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  #1   Report Post  
c_angler
 
Posts: n/a
Default numbering chapter sub headings

I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and tried to
modify numbering, even unchecked the box that says restart numbering after,
and all my subheads throughout the multi chapter document are labeled 1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still can't
fix this thing! The document was written with little or no styles applied,
and I am having to do that now.
Thanks in advance.
  #2   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

You must set up your headings as an outline-numbered list, carefully
following the instructions at
http://www.shaunakelly.com/word/numb...Numbering.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and tried

to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are labeled 1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still

can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.


  #3   Report Post  
c_angler
 
Posts: n/a
Default

Thank You Suzanne.
I had gone to that website before based on your advice to others, and I must
have been doing something wrong still.
It is working now so far, but 2 more questions.
I adjusted all Levels 1-9, but in at least one chapter, I have more than 8
sub headings. How do I get subheaders after that. For example I need 4.9,
4.10, 4.11, etc.
My second question is: In some chapters the sub headed paragraphs go on for
more than one page, so I put cont. in the title. However, I do not want the
"cont" headers in my TOC. For example section 2.1 is on page 3 pages. I use
the same Header 2 for each of those pages, but on every page after the first,
I just type the word cont. How do I keep all the continued headers out of
the TOC?
Thanks

"Suzanne S. Barnhill" wrote:

You must set up your headings as an outline-numbered list, carefully
following the instructions at
http://www.shaunakelly.com/word/numb...Numbering.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and tried

to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are labeled 1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still

can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.



  #4   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

I don't have an answer about the continued headings (which I would omit,
though you might want to look into the use of the StyleRef field for this),
but I think you have a misconception about the numbering. The heading
numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2. Assuming
that the chapter number (Chapter 4 in this case) is Level 1, then Level 2
repeats the chapter number and adds its own numbering, from 1 to as high as
you need to count.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank You Suzanne.
I had gone to that website before based on your advice to others, and I

must
have been doing something wrong still.
It is working now so far, but 2 more questions.
I adjusted all Levels 1-9, but in at least one chapter, I have more than 8
sub headings. How do I get subheaders after that. For example I need

4.9,
4.10, 4.11, etc.
My second question is: In some chapters the sub headed paragraphs go on

for
more than one page, so I put cont. in the title. However, I do not want

the
"cont" headers in my TOC. For example section 2.1 is on page 3 pages. I

use
the same Header 2 for each of those pages, but on every page after the

first,
I just type the word cont. How do I keep all the continued headers out of
the TOC?
Thanks

"Suzanne S. Barnhill" wrote:

You must set up your headings as an outline-numbered list, carefully
following the instructions at
http://www.shaunakelly.com/word/numb...Numbering.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried
to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are labeled

1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still

can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.




  #5   Report Post  
c_angler
 
Posts: n/a
Default

Suanne:
I would agree that I have a misconception. But, when I try to label each
subheading of a chapter with my Level 2 type heading, then each subheading
gets labeled as Chapter #.1. They all end in .1 because that is how I asked
level 2 to be numbered when I formatted the numbering. And, I followed the
Shelley instructions and formatted the numbering in the Header 1 type only.
Because this happened, I just used Header 3 for subheading 3 in all chapters,
Header 4 for all subheading 4 in all chapters, and it worked.... With the one
flaw: I don't have enough headers to get through the long chapters.
Does this have something to do with checking or not checking the "restart
numbering after" box when formatting the numbers?


"Suzanne S. Barnhill" wrote:

I don't have an answer about the continued headings (which I would omit,
though you might want to look into the use of the StyleRef field for this),
but I think you have a misconception about the numbering. The heading
numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2. Assuming
that the chapter number (Chapter 4 in this case) is Level 1, then Level 2
repeats the chapter number and adds its own numbering, from 1 to as high as
you need to count.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank You Suzanne.
I had gone to that website before based on your advice to others, and I

must
have been doing something wrong still.
It is working now so far, but 2 more questions.
I adjusted all Levels 1-9, but in at least one chapter, I have more than 8
sub headings. How do I get subheaders after that. For example I need

4.9,
4.10, 4.11, etc.
My second question is: In some chapters the sub headed paragraphs go on

for
more than one page, so I put cont. in the title. However, I do not want

the
"cont" headers in my TOC. For example section 2.1 is on page 3 pages. I

use
the same Header 2 for each of those pages, but on every page after the

first,
I just type the word cont. How do I keep all the continued headers out of
the TOC?
Thanks

"Suzanne S. Barnhill" wrote:

You must set up your headings as an outline-numbered list, carefully
following the instructions at
http://www.shaunakelly.com/word/numb...Numbering.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried
to
modify numbering, even unchecked the box that says restart numbering
after,
and all my subheads throughout the multi chapter document are labeled

1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still
can't
fix this thing! The document was written with little or no styles
applied,
and I am having to do that now.
Thanks in advance.






  #6   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

It sounds as if you must have typed a 1 into the "Number format" box for
Level 2. You need to delete that and select 1, 2, 3 from the "Number style"
box and set the numbering to restart after Level 1.

To clarify: Heading 1 is used for the top-level heading in the document. In
your case this is probably the chapter number. Heading 2 is used for your
Level 2 subheads--all of them. Heading 3 is for #3 heads, Heading 4 for #4
heads, and so on--with the proviso that there shouldn't be any "and so on."
Any document that uses more than four levels of subheads will be unreadable
(and this *does* apply to bureaucratic and legalistic mumbo-jumbo).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suanne:
I would agree that I have a misconception. But, when I try to label each
subheading of a chapter with my Level 2 type heading, then each subheading
gets labeled as Chapter #.1. They all end in .1 because that is how I

asked
level 2 to be numbered when I formatted the numbering. And, I followed

the
Shelley instructions and formatted the numbering in the Header 1 type

only.
Because this happened, I just used Header 3 for subheading 3 in all

chapters,
Header 4 for all subheading 4 in all chapters, and it worked.... With the

one
flaw: I don't have enough headers to get through the long chapters.
Does this have something to do with checking or not checking the "restart
numbering after" box when formatting the numbers?


"Suzanne S. Barnhill" wrote:

I don't have an answer about the continued headings (which I would omit,
though you might want to look into the use of the StyleRef field for

this),
but I think you have a misconception about the numbering. The heading
numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2.

Assuming
that the chapter number (Chapter 4 in this case) is Level 1, then Level

2
repeats the chapter number and adds its own numbering, from 1 to as high

as
you need to count.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank You Suzanne.
I had gone to that website before based on your advice to others, and

I
must
have been doing something wrong still.
It is working now so far, but 2 more questions.
I adjusted all Levels 1-9, but in at least one chapter, I have more

than 8
sub headings. How do I get subheaders after that. For example I need

4.9,
4.10, 4.11, etc.
My second question is: In some chapters the sub headed paragraphs go

on
for
more than one page, so I put cont. in the title. However, I do not

want
the
"cont" headers in my TOC. For example section 2.1 is on page 3 pages.

I
use
the same Header 2 for each of those pages, but on every page after the

first,
I just type the word cont. How do I keep all the continued headers

out of
the TOC?
Thanks

"Suzanne S. Barnhill" wrote:

You must set up your headings as an outline-numbered list, carefully
following the instructions at
http://www.shaunakelly.com/word/numb...Numbering.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am trying to number sub headings in chapters. All chapter

titles
are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that,

and
tried
to
modify numbering, even unchecked the box that says restart

numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no styles
applied,
and I am having to do that now.
Thanks in advance.





  #7   Report Post  
c_angler
 
Posts: n/a
Default

Suzanne:
Thank you so much for your help. It is working!!
I did type a number in the "number format" box in an effort to "force" the
numbering to look the way I wanted it to. I have used Word for years now, but
have never had to format entire manuals AFTER they have been written. Still
I should know better than to think I can force Word to do anything.

I would like to create a template or macro (not sure which), so that our
manuals will be formatted as our writers write them, but I would design how
the layout would look. For instance, I want them to be able to hit a button
in the toolbar for every time they start a chapter heading, and hit a button
in the toolbar every time they need to type a subheading.
Where can I go for more information on that?


"Suzanne S. Barnhill" wrote:

It sounds as if you must have typed a 1 into the "Number format" box for
Level 2. You need to delete that and select 1, 2, 3 from the "Number style"
box and set the numbering to restart after Level 1.

To clarify: Heading 1 is used for the top-level heading in the document. In
your case this is probably the chapter number. Heading 2 is used for your
Level 2 subheads--all of them. Heading 3 is for #3 heads, Heading 4 for #4
heads, and so on--with the proviso that there shouldn't be any "and so on."
Any document that uses more than four levels of subheads will be unreadable
(and this *does* apply to bureaucratic and legalistic mumbo-jumbo).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suanne:
I would agree that I have a misconception. But, when I try to label each
subheading of a chapter with my Level 2 type heading, then each subheading
gets labeled as Chapter #.1. They all end in .1 because that is how I

asked
level 2 to be numbered when I formatted the numbering. And, I followed

the
Shelley instructions and formatted the numbering in the Header 1 type

only.
Because this happened, I just used Header 3 for subheading 3 in all

chapters,
Header 4 for all subheading 4 in all chapters, and it worked.... With the

one
flaw: I don't have enough headers to get through the long chapters.
Does this have something to do with checking or not checking the "restart
numbering after" box when formatting the numbers?


