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#1
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Add a section break after text
Hi all, I'm using Word 2003 and what I'm trying to do is combine multilpe
documents into one document. I've tried Graham's boiler add-in but it doesn't hold the pagination so I've decided to do insert file and select all the files I need, however, when doing that I still need to keep each document as starting on its own page. The end of each document ends with the words END OF SECTION - so my question is how can I find that phrase then add a section break after the phrase, it doesn't seem to work in find and replace. Thanks in advance for any suggestions. |
#2
Posted to microsoft.public.word.docmanagement
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Add a section break after text
If when using the Boiler add-in, you start from one of the documents rather
than from a blank one and check the 'insert each document on a new page' check box, then each document is separated by a section break and the margins will be those of the first document rather than your normal template. Pagination is a function of text reflow within the margins, it can be quite difficult to ensure that each document retains its pagination when combined in the same document with others. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org PJY wrote: Hi all, I'm using Word 2003 and what I'm trying to do is combine multilpe documents into one document. I've tried Graham's boiler add-in but it doesn't hold the pagination so I've decided to do insert file and select all the files I need, however, when doing that I still need to keep each document as starting on its own page. The end of each document ends with the words END OF SECTION - so my question is how can I find that phrase then add a section break after the phrase, it doesn't seem to work in find and replace. Thanks in advance for any suggestions. |
#3
Posted to microsoft.public.word.docmanagement
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Add a section break after text
Thanks Graham,
First I'd like to say that my comment was not a complaint. Your add-in works great on a few documents but this one has 497 different sections. And what you suggested I try is exactly the way I did it the first time I tried and it changed all my footers to the same footer and changed the pagination. They all have the same margins, so I didn't think that could be it, they were all created by me using the same printer, so I didn't think that could be the problem. So I moved on to try and find another solution - which prompted my original question - How can I search for text then add a section break after that text? "Graham Mayor" wrote: If when using the Boiler add-in, you start from one of the documents rather than from a blank one and check the 'insert each document on a new page' check box, then each document is separated by a section break and the margins will be those of the first document rather than your normal template. Pagination is a function of text reflow within the margins, it can be quite difficult to ensure that each document retains its pagination when combined in the same document with others. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org PJY wrote: Hi all, I'm using Word 2003 and what I'm trying to do is combine multilpe documents into one document. I've tried Graham's boiler add-in but it doesn't hold the pagination so I've decided to do insert file and select all the files I need, however, when doing that I still need to keep each document as starting on its own page. The end of each document ends with the words END OF SECTION - so my question is how can I find that phrase then add a section break after the phrase, it doesn't seem to work in find and replace. Thanks in advance for any suggestions. |
#4
Posted to microsoft.public.word.docmanagement
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Add a section break after text
I didn't take it as a complaint, but an observation.
The footers issue will depend on whether the headers/footers are linked or not if they are linked the follow on documents will adopt the settings of the previous section. I'll have a look at the add-in over the weekend to see what can be done to force the new section to be unlinked from the previous one. If the text in the document is text and not the section break indicator, then you can use replace to find the text and replace it with ^b or ^&^b to put back the text and add a break. If the text is the section break indicator you should search for ^b and replace with ^b^b There will not be much you can do with pagination. That depends on the text flow. If you want the documents to be combined and retain their exact layout, headers and footers the best approach would be to use the full version of Acrobat to create PDF files for each document then bundle them into one larger PDF file. Acrobat is not an inexpensive option and the resulting document will not be editable. