and footers, insert section breaks as needed, generate a TOC and/or index, etc. This is a tedious task at best, but it's the best way to ensure a clean document that it is easy to work with. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank you, I think I need even more help than that. This document is multiple chapters, It has been cut and pasted from all different locations, so when I show the styles/formatting box on the right, there are literally over 50 "styles" applied. I can't even find the original Heading 1 over there! Is there a quick way to take a document like this and apply a limited number of styles to it, say about 7? I want the document to have Heading 1, 2, and 3 only. Then I want body text, maybe bullet text, maybe label text for labeling figures, and that's it. Is there a way to make the styles I want and apply them to an already written document that shows so many "styles" everywhere I look? Thanks again for helping me in my ongoing struggle. "Suzanne S. Barnhill" wrote: What you need to be using is not Header 1 but Heading 1, 2, 3. See http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Adding to my confusion: After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#25
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One more bit of information:
I have read and tried to understand them, but I am not a template expert. However, I did create a template that looks like this: Chapter Heading Subheading body text bullet list numbered bullet, etc. I then applied a stlye to each of those that I wanted used in our manuals. I saved that as a template, then did Insert File and inserted my stripped file into that template. So, the words that I typed into my template so I could apply the style, showed up in my document. I applied styles to my document, then deleted those words. Could this be affecting my Chapter 1? One more thing, I right clicked on my first chapter, which says it is ch 2, and clicked "Restart Numbering", which it did so it does appear to be chapter one now. However, in the page numbering every page in the chapter includes the Ch2 heading- page number. Can you help me with what is going on "behind the scenes" in this doc.? Thanks "c_angler" wrote: I took out the manual page break, it didn't change. I then went to modify heading 1 and checked the box page break before, in addition to the other two boxes that were checked window orphan control and Keep with next. I even then unchecked keep with next and it still didn't change. Do you have some more suggestions? "Suzanne S. Barnhill" wrote: You haven't confirmed whether or not you have a manual page break at the end of the title page, which could well cause the problem you describe. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suzanne I have checked the number formatting for Heading 1. It is definitely set to start at 1. In the number format box, there is a 1 in the gray field. For kicks, I chose to start at Chapter 0, and wouldn't you know, my first chapter then becomes Chapter 1 instead of Chapter 2. This could work, but I still need to find the error that is causing this. I did Edit, find, hightlight all items found in: header and footer. When I do this, it first takes me to my title page of the document, but I don't see a Heading 1 there. In fact, I selected the entire title page and put it in regular body text, then I even cut it out of the document and it still didn't label Ch 1 correctly. One bit of info. I did cut and paste the entire unformatted, unstlyed document into what I thought was a template I created for this manual with just the styles I wanted to use. Could there be an error there and can you help me find it? Thanks "Suzanne S. Barnhill" wrote: Go back to Format | Style | Modify | Numbering for Heading 1 and make sure you didn't set the numbering to start from 2. If you didn't, then use Find to look for a Heading 1 paragraph before your first Heading 1. My guess would be that you inserted a manual page break before the chapter number paragraph; the page break has the same style formatting as the following paragraph. Instead of a manual page break, use the "Page break before" property in the paragraph or style. If all the subheads are 1.1, then there's a chance that the numbering in the "Number format" box is typed numbers rather than fields. If they don't have a gray background, then they're not fields. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am having another major problem. I have stripped the document, applied my few styles. I formatted the style Heading 1 like shauna kelley describes. However, my first chapter that I apply it to says Chapter 2, every chapter after follows in the right number order. My first page is a title page, all done in body text, my 2-3 page is just an intro. all done in body text with some bold. Finally, my 4th page is where Chapter 1 starts, I have removed page and section breaks, but still my first ch says Ch2. What can I do? I can't proceed with page numbering until I fix this. Thanks again "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#26
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All I can do is repeat my offer to look at a *small* sample of the problem