"Suzanne S. Barnhill" wrote:

I don't have an answer about the continued headings (which I would omit,
though you might want to look into the use of the StyleRef field for

this),
but I think you have a misconception about the numbering. The heading
numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2.

Assuming
that the chapter number (Chapter 4 in this case) is Level 1, then Level

2
repeats the chapter number and adds its own numbering, from 1 to as high

as
you need to count.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank You Suzanne.
I had gone to that website before based on your advice to others, and

I
must
have been doing something wrong still.
It is working now so far, but 2 more questions.
I adjusted all Levels 1-9, but in at least one chapter, I have more

than 8
sub headings. How do I get subheaders after that. For example I need
4.9,
4.10, 4.11, etc.
My second question is: In some chapters the sub headed paragraphs go

on
for
more than one page, so I put cont. in the title. However, I do not

want
the
"cont" headers in my TOC. For example section 2.1 is on page 3 pages.

I
use
the same Header 2 for each of those pages, but on every page after the
first,
I just type the word cont. How do I keep all the continued headers

out of
the TOC?
Thanks

"Suzanne S. Barnhill" wrote:

You must set up your headings as an outline-numbered list, carefully
following the instructions at
http://www.shaunakelly.com/word/numb...Numbering.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am trying to number sub headings in chapters. All chapter

titles
are
working with Header 1. Now I need each chapter sub heading to be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that,

and
tried
to
modify numbering, even unchecked the box that says restart

numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no styles
applied,
and I am having to do that now.
Thanks in advance.






  #8   Report Post  
Charles Kenyon
 
Posts: n/a
Default

See http://www.mvps.org/word/FAQs/Custom...platePart2.htm. It
has a template for a manual that you can download and use as a starter. See
the Shauna Kelly page I referred you to earlier for setting up your outline
numbering. Teach your people writing to apply styles to get their numbering
(as well as to do other formatting).
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"c_angler" wrote in message
...
Suzanne:
Thank you so much for your help. It is working!!
I did type a number in the "number format" box in an effort to "force" the
numbering to look the way I wanted it to. I have used Word for years now,
but
have never had to format entire manuals AFTER they have been written.
Still
I should know better than to think I can force Word to do anything.

I would like to create a template or macro (not sure which), so that our
manuals will be formatted as our writers write them, but I would design
how
the layout would look. For instance, I want them to be able to hit a
button
in the toolbar for every time they start a chapter heading, and hit a
button
in the toolbar every time they need to type a subheading.
Where can I go for more information on that?


"Suzanne S. Barnhill" wrote:

It sounds as if you must have typed a 1 into the "Number format" box for
Level 2. You need to delete that and select 1, 2, 3 from the "Number
style"
box and set the numbering to restart after Level 1.

To clarify: Heading 1 is used for the top-level heading in the document.
In
your case this is probably the chapter number. Heading 2 is used for your
Level 2 subheads--all of them. Heading 3 is for #3 heads, Heading 4 for
#4
heads, and so on--with the proviso that there shouldn't be any "and so
on."
Any document that uses more than four levels of subheads will be
unreadable
(and this *does* apply to bureaucratic and legalistic mumbo-jumbo).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

"c_angler" wrote in message
...
Suanne:
I would agree that I have a misconception. But, when I try to label
each
subheading of a chapter with my Level 2 type heading, then each
subheading
gets labeled as Chapter #.1. They all end in .1 because that is how I

asked
level 2 to be numbered when I formatted the numbering. And, I followed

the
Shelley instructions and formatted the numbering in the Header 1 type

only.
Because this happened, I just used Header 3 for subheading 3 in all

chapters,
Header 4 for all subheading 4 in all chapters, and it worked.... With
the

one
flaw: I don't have enough headers to get through the long chapters.
Does this have something to do with checking or not checking the
"restart
numbering after" box when formatting the numbers?


"Suzanne S. Barnhill" wrote:

I don't have an answer about the continued headings (which I would
omit,
though you might want to look into the use of the StyleRef field for

this),
but I think you have a misconception about the numbering. The heading
numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2.

Assuming
that the chapter number (Chapter 4 in this case) is Level 1, then
Level

2
repeats the chapter number and adds its own numbering, from 1 to as
high

as
you need to count.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank You Suzanne.
I had gone to that website before based on your advice to others,
and

I
must
have been doing something wrong still.
It is working now so far, but 2 more questions.
I adjusted all Levels 1-9, but in at least one chapter, I have more

than 8
sub headings. How do I get subheaders after that. For example I
need
4.9,
4.10, 4.11, etc.
My second question is: In some chapters the sub headed paragraphs
go

on
for
more than one page, so I put cont. in the title. However, I do not

want
the
"cont" headers in my TOC. For example section 2.1 is on page 3
pages.

I
use
the same Header 2 for each of those pages, but on every page after
the
first,
I just type the word cont. How do I keep all the continued headers

out of
the TOC?
Thanks

"Suzanne S. Barnhill" wrote:

You must set up your headings as an outline-numbered list,
carefully
following the instructions at
http://www.shaunakelly.com/word/numb...Numbering.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am trying to number sub headings in chapters. All chapter

titles
are
working with Header 1. Now I need each chapter sub heading to
be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that,

and
tried
to
modify numbering, even unchecked the box that says restart

numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no
styles
applied,
and I am having to do that now.
Thanks in advance.








  #9   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

Assuming the headings use specific numbered styles (as they should), then a
toolbar or menu containing these styles would make it easy for them. You can
easily assign styles to a toolbar or menu using Tools | Customize, and if
you want buttons, you could label them with a big 1, 2, 3. There are also
built-in keyboard shortcuts for Headings 1-3.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suzanne:
Thank you so much for your help. It is working!!
I did type a number in the "number format" box in an effort to "force" the
numbering to look the way I wanted it to. I have used Word for years now,

but
have never had to format entire manuals AFTER they have been written.

Still
I should know better than to think I can force Word to do anything.

I would like to create a template or macro (not sure which), so that our
manuals will be formatted as our writers write them, but I would design

how
the layout would look. For instance, I want them to be able to hit a

button
in the toolbar for every time they start a chapter heading, and hit a

button
in the toolbar every time they need to type a subheading.
Where can I go for more information on that?


"Suzanne S. Barnhill" wrote:

It sounds as if you must have typed a 1 into the "Number format" box for
Level 2. You need to delete that and select 1, 2, 3 from the "Number

style"
box and set the numbering to restart after Level 1.

To clarify: Heading 1 is used for the top-level heading in the document.

In
your case this is probably the chapter number. Heading 2 is used for

your
Level 2 subheads--all of them. Heading 3 is for #3 heads, Heading 4 for

#4
heads, and so on--with the proviso that there shouldn't be any "and so

on."
Any document that uses more than four levels of subheads will be

unreadable
(and this *does* apply to bureaucratic and legalistic mumbo-jumbo).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suanne:
I would agree that I have a misconception. But, when I try to label

each
subheading of a chapter with my Level 2 type heading, then each

subheading
gets labeled as Chapter #.1. They all end in .1 because that is how I

asked
level 2 to be numbered when I formatted the numbering. And, I

followed
the
Shelley instructions and formatted the numbering in the Header 1 type

only.
Because this happened, I just used Header 3 for subheading 3 in all

chapters,
Header 4 for all subheading 4 in all chapters, and it worked.... With

the
one
flaw: I don't have enough headers to get through the long chapters.
Does this have something to do with checking or not checking the

"restart
numbering after" box when formatting the numbers?


"Suzanne S. Barnhill" wrote:

I don't have an answer about the continued headings (which I would

omit,
though you might want to look into the use of the StyleRef field for

this),
but I think you have a misconception about the numbering. The

heading
numbers 4.9, 4.10, and 4.11 should all be the same level: Level 2.

Assuming
that the chapter number (Chapter 4 in this case) is Level 1, then

Level
2
repeats the chapter number and adds its own numbering, from 1 to as

high
as
you need to count.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank You Suzanne.
I had gone to that website before based on your advice to others,

and
I
must
have been doing something wrong still.
It is working now so far, but 2 more questions.
I adjusted all Levels 1-9, but in at least one chapter, I have

more
than 8
sub headings. How do I get subheaders after that. For example I

need
4.9,
4.10, 4.11, etc.
My second question is: In some chapters the sub headed paragraphs

go
on
for
more than one page, so I put cont. in the title. However, I do

not
want
the
"cont" headers in my TOC. For example section 2.1 is on page 3

pages.
I
use
the same Header 2 for each of those pages, but on every page after

the
first,
I just type the word cont. How do I keep all the continued

headers
out of
the TOC?
Thanks

"Suzanne S. Barnhill" wrote:

You must set up your headings as an outline-numbered list,

carefully
following the instructions at
http://www.shaunakelly.com/word/numb...Numbering.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am trying to number sub headings in chapters. All chapter

titles
are
working with Header 1. Now I need each chapter sub heading to

be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for

that,
and
tried
to
modify numbering, even unchecked the box that says restart

numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session

and
still
can't
fix this thing! The document was written with little or no

styles
applied,
and I am having to do that now.
Thanks in advance.