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org PJY wrote: Thanks Graham, First I'd like to say that my comment was not a complaint. Your add-in works great on a few documents but this one has 497 different sections. And what you suggested I try is exactly the way I did it the first time I tried and it changed all my footers to the same footer and changed the pagination. They all have the same margins, so I didn't think that could be it, they were all created by me using the same printer, so I didn't think that could be the problem. So I moved on to try and find another solution - which prompted my original question - How can I search for text then add a section break after that text? "Graham Mayor" wrote: If when using the Boiler add-in, you start from one of the documents rather than from a blank one and check the 'insert each document on a new page' check box, then each document is separated by a section break and the margins will be those of the first document rather than your normal template. Pagination is a function of text reflow within the margins, it can be quite difficult to ensure that each document retains its pagination when combined in the same document with others. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org PJY wrote: Hi all, I'm using Word 2003 and what I'm trying to do is combine multilpe documents into one document. I've tried Graham's boiler add-in but it doesn't hold the pagination so I've decided to do insert file and select all the files I need, however, when doing that I still need to keep each document as starting on its own page. The end of each document ends with the words END OF SECTION - so my question is how can I find that phrase then add a section break after the phrase, it doesn't seem to work in find and replace. Thanks in advance for any suggestions. |
#5
Posted to microsoft.public.word.docmanagement
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Add a section break after text
I got back earlier than expected this afternoon, so briefly had another look
at the boiler application. Unfortunately it can never be all things to all men, but the best chance you have of preserving the document layout would be to start the macro from a blank open document with the margin settings and styles of the first document to be included. One way to do that is to open the first document and save it with a new name. Delete all the header footers then all the document content and resave. Insert the documents into the resulting empty document. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Graham Mayor wrote: I didn't take it as a complaint, but an observation. The footers issue will depend on whether the headers/footers are linked or not if they are linked the follow on documents will adopt the settings of the previous section. I'll have a look at the add-in over the weekend to see what can be done to force the new section to be unlinked from the previous one. If the text in the document is text and not the section break indicator, then you can use replace to find the text and replace it with ^b or ^&^b to put back the text and add a break. If the text is the section break indicator you should search for ^b and replace with ^b^b There will not be much you can do with pagination. That depends on the text flow. If you want the documents to be combined and retain their exact layout, headers and footers the best approach would be to use the full version of Acrobat to create PDF files for each document then bundle them into one larger PDF file. Acrobat is not an inexpensive option and the resulting document will not be editable. PJY wrote: Thanks Graham, First I'd like to say that my comment was not a complaint. Your add-in works great on a few documents but this one has 497 different sections. And what you suggested I try is exactly the way I did it the first time I tried and it changed all my footers to the same footer and changed the pagination. They all have the same margins, so I didn't think that could be it, they were all created by me using the same printer, so I didn't think that could be the problem. So I moved on to try and find another solution - which prompted my original question - How can I search for text then add a section break after that text? "Graham Mayor" wrote: If when using the Boiler add-in, you start from one of the documents rather than from a blank one and check the 'insert each document on a new page' check box, then each document is separated by a section break and the margins will be those of the first document rather than your normal template. Pagination is a function of text reflow within the margins, it can be quite difficult to ensure that each document retains its pagination when combined in the same document with others. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org PJY wrote: Hi all, I'm using Word 2003 and what I'm trying to do is combine multilpe documents into one document. I've tried Graham's boiler add-in but it doesn't hold the pagination so I've decided to do insert file and select all the files I need, however, when doing that I still need to keep each document as starting on its own page. The end of each document ends with the words END OF SECTION - so my question is how can I find that phrase then add a section break after the phrase, it doesn't seem to work in find and replace. Thanks in advance for any suggestions. |
#6
Posted to microsoft.public.word.docmanagement
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Add a section break after text
Hi Graham, Thanks so much for your input. Actually, what I am utimately
