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TABLE TOO LARGE FOR WORD TO SORT
I do genealogy and I'm building monster tables. They are useless if
not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? |
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#2
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TABLE TOO LARGE FOR WORD TO SORT
Transfer the table to Excel and sort it there.
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org YOMAMAPAWA wrote: I do genealogy and I'm building monster tables. They are useless if not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? |
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#3
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TABLE TOO LARGE FOR WORD TO SORT
Also, note that 48 MB is above the maximum allowable size for a text-only
Word doc (the limit is 32 MB). Unless the document contains graphics or something else besides text, there may be other problems ahead. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... Transfer the table to Excel and sort it there. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org YOMAMAPAWA wrote: I do genealogy and I'm building monster tables. They are useless if not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? |
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#4
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TABLE TOO LARGE FOR WORD TO SORT
On Apr 23, 5:50 am, "Suzanne S. Barnhill" wrote:
Also, note that 48 MB is above the maximum allowable size for a text-only Word doc (the limit is 32 MB). Unless the document contains graphics or something else besides text, there may be other problems ahead. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... Transfer the table to Excel and sort it there. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org YOMAMAPAWA wrote: I do genealogy and I'm building monster tables. They are useless if not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? Thank you both. Disaster. How limiting. I'm an absolute newbie at this but an old programmer from the sixties. I'll have to build a new program. HA! I don't have a clue where to begin. I'm attempting an interactive search database using Word. Looks impossible. All I want is COLLATION. I can't believe Word customers keep coming back with such a strict limitation on their work. What do businesses do? Not collate? Cut their vendors off when they become too many? I have 15 columns - surname, first name, surname spouse, first name spouse, parents, surname mother, birth/death/marriage year, ditto month, ditto day, ditto country, ditto state/shire/province, ditto county/commune, ditto town, ditto parish. If ANY of these columns cannot be sorted, the whole thing is useless. Any solutions? Should I buy Word 2007 Professional? Graham, when I open Excel all I see is a sea of cells. I don't have a clue - tried - how to copy my Word file into Excel. I've just scarcely learned how to Merge/Split Columns. Using these products is EXACTLY like being a member of a bovine herd, wandering aimlessly in idle search of something tasty - no direction, no instructions - unless you count the help files, which protocol of use seems to have no rhyme nor reason. Like the cattle. If I had had to learn Cobol, Basic, or Fortran - EVEN RPG - in this manner, I would still today be using a collator to hand-sort all the data. Or sitting on the floor sorting cards by color! |
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#5
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TABLE TOO LARGE FOR WORD TO SORT
FWIW, I do maintain large databases in Excel and then use them to produce
mail merges in Word. How many records do you have? One specific advantage in Excel (aside from the ability to deal with more records) is that you can use Freeze Panes to keep the heading row and any desired number of columns in view all the time so you don't lose your place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... On Apr 23, 5:50 am, "Suzanne S. Barnhill" wrote: Also, note that 48 MB is above the maximum allowable size for a text-only Word doc (the limit is 32 MB). Unless the document contains graphics or something else besides text, there may be other problems ahead. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... Transfer the table to Excel and sort it there. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org YOMAMAPAWA wrote: I do genealogy and I'm building monster tables. They are useless if not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? Thank you both. Disaster. How limiting. I'm an absolute newbie at this but an old programmer from the sixties. I'll have to build a new program. HA! I don't have a clue where to begin. I'm attempting an interactive search database using Word. Looks impossible. All I want is COLLATION. I can't believe Word customers keep coming back with such a strict limitation on their work. What do businesses do? Not collate? Cut their vendors off when they become too many? I have 15 columns - surname, first name, surname spouse, first name spouse, parents, surname mother, birth/death/marriage year, ditto month, ditto day, ditto country, ditto state/shire/province, ditto county/commune, ditto town, ditto parish. If ANY of these columns cannot be sorted, the whole thing is useless. Any solutions? Should I buy Word 2007 Professional? Graham, when I open Excel all I see is a sea of cells. I don't have a clue - tried - how to copy my Word file into Excel. I've just scarcely learned how to Merge/Split Columns. Using these products is EXACTLY like being a member of a bovine herd, wandering aimlessly in idle search of something tasty - no direction, no instructions - unless you count the help files, which protocol of use seems to have no rhyme nor reason. Like the cattle. If I had had to learn Cobol, Basic, or Fortran - EVEN RPG - in this manner, I would still today be using a collator to hand-sort all the data. Or sitting on the floor sorting cards by color! |