  #10   Report Post  
Stefan Blom
 
Posts: n/a
Default

The following article describes how to set up outline
numbering/numbered headings in Word:
http://www.shaunakelly.com/word/numb...Numbering.html.

--
Stefan Blom


"c_angler" wrote in message
...
I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are

labeled 1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.






  #11   Report Post  
c_angler
 
Posts: n/a
Default

My numbering looks as it should now.
I am now having trouble with my TOC.
As I mentioned early on, I am formatting a document that was already
composed with all sorts of bold text, different size font, etc, which shows
as all different types "styles", whether correct or not, in the styles and
format box.
So, as I modified my headers, based my header 1 on no style and linked it to
level 1, based Header 2 on Header 1, and linked it to level 2, and did the
same for level 3.
I don't have any other levels.
Now when I insert my TOC, or update my TOC, only my level 2 headers show,
none of the chapters show up. I have adjusted the dialog box in the TOC menu
to show 1 level, then I showed 2 levels, and neither worked.
Can you help?
Thanks!

"Stefan Blom" wrote:

The following article describes how to set up outline
numbering/numbered headings in Word:
http://www.shaunakelly.com/word/numb...Numbering.html.

--
Stefan Blom


"c_angler" wrote in message
...
I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are

labeled 1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.





  #12   Report Post  
c_angler
 
Posts: n/a
Default

Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the directions
in shaunakelly's document, when I look at the document in "outline view", I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a level
1. They are labeled as body text. How can that be if the headings were
formatted as stated in the document. And each Chapter 1 is in a black box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed now.
Does this matter: I renamed my headings as I modified them so that I would
recognize it, then I formatted the numbering from what I call my header1 like
shauna kelly says to. Could it be that even though I am calling it Header 1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and tried to
modify numbering, even unchecked the box that says restart numbering after,
and all my subheads throughout the multi chapter document are labeled 1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still can't
fix this thing! The document was written with little or no styles applied,
and I am having to do that now.
Thanks in advance.

  #13   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

What you need to be using is not Header 1 but Heading 1, 2, 3. See
http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the

directions
in shaunakelly's document, when I look at the document in "outline view",

I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a

level
1. They are labeled as body text. How can that be if the headings were
formatted as stated in the document. And each Chapter 1 is in a black box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed now.
Does this matter: I renamed my headings as I modified them so that I

would
recognize it, then I formatted the numbering from what I call my header1

like
shauna kelly says to. Could it be that even though I am calling it Header

1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are labeled

1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still

can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.


  #14   Report Post  
c_angler
 
Posts: n/a
Default

Thank you, I think I need even more help than that. This document is
multiple chapters, It has been cut and pasted from all different locations,
so when I show the styles/formatting box on the right, there are literally
over 50 "styles" applied. I can't even find the original Heading 1 over
there!
Is there a quick way to take a document like this and apply a limited number
of styles to it, say about 7? I want the document to have Heading 1, 2, and
3 only. Then I want body text, maybe bullet text, maybe label text for
labeling figures, and that's it. Is there a way to make the styles I want
and apply them to an already written document that shows so many "styles"
everywhere I look?
Thanks again for helping me in my ongoing struggle.


"Suzanne S. Barnhill" wrote:

What you need to be using is not Header 1 but Heading 1, 2, 3. See
http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the

directions
in shaunakelly's document, when I look at the document in "outline view",

I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a

level
1. They are labeled as body text. How can that be if the headings were
formatted as stated in the document. And each Chapter 1 is in a black box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed now.
Does this matter: I renamed my headings as I modified them so that I

would
recognize it, then I formatted the numbering from what I call my header1

like
shauna kelly says to. Could it be that even though I am calling it Header

1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are labeled

1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still

can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.



  #15   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

I would suggest that you proceed as follows:

1. Print a hard copy of the document so that you have a reference for
formatting (this is optional, but it will help you see what paragraphs
authors intended as block quotes, figure captions, etc.).

2. Make a copy of the document file.

3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will
remove all directly applied formatting.

4. With the entire document selected, apply the Body Text style to the whole
thing since that will likely be the style ultimately applied to most of the
paragraphs.

5. Delete any section breaks in the document.

6. Create a new document based on the template you plan to use (with
Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want
them).

7. Use Insert | File to insert the stripped copy of the document into your
new template.

8. Go through the document applying heading and other styles as required. If
you have Word 2002 or 2003, using the Styles and Formatting task pane makes
style tagging go quite quickly.

9. Now you are ready to create headers and footers, insert section breaks as
needed, generate a TOC and/or index, etc.

This is a tedious task at best, but it's the best way to ensure a clean
document that it is easy to work with.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank you, I think I need even more help than that. This document is
multiple chapters, It has been cut and pasted from all different

locations,
so when I show the styles/formatting box on the right, there are literally
over 50 "styles" applied. I can't even find the original Heading 1 over
there!
Is there a quick way to take a document like this and apply a limited

number
of styles to it, say about 7? I want the document to have Heading 1, 2,

and
3 only. Then I want body text, maybe bullet text, maybe label text for
labeling figures, and that's it. Is there a way to make the styles I want
and apply them to an already written document that shows so many "styles"
everywhere I look?
Thanks again for helping me in my ongoing struggle.


"Suzanne S. Barnhill" wrote:

What you need to be using is not Header 1 but Heading 1, 2, 3. See
http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the

directions
in shaunakelly's document, when I look at the document in "outline

view",
I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a

level
1. They are labeled as body text. How can that be if the headings

were
formatted as stated in the document. And each Chapter 1 is in a black

box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed now.
Does this matter: I renamed my headings as I modified them so that I

would
recognize it, then I formatted the numbering from what I call my

header1
like
shauna kelly says to. Could it be that even though I am calling it

Header
1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.






  #16   Report Post  
c_angler
 
Posts: n/a
Default

Suzanne
I was hoping to avoid having to do it this way, but here goes.
I just have another question about step 7 Insert file, to insert the
stripped copy into my new template.
Is this assuming that I created a document with the headings I like, saved
it as a template, then insert file, choose that template, then click ok?
Can you explain this part a little more?
Thanks

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and tried to
modify numbering, even unchecked the box that says restart numbering after,
and all my subheads throughout the multi chapter document are labeled 1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still can't
fix this thing! The document was written with little or no styles applied,
and I am having to do that now.
Thanks in advance.

  #17   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

You can either create a document with the headings you like and save it as a
template or create it as a template from scratch (see
http://word.mvps.org/FAQs/Customizat...platePart1.htm). If you
don't intend to use this template for anything but the current document,
then you could just as well use the document itself and skip the step of
creating a template. So you have a choice:

1. Format your document with the desired styles and layout and then use
Insert | File to insert the stripped document; or

2. Format your document/template with the desired styles and layout and save
as a template. Use File | New to create a new document based on the template
and then Insert | File.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suzanne
I was hoping to avoid having to do it this way, but here goes.
I just have another question about step 7 Insert file, to insert the
stripped copy into my new template.
Is this assuming that I created a document with the headings I like, saved
it as a template, then insert file, choose that template, then click ok?
Can you explain this part a little more?
Thanks

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are labeled

1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still

can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.


  #18   Report Post  
c_angler
 
Posts: n/a
Default

I am having another major problem. I have stripped the document, applied my
few styles. I formatted the style Heading 1 like shauna kelley describes.
However, my first chapter that I apply it to says Chapter 2, every chapter
after follows in the right number order. My first page is a title page, all
done in body text, my 2-3 page is just an intro. all done in body text with
some bold.
Finally, my 4th page is where Chapter 1 starts, I have removed page and
section breaks, but still my first ch says Ch2. What can I do? I can't
proceed with page numbering until I fix this.
Thanks again

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and tried to
modify numbering, even unchecked the box that says restart numbering after,
and all my subheads throughout the multi chapter document are labeled 1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still can't
fix this thing! The document was written with little or no styles applied,
and I am having to do that now.
Thanks in advance.

  #19   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

Go back to Format | Style | Modify | Numbering for Heading 1 and make sure
you didn't set the numbering to start from 2. If you didn't, then use Find
to look for a Heading 1 paragraph before your first Heading 1. My guess
would be that you inserted a manual page break before the chapter number
paragraph; the page break has the same style formatting as the following
paragraph. Instead of a manual page break, use the "Page break before"
property in the paragraph or style.

If all the subheads are 1.1, then there's a chance that the numbering in the
"Number format" box is typed numbers rather than fields. If they don't have
a gray background, then they're not fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am having another major problem. I have stripped the document, applied

my
few styles. I formatted the style Heading 1 like shauna kelley describes.
However, my first chapter that I apply it to says Chapter 2, every chapter
after follows in the right number order. My first page is a title page,

all
done in body text, my 2-3 page is just an intro. all done in body text

with
some bold.
Finally, my 4th page is where Chapter 1 starts, I have removed page and
section breaks, but still my first ch says Ch2. What can I do? I can't
proceed with page numbering until I fix this.
Thanks again

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are labeled

1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still

can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.


