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#1
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Accurate Usage of Track Changes
Hie all,
KIndly let me know how can i use Track Changes option for creating a Commented Document. Regards, Anney |
#2
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Accurate Usage of Track Changes
See http://www.shaunakelly.com/word/trac...ngesWorks.html
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Anney" wrote in message ... Hie all, KIndly let me know how can i use Track Changes option for creating a Commented Document. Regards, Anney |
#3
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Accurate Usage of Track Changes in merged documents
How do I display only the changes (or revisions) made by one author (or
reviewer)? In Word 2002 or 2003, on the Reviewing toolbar, Show Reviewers, and tick or un-tick names to choose the reviewer whose changes you want to see. I tried the above step to hide the changes and comments of a reviewer from a multi-reviewer edited word document (created by compare and merge documents). The track changed text gets accepted and the the comment box disappears for the reviewer un-ticked (as suggested above). Is there any extra step that I need to follow to display only the changes (or revisions) made by one autho? Thanks "Anney" wrote: Hie all, KIndly let me know how can i use Track Changes option for creating a Commented Document. Regards, Anney |
#4
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Accurate Usage of Track Changes in merged documents
Are you saying you want to Accept/Reject only those changes you see after
hiding some of the revisions? If so, then you need to use Accept/Reject All Changes Shown. This command can be found by clicking the arrow next to the Accept or Reject command. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... How do I display only the changes (or revisions) made by one author (or reviewer)? In Word 2002 or 2003, on the Reviewing toolbar, Show Reviewers, and tick or un-tick names to choose the reviewer whose changes you want to see. I tried the above step to hide the changes and comments of a reviewer from a multi-reviewer edited word document (created by compare and merge documents). The track changed text gets accepted and the the comment box disappears for the reviewer un-ticked (as suggested above). Is there any extra step that I need to follow to display only the changes (or revisions) made by one autho? Thanks "Anney" wrote: Hie all, KIndly let me know how can i use Track Changes option for creating a Commented Document. Regards, Anney |
#5
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Accurate Usage of Track Changes in merged documents
Thanks Beth.
What I am trying to achieve here is to see the changes (track change and comments) for each reviewer at a time as well see all of them together (as suggested here http://www.shaunakelly.com/word/trac...html#Reviewers) .. I could certainly accept or reject the changes using the track change command. But I am not trying to do that here. When I have a document with only comments from 2-3 reviewers and I use the un-ticked or ticked command (Show €” Reviewers €”Untick), then I could populate the document with all comments from all reviewer as well as see them one at a time and the same thing is not happening when the document has both (track changes (addition or deletion of text) and commands (ballons) Sharad "Beth Melton" wrote: Are you saying you want to Accept/Reject only those changes you see after hiding some of the revisions? If so, then you need to use Accept/Reject All Changes Shown. This command can be found by clicking the arrow next to the Accept or Reject command. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... How do I display only the changes (or revisions) made by one author (or reviewer)? In Word 2002 or 2003, on the Reviewing toolbar, Show Reviewers, and tick or un-tick names to choose the reviewer whose changes you want to see. I tried the above step to hide the changes and comments of a reviewer from a multi-reviewer edited word document (created by compare and merge documents). The track changed text gets accepted and the the comment box disappears for the reviewer un-ticked (as suggested above). Is there any extra step that I need to follow to display only the changes (or revisions) made by one autho? Thanks "Anney" wrote: Hie all, KIndly let me know how can i use Track Changes option for creating a Commented Document. Regards, Anney |
#6
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Accurate Usage of Track Changes in merged documents
I think I now understand what you want. If I remove the view of revisions