document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... One more bit of information: I have read and tried to understand them, but I am not a template expert. However, I did create a template that looks like this: Chapter Heading Subheading body text bullet list numbered bullet, etc. I then applied a stlye to each of those that I wanted used in our manuals. I saved that as a template, then did Insert File and inserted my stripped file into that template. So, the words that I typed into my template so I could apply the style, showed up in my document. I applied styles to my document, then deleted those words. Could this be affecting my Chapter 1? One more thing, I right clicked on my first chapter, which says it is ch 2, and clicked "Restart Numbering", which it did so it does appear to be chapter one now. However, in the page numbering every page in the chapter includes the Ch2 heading- page number. Can you help me with what is going on "behind the scenes" in this doc.? Thanks "c_angler" wrote: I took out the manual page break, it didn't change. I then went to modify heading 1 and checked the box page break before, in addition to the other two boxes that were checked window orphan control and Keep with next. I even then unchecked keep with next and it still didn't change. Do you have some more suggestions? "Suzanne S. Barnhill" wrote: You haven't confirmed whether or not you have a manual page break at the end of the title page, which could well cause the problem you describe. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suzanne I have checked the number formatting for Heading 1. It is definitely set to start at 1. In the number format box, there is a 1 in the gray field. For kicks, I chose to start at Chapter 0, and wouldn't you know, my first chapter then becomes Chapter 1 instead of Chapter 2. This could work, but I still need to find the error that is causing this. I did Edit, find, hightlight all items found in: header and footer. When I do this, it first takes me to my title page of the document, but I don't see a Heading 1 there. In fact, I selected the entire title page and put it in regular body text, then I even cut it out of the document and it still didn't label Ch 1 correctly. One bit of info. I did cut and paste the entire unformatted, unstlyed document into what I thought was a template I created for this manual with just the styles I wanted to use. Could there be an error there and can you help me find it? Thanks "Suzanne S. Barnhill" wrote: Go back to Format | Style | Modify | Numbering for Heading 1 and make sure you didn't set the numbering to start from 2. If you didn't, then use Find to look for a Heading 1 paragraph before your first Heading 1. My guess would be that you inserted a manual page break before the chapter number paragraph; the page break has the same style formatting as the following paragraph. Instead of a manual page break, use the "Page break before" property in the paragraph or style. If all the subheads are 1.1, then there's a chance that the numbering in the "Number format" box is typed numbers rather than fields. If they don't have a gray background, then they're not fields. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am having another major problem. I have stripped the document, applied my few styles. I formatted the style Heading 1 like shauna kelley describes. However, my first chapter that I apply it to says Chapter 2, every chapter after follows in the right number order. My first page is a title page, all done in body text, my 2-3 page is just an intro. all done in body text with some bold. Finally, my 4th page is where Chapter 1 starts, I have removed page and section breaks, but still my first ch says Ch2. What can I do? I can't proceed with page numbering until I fix this. Thanks again "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#27
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How could I get that to you, and would it be enough to sent you the first
several pages, including the first chapter page? "Suzanne S. Barnhill" wrote: All I can do is repeat my offer to look at a *small* sample of the problem document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... One more bit of information: I have read and tried to understand them, but I am not a template expert. However, I did create a template that looks like this: Chapter Heading Subheading body text bullet list numbered bullet, etc. I then applied a stlye to each of those that I wanted used in our manuals. I saved that as a template, then did Insert File and inserted my stripped file into that template. So, the words that I typed into my template so I could apply the style, showed up in my document. I applied styles to my document, then deleted those words. Could this be affecting my Chapter 1? One more thing, I right clicked on my first chapter, which says it is ch 2, and clicked "Restart Numbering", which it did so it does appear to be chapter one now. However, in the page numbering every page in the chapter includes the Ch2 heading- page number. Can you help me with what is going on "behind the scenes" in this doc.? Thanks "c_angler" wrote: I took out the manual page break, it didn't change. I then went to modify heading 1 and checked the box page break before, in addition to the other two boxes that were checked window orphan control and Keep with next. I even then unchecked keep with next and it still didn't change. Do you have some more suggestions? "Suzanne S. Barnhill" wrote: You haven't confirmed whether or not you have a manual page break at the end of the title page, which could well cause the problem you describe. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suzanne I have checked the number formatting for Heading 1. It is definitely set to start at 1. In the number format box, there is a 1 in the gray field. For kicks, I chose to start at Chapter 0, and wouldn't you know, my first chapter then becomes Chapter 1 instead of Chapter 2. This could work, but I still need to find the error that is causing this. I did Edit, find, hightlight all items found in: header and footer. When I do this, it first takes me to my title page of the document, but I don't see a Heading 1 there. In fact, I selected the entire title page and put it in regular body text, then I even cut it out of the document and it still didn't label Ch 1 correctly. One bit of info. I did cut and paste the entire unformatted, unstlyed document into what I thought was a template I created for this manual with just the styles I wanted to use. Could there be an error there and can you help me find it? Thanks "Suzanne S. Barnhill" wrote: Go back to Format | Style | Modify | Numbering for Heading 1 and make sure you didn't set the numbering to start from 2. If you didn't, then use Find to look for a Heading 1 paragraph before your first Heading 1. My guess would be that you inserted a manual page break before the chapter number paragraph; the page break has the same style formatting as the following paragraph. Instead of a manual page break, use the "Page break before" property in the paragraph or style. If all the subheads are 1.1, then there's a chance that the numbering in the "Number format" box is typed numbers rather than fields. If they don't have a gray background, then they're not fields. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am having another major problem. I have stripped the document, applied my few styles. I formatted the style Heading 1 like shauna kelley describes. However, my first chapter that I apply it to says Chapter 2, every chapter after follows in the right number order. My first page is a title page, all done in body text, my 2-3 page is just an intro. all done in body text with some bold. Finally, my 4th page is where Chapter 1 starts, I have removed page and section breaks, but still my first ch says Ch2. What can I do? I can't proceed with page numbering until I fix this. Thanks again "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#28
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The first few pages would suffice. If you were using a proper newsreader,
you'd see my email address, but since the Communities format doesn't display it, send the doc to sbarnhill (at) mvps (dot) org. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... How could I get that to you, and would it be enough to sent you the first several pages, including the first chapter page? "Suzanne S. Barnhill" wrote: All I can do is repeat my offer to look at a *small* sample of the problem document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... One more bit of information: I have read and tried to understand them, but I am not a template expert. However, I did create a template that looks like this: Chapter Heading Subheading body text bullet list numbered bullet, etc. I then applied a stlye to each of those that I wanted used in our manuals. I saved that as a template, then did Insert File and inserted my stripped file into that template. So, the words that I typed into my template so I could apply the style, showed up in my document. I applied styles to my document, then deleted those words. Could this be affecting my Chapter 1? One more thing, I right clicked on my first chapter, which says it is ch 2, and clicked "Restart Numbering", which it did so it does appear to be chapter one now. However, in the page numbering every page in the chapter includes the Ch2 heading- page number. Can you help me with what is going on "behind the scenes" in this doc.? Thanks "c_angler" wrote: I took out the manual page break, it didn't change. I then went to modify heading 1 and checked the box page break before, in addition to the other two boxes that were checked window orphan control and Keep with next. I even then unchecked keep with next and it still didn't change. Do you have some more suggestions? "Suzanne S. Barnhill" wrote: You haven't confirmed whether or not you have a manual page break at the end of the title page, which could well cause the problem you describe. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suzanne I have checked the number formatting for Heading 1. It is definitely set to start at 1. In the number format box, there is a 1 in the gray field. For kicks, I chose to start at Chapter 0, and wouldn't you know, my first chapter then becomes Chapter 1 instead of Chapter 2. This could work, but I still need to find the error that is causing this. I did Edit, find, hightlight all items found in: header and footer. When I do this, it first takes me to my title page of the document, but I don't see a Heading 1 there. In fact, I selected the entire title page and put it in regular body text, then I even cut it out of the document and it still didn't label Ch 1 correctly. One bit of info. I did cut and paste the entire unformatted, unstlyed document into what I thought was a template I created for this manual with just the styles I wanted to use. Could there be an error there and can you help me find it? Thanks "Suzanne S. Barnhill" wrote: Go back to Format | Style | Modify | Numbering for Heading 1 and make sure you didn't set the numbering to start from 2. If you didn't, then use Find to look for a Heading 1 paragraph before your first Heading 1. My guess would be that you inserted a manual page break before the chapter number paragraph; the page break has the same style formatting as the following paragraph. Instead of a manual page break, use the "Page break before" property in the paragraph or style. If all the subheads are 1.1, then there's a chance that the numbering in the "Number format" box is typed numbers rather than fields. If they don't have a gray background, then they're not fields. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... I am having another major problem. I have stripped the document, applied my few styles. I formatted the style Heading 1 like shauna kelley describes. However, my first chapter that I apply it to says Chapter 2, every chapter after follows in the right number order. My first page is a title page, all done in body text, my 2-3 page is just an intro. all done in body text with some bold. Finally, my 4th page is where Chapter 1 starts, I have removed page and section breaks, but still my first ch says Ch2. What can I do? I can't proceed with page numbering until I fix this. Thanks again "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#29
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Suzanne,
Thank you, I just emailed this to you today. "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#30
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I have received it--may not get to it for a bit.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Suzanne, Thank you, I just emailed this to you today. "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#31
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What about a situation where someone has already messed around with styles and you cannot seem to fix them. I'm working in a client's document and my problem is that even though I select an outline numbered header to apply, it won't apply to every place I want to apply it. For example, I can get 1.0 and 2.0 but not 3.0. When I try to use the instructions provided in the URL in this thread, I cannot get past level 2/header 2 (I cannot get a third level to work). I did try clearing and re-setting all the numbering selections, but they did not re-set to what I'm used to seeing as default. So I did not have good numbering selections to choose from. "Suzanne S. Barnhill" wrote: I would suggest that you proceed as follows: 1. Print a hard copy of the document so that you have a reference for formatting (this is optional, but it will help you see what paragraphs authors intended as block quotes, figure captions, etc.). 2. Make a copy of the document file. 3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will remove all directly applied formatting. 4. With the entire document selected, apply the Body Text style to the whole thing since that will likely be the style ultimately applied to most of the paragraphs. 5. Delete any section breaks in the document. 6. Create a new document based on the template you plan to use (with Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want them). 7. Use Insert | File to insert the stripped copy of the document into your new template. 8. Go through the document applying heading and other styles as required. If you have Word 2002 or 2003, using the Styles and Formatting task pane makes style tagging go quite quickly. 9. Now you are ready to create headers and footers, insert section breaks as needed, generate a TOC and/or index, etc. This is a tedious task at best, but it's the best way to ensure a clean document that it is easy to work with. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank you, I think I need even more help than that. This document is multiple chapters, It has been cut and pasted from all different locations, so when I show the styles/formatting box on the right, there are literally over 50 "styles" applied. I can't even find the original Heading 1 over there! Is there a quick way to take a document like this and apply a limited number of styles to it, say about 7? I want the document to have Heading 1, 2, and 3 only. Then I want body text, maybe bullet text, maybe label text for labeling figures, and that's it. Is there a way to make the styles I want and apply them to an already written document that shows so many "styles" everywhere I look? Thanks again for helping me in my ongoing struggle. "Suzanne S. Barnhill" wrote: What you need to be using is not Header 1 but Heading 1, 2, 3. See http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Adding to my confusion: After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#32
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If you have performed the steps I outlined below, you will not be dealing
