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Tipuana
 
Posts: n/a
Default glossary macro in Word?

I am doing a quantum leap from working in WP5.1 for DOS to working in Word.
In WP I had glossary macros. For instance I had created a list of Latin
phrases on Ctrl-L. All I had to do was type the initial letters of a Latin
phrase and then press Ctrl-L and the phrase would appear. Would it be
possible to create such macros in Word? Or, alternatively, is it possible to
have separate AutoText lists allocated to different keys? Any suggestions
appreciated. Thanks.
  #2   Report Post  
Posted to microsoft.public.word.docmanagement
macropod
 
Posts: n/a
Default glossary macro in Word?

Hi Tipuana,

Microsoft's advice at the address below may be useful:
http://support.microsoft.com/kb/216706/en-us
Basically, it describes how you can convert you existing WP glossary macros
to Word AutoText entries.


Cheers

--
macropod
[MVP - Microsoft Word]


"Tipuana" wrote in message
...
I am doing a quantum leap from working in WP5.1 for DOS to working in

Word.
In WP I had glossary macros. For instance I had created a list of Latin
phrases on Ctrl-L. All I had to do was type the initial letters of a

Latin
phrase and then press Ctrl-L and the phrase would appear. Would it be
possible to create such macros in Word? Or, alternatively, is it possible

to
have separate AutoText lists allocated to different keys? Any suggestions
appreciated. Thanks.



  #3   Report Post  
Posted to microsoft.public.word.docmanagement
Tipuana
 
Posts: n/a
Default glossary macro in Word?

No, sorry, this is not exactly what I wanted. This takes the WP5.1 macros
and creates a glossary list of them in AutoText. (And as I have over 3000
macros in WP, its quite a process.) It does not convert the actual glossary
macros that are in WP. To go back to my example of my glossary of Latin
phrases, which is called LATIN.WPM in WP, it will not convert this macro.
What I actually want to do is to create new glossaries so that pressing
typing €œhc€ and then pressing a key (perhaps Alt-L) it will give me honoris
causa. Likewise typing the same letters €œhp€ and pressing a different key
(perhaps Alt-C) will give me High Court in a list of names of courts. In
other words this is like having separate AutoText lists on different keys.

"macropod" wrote:

Hi Tipuana,

Microsoft's advice at the address below may be useful:
http://support.microsoft.com/kb/216706/en-us
Basically, it describes how you can convert you existing WP glossary macros
to Word AutoText entries.


Cheers

--
macropod
[MVP - Microsoft Word]


"Tipuana" wrote in message
...
I am doing a quantum leap from working in WP5.1 for DOS to working in

Word.
In WP I had glossary macros. For instance I had created a list of Latin
phrases on Ctrl-L. All I had to do was type the initial letters of a

Latin
phrase and then press Ctrl-L and the phrase would appear. Would it be
possible to create such macros in Word? Or, alternatively, is it possible

to
have separate AutoText lists allocated to different keys? Any suggestions
appreciated. Thanks.




  #4   Report Post  
Posted to microsoft.public.word.docmanagement
Charles Kenyon
 
Posts: n/a
Default glossary macro in Word?

Look into the AutoTextList field. You could save such a field, itself, as an
AutoText or AutoCorrect entry and attach it to a keyboard shortcut. See
http://www.mvps.org/word/FAQs/TblsFl...toTextList.htm.

You may want to download the AutoTextLoader utility by Jay Freedman.
You can get it at http://jay-freedman.info/autotextloader2.zip.

If you can get your current macro results into a two-column table (name and
result) in Word, this utility will convert it to AutoText entries.

You want your AutoText entries to have names that (1) you are not likely to
type by accident or when typing regular text, and (2) are at least four
letters long. For instance you could start your latin phrase entries with
the prefix lat- and your high court entries with hc-


Here is some general info on moving from Word Perfect to Word:

Word and Word Perfect work very differently from one another. Each program's
methods have strengths and weaknesses; but, if you try to use one of these
programs as if it were the other, it is like pushing on a string! You can
easily make a lot of extra work for yourself. In the (short) long term
(weeks rather than years) spending the time to learn Word will save you time
if you are spending any time at all (more than an hour a day) using Word.

See http://www.addbalance.com/word/wordperfect.htm
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm
http://www.mvps.org/word/FAQs/General/RevealCodes.htm
http://www.mvps.org/word/FAQs/Genera...Converters.htm
http://www.shaunakelly.com/word/conc...ion/index.html
for information on Word for Word Perfect users.