for a reviewer I'm able to see all changes (insertions/deletions) and comments for the remaining reviewers. Are you not seeing the same? If not, click the Show button and make sure each type of revision you want to see has a check next to it. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... Thanks Beth. What I am trying to achieve here is to see the changes (track change and comments) for each reviewer at a time as well see all of them together (as suggested here http://www.shaunakelly.com/word/trac...html#Reviewers) . I could certainly accept or reject the changes using the track change command. But I am not trying to do that here. When I have a document with only comments from 2-3 reviewers and I use the un-ticked or ticked command (Show - Reviewers -Untick), then I could populate the document with all comments from all reviewer as well as see them one at a time and the same thing is not happening when the document has both (track changes (addition or deletion of text) and commands (ballons) Sharad "Beth Melton" wrote: Are you saying you want to Accept/Reject only those changes you see after hiding some of the revisions? If so, then you need to use Accept/Reject All Changes Shown. This command can be found by clicking the arrow next to the Accept or Reject command. "Sharad" wrote in message ... How do I display only the changes (or revisions) made by one author (or reviewer)? In Word 2002 or 2003, on the Reviewing toolbar, Show Reviewers, and tick or un-tick names to choose the reviewer whose changes you want to see. I tried the above step to hide the changes and comments of a reviewer from a multi-reviewer edited word document (created by compare and merge documents). The track changed text gets accepted and the the comment box disappears for the reviewer un-ticked (as suggested above). Is there any extra step that I need to follow to display only the changes (or revisions) made by one autho? Thanks "Anney" wrote: Hie all, KIndly let me know how can i use Track Changes option for creating a Commented Document. Regards, Anney |
#7
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Accurate Usage of Track Changes in merged documents
Hello Beth:
Thanks for your input. I tried the following steps: 1. Desktop-Windows Vista, Office 2003 I opened a new MS word document and made changes in track change mode (TRK). Then I use Show--Reviewer--Reviewer 1. When I uncheck Reviewer 1, the changes made (in this case, deleted text) get accepted (in this case text disappears as it was deleted) in the document and track changes lines disappear. When I include the comments (balloons) in this document along with the track changes and check or uncheck the Reviewer 1 from the list of reviewers, the comment balloon does disappear and reappear after I uncheck and check the Reviewer 1, respectively, but the deleted text gets accepted after I uncheck the Reviewer 1, and the text is shown as deleted (as the original text was deleted) after I check the Reviewer 1. 2. HP Laptop--Window XP, Office 2003--Same story as explained in Step 1. Following are the instruction from Office 2003 help section: --Show changes and comments for specific reviewers --Point to Reviewers, and clear all check boxes except for the ones next to the names of the reviewers whose changes and comments you want to show. --To select or clear all check boxes for all reviewers in the list, click All Reviewers. I understand the instructions given by Office 2003 (above) as follows: In a multi-reviewer document with track changes, If I select/unselect the name of Reviewer 1, I should be able to see changes (select Reviewer 1) or should not be able to see changes and should be able to see the original document as if no changes were ever made (unselect Reviewer 1). Is this possible? Please let me know. I desperartely need the answer for this question. "Beth Melton" wrote: I think I now understand what you want. If I remove the view of revisions for a reviewer I'm able to see all changes (insertions/deletions) and comments for the remaining reviewers. Are you not seeing the same? If not, click the Show button and make sure each type of revision you want to see has a check next to it. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... Thanks Beth. What I am trying to achieve here is to see the changes (track change and comments) for each reviewer at a time as well see all of them together (as suggested here http://www.shaunakelly.com/word/trac...html#Reviewers) . I could certainly accept or reject the changes using the track change command. But I am not trying to do that here. When I have a document with only comments from 2-3 reviewers and I use the un-ticked or ticked command (Show - Reviewers -Untick), then I could populate the document with all comments from all reviewer as well as see them one at a time and the same thing is not happening when the document has both (track changes (addition or deletion of text) and commands (ballons) Sharad "Beth Melton" wrote: Are you saying you want to Accept/Reject only those changes you see after hiding some of the revisions? If so, then you need to use Accept/Reject All Changes Shown. This command can be found by clicking the arrow next to the Accept or Reject command. "Sharad" wrote in message ... How do I display only the changes (or revisions) made by one author (or reviewer)? In Word 2002 or 2003, on the Reviewing toolbar, Show Reviewers, and tick or un-tick names to choose the reviewer whose changes you want to see. I tried the above step to hide the changes and comments of a reviewer from a multi-reviewer edited word document (created by compare and merge documents). The track changed text gets accepted and the the comment box disappears for the reviewer un-ticked (as suggested above). Is there any extra step that I need to follow to display only the changes (or revisions) made by one autho? Thanks "Anney" wrote: Hie all, KIndly let me know how can i use Track Changes option for creating a Commented Document. Regards, Anney |
#8
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Accurate Usage of Track Changes in merged documents
I think I now understand what you want.