with anyone else's styles but only your own. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "pasdetrois" wrote in message ... What about a situation where someone has already messed around with styles and you cannot seem to fix them. I'm working in a client's document and my problem is that even though I select an outline numbered header to apply, it won't apply to every place I want to apply it. For example, I can get 1.0 and 2.0 but not 3.0. When I try to use the instructions provided in the URL in this thread, I cannot get past level 2/header 2 (I cannot get a third level to work). I did try clearing and re-setting all the numbering selections, but they did not re-set to what I'm used to seeing as default. So I did not have good numbering selections to choose from. "Suzanne S. Barnhill" wrote: I would suggest that you proceed as follows: 1. Print a hard copy of the document so that you have a reference for formatting (this is optional, but it will help you see what paragraphs authors intended as block quotes, figure captions, etc.). 2. Make a copy of the document file. 3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will remove all directly applied formatting. 4. With the entire document selected, apply the Body Text style to the whole thing since that will likely be the style ultimately applied to most of the paragraphs. 5. Delete any section breaks in the document. 6. Create a new document based on the template you plan to use (with Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want them). 7. Use Insert | File to insert the stripped copy of the document into your new template. 8. Go through the document applying heading and other styles as required. If you have Word 2002 or 2003, using the Styles and Formatting task pane makes style tagging go quite quickly. 9. Now you are ready to create headers and footers, insert section breaks as needed, generate a TOC and/or index, etc. This is a tedious task at best, but it's the best way to ensure a clean document that it is easy to work with. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank you, I think I need even more help than that. This document is multiple chapters, It has been cut and pasted from all different locations, so when I show the styles/formatting box on the right, there are literally over 50 "styles" applied. I can't even find the original Heading 1 over there! Is there a quick way to take a document like this and apply a limited number of styles to it, say about 7? I want the document to have Heading 1, 2, and 3 only. Then I want body text, maybe bullet text, maybe label text for labeling figures, and that's it. Is there a way to make the styles I want and apply them to an already written document that shows so many "styles" everywhere I look? Thanks again for helping me in my ongoing struggle. "Suzanne S. Barnhill" wrote: What you need to be using is not Header 1 but Heading 1, 2, 3. See http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Adding to my confusion: After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#33
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"Suzanne S. Barnhill" wrote: I would suggest that you proceed as follows: 1. Print a hard copy of the document so that you have a reference for formatting (this is optional, but it will help you see what paragraphs authors intended as block quotes, figure captions, etc.). 2. Make a copy of the document file. 3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will remove all directly applied formatting. 4. With the entire document selected, apply the Body Text style to the whole thing since that will likely be the style ultimately applied to most of the paragraphs. 5. Delete any section breaks in the document. 6. Create a new document based on the template you plan to use (with Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want them). 7. Use Insert | File to insert the stripped copy of the document into your new template. 8. Go through the document applying heading and other styles as required. If you have Word 2002 or 2003, using the Styles and Formatting task pane makes style tagging go quite quickly. 9. Now you are ready to create headers and footers, insert section breaks as needed, generate a TOC and/or index, etc. This is a tedious task at best, but it's the best way to ensure a clean document that it is easy to work with. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank you, I think I need even more help than that. This document is multiple chapters, It has been cut and pasted from all different locations, so when I show the styles/formatting box on the right, there are literally over 50 "styles" applied. I can't even find the original Heading 1 over there! Is there a quick way to take a document like this and apply a limited number of styles to it, say about 7? I want the document to have Heading 1, 2, and 3 only. Then I want body text, maybe bullet text, maybe label text for labeling figures, and that's it. Is there a way to make the styles I want and apply them to an already written document that shows so many "styles" everywhere I look? Thanks again for helping me in my ongoing struggle. "Suzanne S. Barnhill" wrote: What you need to be using is not Header 1 but Heading 1, 2, 3. See http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Adding to my confusion: After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#34
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Thank you so much for this assistance. I am using it now.