  #20   Report Post  
c_angler
 
Posts: n/a
Default

Suzanne
I have checked the number formatting for Heading 1. It is definitely set to
start at 1. In the number format box, there is a 1 in the gray field.
For kicks, I chose to start at Chapter 0, and wouldn't you know, my first
chapter then becomes Chapter 1 instead of Chapter 2. This could work, but I
still need to find the error that is causing this. I did Edit, find,
hightlight all items found in: header and footer. When I do this, it first
takes me to my title page of the document, but I don't see a Heading 1 there.
In fact, I selected the entire title page and put it in regular body text,
then I even cut it out of the document and it still didn't label Ch 1
correctly.
One bit of info. I did cut and paste the entire unformatted, unstlyed
document into what I thought was a template I created for this manual with
just the styles I wanted to use. Could there be an error there and can you
help me find it?
Thanks

"Suzanne S. Barnhill" wrote:

Go back to Format | Style | Modify | Numbering for Heading 1 and make sure
you didn't set the numbering to start from 2. If you didn't, then use Find
to look for a Heading 1 paragraph before your first Heading 1. My guess
would be that you inserted a manual page break before the chapter number
paragraph; the page break has the same style formatting as the following
paragraph. Instead of a manual page break, use the "Page break before"
property in the paragraph or style.

If all the subheads are 1.1, then there's a chance that the numbering in the
"Number format" box is typed numbers rather than fields. If they don't have
a gray background, then they're not fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am having another major problem. I have stripped the document, applied

my
few styles. I formatted the style Heading 1 like shauna kelley describes.
However, my first chapter that I apply it to says Chapter 2, every chapter
after follows in the right number order. My first page is a title page,

all
done in body text, my 2-3 page is just an intro. all done in body text

with
some bold.
Finally, my 4th page is where Chapter 1 starts, I have removed page and
section breaks, but still my first ch says Ch2. What can I do? I can't
proceed with page numbering until I fix this.
Thanks again

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are labeled

1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still

can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.





  #21   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

You haven't confirmed whether or not you have a manual page break at the end
of the title page, which could well cause the problem you describe.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suzanne
I have checked the number formatting for Heading 1. It is definitely set

to
start at 1. In the number format box, there is a 1 in the gray field.
For kicks, I chose to start at Chapter 0, and wouldn't you know, my first
chapter then becomes Chapter 1 instead of Chapter 2. This could work, but

I
still need to find the error that is causing this. I did Edit, find,
hightlight all items found in: header and footer. When I do this, it

first
takes me to my title page of the document, but I don't see a Heading 1

there.
In fact, I selected the entire title page and put it in regular body

text,
then I even cut it out of the document and it still didn't label Ch 1
correctly.
One bit of info. I did cut and paste the entire unformatted, unstlyed
document into what I thought was a template I created for this manual with
just the styles I wanted to use. Could there be an error there and can

you
help me find it?
Thanks

"Suzanne S. Barnhill" wrote:

Go back to Format | Style | Modify | Numbering for Heading 1 and make

sure
you didn't set the numbering to start from 2. If you didn't, then use

Find
to look for a Heading 1 paragraph before your first Heading 1. My guess
would be that you inserted a manual page break before the chapter number
paragraph; the page break has the same style formatting as the following
paragraph. Instead of a manual page break, use the "Page break before"
property in the paragraph or style.

If all the subheads are 1.1, then there's a chance that the numbering in

the
"Number format" box is typed numbers rather than fields. If they don't

have
a gray background, then they're not fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am having another major problem. I have stripped the document,

applied
my
few styles. I formatted the style Heading 1 like shauna kelley

describes.
However, my first chapter that I apply it to says Chapter 2, every

chapter
after follows in the right number order. My first page is a title

page,
all
done in body text, my 2-3 page is just an intro. all done in body text

with
some bold.
Finally, my 4th page is where Chapter 1 starts, I have removed page

and
section breaks, but still my first ch says Ch2. What can I do? I

can't
proceed with page numbering until I fix this.
Thanks again

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.




  #22   Report Post  
c_angler
 
Posts: n/a
Default

I took out the manual page break, it didn't change. I then went to modify
heading 1 and checked the box page break before, in addition to the other two
boxes that were checked window orphan control and Keep with next. I even
then unchecked keep with next and it still didn't change. Do you have some
more suggestions?


"Suzanne S. Barnhill" wrote:

You haven't confirmed whether or not you have a manual page break at the end
of the title page, which could well cause the problem you describe.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suzanne
I have checked the number formatting for Heading 1. It is definitely set

to
start at 1. In the number format box, there is a 1 in the gray field.
For kicks, I chose to start at Chapter 0, and wouldn't you know, my first
chapter then becomes Chapter 1 instead of Chapter 2. This could work, but

I
still need to find the error that is causing this. I did Edit, find,
hightlight all items found in: header and footer. When I do this, it

first
takes me to my title page of the document, but I don't see a Heading 1

there.
In fact, I selected the entire title page and put it in regular body

text,
then I even cut it out of the document and it still didn't label Ch 1
correctly.
One bit of info. I did cut and paste the entire unformatted, unstlyed
document into what I thought was a template I created for this manual with
just the styles I wanted to use. Could there be an error there and can

you
help me find it?
Thanks

"Suzanne S. Barnhill" wrote:

Go back to Format | Style | Modify | Numbering for Heading 1 and make

sure
you didn't set the numbering to start from 2. If you didn't, then use

Find
to look for a Heading 1 paragraph before your first Heading 1. My guess
would be that you inserted a manual page break before the chapter number
paragraph; the page break has the same style formatting as the following
paragraph. Instead of a manual page break, use the "Page break before"
property in the paragraph or style.

If all the subheads are 1.1, then there's a chance that the numbering in

the
"Number format" box is typed numbers rather than fields. If they don't

have
a gray background, then they're not fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am having another major problem. I have stripped the document,

applied
my
few styles. I formatted the style Heading 1 like shauna kelley

describes.
However, my first chapter that I apply it to says Chapter 2, every

chapter
after follows in the right number order. My first page is a title

page,
all
done in body text, my 2-3 page is just an intro. all done in body text
with
some bold.
Finally, my 4th page is where Chapter 1 starts, I have removed page

and
section breaks, but still my first ch says Ch2. What can I do? I

can't
proceed with page numbering until I fix this.
Thanks again

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and
tried to
modify numbering, even unchecked the box that says restart numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no styles
applied,
and I am having to do that now.
Thanks in advance.




  #23   Report Post  
c_angler
 
Posts: n/a
Default

Just another note:
I made what I think is a template. It contains these words:
Chapter Heading
Sub heading
Heading 3
body text
bullet text , etc. I applied the style I want applied to each of those
things, then saved that as a template. I save my stripped document. Then I
opened the template, picked insert file, and inserted my stripped document
into the template. The words Chapter heading, sub heading, heading 3, etc.
showed up at the end of my stripped manual. At first, that is what I thought
caused the Ch1 problem, but I have since deleted these words and it is still
happening. I am certain I don't understand how templates work, even after
reading the suggested reading. If I insert a document into what also looks
like a document, then I just have one document that shows first then another
one. When I save a template, are there any words on the page? I am really
confused on this one.

"Suzanne S. Barnhill" wrote:

I would suggest that you proceed as follows:

1. Print a hard copy of the document so that you have a reference for
formatting (this is optional, but it will help you see what paragraphs
authors intended as block quotes, figure captions, etc.).

2. Make a copy of the document file.

3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will
remove all directly applied formatting.

4. With the entire document selected, apply the Body Text style to the whole
thing since that will likely be the style ultimately applied to most of the
paragraphs.

5. Delete any section breaks in the document.

6. Create a new document based on the template you plan to use (with
Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want
them).

7. Use Insert | File to insert the stripped copy of the document into your
new template.

8. Go through the document applying heading and other styles as required. If
you have Word 2002 or 2003, using the Styles and Formatting task pane makes
style tagging go quite quickly.

9. Now you are ready to create headers and footers, insert section breaks as
needed, generate a TOC and/or index, etc.

This is a tedious task at best, but it's the best way to ensure a clean
document that it is easy to work with.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank you, I think I need even more help than that. This document is
multiple chapters, It has been cut and pasted from all different

locations,
so when I show the styles/formatting box on the right, there are literally
over 50 "styles" applied. I can't even find the original Heading 1 over
there!
Is there a quick way to take a document like this and apply a limited

number
of styles to it, say about 7? I want the document to have Heading 1, 2,

and
3 only. Then I want body text, maybe bullet text, maybe label text for
labeling figures, and that's it. Is there a way to make the styles I want
and apply them to an already written document that shows so many "styles"
everywhere I look?
Thanks again for helping me in my ongoing struggle.


"Suzanne S. Barnhill" wrote:

What you need to be using is not Header 1 but Heading 1, 2, 3. See
http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the
directions
in shaunakelly's document, when I look at the document in "outline

view",
I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a
level
1. They are labeled as body text. How can that be if the headings

were
formatted as stated in the document. And each Chapter 1 is in a black

box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed now.
Does this matter: I renamed my headings as I modified them so that I
would
recognize it, then I formatted the numbering from what I call my

header1
like
shauna kelly says to. Could it be that even though I am calling it

Header
1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and
tried to
modify numbering, even unchecked the box that says restart numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no styles
applied,
and I am having to do that now.
Thanks in advance.