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#6
Posted to microsoft.public.word.docmanagement
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TABLE TOO LARGE FOR WORD TO SORT
"Records." In the file I'm currently working there are, so far, 18,836
individuals, in three separate files - birth, death, marriage - representing only the ancestors of my paternal grandmother. ( A quick aside: We each have 4 grandparents, 8 g-grandparents, 16, gg-, 32 ggg-, 64, 128, 256, 512, 1024, 2048, 4096, 8192, 16384, 32768............totaling maybe 65532. You can see how these files can quickly grow, particularly if your ancestors were amongst the earliest European settlers to the United States - they were almost all from well-known families with excellent records, going back to Golgotha or some dang where - and will steadily grow in scale. Losing my place is OK, i just hit search and zoom to the spouse or whatever. What I'm trying to ACCOMPLISH is collation - sorting everyone into year of birth, say, then Mom, then spouse, then locale, in order to find what they call the "Brick Wall" - the missing ancestor that ties you to the others. Or to at least extrapolate. I will have to teach myself to use Excel, haven't even begun. OR, copy each file and tediously select only the pertinent columns, delete all the rest, DO my sort, then compare. Nastay. Suzanne S. Barnhill wrote: FWIW, I do maintain large databases in Excel and then use them to produce mail merges in Word. How many records do you have? One specific advantage in Excel (aside from the ability to deal with more records) is that you can use Freeze Panes to keep the heading row and any desired number of columns in view all the time so you don't lose your place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... On Apr 23, 5:50 am, "Suzanne S. Barnhill" wrote: Also, note that 48 MB is above the maximum allowable size for a text-only Word doc (the limit is 32 MB). Unless the document contains graphics or something else besides text, there may be other problems ahead. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... Transfer the table to Excel and sort it there. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org YOMAMAPAWA wrote: I do genealogy and I'm building monster tables. They are useless if not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? Thank you both. Disaster. How limiting. I'm an absolute newbie at this but an old programmer from the sixties. I'll have to build a new program. HA! I don't have a clue where to begin. I'm attempting an interactive search database using Word. Looks impossible. All I want is COLLATION. I can't believe Word customers keep coming back with such a strict limitation on their work. What do businesses do? Not collate? Cut their vendors off when they become too many? I have 15 columns - surname, first name, surname spouse, first name spouse, parents, surname mother, birth/death/marriage year, ditto month, ditto day, ditto country, ditto state/shire/province, ditto county/commune, ditto town, ditto parish. If ANY of these columns cannot be sorted, the whole thing is useless. Any solutions? Should I buy Word 2007 Professional? Graham, when I open Excel all I see is a sea of cells. I don't have a clue - tried - how to copy my Word file into Excel. I've just scarcely learned how to Merge/Split Columns. Using these products is EXACTLY like being a member of a bovine herd, wandering aimlessly in idle search of something tasty - no direction, no instructions - unless you count the help files, which protocol of use seems to have no rhyme nor reason. Like the cattle. If I had had to learn Cobol, Basic, or Fortran - EVEN RPG - in this manner, I would still today be using a collator to hand-sort all the data. Or sitting on the floor sorting cards by color! |
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#7
Posted to microsoft.public.word.docmanagement
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TABLE TOO LARGE FOR WORD TO SORT
What I mean by "lose your place" is that if a record has so many columns
that they don't all fit on the screen, it is handy to have the leftmost column or two frozen so that the person's name, for example, remains visible when you scroll over to the far right. And in cases where you may have a lot of columns of figures, it's handy to have the heading row frozen so you can always see the column label.s -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... "Records." In the file I'm currently working there are, so far, 18,836 individuals, in three separate files - birth, death, marriage - representing only the ancestors of my paternal grandmother. ( A quick aside: We each have 4 grandparents, 8 g-grandparents, 16, gg-, 32 ggg-, 64, 128, 256, 512, 1024, 2048, 4096, 8192, 16384, 32768............totaling maybe 65532. You can see how these files can quickly grow, particularly if your ancestors were amongst the earliest European settlers to the United States - they were almost all from well-known families with excellent records, going back to Golgotha or some dang where - and will