[Martin, Oldham]

Hi,
I've successfully merged data from excel to make a directory. My problem is
that when I add some text (prior to merging), for example "Tel:" before my
phone number field, then when I merge to document it appears in bold in the
first record, but then not bold in the others. If I turn off the bold
formatting prior to merge document then it appears not bold in the first
record, but then bold in the others.

Help!

I'm using word 2003 btw.

[Doug Robbins - Word MVP]

It sounds like the end of paragraph marker ¶ might be formatted as bold.

Try using Ctrl+A to select everything in the mail merge main document and
make sure that the embolding of text is turned off.

--
Hope this helps,

Doug Robbins - Word MVP

Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.
"Martin, Oldham" Martin, wrote in message
...
Hi,
I've successfully merged data from excel to make a directory. My problem
is
that when I add some text (prior to merging), for example "Tel:" before my
phone number field, then when I merge to document it appears in bold in
the
first record, but then not bold in the others. If I turn off the bold
formatting prior to merge document then it appears not bold in the first
record, but then bold in the others.

Help!

I'm using word 2003 btw.

[Martin, Oldham[_2_]]

Thanks for that...it produced interesting effects!

Now the contextual text is non-bold throughout (good), but instead the merge
fields are bold: on all records in the "view merged data" view, but only on
the first record when I merge to new document.

All further suggestions still welcome


"Doug Robbins - Word MVP" wrote:

It sounds like the end of paragraph marker ¶ might be formatted as bold.

Try using Ctrl+A to select everything in the mail merge main document and
make sure that the embolding of text is turned off.

--
Hope this helps,

Doug Robbins - Word MVP

Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.
"Martin, Oldham" Martin, wrote in message
...
Hi,
I've successfully merged data from excel to make a directory. My problem
is
that when I add some text (prior to merging), for example "Tel:" before my
phone number field, then when I merge to document it appears in bold in
the
first record, but then not bold in the others. If I turn off the bold
formatting prior to merge document then it appears not bold in the first
record, but then bold in the others.

Help!

I'm using word 2003 btw.

.

[Martin, Oldham[_2_]]

Hmmm, maybe I should add that (as you might expect with a directory) I have
put the merged records into a table: so each record produces one row of the
table. Maybe it's unstable tables that are contributing to the problem?

"Martin, Oldham" wrote:

Thanks for that...it produced interesting effects!

Now the contextual text is non-bold throughout (good), but instead the merge
fields are bold: on all records in the "view merged data" view, but only on
the first record when I merge to new document.

All further suggestions still welcome


"Doug Robbins - Word MVP" wrote:

It sounds like the end of paragraph marker ¶ might be formatted as bold.

Try using Ctrl+A to select everything in the mail merge main document and
make sure that the embolding of text is turned off.

--
Hope this helps,

Doug Robbins - Word MVP

Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.
"Martin, Oldham" Martin, wrote in message
...
Hi,
I've successfully merged data from excel to make a directory. My problem
is
that when I add some text (prior to merging), for example "Tel:" before my
phone number field, then when I merge to document it appears in bold in
the
first record, but then not bold in the others. If I turn off the bold
formatting prior to merge document then it appears not bold in the first
record, but then bold in the others.

Help!

I'm using word 2003 btw.

.

[Peter Jamieson]

Use Alt-F9 to look at the field codes.

If you have \*Mergeformat switches in your fields, get rid of them,

Then apply the formatting you want to both the field code and the
result, then try again. And/or use a \*Charformat switch (you still have
to get rid of the \*Mergeformat switch) and format the M of MERGEFIELD
the way you want (and possibly the space before the M as well)

Doug knows this approach so I guess he may already have found that it
does not work in this case.

Peter Jamieson

http://tips.pjmsn.me.uk

Peter Jamieson

http://tips.pjmsn.me.uk

On 19/11/2009 15:09, Martin, Oldham wrote:
Hmmm, maybe I should add that (as you might expect with a directory) I have
put the merged records into a table: so each record produces one row of the
table. Maybe it's unstable tables that are contributing to the problem?

"Martin, Oldham" wrote:

Thanks for that...it produced interesting effects!

Now the contextual text is non-bold throughout (good), but instead the merge
fields are bold: on all records in the "view merged data" view, but only on
the first record when I merge to new document.

All further suggestions still welcome


"Doug Robbins - Word MVP" wrote:

It sounds like the end of paragraph marker ¶ might be formatted as bold.

Try using Ctrl+A to select everything in the mail merge main document and
make sure that the embolding of text is turned off.

--
Hope this helps,

Doug Robbins - Word MVP

Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.
"Martin, Oldham"Martin, wrote in message
...
Hi,
I've successfully merged data from excel to make a directory. My problem
is
that when I add some text (prior to merging), for example "Tel:" before my
phone number field, then when I merge to document it appears in bold in
the
first record, but then not bold in the others. If I turn off the bold
formatting prior to merge document then it appears not bold in the first
record, but then bold in the others.

Help!

I'm using word 2003 btw.

.

[Martin, Oldham[_2_]]

Thank you both for your advice, I've solved the problem by starting again.
Think I've learned a lot more about word along the way,

"Peter Jamieson" wrote:

Use Alt-F9 to look at the field codes.

If you have \*Mergeformat switches in your fields, get rid of them,

Then apply the formatting you want to both the field code and the
result, then try again. And/or use a \*Charformat switch (you still have
to get rid of the \*Mergeformat switch) and format the M of MERGEFIELD
the way you want (and possibly the space before the M as well)

Doug knows this approach so I guess he may already have found that it
does not work in this case.

Peter Jamieson

http://tips.pjmsn.me.uk

Peter Jamieson

http://tips.pjmsn.me.uk

On 19/11/2009 15:09, Martin, Oldham wrote:
Hmmm, maybe I should add that (as you might expect with a directory) I have
put the merged records into a table: so each record produces one row of the
table. Maybe it's unstable tables that are contributing to the problem?

"Martin, Oldham" wrote:

Thanks for that...it produced interesting effects!

Now the contextual text is non-bold throughout (good), but instead the merge
fields are bold: on all records in the "view merged data" view, but only on
the first record when I merge to new document.

All further suggestions still welcome


"Doug Robbins - Word MVP" wrote:

It sounds like the end of paragraph marker ¶ might be formatted as bold.

Try using Ctrl+A to select everything in the mail merge main document and
make sure that the embolding of text is turned off.

--
Hope this helps,

Doug Robbins - Word MVP

Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.
"Martin, Oldham"Martin, wrote in message
...
Hi,
I've successfully merged data from excel to make a directory. My problem
is
that when I add some text (prior to merging), for example "Tel:" before my
phone number field, then when I merge to document it appears in bold in
the
first record, but then not bold in the others. If I turn off the bold
formatting prior to merge document then it appears not bold in the first
record, but then bold in the others.

Help!

I'm using word 2003 btw.

.

.