  #24   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

When you save a template (.dot file), you don't have to save any text in it
because the styles are saved with the template and can be applied to the
text in the new documents you create based on the template. I still don't
understand why you're having the reported problem, but if you would like to
send me a *small* sample file the exhibits the error, I'll take a look at
it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Just another note:
I made what I think is a template. It contains these words:
Chapter Heading
Sub heading
Heading 3
body text
bullet text , etc. I applied the style I want applied to each of those
things, then saved that as a template. I save my stripped document. Then

I
opened the template, picked insert file, and inserted my stripped document
into the template. The words Chapter heading, sub heading, heading 3,

etc.
showed up at the end of my stripped manual. At first, that is what I

thought
caused the Ch1 problem, but I have since deleted these words and it is

still
happening. I am certain I don't understand how templates work, even after
reading the suggested reading. If I insert a document into what also

looks
like a document, then I just have one document that shows first then

another
one. When I save a template, are there any words on the page? I am

really
confused on this one.

"Suzanne S. Barnhill" wrote:

I would suggest that you proceed as follows:

1. Print a hard copy of the document so that you have a reference for
formatting (this is optional, but it will help you see what paragraphs
authors intended as block quotes, figure captions, etc.).

2. Make a copy of the document file.

3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will
remove all directly applied formatting.

4. With the entire document selected, apply the Body Text style to the

whole
thing since that will likely be the style ultimately applied to most of

the
paragraphs.

5. Delete any section breaks in the document.

6. Create a new document based on the template you plan to use (with
Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you

want
them).

7. Use Insert | File to insert the stripped copy of the document into

your
new template.

8. Go through the document applying heading and other styles as

required. If
you have Word 2002 or 2003, using the Styles and Formatting task pane

makes
style tagging go quite quickly.

9. Now you are ready to create headers and footers, insert section

breaks as
needed, generate a TOC and/or index, etc.

This is a tedious task at best, but it's the best way to ensure a clean
document that it is easy to work with.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank you, I think I need even more help than that. This document is
multiple chapters, It has been cut and pasted from all different

locations,
so when I show the styles/formatting box on the right, there are

literally
over 50 "styles" applied. I can't even find the original Heading 1

over
there!
Is there a quick way to take a document like this and apply a limited

number
of styles to it, say about 7? I want the document to have Heading 1,

2,
and
3 only. Then I want body text, maybe bullet text, maybe label text

for
labeling figures, and that's it. Is there a way to make the styles I

want
and apply them to an already written document that shows so many

"styles"
everywhere I look?
Thanks again for helping me in my ongoing struggle.


"Suzanne S. Barnhill" wrote:

What you need to be using is not Header 1 but Heading 1, 2, 3. See

http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the
directions
in shaunakelly's document, when I look at the document in "outline

view",
I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled

as a
level
1. They are labeled as body text. How can that be if the

headings
were
formatted as stated in the document. And each Chapter 1 is in a

black
box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed

now.
Does this matter: I renamed my headings as I modified them so

that I
would
recognize it, then I formatted the numbering from what I call my

header1
like
shauna kelly says to. Could it be that even though I am calling

it
Header
1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter

titles
are
working with Header 1. Now I need each chapter sub heading to

be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that,

and
tried to
modify numbering, even unchecked the box that says restart

numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no

styles
applied,
and I am having to do that now.
Thanks in advance.





  #25   Report Post  
c_angler
 
Posts: n/a
Default

One more bit of information:
I have read and tried to understand them, but I am not a template expert.
However, I did create a template that looks like this:
Chapter Heading
Subheading
body text
bullet list
numbered bullet, etc.
I then applied a stlye to each of those that I wanted used in our manuals.
I saved that as a template, then did Insert File and inserted my stripped
file into that template. So, the words that I typed into my template so I
could apply the style, showed up in my document. I applied styles to my
document, then deleted those words. Could this be affecting my Chapter 1?
One more thing, I right clicked on my first chapter, which says it is ch 2,
and clicked "Restart Numbering", which it did so it does appear to be chapter
one now. However, in the page numbering every page in the chapter includes
the Ch2 heading- page number. Can you help me with what is going on "behind
the scenes" in this doc.?
Thanks

"c_angler" wrote:

I took out the manual page break, it didn't change. I then went to modify
heading 1 and checked the box page break before, in addition to the other two
boxes that were checked window orphan control and Keep with next. I even
then unchecked keep with next and it still didn't change. Do you have some
more suggestions?


"Suzanne S. Barnhill" wrote:

You haven't confirmed whether or not you have a manual page break at the end
of the title page, which could well cause the problem you describe.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suzanne
I have checked the number formatting for Heading 1. It is definitely set

to
start at 1. In the number format box, there is a 1 in the gray field.
For kicks, I chose to start at Chapter 0, and wouldn't you know, my first
chapter then becomes Chapter 1 instead of Chapter 2. This could work, but

I
still need to find the error that is causing this. I did Edit, find,
hightlight all items found in: header and footer. When I do this, it

first
takes me to my title page of the document, but I don't see a Heading 1

there.
In fact, I selected the entire title page and put it in regular body

text,
then I even cut it out of the document and it still didn't label Ch 1
correctly.
One bit of info. I did cut and paste the entire unformatted, unstlyed
document into what I thought was a template I created for this manual with
just the styles I wanted to use. Could there be an error there and can

you
help me find it?
Thanks

"Suzanne S. Barnhill" wrote:

Go back to Format | Style | Modify | Numbering for Heading 1 and make

sure
you didn't set the numbering to start from 2. If you didn't, then use

Find
to look for a Heading 1 paragraph before your first Heading 1. My guess
would be that you inserted a manual page break before the chapter number
paragraph; the page break has the same style formatting as the following
paragraph. Instead of a manual page break, use the "Page break before"
property in the paragraph or style.

If all the subheads are 1.1, then there's a chance that the numbering in

the
"Number format" box is typed numbers rather than fields. If they don't

have
a gray background, then they're not fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am having another major problem. I have stripped the document,

applied
my
few styles. I formatted the style Heading 1 like shauna kelley

describes.
However, my first chapter that I apply it to says Chapter 2, every

chapter
after follows in the right number order. My first page is a title

page,
all
done in body text, my 2-3 page is just an intro. all done in body text
with
some bold.
Finally, my 4th page is where Chapter 1 starts, I have removed page

and
section breaks, but still my first ch says Ch2. What can I do? I

can't
proceed with page numbering until I fix this.
Thanks again

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and
tried to
modify numbering, even unchecked the box that says restart numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no styles
applied,
and I am having to do that now.
Thanks in advance.






  #26   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

All I can do is repeat my offer to look at a *small* sample of the problem
document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
One more bit of information:
I have read and tried to understand them, but I am not a template expert.
However, I did create a template that looks like this:
Chapter Heading
Subheading
body text
bullet list
numbered bullet, etc.
I then applied a stlye to each of those that I wanted used in our manuals.
I saved that as a template, then did Insert File and inserted my stripped
file into that template. So, the words that I typed into my template so I
could apply the style, showed up in my document. I applied styles to my
document, then deleted those words. Could this be affecting my Chapter 1?
One more thing, I right clicked on my first chapter, which says it is ch

2,
and clicked "Restart Numbering", which it did so it does appear to be

chapter
one now. However, in the page numbering every page in the chapter

includes
the Ch2 heading- page number. Can you help me with what is going on

"behind
the scenes" in this doc.?
Thanks

"c_angler" wrote:

I took out the manual page break, it didn't change. I then went to

modify
heading 1 and checked the box page break before, in addition to the

other two
boxes that were checked window orphan control and Keep with next. I

even
then unchecked keep with next and it still didn't change. Do you have

some
more suggestions?


"Suzanne S. Barnhill" wrote:

You haven't confirmed whether or not you have a manual page break at

the end
of the title page, which could well cause the problem you describe.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suzanne
I have checked the number formatting for Heading 1. It is

definitely set
to
start at 1. In the number format box, there is a 1 in the gray

field.
For kicks, I chose to start at Chapter 0, and wouldn't you know, my

first
chapter then becomes Chapter 1 instead of Chapter 2. This could

work, but
I
still need to find the error that is causing this. I did Edit,

find,
hightlight all items found in: header and footer. When I do this,

it
first
takes me to my title page of the document, but I don't see a Heading

1
there.
In fact, I selected the entire title page and put it in regular

body
text,
then I even cut it out of the document and it still didn't label Ch

1
correctly.
One bit of info. I did cut and paste the entire unformatted,

unstlyed
document into what I thought was a template I created for this

manual with
just the styles I wanted to use. Could there be an error there and

can
you
help me find it?
Thanks

"Suzanne S. Barnhill" wrote:

Go back to Format | Style | Modify | Numbering for Heading 1 and

make
sure
you didn't set the numbering to start from 2. If you didn't, then

use
Find
to look for a Heading 1 paragraph before your first Heading 1. My

guess
would be that you inserted a manual page break before the chapter

number
paragraph; the page break has the same style formatting as the

following
paragraph. Instead of a manual page break, use the "Page break

before"
property in the paragraph or style.