steadily grow in scale. Losing my place is OK, i just hit search and zoom to the spouse or whatever. What I'm trying to ACCOMPLISH is collation - sorting everyone into year of birth, say, then Mom, then spouse, then locale, in order to find what they call the "Brick Wall" - the missing ancestor that ties you to the others. Or to at least extrapolate. I will have to teach myself to use Excel, haven't even begun. OR, copy each file and tediously select only the pertinent columns, delete all the rest, DO my sort, then compare. Nastay. Suzanne S. Barnhill wrote: FWIW, I do maintain large databases in Excel and then use them to produce mail merges in Word. How many records do you have? One specific advantage in Excel (aside from the ability to deal with more records) is that you can use Freeze Panes to keep the heading row and any desired number of columns in view all the time so you don't lose your place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... On Apr 23, 5:50 am, "Suzanne S. Barnhill" wrote: Also, note that 48 MB is above the maximum allowable size for a text-only Word doc (the limit is 32 MB). Unless the document contains graphics or something else besides text, there may be other problems ahead. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... Transfer the table to Excel and sort it there. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org YOMAMAPAWA wrote: I do genealogy and I'm building monster tables. They are useless if not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? Thank you both. Disaster. How limiting. I'm an absolute newbie at this but an old programmer from the sixties. I'll have to build a new program. HA! I don't have a clue where to begin. I'm attempting an interactive search database using Word. Looks impossible. All I want is COLLATION. I can't believe Word customers keep coming back with such a strict limitation on their work. What do businesses do? Not collate? Cut their vendors off when they become too many? I have 15 columns - surname, first name, surname spouse, first name spouse, parents, surname mother, birth/death/marriage year, ditto month, ditto day, ditto country, ditto state/shire/province, ditto county/commune, ditto town, ditto parish. If ANY of these columns cannot be sorted, the whole thing is useless. Any solutions? Should I buy Word 2007 Professional? Graham, when I open Excel all I see is a sea of cells. I don't have a clue - tried - how to copy my Word file into Excel. I've just scarcely learned how to Merge/Split Columns. Using these products is EXACTLY like being a member of a bovine herd, wandering aimlessly in idle search of something tasty - no direction, no instructions - unless you count the help files, which protocol of use seems to have no rhyme nor reason. Like the cattle. If I had had to learn Cobol, Basic, or Fortran - EVEN RPG - in this manner, I would still today be using a collator to hand-sort all the data. Or sitting on the floor sorting cards by color! |
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#8
Posted to microsoft.public.word.docmanagement
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TABLE TOO LARGE FOR WORD TO SORT
On Apr 23, 7:51 pm, "Suzanne S. Barnhill" wrote:
What I mean by "lose your place" is that if a record has so many columns that they don't all fit on the screen, it is handy to have the leftmost column or two frozen so that the person's name, for example, remains visible when you scroll over to the far right. And in cases where you may have a lot of columns of figures, it's handy to have the heading row frozen so you can always see the column label.s -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... "Records." In the file I'm currently working there are, so far, 18,836 individuals, in three separate files - birth, death, marriage - representing only the ancestors of my paternal grandmother. ( A quick aside: We each have 4 grandparents, 8 g-grandparents, 16, gg-, 32 ggg-, 64, 128, 256, 512, 1024, 2048, 4096, 8192, 16384, 32768............totaling maybe 65532. You can see how these files can quickly grow, particularly if your ancestors were amongst the earliest European settlers to the United States - they were almost all from well-known families with excellent records, going back to Golgotha or some dang where - and will steadily grow in scale. Losing my place is OK, i just hit search and zoom to the spouse or whatever. What I'm trying to ACCOMPLISH is collation - sorting everyone into year of birth, say, then Mom, then spouse, then locale, in order to find what they call the "Brick Wall" - the missing ancestor that ties you to the others. Or to at least extrapolate. I will have to teach myself to use Excel, haven't even begun. OR, copy each file and tediously select only the pertinent columns, delete all the rest, DO my sort, then compare. Nastay. Suzanne S. Barnhill wrote: FWIW, I do maintainlargedatabases in Excel and then use them to produce mail merges in Word. How many records do you have? One specific advantage in Excel (aside from the ability to deal with more records) is that you can use Freeze Panes to keep the heading row and any desired number of columns in view all the time so you don't lose your place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... On Apr 23, 5:50 am, "Suzanne S. Barnhill" wrote: Also, note that 48 MB is above the maximum allowable size for a text-only Word doc (the limit is 32 MB). Unless the document contains graphics or something else besides text, there may be other problems ahead. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message .. . Transfer thetableto Excel and sort it there. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org YOMAMAPAWA wrote: I do genealogy and I'm building monster tables. They are useless if not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? Thank you both. Disaster. How limiting. I'm an absolute newbie at this but an old programmer from the sixties. I'll have to build a new program. HA! I don't have a clue where to begin. I'm attempting an interactive search database using Word. Looks impossible. All I want is COLLATION. I can't believe Word customers keep coming back with such a strict limitation on their work. What do businesses do? Not collate? Cut their vendors off when they becometoomany? I have 15 columns - surname, first name, surname spouse, first name spouse, parents, surname mother, birth/death/marriage year, ditto month, ditto day, ditto country, ditto state/shire/province, ditto county/commune, ditto town, ditto parish. If ANY of these columns cannot be sorted, the whole thing is useless. Any solutions? Should I buy Word 2007 Professional? Graham, when I open Excel all I see is a sea of cells. I don't have a clue - tried - how to copy my Word file into Excel. I've just scarcely learned how to Merge/Split Columns. Using these products is EXACTLY like being a member of a bovine herd, wandering aimlessly in idle search of something tasty - no direction, no instructions - unless you count the help files, which protocol of use seems to have no rhyme nor reason. Like the cattle. If I had had to learn Cobol, Basic, or Fortran - EVEN RPG - in this manner, I would still today be using a collator to hand-sort all the data. Or sitting on the floor sorting cards by color! Ah, I see, said the blind old woman. Handy. OK. I tried Excel, no dice. It WOULD NOT copy the 48MB doc. It WOULD copy one section, but the first column showed up split. My original format: SUTHERLAND-1011, HUGH I tried a Merge Cells, but it just kept only the first half of the first cell, it would not highlight. I then tried replacing the "," with "*", still no luck. I tried hitting the Format mark next to the file, as the help file suggested, to "keep source format", no dice. I even went ahead and tried to sort column 3, surname spouse, and it announced that they were different sizes, thus no dice. I then "hid" all but the filled columns, formatted row height to equal values - just to keep the little b_____d happy - still no dice. I am at this point ready to toss the whole system over the cliff and take up golf or Sumo wrestling. I give. Aside: I think I have a serious problem somewhere. One would think that this HP Pavilion a1587c would have the capacity to deal with these simple tables, but everything I do the tower just HOWLS. It took FIVE FULL MINUTES to accomplish that simple copy. This is not right, what could it be? |
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#9
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TABLE TOO LARGE FOR WORD TO SORT
I'm not an Excel expert by any means, though some here may be. For a better
shot at reaching one, though, you might want to start at the other end, posting in an Excel NG and asking about the best way to import a huge Word table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... On Apr 23, 7:51 pm, "Suzanne S. Barnhill" wrote: What I mean by "lose your place" is that if a record has so many columns that they don't all fit on the screen, it is handy to have the leftmost column or two frozen so that the person's name, for example, remains visible when you scroll over to the far right. And in cases where you may have a lot of columns of figures, it's handy to have the heading row frozen so you can always see the column label.s -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... "Records." In the file I'm currently working there are, so far, 18,836 individuals, in three separate files - birth, death, marriage - representing only the ancestors of my paternal grandmother. ( A quick aside: We each have 4 grandparents, 8 g-grandparents, 16, gg-, 32 ggg-, 64, 128, 256, 512, 1024, 2048, 4096, 8192, 16384, 32768............totaling maybe 65532. You can see how these files can quickly grow, particularly if your ancestors were amongst the earliest European settlers to the United States - they were almost all from well-known families with excellent records, going back to Golgotha or some dang where - and will steadily grow in scale. Losing my place is OK, i just hit search and zoom to the spouse or whatever. What I'm trying to ACCOMPLISH is collation - sorting everyone into year of birth, say, then Mom, then spouse, then locale, in order to find what they call the "Brick Wall" - the missing ancestor that ties you to the others. Or to at least extrapolate. I will have to teach myself to use Excel, haven't even begun. OR, copy each file and tediously select only the pertinent columns, delete all the rest, DO my sort, then compare. Nastay. Suzanne S. Barnhill wrote: FWIW, I do maintainlargedatabases in Excel and then use them to produce mail merges in Word. How many records do you have? One specific advantage in Excel (aside from the ability to deal with more records) is that you can use Freeze Panes to keep the heading row and any desired number of columns in view all the time so you don't lose your place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... On Apr 23, 5:50 am, "Suzanne S. Barnhill" wrote: Also, note that 48 MB is above the maximum allowable size for a text-only Word doc (the limit is 32 MB). Unless the document contains graphics or something else besides text, there may be other problems ahead. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message .. . Transfer thetableto Excel and sort it there. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org YOMAMAPAWA wrote: I do genealogy and I'm building monster tables. They are useless if not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? Thank you both. Disaster. How limiting. I'm an absolute newbie at this but an old programmer from the sixties. I'll have to build a new program. HA! I don't have a clue where to begin. I'm attempting an interactive search database using Word. Looks impossible. All I want is COLLATION. I can't believe Word customers keep coming back with such a strict limitation on their work. What do businesses do? Not collate? Cut their vendors off when they becometoomany? I have 15 columns - surname, first name, surname spouse, first name spouse, parents, surname mother, birth/death/marriage year, ditto month, ditto day, ditto country, ditto state/shire/province, ditto county/commune, ditto town, ditto parish. If ANY of these columns cannot be sorted, the whole thing is useless. Any solutions? Should I buy Word 2007 Professional? Graham, when I open Excel all I see is a sea of cells. I don't have a clue - tried - how to copy my Word file into Excel. I've just scarcely learned how to Merge/Split Columns. Using these products is EXACTLY like being a member of a bovine herd, wandering aimlessly in idle search of something tasty - no direction, no instructions - unless you count the help files, which protocol of use seems to have no rhyme nor reason. Like the cattle. If I had had to learn Cobol, Basic, or Fortran - EVEN RPG - in this manner, I would still today be using a collator to hand-sort all the data. Or sitting on the floor sorting cards by color! Ah, I see, said the blind old woman. Handy. OK. I tried Excel, no dice. It WOULD NOT copy the 48MB doc. It WOULD copy one section, but the first column showed up split. My original format: SUTHERLAND-1011, HUGH I tried a Merge Cells, but it just kept only the first half of the first cell, it would not highlight. I then tried replacing the "," with "*", still no luck. I tried hitting the Format mark next to the file, as the help file suggested, to "keep source format", no dice. I even went ahead and tried to sort column 3, surname spouse, and it announced that they were different sizes, thus no dice. I then "hid" all but the filled columns, formatted row height to equal values - just to keep the little b_____d happy - still no dice. I am at this point ready to toss the whole system over the cliff and take up golf or Sumo wrestling. I give. Aside: I think I have a serious problem somewhere. One would think that this HP Pavilion a1587c would have the capacity to deal with these simple tables, but everything I do the tower just HOWLS. It took FIVE FULL MINUTES to accomplish that simple copy. This is not right, what could it be? |
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#10
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TABLE TOO LARGE FOR WORD TO SORT
And for the best result with this much data, use a *DATABASE* application.
;-) Dan Suzanne S. Barnhill wrote: I'm not an Excel expert by any means, though some here may be. For a better shot at reaching one, though, you might want to start at the other end, posting in an Excel NG and asking about the best way to import a huge Word table. "YOMAMAPAWA" wrote in message ... On Apr 23, 7:51 pm, "Suzanne S. Barnhill" wrote: What I mean by "lose your place" is that if a record has so many columns that they don't all fit on the screen, it is handy to have the leftmost column or two frozen so that the person's name, for example, remains visible when you scroll over to the far right. And in cases where you may have a lot of columns of figures, it's handy to have the heading row frozen so you can always see the column label.s -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... "Records." In the file I'm currently working there are, so far, 18,836 individuals, in three separate files - birth, death, marriage - representing only the ancestors of my paternal grandmother. ( A quick aside: We each have 4 grandparents, 8 g-grandparents, 16, gg-, 32 ggg-, 64, 128, 256, 512, 1024, 2048, 4096, 8192, 16384, 32768............totaling maybe 65532. You can see how these files can quickly grow, particularly if your ancestors were amongst the earliest European settlers to the United States - they were almost all from well-known families with excellent records, going back to Golgotha or some dang where - and will steadily grow in scale. Losing my place is OK, i just hit search and zoom to the spouse or whatever. What I'm trying to ACCOMPLISH is collation - sorting everyone into year of birth, say, then Mom, then spouse, then locale, in order to find what they call the "Brick Wall" - the missing ancestor that ties you to the others. Or to at least extrapolate. I will have to teach myself to use Excel, haven't even begun. OR, copy each file and tediously select only the pertinent columns, delete all the rest, DO my sort, then compare. Nastay. Suzanne S. Barnhill wrote: FWIW, I do maintainlargedatabases in Excel and then use them to produce mail merges in Word. How many records do you have? One specific advantage in Excel (aside from the ability to deal with more records) is that you can use Freeze Panes to keep the heading row and any desired number of columns in view all the time so you don't lose your place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... On Apr 23, 5:50 am, "Suzanne S. Barnhill" wrote: Also, note that 48 MB is above the maximum allowable size for a text-only Word doc (the limit is 32 MB). Unless the document contains graphics or something else besides text, there may be other problems ahead. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... Transfer thetableto Excel and sort it there. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org YOMAMAPAWA wrote: I do genealogy and I'm building monster tables. They are useless if not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? Thank you both. Disaster. How limiting. I'm an absolute newbie at this but an old programmer from the sixties. I'll have to build a new program. HA! I don't have a clue where to begin. I'm attempting an interactive search database using Word. Looks impossible. All I want is COLLATION. I can't believe Word customers keep coming back with such a strict limitation on their work. What do businesses do? Not collate? Cut their vendors off when they becometoomany? I have 15 columns - surname, first name, surname spouse, first name spouse, parents, surname mother, birth/death/marriage year, ditto month, ditto day, ditto country, ditto state/shire/province, ditto county/commune, ditto town, ditto parish. If ANY of these columns cannot be sorted, the whole thing is useless. Any solutions? Should I buy Word 2007 Professional? Graham, when I open Excel all I see is a sea of cells. I don't have a clue - tried - how to copy my Word file into Excel. I've just scarcely learned how to Merge/Split Columns. Using these products is EXACTLY like being a member of a bovine herd, wandering aimlessly in idle search of something tasty - no direction, no instructions - unless you count the help files, which protocol of use seems to have no rhyme nor reason. Like the cattle. If I had had to learn Cobol, Basic, or Fortran - EVEN RPG - in this manner, I would still today be using a collator to hand-sort all the data. Or sitting on the floor sorting cards by color! Ah, I see, said the blind old woman. Handy. OK. I tried Excel, no dice. It WOULD NOT copy the 48MB doc. It WOULD copy one section, but the first column showed up split. My original format: SUTHERLAND-1011, HUGH I tried a Merge Cells, but it just kept only the first half of the first cell, it would not highlight. I then tried replacing the "," with "*", still no luck. I tried hitting the Format mark next to the file, as the help file suggested, to "keep source format", no dice. I even went ahead and tried to sort column 3, surname spouse, and it announced that they were different sizes, thus no dice. I then "hid" all but the filled columns, formatted row height to equal values - just to keep the little b_____d happy - still no dice. I am at this point ready to toss the whole system over the cliff and take up golf or Sumo wrestling. I give. Aside: I think I have a serious problem somewhere. One would think that this HP Pavilion a1587c would have the capacity to deal with these simple tables, but everything I do the tower just HOWLS. It took FIVE FULL MINUTES to accomplish that simple copy. This is not right, what could it be? |
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#11
Posted to microsoft.public.word.docmanagement
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TABLE TOO LARGE FOR WORD TO SORT
Yes, I suspect this is definitely a job for Access (or possibly dedicated
family tree software), but I have no experience with those at all. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Dan Freeman" wrote in message ... And for the best result with this much data, use a *DATABASE* application. ;-) Dan Suzanne S. Barnhill wrote: I'm not an Excel expert by any means, though some here may be. For a better shot at reaching one, though, you might want to start at the other end, posting in an Excel NG and asking about the best way to import a huge Word table. "YOMAMAPAWA" wrote in message ... On Apr 23, 7:51 pm, "Suzanne S. Barnhill" wrote: What I mean by "lose your place" is that if a record has so many columns that they don't all fit on the screen, it is handy to have the leftmost column or two frozen so that the person's name, for example, remains visible when you scroll over to the far right. And in cases where you may have a lot of columns of figures, it's handy to have the heading row frozen so you can always see the column label.s -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... "Records." In the file I'm currently working there are, so far, 18,836 individuals, in three separate files - birth, death, marriage - representing only the ancestors of my paternal grandmother. ( A quick aside: We each have 4 grandparents, 8 g-grandparents, 16, gg-, 32 ggg-, 64, 128, 256, 512, 1024, 2048, 4096, 8192, 16384, 32768............totaling maybe 65532. You can see how these files can quickly grow, particularly if your ancestors were amongst the earliest European settlers to the United States - they were almost all from well-known families with excellent records, going back to Golgotha or some dang where - and will steadily grow in scale. Losing my place is OK, i just hit search and zoom to the spouse or whatever. What I'm trying to ACCOMPLISH is collation - sorting everyone into year of birth, say, then Mom, then spouse, then locale, in order to find what they call the "Brick Wall" - the missing ancestor that