For mo
http://www.mvps.org/word/FAQs/Custom...platePart2.htm
http://www.mvps.org/word/FAQs/Custom...platePart1.htm
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Number...gExplained.htm
http://www.addbalance.com/usersguide/styles.htm
http://www.mvps.org/word/FAQs/Custom...latesStore.htm


Function Keys

In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something like
pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub

Word's Extend key (F8) gives something similar to block processing.


Formatting and Styles

Learn about Styles - really learn!
http://www.addbalance.com/usersguide/styles.htm I resisted for years and now
regret every day of those years because although that string was still very
hard to push, it kept getting longer and longer, and had some very important
projects tied to it! Once you understand styles and the Word concept of
organizing things into Chinese boxes everything falls into place and instead
of pushing a string, you can push a button that turns on the very powerful
text processing machine known as Microsoft Word and it will start doing your
work for you instead of running around behind you trying to undo what you
just thought you did.


Converting documents Word / Word Perfect

Some special characters in Word Perfect documents don't convert well to
Word. There is a macro to assist with this described at
http://www.columbia.edu/~em36/wpdos/...html#macroword and can be found
at http://www.columbia.edu/~em36/wpdos/WPSymbolConv.bas.
This was prepared by Edward Mendelson.
Otherwise, look at the macro from http://support.microsoft.com/?kbid=212396
Use these on _copies_!

As for converting documents from Word Perfect to _use_ in Word... In a word,
don't plan on it. I would not recommend using converted documents long-term.
They will be filled with formatting anomolies that will get you at the worst
time. This is especially true of any documents containing automatic
numbering or bullets. Try recreating form documents in Word using the
following process:
In Word Perfect (if you still have it, in Word if not) save your files as
text files.
Use your converted files as references to show you how you want your
formatting to look.
Create a new document in Word and insert the text from the text file. Save
this new document as a Word template. Format it the way you want using
styles, not direct formatting. Save it again.
To use a template within Word, use File = New and pick your template. This
will create a new document for you.

Merge documents have special problems and should be recreated from text
files or retyped in Word. To convert data files, consider generating labels
in WP as a document, converting that to Word, and then using
http://www.gmayor.com/convert_labels...mail_merge.htm to get a new Word
data file.

Note that conversions usually do create documents that look passable and
print OK; the problems I'm referring to have to do with editing / making
changes, that is, using the documents long-term. (See below on reusing
documents vs. using templates.)

Conversion back to Word Perfect: There is a problem (in addition to the ones
mentioned for conversion _to_ Word) with Version 2002 (XP) and later of
Word. The conversion file only works for conversion _to_ Word, not from Word
to Word Perfect! Earlier versions went both ways. To fix this, you need to
find the old conversion file WPFT532.CNV from a Word 97 or Word 2000
installation and copy it to your new installation, replacing the file of the
same name. Note, the change making the file one-way was done as a security
measure. While I don't know of any problems the old file causes, keep the
new installation's file somewhere as a backup just in case.



Boilerplate and Forms

In WP a lot of people use macros to hold chunks of text - boilerplate. In
Word this function is filled by Templates, AutoText and AutoCorrect, not
macros. Follow the links at
http://addbalance.com/word/wordwebre...s.htm#AutoText for more
information on these tools.

You can use FILLIN and ASK fields or UserForms to query the user. For more
about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.



Letterhead

How to set up letterhead or some other document where you want one header on
the first page and a different header on other pages.
http://www.addbalance.com/word/headersfooters.htm This gives step-by-step
instructions. (It also has the following links)

Some other pages to look at:

Letterhead Tips and Instructions
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm

Letterhead Textboxes and Styles tutorial
http://addbalance.com/word/download....StylesTutorial
(for simulating different margins on different pages, among other things)



Reusing Documents vs. Using templates

General practice in WP is to have a document and copy and edit it to create
a new document. This is not good practice in Word. In Word, construct a
good, tight, template for your documents and use that template when
constructing new documents. Among other things, this can avoid embarrassing
"metadata" (http://www.addbalance.com/usersguide/metadata.htm) and things
like surprise headers and footers from creeping into new documents.

