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NarniaUK
 
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Default Making Word do something that Wordperfect can do

I have just been forced by my employer to abandon Wordperfect and use Word.
In Wordperfect when a template was used a window would appear for some text
to be entered into it. When complete the text entered in the boxes in that
window would be entered into the document in various places eg the client's
name and address would automatically be entered on pages 1, 2, 6 & 9.
Basically I want a method of typing text once and it appearing in several
places in a document. No one that I have spoken to knows whether MS Word can
do this. Can anyone help?
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Greg Maxey
 
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Word can do this in a number of ways. See:

http://gregmaxey.mvps.org/Repeating_Data.htm

for some ideas how to start.

--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.

NarniaUK wrote:
I have just been forced by my employer to abandon Wordperfect and use
Word. In Wordperfect when a template was used a window would appear
for some text to be entered into it. When complete the text entered
in the boxes in that window would be entered into the document in
various places eg the client's name and address would automatically
be entered on pages 1, 2, 6 & 9. Basically I want a method of typing
text once and it appearing in several places in a document. No one
that I have spoken to knows whether MS Word can do this. Can anyone
help?



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Daiya Mitchell
 
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I have just been forced by my employer to abandon Wordperfect and use Word.
In Wordperfect


Greg suggested a fix for your immediate problem. You may also find these
links very useful as you switch from WordPerfect to Word.

How Word differs from WordPerfect
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm

Some Tips and "Gotchas" for those who are new to Word
Especially if migrating from WordPerfect
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm

Is There Life After "Reveal Codes"?
http://www.mvps.org/word/FAQs/General/RevealCodes.htm

WordPerfect to Word converters (and why none of them are perfect)
http://www.mvps.org/word/FAQs/Genera...Converters.htm

DM





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Dian D. Chapman, MVP
 
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You might also want to check out these article on forms to learn how
to do a lot more with this format...

Word AutoForm Articles
http://www.mousetrax.com/techpage.html#autoforms

Dian D. Chapman, Technical Consultant
Microsoft MVP, MOS Certified
Editor/TechTrax Ezine

Free MS Tutorials: http://www.mousetrax.com/techtrax
Free Word eBook: http://www.mousetrax.com/books.html
Optimize your business docs: http://www.mousetrax.com/consulting
Learn VBA the easy way: http://www.mousetrax.com/techcourses.html

On Sun, 1 May 2005 08:15:01 -0700, "NarniaUK"
wrote:

I have just been forced by my employer to abandon Wordperfect and use Word.
In Wordperfect when a template was used a window would appear for some text
to be entered into it. When complete the text entered in the boxes in that
window would be entered into the document in various places eg the client's
name and address would automatically be entered on pages 1, 2, 6 & 9.
Basically I want a method of typing text once and it appearing in several
places in a document. No one that I have spoken to knows whether MS Word can
do this. Can anyone help?


  #5   Report Post  
Charles Kenyon
 
Posts: n/a
Default

For one way to collect and insert data, take a look at
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm. You might also
explore what Word calls an online form.

Here is some general info on moving from Word Perfect to Word:

Word and Word Perfect work very differently from one another. Each program's
methods have strengths and weaknesses; but, if you try to use one of these
programs as if it were the other, it is like pushing on a string! You can
easily make a lot of extra work for yourself. If you are unwilling to take
the time to learn to use Word's methods, you should stick to using Word Pad.
You'll have a lot less grief, although you'll miss out on a lot of raw
power. In the (short) long term spending the time to learn Word will save
you time if you are spending any time at all (more than an hour a day) using
Word.

See http://www.addbalance.com/word/wordperfect.htm
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm
http://www.mvps.org/word/FAQs/General/RevealCodes.htm
http://www.mvps.org/word/FAQs/Genera...Converters.htm
http://businesssoft.about.com/comput.../blconvert.htm
for information on Word for Word Perfect users.

For mo
http://www.mvps.org/word/FAQs/Custom...platePart2.htm
http://www.mvps.org/word/FAQs/Custom...platePart1.htm
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Number...gExplained.htm
http://www.addbalance.com/usersguide/styles.htm
http://www.mvps.org/word/FAQs/Custom...latesStore.htm


Function Keys

In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something like
pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub

Word's Extend key (F8) gives something similar to block processing.