ties you to the others. Or to at least extrapolate. I will have to teach myself to use Excel, haven't even begun. OR, copy each file and tediously select only the pertinent columns, delete all the rest, DO my sort, then compare. Nastay. Suzanne S. Barnhill wrote: FWIW, I do maintainlargedatabases in Excel and then use them to produce mail merges in Word. How many records do you have? One specific advantage in Excel (aside from the ability to deal with more records) is that you can use Freeze Panes to keep the heading row and any desired number of columns in view all the time so you don't lose your place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... On Apr 23, 5:50 am, "Suzanne S. Barnhill" wrote: Also, note that 48 MB is above the maximum allowable size for a text-only Word doc (the limit is 32 MB). Unless the document contains graphics or something else besides text, there may be other problems ahead. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... Transfer thetableto Excel and sort it there. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org YOMAMAPAWA wrote: I do genealogy and I'm building monster tables. They are useless if not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? Thank you both. Disaster. How limiting. I'm an absolute newbie at this but an old programmer from the sixties. I'll have to build a new program. HA! I don't have a clue where to begin. I'm attempting an interactive search database using Word. Looks impossible. All I want is COLLATION. I can't believe Word customers keep coming back with such a strict limitation on their work. What do businesses do? Not collate? Cut their vendors off when they becometoomany? I have 15 columns - surname, first name, surname spouse, first name spouse, parents, surname mother, birth/death/marriage year, ditto month, ditto day, ditto country, ditto state/shire/province, ditto county/commune, ditto town, ditto parish. If ANY of these columns cannot be sorted, the whole thing is useless. Any solutions? Should I buy Word 2007 Professional? Graham, when I open Excel all I see is a sea of cells. I don't have a clue - tried - how to copy my Word file into Excel. I've just scarcely learned how to Merge/Split Columns. Using these products is EXACTLY like being a member of a bovine herd, wandering aimlessly in idle search of something tasty - no direction, no instructions - unless you count the help files, which protocol of use seems to have no rhyme nor reason. Like the cattle. If I had had to learn Cobol, Basic, or Fortran - EVEN RPG - in this manner, I would still today be using a collator to hand-sort all the data. Or sitting on the floor sorting cards by color! Ah, I see, said the blind old woman. Handy. OK. I tried Excel, no dice. It WOULD NOT copy the 48MB doc. It WOULD copy one section, but the first column showed up split. My original format: SUTHERLAND-1011, HUGH I tried a Merge Cells, but it just kept only the first half of the first cell, it would not highlight. I then tried replacing the "," with "*", still no luck. I tried hitting the Format mark next to the file, as the help file suggested, to "keep source format", no dice. I even went ahead and tried to sort column 3, surname spouse, and it announced that they were different sizes, thus no dice. I then "hid" all but the filled columns, formatted row height to equal values - just to keep the little b_____d happy - still no dice. I am at this point ready to toss the whole system over the cliff and take up golf or Sumo wrestling. I give. Aside: I think I have a serious problem somewhere. One would think that this HP Pavilion a1587c would have the capacity to deal with these simple tables, but everything I do the tower just HOWLS. It took FIVE FULL MINUTES to accomplish that simple copy. This is not right, what could it be? |
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#12
Posted to microsoft.public.word.docmanagement
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TABLE TOO LARGE FOR WORD TO SORT
On Apr 24, 2:32 pm, "Suzanne S. Barnhill" wrote:
Yes, I suspect this is definitely a job for Access (or possibly dedicated family tree software), but I have no experience with those at all. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Dan Freeman" wrote in message ... And for the best result with this much data, use a *DATABASE* application. ;-) Dan Suzanne S. Barnhill wrote: I'm not an Excel expert by any means, though some here may be. For a better shot at reaching one, though, you might want to start at the other end, posting in an Excel NG and asking about the best way to import a huge Word table. "YOMAMAPAWA" wrote in message ... On Apr 23, 7:51 pm, "Suzanne S. Barnhill" wrote: What I mean by "lose your place" is that if a record has so many columns that they don't all fit on the screen, it is handy to have the leftmost column or two frozen so that the person's name, for example, remains visible when you scroll over to the far right. And in cases where you may have a lot of columns of figures, it's handy to have the heading row frozen so you can always see the column label.s -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... "Records." In the file I'm currently working there are, so far, 18,836 individuals, in three separate files - birth, death, marriage - representing only the ancestors of my paternal grandmother. ( A quick aside: We each have 4 grandparents, 8 g-grandparents, 16, gg-, 32 ggg-, 64, 128, 256, 512, 1024, 2048, 4096, 8192, 16384, 32768............totaling maybe 65532. You can