It's a lot of reading, I know. It's OK to chunk it down and do a bit each
day, but I would recommend that you make it a top priority to do that bit
each day. In the (short) long run, it will save you both time and grief.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs which is awesome!

My criminal law site: http://addbalance.com
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Tipuana" wrote in message
...
I am doing a quantum leap from working in WP5.1 for DOS to working in Word.
In WP I had glossary macros. For instance I had created a list of Latin
phrases on Ctrl-L. All I had to do was type the initial letters of a
Latin
phrase and then press Ctrl-L and the phrase would appear. Would it be
possible to create such macros in Word? Or, alternatively, is it possible
to
have separate AutoText lists allocated to different keys? Any suggestions
appreciated. Thanks.



  #5   Report Post  
Posted to microsoft.public.word.docmanagement
Charles Kenyon
 
Posts: n/a
Default glossary macro in Word?

Probably an underscore would work better than a dash although it involves an
extra keystroke in holding down the shift key. lat_ and hc_

--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!

My criminal defense site: http://addbalance.com
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Charles Kenyon" wrote in message
...
Look into the AutoTextList field. You could save such a field, itself, as
an AutoText or AutoCorrect entry and attach it to a keyboard shortcut. See
http://www.mvps.org/word/FAQs/TblsFl...toTextList.htm.

You may want to download the AutoTextLoader utility by Jay Freedman.
You can get it at http://jay-freedman.info/autotextloader2.zip.

If you can get your current macro results into a two-column table (name
and result) in Word, this utility will convert it to AutoText entries.

You want your AutoText entries to have names that (1) you are not likely
to type by accident or when typing regular text, and (2) are at least four
letters long. For instance you could start your latin phrase entries with
the prefix lat- and your high court entries with hc-

***




  #6   Report Post  
Posted to microsoft.public.word.docmanagement
Tipuana
 
Posts: n/a
Default glossary macro in Word?

Thanks so much for all your good advice and encouragement. I spend about 14
hours a day working so I don't want to be pushing any pieces of string if I
can help it.

"Charles Kenyon" wrote:

Look into the AutoTextList field. You could save such a field, itself, as an
AutoText or AutoCorrect entry and attach it to a keyboard shortcut. See
http://www.mvps.org/word/FAQs/TblsFl...toTextList.htm.

You may want to download the AutoTextLoader utility by Jay Freedman.
You can get it at http://jay-freedman.info/autotextloader2.zip.

If you can get your current macro results into a two-column table (name and
result) in Word, this utility will convert it to AutoText entries.

You want your AutoText entries to have names that (1) you are not likely to
type by accident or when typing regular text, and (2) are at least four
letters long. For instance you could start your latin phrase entries with
the prefix lat- and your high court entries with hc-


Here is some general info on moving from Word Perfect to Word:

Word and Word Perfect work very differently from one another. Each program's
methods have strengths and weaknesses; but, if you try to use one of these
programs as if it were the other, it is like pushing on a string! You can
easily make a lot of extra work for yourself. In the (short) long term
(weeks rather than years) spending the time to learn Word will save you time
if you are spending any time at all (more than an hour a day) using Word.

See http://www.addbalance.com/word/wordperfect.htm
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm
http://www.mvps.org/word/FAQs/General/RevealCodes.htm
http://www.mvps.org/word/FAQs/Genera...Converters.htm
http://www.shaunakelly.com/word/conc...ion/index.html
for information on Word for Word Perfect users.

For mo
http://www.mvps.org/word/FAQs/Custom...platePart2.htm
http://www.mvps.org/word/FAQs/Custom...platePart1.htm
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Number...gExplained.htm
http://www.addbalance.com/usersguide/styles.htm
http://www.mvps.org/word/FAQs/Custom...latesStore.htm


Function Keys

In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something like
pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub

Word's Extend key (F8) gives something similar to block processing.


Formatting and Styles

Learn about Styles - really learn!
http://www.addbalance.com/usersguide/styles.htm I resisted for years and now
regret every day of those years because although that string was still very
hard to push, it kept getting longer and longer, and had some very important
projects tied to it! Once you understand styles and the Word concept of
organizing things into Chinese boxes everything falls into place and instead
of pushing a string, you can push a button that turns on the very powerful
text processing machine known as Microsoft Word and it will start doing your
work for you instead of running around behind you trying to undo what you
just thought you did.