If all the subheads are 1.1, then there's a chance that the

numbering in
the
"Number format" box is typed numbers rather than fields. If they

don't
have
a gray background, then they're not fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am having another major problem. I have stripped the

document,
applied
my
few styles. I formatted the style Heading 1 like shauna kelley
describes.
However, my first chapter that I apply it to says Chapter 2,

every
chapter
after follows in the right number order. My first page is a

title
page,
all
done in body text, my 2-3 page is just an intro. all done in

body text
with
some bold.
Finally, my 4th page is where Chapter 1 starts, I have removed

page
and
section breaks, but still my first ch says Ch2. What can I do?

I
can't
proceed with page numbering until I fix this.
Thanks again

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter

titles
are
working with Header 1. Now I need each chapter sub heading to

be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for

that, and
tried to
modify numbering, even unchecked the box that says restart

numbering
after,
and all my subheads throughout the multi chapter document are
labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session

and
still
can't
fix this thing! The document was written with little or no

styles
applied,
and I am having to do that now.
Thanks in advance.





  #27   Report Post  
c_angler
 
Posts: n/a
Default

How could I get that to you, and would it be enough to sent you the first
several pages, including the first chapter page?

"Suzanne S. Barnhill" wrote:

All I can do is repeat my offer to look at a *small* sample of the problem
document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
One more bit of information:
I have read and tried to understand them, but I am not a template expert.
However, I did create a template that looks like this:
Chapter Heading
Subheading
body text
bullet list
numbered bullet, etc.
I then applied a stlye to each of those that I wanted used in our manuals.
I saved that as a template, then did Insert File and inserted my stripped
file into that template. So, the words that I typed into my template so I
could apply the style, showed up in my document. I applied styles to my
document, then deleted those words. Could this be affecting my Chapter 1?
One more thing, I right clicked on my first chapter, which says it is ch

2,
and clicked "Restart Numbering", which it did so it does appear to be

chapter
one now. However, in the page numbering every page in the chapter

includes
the Ch2 heading- page number. Can you help me with what is going on

"behind
the scenes" in this doc.?
Thanks

"c_angler" wrote:

I took out the manual page break, it didn't change. I then went to

modify
heading 1 and checked the box page break before, in addition to the

other two
boxes that were checked window orphan control and Keep with next. I

even
then unchecked keep with next and it still didn't change. Do you have

some
more suggestions?


"Suzanne S. Barnhill" wrote:

You haven't confirmed whether or not you have a manual page break at

the end
of the title page, which could well cause the problem you describe.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suzanne
I have checked the number formatting for Heading 1. It is

definitely set
to
start at 1. In the number format box, there is a 1 in the gray

field.
For kicks, I chose to start at Chapter 0, and wouldn't you know, my

first
chapter then becomes Chapter 1 instead of Chapter 2. This could

work, but
I
still need to find the error that is causing this. I did Edit,

find,
hightlight all items found in: header and footer. When I do this,

it
first
takes me to my title page of the document, but I don't see a Heading

1
there.
In fact, I selected the entire title page and put it in regular

body
text,
then I even cut it out of the document and it still didn't label Ch

1
correctly.
One bit of info. I did cut and paste the entire unformatted,

unstlyed
document into what I thought was a template I created for this

manual with
just the styles I wanted to use. Could there be an error there and

can
you
help me find it?
Thanks

"Suzanne S. Barnhill" wrote:

Go back to Format | Style | Modify | Numbering for Heading 1 and

make
sure
you didn't set the numbering to start from 2. If you didn't, then

use
Find
to look for a Heading 1 paragraph before your first Heading 1. My

guess
would be that you inserted a manual page break before the chapter

number
paragraph; the page break has the same style formatting as the

following
paragraph. Instead of a manual page break, use the "Page break

before"
property in the paragraph or style.

If all the subheads are 1.1, then there's a chance that the

numbering in
the
"Number format" box is typed numbers rather than fields. If they

don't
have
a gray background, then they're not fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"c_angler" wrote in message
...
I am having another major problem. I have stripped the

document,
applied
my
few styles. I formatted the style Heading 1 like shauna kelley
describes.
However, my first chapter that I apply it to says Chapter 2,

every
chapter
after follows in the right number order. My first page is a

title
page,
all
done in body text, my 2-3 page is just an intro. all done in

body text
with
some bold.
Finally, my 4th page is where Chapter 1 starts, I have removed

page
and
section breaks, but still my first ch says Ch2. What can I do?

I
can't
proceed with page numbering until I fix this.
Thanks again

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter

titles
are
working with Header 1. Now I need each chapter sub heading to

be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for

that, and
tried to
modify numbering, even unchecked the box that says restart

numbering
after,
and all my subheads throughout the multi chapter document are
labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session

and
still
can't
fix this thing! The document was written with little or no

styles
applied,
and I am having to do that now.
Thanks in advance.






  #28   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

The first few pages would suffice. If you were using a proper newsreader,
you'd see my email address, but since the Communities format doesn't display
it, send the doc to sbarnhill (at) mvps (dot) org.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
How could I get that to you, and would it be enough to sent you the first
several pages, including the first chapter page?

"Suzanne S. Barnhill" wrote:

All I can do is repeat my offer to look at a *small* sample of the

problem
document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
One more bit of information:
I have read and tried to understand them, but I am not a template

expert.
However, I did create a template that looks like this:
Chapter Heading
Subheading
body text
bullet list
numbered bullet, etc.
I then applied a stlye to each of those that I wanted used in our

manuals.
I saved that as a template, then did Insert File and inserted my

stripped
file into that template. So, the words that I typed into my template

so I
could apply the style, showed up in my document. I applied styles to

my
document, then deleted those words. Could this be affecting my

Chapter 1?
One more thing, I right clicked on my first chapter, which says it is

ch
2,
and clicked "Restart Numbering", which it did so it does appear to be

chapter
one now. However, in the page numbering every page in the chapter

includes
the Ch2 heading- page number. Can you help me with what is going on

"behind
the scenes" in this doc.?
Thanks

"c_angler" wrote:

I took out the manual page break, it didn't change. I then went to

modify
heading 1 and checked the box page break before, in addition to the

other two
boxes that were checked window orphan control and Keep with next. I

even
then unchecked keep with next and it still didn't change. Do you

have
some
more suggestions?


"Suzanne S. Barnhill" wrote:

You haven't confirmed whether or not you have a manual page break

at
the end
of the title page, which could well cause the problem you

describe.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suzanne
I have checked the number formatting for Heading 1. It is

definitely set
to
start at 1. In the number format box, there is a 1 in the gray

field.
For kicks, I chose to start at Chapter 0, and wouldn't you know,

my
first
chapter then becomes Chapter 1 instead of Chapter 2. This could

work, but
I
still need to find the error that is causing this. I did Edit,

find,
hightlight all items found in: header and footer. When I do

this,
it
first
takes me to my title page of the document, but I don't see a

Heading
1
there.
In fact, I selected the entire title page and put it in regular

body
text,
then I even cut it out of the document and it still didn't label

Ch
1
correctly.
One bit of info. I did cut and paste the entire unformatted,

unstlyed
document into what I thought was a template I created for this

manual with
just the styles I wanted to use. Could there be an error there

and
can
you
help me find it?
Thanks

"Suzanne S. Barnhill" wrote:

Go back to Format | Style | Modify | Numbering for Heading 1

and
make
sure
you didn't set the numbering to start from 2. If you didn't,

then
use
Find
to look for a Heading 1 paragraph before your first Heading 1.

My
guess
would be that you inserted a manual page break before the

chapter
number
paragraph; the page break has the same style formatting as the

following
paragraph. Instead of a manual page break, use the "Page break

before"
property in the paragraph or style.

If all the subheads are 1.1, then there's a chance that the

numbering in
the
"Number format" box is typed numbers rather than fields. If

they
don't
have
a gray background, then they're not fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to

the
newsgroup so
all may benefit.

"c_angler" wrote in

message
...
I am having another major problem. I have stripped the

document,
applied
my
few styles. I formatted the style Heading 1 like shauna

kelley
describes.
However, my first chapter that I apply it to says Chapter 2,

every
chapter
after follows in the right number order. My first page is a

title
page,
all
done in body text, my 2-3 page is just an intro. all done in

body text
with
some bold.
Finally, my 4th page is where Chapter 1 starts, I have

removed
page
and
section breaks, but still my first ch says Ch2. What can I

do?
I
can't
proceed with page numbering until I fix this.
Thanks again

"c_angler" wrote:

I am trying to number sub headings in chapters. All

chapter
titles
are
working with Header 1. Now I need each chapter sub

heading to
be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for

that, and
tried to
modify numbering, even unchecked the box that says restart

numbering
after,
and all my subheads throughout the multi chapter document

are
labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group

session
and
still
can't
fix this thing! The document was written with little or

no
styles
applied,
and I am having to do that now.
Thanks in advance.







  #29   Report Post  
c_angler
 
Posts: n/a
Default

Suzanne,
Thank you, I just emailed this to you today.

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and tried to
modify numbering, even unchecked the box that says restart numbering after,
and all my subheads throughout the multi chapter document are labeled 1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still can't
fix this thing! The document was written with little or no styles applied,
and I am having to do that now.
Thanks in advance.

  #30   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

I have received it--may not get to it for a bit.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Suzanne,
Thank you, I just emailed this to you today.