see how these files can quickly grow, particularly if your ancestors were amongst the earliest European settlers to the United States - they were almost all from well-known families with excellent records, going back to Golgotha or some dang where - and will steadily grow in scale. Losing my place is OK, i just hit search and zoom to the spouse or whatever. What I'm trying to ACCOMPLISH is collation - sorting everyone into year of birth, say, then Mom, then spouse, then locale, in order to find what they call the "Brick Wall" - the missing ancestor that ties you to the others. Or to at least extrapolate. I will have to teach myself to use Excel, haven't even begun. OR, copy each file and tediously select only the pertinent columns, delete all the rest, DO my sort, then compare. Nastay. Suzanne S. Barnhill wrote: FWIW, I do maintainlargedatabases in Excel and then use them to produce mail merges in Word. How many records do you have? One specific advantage in Excel (aside from the ability to deal with more records) is that you can use Freeze Panes to keep the heading row and any desired number of columns in view all the time so you don't lose your place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "YOMAMAPAWA" wrote in message ... On Apr 23, 5:50 am, "Suzanne S. Barnhill" wrote: Also, note that 48 MB is above the maximum allowable size for a text-only Word doc (the limit is 32 MB). Unless the document contains graphics or something else besides text, there may be other problems ahead. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message bl... Transfer thetableto Excel and sort it there. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org YOMAMAPAWA wrote: I do genealogy and I'm building monster tables. They are useless if not complete, for purposes of sorting by spouse, place or date of birth, parents, etc. When I reach a certain size I get that message. The largest, currently, is 48,000 KB. They are simple text tables, no graphics or bells and whistles, and I work in Normal view. What do? Thank you both. Disaster. How limiting. I'm an absolute newbie at this but an old programmer from the sixties. I'll have to build a new program. HA! I don't have a clue where to begin. I'm attempting an interactive search database using Word. Looks impossible. All I want is COLLATION. I can't believe Word customers keep coming back with such a strict limitation on their work. What do businesses do? Not collate? Cut their vendors off when they becometoomany? I have 15 columns - surname, first name, surname spouse, first name spouse, parents, surname mother, birth/death/marriage year, ditto month, ditto day, ditto country, ditto state/shire/province, ditto county/commune, ditto town, ditto parish. If ANY of these columns cannot be sorted, the whole thing is useless. Any solutions? Should I buy Word 2007 Professional? Graham, when I open Excel all I see is a sea of cells. I don't have a clue - tried - how to copy my Word file into Excel. I've just scarcely learned how to Merge/Split Columns. Using these products is EXACTLY like being a member of a bovine herd, wandering aimlessly in idle search of something tasty - no direction, no instructions - unless you count the help files, which protocol of use seems to have no rhyme nor reason. Like the cattle. If I had had to learn Cobol, Basic, or Fortran - EVEN RPG - in this manner, I would still today be using a collator to hand-sort all the data. Or sitting on the floor sorting cards by color! Ah, I see, said the blind old woman. Handy. OK. I tried Excel, no dice. It WOULD NOT copy the 48MB doc. It WOULD copy one section, but the first column showed up split. My original format: SUTHERLAND-1011, HUGH I tried a Merge Cells, but it just kept only the first half of the first cell, it would not highlight. I then tried replacing the "," with "*", still no luck. I tried hitting the Format mark next to the file, as the help file suggested, to "keep source format", no dice. I even went ahead and tried to sort column 3, surname spouse, and it announced that they were different sizes, thus no dice. I then "hid" all but the filled columns, formatted row height to equal values - just to keep the little b_____d happy - still no dice. I am at this point ready to toss the whole system over the cliff and take up golf or Sumo wrestling. I give. Aside: I think I have a serious problem somewhere. One would think that this HP Pavilion a1587c would have the capacity to deal with these simple tables, but everything I do the tower just HOWLS. It took FIVE FULL MINUTES to accomplish that simple copy. This is not right, what could it be? Ya, guy at Office Depot told me the same thing an hour ago. Access sounds good, but FTM, Family Tree Maker, is grossly flawed in that it's not interactive. That's all I want, to "play" with the dang thang. I found some ancestors who were VERY difficult to trace (French Canadian, my French is limited, obscure surname, etc.) by a simple process of extrapolation, using my own interactive database/table. If I can get this thing to fly, we might end up with a PRICELESS tool/ process for genealogical research. I call it Carpet Bombing. Flush those pesky buggers out. Find everyone who ever married into the family, where, when, even WHY can't hurt............Mama's name, HER Mama's name, the NEIGHBORS' names, the weather, the political climate..............now that's just silly, but my meaning is clear. But it can't be done without simple collation. |
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