Formatting and Styles

Learn about Styles - really learn!
http://www.addbalance.com/usersguide/styles.htm I resisted for years and now
regret every day of those years because although that string was still very
hard to push, it kept getting longer and longer, and had some very important
projects tied to it! Once you understand styles and the Word concept of
organizing things into Chinese boxes everything falls into place and instead
of pushing a string, you can push a button that turns on the very powerful
text processing machine known as Microsoft Word and it will start doing your
work for you instead of running around behind you trying to undo what you
just thought you did.


Converting documents Word / Word Perfect

Some special characters in Word Perfect documents don't convert well to
Word. There is a macro to assist with this described at
http://www.columbia.edu/~em36/wpdos/...html#macroword and can be found
at http://www.columbia.edu/~em36/wpdos/WPSymbolConv.bas.
This was prepared by Edward Mendelson.
Otherwise, look at the macro from http://support.microsoft.com/?kbid=212396
Use these on _copies_!

As for converting documents from Word Perfect to _use_ in Word... In a word,
don't plan on it. I would not recommend using converted documents long-term.
They will be filled with formatting anomolies that will get you at the worst
time. This is especially true of any documents containing automatic
numbering or bullets. Try recreating form documents in Word using the
following process:
In Word Perfect (if you still have it, in Word if not) save your files as
text files.
Use your converted files as references to show you how you want your
formatting to look.
Create a new document in Word and insert the text from the text file. Save
this new document as a Word template. Format it the way you want using
styles, not direct formatting. Save it again.
To use a template within Word, use File = New and pick your template. This
will create a new document for you.

Merge documents have special problems and should be recreated from text
files or retyped in Word. To convert data files, consider generating labels
in WP as a document, converting that to Word, and then using
http://www.gmayor.com/convert_labels...mail_merge.htm to get a new Word
data file.

Note that conversions usually do create documents that look passable and
print OK; the problems I'm referring to have to do with editing / making
changes, that is, using the documents long-term. (See below on reusing
documents vs. using templates.)

Conversion back to Word Perfect: There is a problem (in addition to the ones
mentioned for conversion _to_ Word) with Version 2002 (XP) and later of
Word. The conversion file only works for conversion _to_ Word, not from Word
to Word Perfect! Earlier versions went both ways. To fix this, you need to
find the old conversion file WPFT532.CNV from a Word 97 or Word 2000
installation and copy it to your new installation, replacing the file of the
same name. Note, the change making the file one-way was done as a security
measure. While I don't know of any problems the old file causes, keep the
new installation's file somewhere as a backup just in case.


Boilerplate and Forms

In WP a lot of people use macros to hold chunks of text - boilerplate. In
Word this function is filled by Templates, AutoText and AutoCorrect, not
macros. Follow the links at
http://addbalance.com/word/wordwebre...s.htm#AutoText for more
information on these tools.

You can use FILLIN and ASK fields or UserForms to query the user. For some
form documents, Word's "online forms" work very well. For more about online
forms, follow the links at
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian
Chapman's series of articles.


Reusing Documents vs. Using templates

General practice in WP is to have a document and copy and edit it to create
a new document. This is not good practice in Word. In Word, construct a
good, tight, template for your documents and use that template when
constructing new documents. Among other things, this can avoid embarrassing
"metadata" (http://www.addbalance.com/usersguide/metadata.htm) and things
like surprise headers and footers from creeping into new documents.

It's a lot of reading, I know. It's OK to chunk it down and do a bit each
day, but I would recommend that you make it a top priority to do that bit
each day. In the (short) long run, it will save you both time and grief.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"NarniaUK" wrote in message
...
I have just been forced by my employer to abandon Wordperfect and use Word.
In Wordperfect when a template was used a window would appear for some
text
to be entered into it. When complete the text entered in the boxes in that
window would be entered into the document in various places eg the
client's
name and address would automatically be entered on pages 1, 2, 6 & 9.
Basically I want a method of typing text once and it appearing in several
places in a document. No one that I have spoken to knows whether MS Word
can
do this. Can anyone help?



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