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Business letter with 8 new entry fields
I have a business letter that has 8 places where information changes from
person to person. I do not need to do a mail merge as the letters are sporadic, but I want my staff to be able to tab to each spot where the information changes in order to make the work go quicker. Is there a way to do that? Also in one spot they need to list the company's legal name based on state (and that would mean 23 different names). Is there a way to do a drop down field where they could choose which name they want and then tab to the next field? I know I am wishing for the moon...but I could really use some help -- elyeth |
#2
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Business letter with 8 new entry fields
You can set this up as a protected form: see
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm and especially the forms tutorials by Dian Chapman that this article links to. I believe dropdown form fields permit 25 entries, so you should be okay on that one. For this to work, you have to protect the document for forms, which means that you can't edit anything outside the form fields. If you want users to be able to edit the document freely and still be able to skip from one fillin field to another, you may want to use MacroButton NoMacro fields instead; see http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm. For your dropdown list, you could use an AutoTextList field (see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm). You can't tab from one field to another, but you can skip from one to the next using F11. If some of the eight places repeat data entered into a previous one, you can use a Ref field to cross-reference the content of a form field or a StyleRef field to repeat the text that has replaced a MacroButton field; for more on both, see http://gregmaxey.mvps.org/Repeating_Data.htm and http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "elyeth" wrote in message ... I have a business letter that has 8 places where information changes from person to person. I do not need to do a mail merge as the letters are sporadic, but I want my staff to be able to tab to each spot where the information changes in order to make the work go quicker. Is there a way to do that? Also in one spot they need to list the company's legal name based on state (and that would mean 23 different names). Is there a way to do a drop down field where they could choose which name they want and then tab to the next field? I know I am wishing for the moon...but I could really use some help -- elyeth |
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