going for is a pdf of all the documents I have in the one folder. We create the Word docs, then once the engineers have finalized those docs we convert over to pdf to send to our vendor who then puts our specs on their website, so I thought the easiest way would be to create one continuous Word doc, then pdf that, as using the Adobe conversion takes so much time. We also put a password on the Word docs (has to do with control issues), and we work on the Word docs with track changes, which stay in the doc even once the document is final. So, I have created a macro which removes the password, sets the track changes view to final and then creates a pdf of the Word doc. This works very well for everything except for the first file in the folder. Just for some background - when I run the macro, I first set the Adobe printer as my default printer, I then change the Adobe PDF output folder to match my destination folder, and I uncheck view Adobe PDF results. If you have some time, could you look at my macro and see if you can find my error. Thanks so much for all your help!! Sub RemoveProtectFinalPDF() Dim FirstLoop As Boolean Dim myFile As String Dim PathToUse As String Dim myDoc As Document Dim Response As Long PathToUse = "U:\unprotect\" On Error Resume Next Documents.Close SaveChanges:=wdPromptToSaveChanges FirstLoop = True myFile = Dir$(PathToUse & "*.doc") While myFile "" Set myDoc = Documents.Open(PathToUse & myFile) If FirstLoop Then Dialogs(wdDialogToolsUnprotectDocument).Show FirstLoop = False Response = MsgBox("Do you want to process " & _ "the rest of the files in this folder", vbYesNo) If Response = vbNo Then Exit Sub Else With Dialogs(wdDialogToolsUnprotectDocument) ActiveDocument.Unprotect Password:="8678" .Execute End With With ActiveWindow.View .ShowRevisionsAndComments = False .RevisionsView = wdRevisionsViewFinal End With ActivePrinter = "Adobe PDF" Application.PrintOut FileName:="", Range:=wdPrintAllDocument, Item:= _ wdPrintDocumentContent, Copies:=1, Pages:="", PageType:=wdPrintAllPages, _ ManualDuplexPrint:=False, Collate:=True, Background:=True, PrintToFile:= _ False, PrintZoomColumn:=0, PrintZoomRow:=0, PrintZoomPaperWidth:=0, _ PrintZoomPaperHeight:=0 End If myDoc.Close SaveChanges:=wdSaveChanges myFile = Dir$() Wend End Sub "Graham Mayor" wrote: I didn't take it as a complaint, but an observation. The footers issue will depend on whether the headers/footers are linked or not if they are linked the follow on documents will adopt the settings of the previous section. I'll have a look at the add-in over the weekend to see what can be done to force the new section to be unlinked from the previous one. If the text in the document is text and not the section break indicator, then you can use replace to find the text and replace it with ^b or ^&^b to put back the text and add a break. If the text is the section break indicator you should search for ^b and replace with ^b^b There will not be much you can do with pagination. That depends on the text flow. If you want the documents to be combined and retain their exact layout, headers and footers the best approach would be to use the full version of Acrobat to create PDF files for each document then bundle them into one larger PDF file. Acrobat is not an inexpensive option and the resulting document will not be editable. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org PJY wrote: Thanks Graham, First I'd like to say that my comment was not a complaint. Your add-in works great on a few documents but this one has 497 different sections. And what you suggested I try is exactly the way I did it the first time I tried and it changed all my footers to the same footer and changed the pagination. They all have the same margins, so I didn't think that could be it, they were all created by me using the same printer, so I didn't think that could be the problem. So I moved on to try and find another solution - which prompted my original question - How can I search for text then add a section break after that text? "Graham Mayor" wrote: If when using the Boiler add-in, you start from one of the documents rather than from a blank one and check the 'insert each document on a new page' check box, then each document is separated by a section break and the margins will be those of the first document rather than your normal template. Pagination is a function of text reflow within the margins, it can be quite difficult to ensure that each document retains its pagination when combined in the same document with others. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org PJY wrote: Hi all, I'm using Word 2003 and what I'm trying to do is combine multilpe documents into one document. I've tried Graham's boiler add-in but it doesn't hold the pagination so I've decided to do insert file and select all the files I need, however, when doing that I still need to keep each document as starting on its own page. The end of each document ends with the words END OF SECTION - so my question is how can I find that phrase then add a section break after the phrase, it doesn't seem to work in find and replace. Thanks in advance for any suggestions. |
#7
Posted to microsoft.public.word.docmanagement
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Add a section break after text
Answered in your other thread.
