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#1
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automating a document
i am interested in finding the most efficient way to automate a document. my
document is actually a model or format document. the dynamic language in the document is either text or numbers (math cacluations). i want to use something a bit more powerful than search and replace for the text changes. i realize bookmarks and field codes are options. here are my questions. which are easier to use and where should they be kept. Inside the document (i.e. input pages at front of document) or external (another word document or another office progam (such as access). second, for the numerical replacements, in the past, I have calculated these in excel, then had manually enterered them into an access database, whereby they were "merged" into my source document. the problem here is I was retyping much of the workbook or spreadsheet data more than once. I have pretty much decided to group calculations in my document and just paste special or paste special link from my workbooks into the document. in summary, i am changing a lot of similar text fields and a lot of similar number fields in my document and i just want to type the change in one place. i would like to graduate from search and replace, so should i consider bookmarks or field codes in a merge document? thanks for your input. |
#2
Posted to microsoft.public.word.docmanagement
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automating a document
Stream-of-consciousness is no way to write a specification. If you want a
meaningful answer you're going to have to bite the bullet and write a meaningful question. From your current text there's no way to interpret 'efficient', 'bit more powerful', 'easier' etc: the 'right' answer for your requirement (whatever the hell it is) might be anything: mailmerge, a userform with a set of document variables, an Access form .... "keats" wrote in message ... i am interested in finding the most efficient way to automate a document. my document is actually a model or format document. the dynamic language in the document is either text or numbers (math cacluations). i want to use something a bit more powerful than search and replace for the text changes. i realize bookmarks and field codes are options. here are my questions. which are easier to use and where should they be kept. Inside the document (i.e. input pages at front of document) or external (another word document or another office progam (such as access). second, for the numerical replacements, in the past, I have calculated these in excel, then had manually enterered them into an access database, whereby they were "merged" into my source document. the problem here is I was retyping much of the workbook or spreadsheet data more than once. I have pretty much decided to group calculations in my document and just paste special or paste special link from my workbooks into the document. in summary, i am changing a lot of similar text fields and a lot of similar number fields in my document and i just want to type the change in one place. i would like to graduate from search and replace, so should i consider bookmarks or field codes in a merge document? thanks for your input. |
#3
Posted to microsoft.public.word.docmanagement
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automating a document
so delicately put, jezebel.
"bookmarks and field codes are options for replacing text. here are my questions. which are easier to use and where should they be kept. Inside the document (i.e. input pages at front of document) or external (another word document or another office progam (such as access)." "keats" wrote: i am interested in finding the most efficient way to automate a document. my document is actually a model or format document. the dynamic language in the document is either text or numbers (math cacluations). i want to use something a bit more powerful than search and replace for the text changes. i realize bookmarks and field codes are options. here are my questions. which are easier to use and where should they be kept. Inside the document (i.e. input pages at front of document) or external (another word document or another office progam (such as access). second, for the numerical replacements, in the past, I have calculated these in excel, then had manually enterered them into an access database, whereby they were "merged" into my source document. the problem here is I was retyping much of the workbook or spreadsheet data more than once. I have pretty much decided to group calculations in my document and just paste special or paste special link from my workbooks into the document. in summary, i am changing a lot of similar text fields and a lot of similar number fields in my document and i just want to type the change in one place. i would like to graduate from search and replace, so should i consider bookmarks or field codes in a merge document? thanks for your input. |
#4
Posted to microsoft.public.word.docmanagement
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automating a document
Which 'field codes' do you have in mind? - there are dozens.But neither
bookmarks nor field codes are options for replacing text (do you mean 'duplicating' ?). Neither can be kept outside the document. I *think* you're asking about methods for repeating text through the document. The two common methods are -- 1) Bookmark the first instance and use REF fields thereafter. 2) Add the information as document properties or document variables, then use DocProperty or DocVariable fields to display the text in the document. There are pros and cons to both methods; the choice depends on what you are trying to do. "keats" wrote in message ... so delicately put, jezebel. "bookmarks and field codes are options for replacing text. here are my questions. which are easier to use and where should they be kept. Inside the document (i.e. input pages at front of document) or external (another word document or another office progam (such as access)." "keats" wrote: i am interested in finding the most efficient way to automate a document. my document is actually a model or format document. the dynamic language in the document is either text or numbers (math cacluations). i want to use something a bit more powerful than search and replace for the text changes. i realize bookmarks and field codes are options. here are my questions. which are easier to use and where should they be kept. Inside the document (i.e. input pages at front of document) or external (another word document or another office progam (such as access). second, for the numerical replacements, in the past, I have calculated these in excel, then had manually enterered them into an access database, whereby they were "merged" into my source document. the problem here is I was retyping much of the workbook or spreadsheet data more than once. I have pretty much decided to group calculations in my document and just paste special or paste special link from my workbooks into the document. in summary, i am changing a lot of similar text fields and a lot of similar number fields in my document and i just want to type the change in one place. i would like to graduate from search and replace, so should i consider bookmarks or field codes in a merge document? thanks for your input. |
#5
Posted to microsoft.public.word.docmanagement
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automating a document
http://gregmaxey.mvps.org/Repeating_Data.htm
-- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Jezebel" wrote in message ... Which 'field codes' do you have in mind? - there are dozens.But neither bookmarks nor field codes are options for replacing text (do you mean 'duplicating' ?). Neither can be kept outside the document. I *think* you're asking about methods for repeating text through the document. The two common methods are -- 1) Bookmark the first instance and use REF fields thereafter. 2) Add the information as document properties or document variables, then use DocProperty or DocVariable fields to display the text in the document. There are pros and cons to both methods; the choice depends on what you are trying to do. "keats" wrote in message ... so delicately put, jezebel. "bookmarks and field codes are options for replacing text. here are my questions. which are easier to use and where should they be kept. Inside the document (i.e. input pages at front of document) or external (another word document or another office progam (such as access)." "keats" wrote: i am interested in finding the most efficient way to automate a document. my document is actually a model or format document. the dynamic language in the document is either text or numbers (math cacluations). i want to use something a bit more powerful than search and replace for the text changes. i realize bookmarks and field codes are options. here are my questions. which are easier to use and where should they be kept. Inside the document (i.e. input pages at front of document) or external (another word document or another office progam (such as access). second, for the numerical replacements, in the past, I have calculated these in excel, then had manually enterered them into an access database, whereby they were "merged" into my source document. the problem here is I was retyping much of the workbook or spreadsheet data more than once. I have pretty much decided to group calculations in my document and just paste special or paste special link from my workbooks into the document. in summary, i am changing a lot of similar text fields and a lot of similar number fields in my document and i just want to type the change in one place. i would like to graduate from search and replace, so should i consider bookmarks or field codes in a merge document? thanks for your input. |
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