If I remove the view of revisions for a reviewer I'm able to see all changes (insertions/deletions) and comments for the remaining reviewers. €”This is not happening when I used these steps Are you not seeing the same? --No If not, click the Show button and make sure each type of revision you want to see has a check next to it. --These buttons has been checked .. "Sharad" wrote: Hello Beth: Thanks for your input. I tried the following steps: 1. Desktop-Windows Vista, Office 2003 I opened a new MS word document and made changes in track change mode (TRK). Then I use Show--Reviewer--Reviewer 1. When I uncheck Reviewer 1, the changes made (in this case, deleted text) get accepted (in this case text disappears as it was deleted) in the document and track changes lines disappear. When I include the comments (balloons) in this document along with the track changes and check or uncheck the Reviewer 1 from the list of reviewers, the comment balloon does disappear and reappear after I uncheck and check the Reviewer 1, respectively, but the deleted text gets accepted after I uncheck the Reviewer 1, and the text is shown as deleted (as the original text was deleted) after I check the Reviewer 1. 2. HP Laptop--Window XP, Office 2003--Same story as explained in Step 1. Following are the instruction from Office 2003 help section: --Show changes and comments for specific reviewers --Point to Reviewers, and clear all check boxes except for the ones next to the names of the reviewers whose changes and comments you want to show. --To select or clear all check boxes for all reviewers in the list, click All Reviewers. I understand the instructions given by Office 2003 (above) as follows: In a multi-reviewer document with track changes, If I select/unselect the name of Reviewer 1, I should be able to see changes (select Reviewer 1) or should not be able to see changes and should be able to see the original document as if no changes were ever made (unselect Reviewer 1). Is this possible? Please let me know. I desperartely need the answer for this question. "Beth Melton" wrote: I think I now understand what you want. If I remove the view of revisions for a reviewer I'm able to see all changes (insertions/deletions) and comments for the remaining reviewers. Are you not seeing the same? If not, click the Show button and make sure each type of revision you want to see has a check next to it. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... Thanks Beth. What I am trying to achieve here is to see the changes (track change and comments) for each reviewer at a time as well see all of them together (as suggested here http://www.shaunakelly.com/word/trac...html#Reviewers) . I could certainly accept or reject the changes using the track change command. But I am not trying to do that here. When I have a document with only comments from 2-3 reviewers and I use the un-ticked or ticked command (Show - Reviewers -Untick), then I could populate the document with all comments from all reviewer as well as see them one at a time and the same thing is not happening when the document has both (track changes (addition or deletion of text) and commands (ballons) Sharad "Beth Melton" wrote: Are you saying you want to Accept/Reject only those changes you see after hiding some of the revisions? If so, then you need to use Accept/Reject All Changes Shown. This command can be found by clicking the arrow next to the Accept or Reject command. "Sharad" wrote in message ... How do I display only the changes (or revisions) made by one author (or reviewer)? In Word 2002 or 2003, on the Reviewing toolbar, Show Reviewers, and tick or un-tick names to choose the reviewer whose changes you want to see. I tried the above step to hide the changes and comments of a reviewer from a multi-reviewer edited word document (created by compare and merge documents). The track changed text gets accepted and the the comment box disappears for the reviewer un-ticked (as suggested above). Is there any extra step that I need to follow to display only the changes (or revisions) made by one autho? Thanks "Anney" wrote: Hie all, KIndly let me know how can i use Track Changes option for creating a Commented Document. Regards, Anney |
#9
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Accurate Usage of Track Changes in merged documents
NOW I understand what you want. :-)
I *think* changing the view of the Markup to "Original showing Markup" instead of "Final Showing Markup" might give you the look you're after. Granted, the revisions will be reversed, insertions will display in the balloons and deletions will display as strikethrough, but you'll only see modifications made by the selected reviewer(s). ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... If I select/unselect the name of Reviewer 1, I should be able to see changes (select Reviewer 1) or should not be able to see changes and should be able to see the original document as if no changes were ever made (unselect Reviewer 1). Is this possible? Please let me know. I desperartely need the answer for this question. |
#10
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Accurate Usage of Track Changes in merged documents
Thanks Beth. It worked (_-_).
Now next question: Is is possible to transfer the comments in a separate document? I know, I could click on Reviewing Pane and see the comments by each reviewer (View--Reviewing--Reviewing pane). "Beth Melton" wrote: NOW I understand what you want. :-) I *think* changing the view of the Markup to "Original showing Markup" instead of "Final Showing Markup" might give you the look you're after. Granted, the revisions will be reversed, insertions will display in the balloons and deletions will display as strikethrough, but you'll only see modifications made by the selected reviewer(s). ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... If I select/unselect the name of Reviewer 1, I should be able to see changes (select Reviewer 1) or should not be able to see changes and should be able to see the original document as if no changes were ever made (unselect Reviewer 1). Is this possible? Please let me know. I desperartely need the answer for this question. |
#11
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Accurate Usage of Track Changes in merged documents
You're welcome. Sorry if I was being a bit thick-headed and not