Meanwhile, as I am having to work on a client's PC, how do I restore the lovely default Word styles and numbering/bulleting defaults? Someone has revised them many times over and made a mess and I cannot get them back. Does the software have to be re-installed? "Suzanne S. Barnhill" wrote: I would suggest that you proceed as follows: 1. Print a hard copy of the document so that you have a reference for formatting (this is optional, but it will help you see what paragraphs authors intended as block quotes, figure captions, etc.). 2. Make a copy of the document file. 3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will remove all directly applied formatting. 4. With the entire document selected, apply the Body Text style to the whole thing since that will likely be the style ultimately applied to most of the paragraphs. 5. Delete any section breaks in the document. 6. Create a new document based on the template you plan to use (with Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want them). 7. Use Insert | File to insert the stripped copy of the document into your new template. 8. Go through the document applying heading and other styles as required. If you have Word 2002 or 2003, using the Styles and Formatting task pane makes style tagging go quite quickly. 9. Now you are ready to create headers and footers, insert section breaks as needed, generate a TOC and/or index, etc. This is a tedious task at best, but it's the best way to ensure a clean document that it is easy to work with. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank you, I think I need even more help than that. This document is multiple chapters, It has been cut and pasted from all different locations, so when I show the styles/formatting box on the right, there are literally over 50 "styles" applied. I can't even find the original Heading 1 over there! Is there a quick way to take a document like this and apply a limited number of styles to it, say about 7? I want the document to have Heading 1, 2, and 3 only. Then I want body text, maybe bullet text, maybe label text for labeling figures, and that's it. Is there a way to make the styles I want and apply them to an already written document that shows so many "styles" everywhere I look? Thanks again for helping me in my ongoing struggle. "Suzanne S. Barnhill" wrote: What you need to be using is not Header 1 but Heading 1, 2, 3. See http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Adding to my confusion: After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#35
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Update to below: I still cannot get the outline numbering to work. Specifically I can get level 1 (1, 2, 3, etc.) to work fine, and 1.1, 1.2, etc. to work fine, but in Section 2 I cannot get 2.1, 2.2, etc. instead of a repeat of 1.1, 1.2. Among other things, I get confused about working in Style numbering format and Bullets and Numbering formatting. Thank you so much for this assistance. I am using it now. Meanwhile, as I am having to work on a client's PC, how do I restore the lovely default Word styles and numbering/bulleting defaults? Someone has revised them many times over and made a mess and I cannot get them back. Does the software have to be re-installed? "Suzanne S. Barnhill" wrote: I would suggest that you proceed as follows: 1. Print a hard copy of the document so that you have a reference for formatting (this is optional, but it will help you see what paragraphs authors intended as block quotes, figure captions, etc.). 2. Make a copy of the document file. 3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will remove all directly applied formatting. 4. With the entire document selected, apply the Body Text style to the whole thing since that will likely be the style ultimately applied to most of the paragraphs. 5. Delete any section breaks in the document. 6. Create a new document based on the template you plan to use (with Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want them). 7. Use Insert | File to insert the stripped copy of the document into your new template. 8. Go through the document applying heading and other styles as required. If you have Word 2002 or 2003, using the Styles and Formatting task pane makes style tagging go quite quickly. 9. Now you are ready to create headers and footers, insert section breaks as needed, generate a TOC and/or index, etc. This is a tedious task at best, but it's the best way to ensure a clean document that it is easy to work with. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank you, I think I need even more help than that. This document is multiple chapters, It has been cut and pasted from all different locations, so when I show the styles/formatting box on the right, there are literally over 50 "styles" applied. I can't even find the original Heading 1 over there! Is there a quick way to take a document like this and apply a limited number of styles to it, say about 7? I want the document to have Heading 1, 2, and 3 only. Then I want body text, maybe bullet text, maybe label text for labeling figures, and that's it. Is there a way to make the styles I want and apply them to an already written document that shows so many "styles" everywhere I look? Thanks again for helping me in my ongoing struggle. "Suzanne S. Barnhill" wrote: What you need to be using is not Header 1 but Heading 1, 2, 3. See http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Adding to my confusion: After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#36