Converting documents Word / Word Perfect

Some special characters in Word Perfect documents don't convert well to
Word. There is a macro to assist with this described at
http://www.columbia.edu/~em36/wpdos/...html#macroword and can be found
at http://www.columbia.edu/~em36/wpdos/WPSymbolConv.bas.
This was prepared by Edward Mendelson.
Otherwise, look at the macro from http://support.microsoft.com/?kbid=212396
Use these on _copies_!

As for converting documents from Word Perfect to _use_ in Word... In a word,
don't plan on it. I would not recommend using converted documents long-term.
They will be filled with formatting anomolies that will get you at the worst
time. This is especially true of any documents containing automatic
numbering or bullets. Try recreating form documents in Word using the
following process:
In Word Perfect (if you still have it, in Word if not) save your files as
text files.
Use your converted files as references to show you how you want your
formatting to look.
Create a new document in Word and insert the text from the text file. Save
this new document as a Word template. Format it the way you want using
styles, not direct formatting. Save it again.
To use a template within Word, use File = New and pick your template. This
will create a new document for you.

Merge documents have special problems and should be recreated from text
files or retyped in Word. To convert data files, consider generating labels
in WP as a document, converting that to Word, and then using
http://www.gmayor.com/convert_labels...mail_merge.htm to get a new Word
data file.

Note that conversions usually do create documents that look passable and
print OK; the problems I'm referring to have to do with editing / making
changes, that is, using the documents long-term. (See below on reusing
documents vs. using templates.)

Conversion back to Word Perfect: There is a problem (in addition to the ones
mentioned for conversion _to_ Word) with Version 2002 (XP) and later of
Word. The conversion file only works for conversion _to_ Word, not from Word
to Word Perfect! Earlier versions went both ways. To fix this, you need to
find the old conversion file WPFT532.CNV from a Word 97 or Word 2000
installation and copy it to your new installation, replacing the file of the
same name. Note, the change making the file one-way was done as a security
measure. While I don't know of any problems the old file causes, keep the
new installation's file somewhere as a backup just in case.



Boilerplate and Forms

In WP a lot of people use macros to hold chunks of text - boilerplate. In
Word this function is filled by Templates, AutoText and AutoCorrect, not
macros. Follow the links at
http://addbalance.com/word/wordwebre...s.htm#AutoText for more
information on these tools.

You can use FILLIN and ASK fields or UserForms to query the user. For more
about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.



Letterhead

How to set up letterhead or some other document where you want one header on
the first page and a different header on other pages.
http://www.addbalance.com/word/headersfooters.htm This gives step-by-step
instructions. (It also has the following links)

Some other pages to look at:

Letterhead Tips and Instructions
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm

Letterhead Textboxes and Styles tutorial
http://addbalance.com/word/download....StylesTutorial
(for simulating different margins on different pages, among other things)



Reusing Documents vs. Using templates

General practice in WP is to have a document and copy and edit it to create
a new document. This is not good practice in Word. In Word, construct a
good, tight, template for your documents and use that template when
constructing new documents. Among other things, this can avoid embarrassing
"metadata" (http://www.addbalance.com/usersguide/metadata.htm) and things
like surprise headers and footers from creeping into new documents.

It's a lot of reading, I know. It's OK to chunk it down and do a bit each
day, but I would recommend that you make it a top priority to do that bit
each day. In the (short) long run, it will save you both time and grief.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs which is awesome!

My criminal law site: http://addbalance.com
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Tipuana" wrote in message
...
I am doing a quantum leap from working in WP5.1 for DOS to working in Word.
In WP I had glossary macros. For instance I had created a list of Latin
phrases on Ctrl-L. All I had to do was type the initial letters of a
Latin
phrase and then press Ctrl-L and the phrase would appear. Would it be
possible to create such macros in Word? Or, alternatively, is it possible
to
have separate AutoText lists allocated to different keys? Any suggestions
appreciated. Thanks.




  #7   Report Post  
Posted to microsoft.public.word.docmanagement
Suzanne S. Barnhill
 
Posts: n/a
Default glossary macro in Word?