"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles are
working with Header 1. Now I need each chapter sub heading to be

numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and

tried to
modify numbering, even unchecked the box that says restart numbering

after,
and all my subheads throughout the multi chapter document are labeled

1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and still

can't
fix this thing! The document was written with little or no styles

applied,
and I am having to do that now.
Thanks in advance.




  #31   Report Post  
pasdetrois
 
Posts: n/a
Default


What about a situation where someone has already messed around with styles
and you cannot seem to fix them. I'm working in a client's document and my
problem is that even though I select an outline numbered header to apply, it
won't apply to every place I want to apply it. For example, I can get 1.0 and
2.0 but not 3.0.

When I try to use the instructions provided in the URL in this thread, I
cannot get past level 2/header 2 (I cannot get a third level to work).

I did try clearing and re-setting all the numbering selections, but they did
not re-set to what I'm used to seeing as default. So I did not have good
numbering selections to choose from.

"Suzanne S. Barnhill" wrote:

I would suggest that you proceed as follows:

1. Print a hard copy of the document so that you have a reference for
formatting (this is optional, but it will help you see what paragraphs
authors intended as block quotes, figure captions, etc.).

2. Make a copy of the document file.

3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will
remove all directly applied formatting.

4. With the entire document selected, apply the Body Text style to the whole
thing since that will likely be the style ultimately applied to most of the
paragraphs.

5. Delete any section breaks in the document.

6. Create a new document based on the template you plan to use (with
Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want
them).

7. Use Insert | File to insert the stripped copy of the document into your
new template.

8. Go through the document applying heading and other styles as required. If
you have Word 2002 or 2003, using the Styles and Formatting task pane makes
style tagging go quite quickly.

9. Now you are ready to create headers and footers, insert section breaks as
needed, generate a TOC and/or index, etc.

This is a tedious task at best, but it's the best way to ensure a clean
document that it is easy to work with.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank you, I think I need even more help than that. This document is
multiple chapters, It has been cut and pasted from all different

locations,
so when I show the styles/formatting box on the right, there are literally
over 50 "styles" applied. I can't even find the original Heading 1 over
there!
Is there a quick way to take a document like this and apply a limited

number
of styles to it, say about 7? I want the document to have Heading 1, 2,

and
3 only. Then I want body text, maybe bullet text, maybe label text for
labeling figures, and that's it. Is there a way to make the styles I want
and apply them to an already written document that shows so many "styles"
everywhere I look?
Thanks again for helping me in my ongoing struggle.


"Suzanne S. Barnhill" wrote:

What you need to be using is not Header 1 but Heading 1, 2, 3. See
http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the
directions
in shaunakelly's document, when I look at the document in "outline

view",
I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a
level
1. They are labeled as body text. How can that be if the headings

were
formatted as stated in the document. And each Chapter 1 is in a black

box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed now.
Does this matter: I renamed my headings as I modified them so that I
would
recognize it, then I formatted the numbering from what I call my

header1
like
shauna kelly says to. Could it be that even though I am calling it

Header
1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and
tried to
modify numbering, even unchecked the box that says restart numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no styles
applied,
and I am having to do that now.
Thanks in advance.




  #32   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

If you have performed the steps I outlined below, you will not be dealing
with anyone else's styles but only your own.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"pasdetrois" wrote in message
...

What about a situation where someone has already messed around with styles
and you cannot seem to fix them. I'm working in a client's document and my
problem is that even though I select an outline numbered header to apply,

it
won't apply to every place I want to apply it. For example, I can get 1.0

and
2.0 but not 3.0.

When I try to use the instructions provided in the URL in this thread, I
cannot get past level 2/header 2 (I cannot get a third level to work).

I did try clearing and re-setting all the numbering selections, but they

did
not re-set to what I'm used to seeing as default. So I did not have good
numbering selections to choose from.

"Suzanne S. Barnhill" wrote:

I would suggest that you proceed as follows:

1. Print a hard copy of the document so that you have a reference for
formatting (this is optional, but it will help you see what paragraphs
authors intended as block quotes, figure captions, etc.).

2. Make a copy of the document file.

3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will
remove all directly applied formatting.

4. With the entire document selected, apply the Body Text style to the

whole
thing since that will likely be the style ultimately applied to most of

the
paragraphs.

5. Delete any section breaks in the document.

6. Create a new document based on the template you plan to use (with
Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you

want
them).

7. Use Insert | File to insert the stripped copy of the document into

your
new template.

8. Go through the document applying heading and other styles as

required. If
you have Word 2002 or 2003, using the Styles and Formatting task pane

makes
style tagging go quite quickly.

9. Now you are ready to create headers and footers, insert section

breaks as
needed, generate a TOC and/or index, etc.

This is a tedious task at best, but it's the best way to ensure a clean
document that it is easy to work with.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank you, I think I need even more help than that. This document is
multiple chapters, It has been cut and pasted from all different

locations,
so when I show the styles/formatting box on the right, there are

literally
over 50 "styles" applied. I can't even find the original Heading 1

over
there!
Is there a quick way to take a document like this and apply a limited

number
of styles to it, say about 7? I want the document to have Heading 1,

2,
and
3 only. Then I want body text, maybe bullet text, maybe label text

for
labeling figures, and that's it. Is there a way to make the styles I

want
and apply them to an already written document that shows so many

"styles"
everywhere I look?
Thanks again for helping me in my ongoing struggle.


"Suzanne S. Barnhill" wrote:

What you need to be using is not Header 1 but Heading 1, 2, 3. See

http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the
directions
in shaunakelly's document, when I look at the document in "outline

view",
I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled

as a
level
1. They are labeled as body text. How can that be if the

headings
were
formatted as stated in the document. And each Chapter 1 is in a

black
box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed

now.
Does this matter: I renamed my headings as I modified them so

that I
would
recognize it, then I formatted the numbering from what I call my

header1
like
shauna kelly says to. Could it be that even though I am calling

it
Header
1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter

titles
are
working with Header 1. Now I need each chapter sub heading to

be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that,

and
tried to
modify numbering, even unchecked the box that says restart

numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no

styles
applied,
and I am having to do that now.
Thanks in advance.





  #33   Report Post  
pasdetrois
 
Posts: n/a
Default



"Suzanne S. Barnhill" wrote:

I would suggest that you proceed as follows:

1. Print a hard copy of the document so that you have a reference for
formatting (this is optional, but it will help you see what paragraphs
authors intended as block quotes, figure captions, etc.).

2. Make a copy of the document file.

3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will
remove all directly applied formatting.

4. With the entire document selected, apply the Body Text style to the whole
thing since that will likely be the style ultimately applied to most of the
paragraphs.

5. Delete any section breaks in the document.

6. Create a new document based on the template you plan to use (with
Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want
them).

7. Use Insert | File to insert the stripped copy of the document into your
new template.

8. Go through the document applying heading and other styles as required. If
you have Word 2002 or 2003, using the Styles and Formatting task pane makes
style tagging go quite quickly.

9. Now you are ready to create headers and footers, insert section breaks as
needed, generate a TOC and/or index, etc.

This is a tedious task at best, but it's the best way to ensure a clean
document that it is easy to work with.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank you, I think I need even more help than that. This document is
multiple chapters, It has been cut and pasted from all different

locations,
so when I show the styles/formatting box on the right, there are literally
over 50 "styles" applied. I can't even find the original Heading 1 over
there!
Is there a quick way to take a document like this and apply a limited

number
of styles to it, say about 7? I want the document to have Heading 1, 2,

and
3 only. Then I want body text, maybe bullet text, maybe label text for
labeling figures, and that's it. Is there a way to make the styles I want
and apply them to an already written document that shows so many "styles"
everywhere I look?
Thanks again for helping me in my ongoing struggle.


"Suzanne S. Barnhill" wrote:

What you need to be using is not Header 1 but Heading 1, 2, 3. See
http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the
directions
in shaunakelly's document, when I look at the document in "outline

view",
I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a
level
1. They are labeled as body text. How can that be if the headings

were
formatted as stated in the document. And each Chapter 1 is in a black

box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed now.
Does this matter: I renamed my headings as I modified them so that I
would
recognize it, then I formatted the numbering from what I call my

header1
like
shauna kelly says to. Could it be that even though I am calling it

Header
1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and
tried to
modify numbering, even unchecked the box that says restart numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no styles
applied,
and I am having to do that now.
Thanks in advance.




  #34   Report Post  
pasdetrois
 
Posts: n/a
Default

Thank you so much for this assistance. I am using it now.

Meanwhile, as I am having to work on a client's PC, how do I restore the
lovely default Word styles and numbering/bulleting defaults? Someone has
revised them many times over and made a mess and I cannot get them back. Does
the software have to be re-installed?

"Suzanne S. Barnhill" wrote:

I would suggest that you proceed as follows:

1. Print a hard copy of the document so that you have a reference for
formatting (this is optional, but it will help you see what paragraphs
authors intended as block quotes, figure captions, etc.).

2. Make a copy of the document file.

3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will
remove all directly applied formatting.

4. With the entire document selected, apply the Body Text style to the whole
thing since that will likely be the style ultimately applied to most of the
paragraphs.

5. Delete any section breaks in the document.

6. Create a new document based on the template you plan to use (with
Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want
them).