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See http://www.shaunakelly.com/word/numb...Numbering.html
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "pasdetrois" wrote in message ... Update to below: I still cannot get the outline numbering to work. Specifically I can get level 1 (1, 2, 3, etc.) to work fine, and 1.1, 1.2, etc. to work fine, but in Section 2 I cannot get 2.1, 2.2, etc. instead of a repeat of 1.1, 1.2. Among other things, I get confused about working in Style numbering format and Bullets and Numbering formatting. Thank you so much for this assistance. I am using it now. Meanwhile, as I am having to work on a client's PC, how do I restore the lovely default Word styles and numbering/bulleting defaults? Someone has revised them many times over and made a mess and I cannot get them back. Does the software have to be re-installed? "Suzanne S. Barnhill" wrote: I would suggest that you proceed as follows: 1. Print a hard copy of the document so that you have a reference for formatting (this is optional, but it will help you see what paragraphs authors intended as block quotes, figure captions, etc.). 2. Make a copy of the document file. 3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will remove all directly applied formatting. 4. With the entire document selected, apply the Body Text style to the whole thing since that will likely be the style ultimately applied to most of the paragraphs. 5. Delete any section breaks in the document. 6. Create a new document based on the template you plan to use (with Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want them). 7. Use Insert | File to insert the stripped copy of the document into your new template. 8. Go through the document applying heading and other styles as required. If you have Word 2002 or 2003, using the Styles and Formatting task pane makes style tagging go quite quickly. 9. Now you are ready to create headers and footers, insert section breaks as needed, generate a TOC and/or index, etc. This is a tedious task at best, but it's the best way to ensure a clean document that it is easy to work with. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Thank you, I think I need even more help than that. This document is multiple chapters, It has been cut and pasted from all different locations, so when I show the styles/formatting box on the right, there are literally over 50 "styles" applied. I can't even find the original Heading 1 over there! Is there a quick way to take a document like this and apply a limited number of styles to it, say about 7? I want the document to have Heading 1, 2, and 3 only. Then I want body text, maybe bullet text, maybe label text for labeling figures, and that's it. Is there a way to make the styles I want and apply them to an already written document that shows so many "styles" everywhere I look? Thanks again for helping me in my ongoing struggle. "Suzanne S. Barnhill" wrote: What you need to be using is not Header 1 but Heading 1, 2, 3. See http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Adding to my confusion: After I carefully formatted heading 1 and heading 2 following the directions in shaunakelly's document, when I look at the document in "outline view", I just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level 1. They are labeled as body text. How can that be if the headings were formatted as stated in the document. And each Chapter 1 is in a black box like it is a field, not just text. My document looks great, it's just the TOC that I can't get fixed now. Does this matter: I renamed my headings as I modified them so that I would recognize it, then I formatted the numbering from what I call my header1 like shauna kelly says to. Could it be that even though I am calling it Header 1, it really isn't, and if so, what can I do? I feel helpless now! "c_angler" wrote: I am trying to number sub headings in chapters. All chapter titles are working with Header 1. Now I need each chapter sub heading to be numbered like this: for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3. I want two digits showing. I have gone to a Header 2 for that, and tried to modify numbering, even unchecked the box that says restart numbering after, and all my subheads throughout the multi chapter document are labeled 1.1. What am I doing wrong? I have read all the answers I can find in the group session and still can't fix this thing! The document was written with little or no styles applied, and I am having to do that now. Thanks in advance. |
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#37
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Bad practice to throw in a second unrelated question, pasdetrois, chances
are no one will see it. No, you don't need to reinstall. Generating a new Normal template should do the trick, see this links: http://word.mvps.org/FAQs/AppErrors/...ocNotBlank.htm And read this one for your own edification: http://word.mvps.org/FAQs/Customizat...alTemplate.htm I hope the "lovely" is sarcastic. Make sure you save the Old Normal template so that you can give the client back their settings when you leave. On 5/17/05 6:38 AM, "pasdetrois" wrote: Meanwhile, as I am having to work on a client's PC, how do I restore the lovely default Word styles and numbering/bulleting defaults? Someone has revised them many times over and made a mess and I cannot get them back. Does the software have to be re-installed? |
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