You can set these up as AutoCorrect entries, and you won't even have to
press a key, they will just be converted automatically. The trick will be
getting these into the .acl file without having to enter them manually
(3,000 is a lot of entries). You might look at
http://word.mvps.org/FAQs/Customizat...utocorrect.htm. This provides
a macro that backs up existing AutoCorrect entries to a text file. This file
can be edited to add your own entries and then "restored" to create a new
..acl file that will be used by Word.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Tipuana" wrote in message
...
No, sorry, this is not exactly what I wanted. This takes the WP5.1 macros
and creates a glossary list of them in AutoText. (And as I have over 3000
macros in WP, its quite a process.) It does not convert the actual

glossary
macros that are in WP. To go back to my example of my glossary of Latin
phrases, which is called LATIN.WPM in WP, it will not convert this macro.
What I actually want to do is to create new glossaries so that pressing
typing €œhc€ and then pressing a key (perhaps Alt-L) it will give me

honoris
causa. Likewise typing the same letters €œhp€ and pressing a different key
(perhaps Alt-C) will give me High Court in a list of names of courts. In
other words this is like having separate AutoText lists on different keys.

"macropod" wrote:

Hi Tipuana,

Microsoft's advice at the address below may be useful:
http://support.microsoft.com/kb/216706/en-us
Basically, it describes how you can convert you existing WP glossary

macros
to Word AutoText entries.


Cheers

--
macropod
[MVP - Microsoft Word]


"Tipuana" wrote in message
...
I am doing a quantum leap from working in WP5.1 for DOS to working in

Word.
In WP I had glossary macros. For instance I had created a list of

Latin
phrases on Ctrl-L. All I had to do was type the initial letters of a

Latin
phrase and then press Ctrl-L and the phrase would appear. Would it be
possible to create such macros in Word? Or, alternatively, is it

possible
to
have separate AutoText lists allocated to different keys? Any

suggestions
appreciated. Thanks.





  #8   Report Post  
Posted to microsoft.public.word.docmanagement
Tipuana
 
Posts: n/a
Default glossary macro in Word?

Thanks, Suzanne. It is less than a week since I made the switch from WP5.1
and I have changed my system so many times. I was initially using
AutoCorrect and I categorised each entry by adding a letter to it, for
example words relating to criminal cases had a "c" added to the abbreviation,
words relating to witnesses had the letter "w" added to the abbreviation and
so on. I found the disadvange with this was that if the word came at the end
of a sentence, I had to backspace before inserting a full stop or question
mark, whereas with AutoText there is no space after the word. I was
initially using AutoText for words requiring capitalisation. So "lab" became
Legal Aid Board in AutoText, while "lab" was laboratory in AutoCorrect. I
will check the link you gave me. It sounds good. Thanks for your
suggestions.

"Suzanne S. Barnhill" wrote:

You can set these up as AutoCorrect entries, and you won't even have to
press a key, they will just be converted automatically. The trick will be
getting these into the .acl file without having to enter them manually
(3,000 is a lot of entries). You might look at
http://word.mvps.org/FAQs/Customizat...utocorrect.htm. This provides
a macro that backs up existing AutoCorrect entries to a text file. This file
can be edited to add your own entries and then "restored" to create a new
..acl file that will be used by Word.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Tipuana" wrote in message
...
No, sorry, this is not exactly what I wanted. This takes the WP5.1 macros
and creates a glossary list of them in AutoText. (And as I have over 3000
macros in WP, its quite a process.) It does not convert the actual

glossary
macros that are in WP. To go back to my example of my glossary of Latin
phrases, which is called LATIN.WPM in WP, it will not convert this macro.
What I actually want to do is to create new glossaries so that pressing
typing €œhc€ and then pressing a key (perhaps Alt-L) it will give me

honoris
causa. Likewise typing the same letters €œhp€ and pressing a different key
(perhaps Alt-C) will give me High Court in a list of names of courts. In
other words this is like having separate AutoText lists on different keys.

"macropod" wrote:

Hi Tipuana,

Microsoft's advice at the address below may be useful:
http://support.microsoft.com/kb/216706/en-us
Basically, it describes how you can convert you existing WP glossary

macros
to Word AutoText entries.


Cheers

--
macropod
[MVP - Microsoft Word]


"Tipuana" wrote in message
...
I am doing a quantum leap from working in WP5.1 for DOS to working in
Word.
In WP I had glossary macros. For instance I had created a list of

Latin
phrases on Ctrl-L. All I had to do was type the initial letters of a
Latin
phrase and then press Ctrl-L and the phrase would appear. Would it be
possible to create such macros in Word? Or, alternatively, is it

possible
to
have separate AutoText lists allocated to different keys? Any

suggestions
appreciated. Thanks.





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