7. Use Insert | File to insert the stripped copy of the document into your
new template.

8. Go through the document applying heading and other styles as required. If
you have Word 2002 or 2003, using the Styles and Formatting task pane makes
style tagging go quite quickly.

9. Now you are ready to create headers and footers, insert section breaks as
needed, generate a TOC and/or index, etc.

This is a tedious task at best, but it's the best way to ensure a clean
document that it is easy to work with.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank you, I think I need even more help than that. This document is
multiple chapters, It has been cut and pasted from all different

locations,
so when I show the styles/formatting box on the right, there are literally
over 50 "styles" applied. I can't even find the original Heading 1 over
there!
Is there a quick way to take a document like this and apply a limited

number
of styles to it, say about 7? I want the document to have Heading 1, 2,

and
3 only. Then I want body text, maybe bullet text, maybe label text for
labeling figures, and that's it. Is there a way to make the styles I want
and apply them to an already written document that shows so many "styles"
everywhere I look?
Thanks again for helping me in my ongoing struggle.


"Suzanne S. Barnhill" wrote:

What you need to be using is not Header 1 but Heading 1, 2, 3. See
http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the
directions
in shaunakelly's document, when I look at the document in "outline

view",
I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a
level
1. They are labeled as body text. How can that be if the headings

were
formatted as stated in the document. And each Chapter 1 is in a black

box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed now.
Does this matter: I renamed my headings as I modified them so that I
would
recognize it, then I formatted the numbering from what I call my

header1
like
shauna kelly says to. Could it be that even though I am calling it

Header
1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and
tried to
modify numbering, even unchecked the box that says restart numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no styles
applied,
and I am having to do that now.
Thanks in advance.




  #35   Report Post  
pasdetrois
 
Posts: n/a
Default


Update to below: I still cannot get the outline numbering to work.
Specifically I can get level 1 (1, 2, 3, etc.) to work fine, and 1.1, 1.2,
etc. to work fine, but in Section 2 I cannot get 2.1, 2.2, etc. instead of a
repeat of 1.1, 1.2. Among other things, I get confused about working in Style
numbering format and Bullets and Numbering formatting.


Thank you so much for this assistance. I am using it now.

Meanwhile, as I am having to work on a client's PC, how do I restore the
lovely default Word styles and numbering/bulleting defaults? Someone has
revised them many times over and made a mess and I cannot get them back. Does
the software have to be re-installed?

"Suzanne S. Barnhill" wrote:

I would suggest that you proceed as follows:

1. Print a hard copy of the document so that you have a reference for
formatting (this is optional, but it will help you see what paragraphs
authors intended as block quotes, figure captions, etc.).

2. Make a copy of the document file.

3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will
remove all directly applied formatting.

4. With the entire document selected, apply the Body Text style to the whole
thing since that will likely be the style ultimately applied to most of the
paragraphs.

5. Delete any section breaks in the document.

6. Create a new document based on the template you plan to use (with
Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want
them).

7. Use Insert | File to insert the stripped copy of the document into your
new template.

8. Go through the document applying heading and other styles as required. If
you have Word 2002 or 2003, using the Styles and Formatting task pane makes
style tagging go quite quickly.

9. Now you are ready to create headers and footers, insert section breaks as
needed, generate a TOC and/or index, etc.

This is a tedious task at best, but it's the best way to ensure a clean
document that it is easy to work with.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank you, I think I need even more help than that. This document is
multiple chapters, It has been cut and pasted from all different

locations,
so when I show the styles/formatting box on the right, there are literally
over 50 "styles" applied. I can't even find the original Heading 1 over
there!
Is there a quick way to take a document like this and apply a limited

number
of styles to it, say about 7? I want the document to have Heading 1, 2,

and
3 only. Then I want body text, maybe bullet text, maybe label text for
labeling figures, and that's it. Is there a way to make the styles I want
and apply them to an already written document that shows so many "styles"
everywhere I look?
Thanks again for helping me in my ongoing struggle.


"Suzanne S. Barnhill" wrote:

What you need to be using is not Header 1 but Heading 1, 2, 3. See
http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the
directions
in shaunakelly's document, when I look at the document in "outline

view",
I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled as a
level
1. They are labeled as body text. How can that be if the headings

were
formatted as stated in the document. And each Chapter 1 is in a black

box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed now.
Does this matter: I renamed my headings as I modified them so that I
would
recognize it, then I formatted the numbering from what I call my

header1
like
shauna kelly says to. Could it be that even though I am calling it

Header
1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter titles

are
working with Header 1. Now I need each chapter sub heading to be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that, and
tried to
modify numbering, even unchecked the box that says restart numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no styles
applied,
and I am having to do that now.
Thanks in advance.






  #36   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

See http://www.shaunakelly.com/word/numb...Numbering.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"pasdetrois" wrote in message
...

Update to below: I still cannot get the outline numbering to work.
Specifically I can get level 1 (1, 2, 3, etc.) to work fine, and 1.1, 1.2,
etc. to work fine, but in Section 2 I cannot get 2.1, 2.2, etc. instead of

a
repeat of 1.1, 1.2. Among other things, I get confused about working in

Style
numbering format and Bullets and Numbering formatting.


Thank you so much for this assistance. I am using it now.

Meanwhile, as I am having to work on a client's PC, how do I restore the
lovely default Word styles and numbering/bulleting defaults? Someone has
revised them many times over and made a mess and I cannot get them back.

Does
the software have to be re-installed?

"Suzanne S. Barnhill" wrote:

I would suggest that you proceed as follows:

1. Print a hard copy of the document so that you have a reference for
formatting (this is optional, but it will help you see what paragraphs
authors intended as block quotes, figure captions, etc.).

2. Make a copy of the document file.

3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will
remove all directly applied formatting.

4. With the entire document selected, apply the Body Text style to the

whole
thing since that will likely be the style ultimately applied to most of

the
paragraphs.

5. Delete any section breaks in the document.

6. Create a new document based on the template you plan to use (with
Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you

want
them).

7. Use Insert | File to insert the stripped copy of the document into

your
new template.

8. Go through the document applying heading and other styles as

required. If
you have Word 2002 or 2003, using the Styles and Formatting task pane

makes
style tagging go quite quickly.

9. Now you are ready to create headers and footers, insert section

breaks as
needed, generate a TOC and/or index, etc.

This is a tedious task at best, but it's the best way to ensure a clean
document that it is easy to work with.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Thank you, I think I need even more help than that. This document is
multiple chapters, It has been cut and pasted from all different

locations,
so when I show the styles/formatting box on the right, there are

literally
over 50 "styles" applied. I can't even find the original Heading 1

over
there!
Is there a quick way to take a document like this and apply a limited

number
of styles to it, say about 7? I want the document to have Heading 1,

2,
and
3 only. Then I want body text, maybe bullet text, maybe label text

for
labeling figures, and that's it. Is there a way to make the styles I

want
and apply them to an already written document that shows so many

"styles"
everywhere I look?
Thanks again for helping me in my ongoing struggle.


"Suzanne S. Barnhill" wrote:

What you need to be using is not Header 1 but Heading 1, 2, 3. See

http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"c_angler" wrote in message
...
Adding to my confusion:
After I carefully formatted heading 1 and heading 2 following the
directions
in shaunakelly's document, when I look at the document in "outline

view",
I
just noticed that my Chapter 1, Chapter 2 headings aren't labeled

as a
level
1. They are labeled as body text. How can that be if the

headings
were
formatted as stated in the document. And each Chapter 1 is in a

black
box
like it is a field, not just text.
My document looks great, it's just the TOC that I can't get fixed

now.
Does this matter: I renamed my headings as I modified them so

that I
would
recognize it, then I formatted the numbering from what I call my

header1
like
shauna kelly says to. Could it be that even though I am calling

it
Header
1,
it really isn't, and if so, what can I do?
I feel helpless now!
"c_angler" wrote:

I am trying to number sub headings in chapters. All chapter

titles
are
working with Header 1. Now I need each chapter sub heading to

be
numbered
like this:
for Chapter 1: 1.1,1.2,1.3 for Chapter 2: 2.1, 2.2, 2.3.
I want two digits showing. I have gone to a Header 2 for that,

and
tried to
modify numbering, even unchecked the box that says restart

numbering
after,
and all my subheads throughout the multi chapter document are

labeled
1.1.
What am I doing wrong?
I have read all the answers I can find in the group session and

still
can't
fix this thing! The document was written with little or no

styles
applied,
and I am having to do that now.
Thanks in advance.





  #37   Report Post  
Daiya Mitchell
 
Posts: n/a
Default

Bad practice to throw in a second unrelated question, pasdetrois, chances
are no one will see it.

No, you don't need to reinstall. Generating a new Normal template should do
the trick, see this links:

http://word.mvps.org/FAQs/AppErrors/...ocNotBlank.htm

And read this one for your own edification:
http://word.mvps.org/FAQs/Customizat...alTemplate.htm

I hope the "lovely" is sarcastic. Make sure you save the Old Normal
template so that you can give the client back their settings when you leave.

On 5/17/05 6:38 AM, "pasdetrois" wrote:



Meanwhile, as I am having to work on a client's PC, how do I restore the
lovely default Word styles and numbering/bulleting defaults? Someone has
revised them many times over and made a mess and I cannot get them back. Does
the software have to be re-installed?


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