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org PJY wrote: Hi Graham, Thanks so much for your input. Actually, what I am utimately going for is a pdf of all the documents I have in the one folder. We create the Word docs, then once the engineers have finalized those docs we convert over to pdf to send to our vendor who then puts our specs on their website, so I thought the easiest way would be to create one continuous Word doc, then pdf that, as using the Adobe conversion takes so much time. We also put a password on the Word docs (has to do with control issues), and we work on the Word docs with track changes, which stay in the doc even once the document is final. So, I have created a macro which removes the password, sets the track changes view to final and then creates a pdf of the Word doc. This works very well for everything except for the first file in the folder. Just for some background - when I run the macro, I first set the Adobe printer as my default printer, I then change the Adobe PDF output folder to match my destination folder, and I uncheck view Adobe PDF results. If you have some time, could you look at my macro and see if you can find my error. Thanks so much for all your help!! Sub RemoveProtectFinalPDF() Dim FirstLoop As Boolean Dim myFile As String Dim PathToUse As String Dim myDoc As Document Dim Response As Long PathToUse = "U:\unprotect\" On Error Resume Next Documents.Close SaveChanges:=wdPromptToSaveChanges FirstLoop = True myFile = Dir$(PathToUse & "*.doc") While myFile "" Set myDoc = Documents.Open(PathToUse & myFile) If FirstLoop Then Dialogs(wdDialogToolsUnprotectDocument).Show FirstLoop = False Response = MsgBox("Do you want to process " & _ "the rest of the files in this folder", vbYesNo) If Response = vbNo Then Exit Sub Else With Dialogs(wdDialogToolsUnprotectDocument) ActiveDocument.Unprotect Password:="8678" .Execute End With With ActiveWindow.View .ShowRevisionsAndComments = False .RevisionsView = wdRevisionsViewFinal End With ActivePrinter = "Adobe PDF" Application.PrintOut FileName:="", Range:=wdPrintAllDocument, Item:= _ wdPrintDocumentContent, Copies:=1, Pages:="", PageType:=wdPrintAllPages, _ ManualDuplexPrint:=False, Collate:=True, Background:=True, PrintToFile:= _ False, PrintZoomColumn:=0, PrintZoomRow:=0, PrintZoomPaperWidth:=0, _ PrintZoomPaperHeight:=0 End If myDoc.Close SaveChanges:=wdSaveChanges myFile = Dir$() Wend End Sub "Graham Mayor" wrote: I didn't take it as a complaint, but an observation. The footers issue will depend on whether the headers/footers are linked or not if they are linked the follow on documents will adopt the settings of the previous section. I'll have a look at the add-in over the weekend to see what can be done to force the new section to be unlinked from the previous one. If the text in the document is text and not the section break indicator, then you can use replace to find the text and replace it with ^b or ^&^b to put back the text and add a break. If the text is the section break indicator you should search for ^b and replace with ^b^b There will not be much you can do with pagination. That depends on the text flow. If you want the documents to be combined and retain their exact layout, headers and footers the best approach would be to use the full version of Acrobat to create PDF files for each document then bundle them into one larger PDF file. Acrobat is not an inexpensive option and the resulting document will not be editable. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org PJY wrote: Thanks Graham, First I'd like to say that my comment was not a complaint. Your add-in works great on a few documents but this one has 497 different sections. And what you suggested I try is exactly the way I did it the first time I tried and it changed all my footers to the same footer and changed the pagination. They all have the same margins, so I didn't think that could be it, they were all created by me using the same printer, so I didn't think that could be the problem. So I moved on to try and find another solution - which prompted my original question - How can I search for text then add a section break after that text? "Graham Mayor" wrote: If when using the Boiler add-in, you start from one of the documents rather than from a blank one and check the 'insert each document on a new page' check box, then each document is separated by a section break and the margins will be those of the first document rather than your normal template. Pagination is a function of text reflow within the margins, it can be quite difficult to ensure that each document retains its pagination when combined in the same document with others. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org PJY wrote: Hi all, I'm using Word 2003 and what I'm trying to do is combine multilpe documents into one document. I've tried Graham's boiler add-in but it doesn't hold the pagination so I've decided to do insert file and select all the files I need, however, when doing that I still need to keep each document as starting on its own page. The end of each document ends with the words END OF SECTION - so my question is how can I find that phrase then add a section break after the phrase, it doesn't seem to work in find and replace. Thanks in advance for any suggestions. |
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