understanding what you were looking for. :-) Regarding your question about transferring comments, Word 2000 had a Comments Pane you can use to display all comments or by reviewer. You can use that pane to copy the comments and paste them in another document. I don't know if this command is still available for adding to a toolbar (perhaps someone with Word prior to 2007 can check for you) but I know it can still be viewed using a macro. Something like: Sub ViewCommentsPane() If Documents.Count 0 Then If ActiveDocument.Comments.Count 0 Then ActiveDocument.ActiveWindow.View.SplitSpecial = wdPaneComments Else MsgBox "No comments found in the active document", vbInformation End If End If End Sub For instructions on how to use a macro see this article: http://support.microsoft.com/kb/913759 ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... Thanks Beth. It worked (_-_). Now next question: Is is possible to transfer the comments in a separate document? I know, I could click on Reviewing Pane and see the comments by each reviewer (View--Reviewing--Reviewing pane). |
#12
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Accurate Usage of Track Changes in merged documents
Hello Beth:
Thanks. How do I get a screen at the bottom of a page in MS Word document that shows following (the entire page in this docuement gets divided into 2 sections): Comments from: Name of the reviewer in a drop down menu. I could select here either Individual reviewer or All reviewers (using the drop down menu) and I would see their comments. I could get this scrren when I search a word in this document and if that word is happen to be in the comments made by the reviewer. I donot know the command or option to get this screen? Thanks "Beth Melton" wrote: You're welcome. Sorry if I was being a bit thick-headed and not understanding what you were looking for. :-) Regarding your question about transferring comments, Word 2000 had a Comments Pane you can use to display all comments or by reviewer. You can use that pane to copy the comments and paste them in another document. I don't know if this command is still available for adding to a toolbar (perhaps someone with Word prior to 2007 can check for you) but I know it can still be viewed using a macro. Something like: Sub ViewCommentsPane() If Documents.Count 0 Then If ActiveDocument.Comments.Count 0 Then ActiveDocument.ActiveWindow.View.SplitSpecial = wdPaneComments Else MsgBox "No comments found in the active document", vbInformation End If End If End Sub For instructions on how to use a macro see this article: http://support.microsoft.com/kb/913759 ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... Thanks Beth. It worked (_-_). Now next question: Is is possible to transfer the comments in a separate document? I know, I could click on Reviewing Pane and see the comments by each reviewer (View--Reviewing--Reviewing pane). |
#13
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Accurate Usage of Track Changes in merged documents
Did you try the macro I provided in my last reply? You can use it to display
the Comments pane. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... Hello Beth: Thanks. How do I get a screen at the bottom of a page in MS Word document that shows following (the entire page in this docuement gets divided into 2 sections): Comments from: Name of the reviewer in a drop down menu. I could select here either Individual reviewer or All reviewers (using the drop down menu) and I would see their comments. I could get this scrren when I search a word in this document and if that word is happen to be in the comments made by the reviewer. I donot know the command or option to get this screen? Thanks "Beth Melton" wrote: You're welcome. Sorry if I was being a bit thick-headed and not understanding what you were looking for. :-) Regarding your question about transferring comments, Word 2000 had a Comments Pane you can use to display all comments or by reviewer. You can use that pane to copy the comments and paste them in another document. I don't know if this command is still available for adding to a toolbar (perhaps someone with Word prior to 2007 can check for you) but I know it can still be viewed using a macro. Something like: Sub ViewCommentsPane() If Documents.Count 0 Then If ActiveDocument.Comments.Count 0 Then ActiveDocument.ActiveWindow.View.SplitSpecial = wdPaneComments Else MsgBox "No comments found in the active document", vbInformation End If End If End Sub For instructions on how to use a macro see this article: http://support.microsoft.com/kb/913759 |
#14
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Accurate Usage of Track Changes in merged documents
No. I didnot. Our group would not be interested in trying the macro for each
document that we work on. As I mentioned in my past response, I could see the pane by reviewer at the bottom of the page when I search a word that is also in comments. But I do not know a standard command to get the same pane. Sharad "Beth Melton" wrote: Did you try the macro I provided in my last reply? You can use it to display the Comments pane. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... Hello Beth: Thanks. How do I get a screen at the bottom of a page in MS Word document that shows following (the entire page in this docuement gets divided into 2 sections): Comments from: Name of the reviewer in a drop down menu. I could select here either Individual reviewer or All reviewers (using the drop down menu) and I would see their comments. I could get this scrren when I search a word in this document and if that word is happen to be in the comments made by the reviewer. I donot know the command or option to get this screen? Thanks "Beth Melton" wrote: You're welcome. Sorry if I was being a bit thick-headed and not understanding what you were looking for. :-) Regarding your question about transferring comments, Word 2000 had a Comments Pane you can use to display all comments or by reviewer. You can use that pane to copy the comments and paste them in another document. I don't know if this command is still available for adding to a toolbar (perhaps someone with Word prior to 2007 can check for you) but I know it can still be viewed using a macro. Something like: Sub ViewCommentsPane() If Documents.Count 0 Then If ActiveDocument.Comments.Count 0 Then ActiveDocument.ActiveWindow.View.SplitSpecial = wdPaneComments Else MsgBox "No comments found in the active document", vbInformation End If End If End Sub For instructions on how to use a macro see this article: http://support.microsoft.com/kb/913759 |
#15
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Accurate Usage of Track Changes in merged documents
As I mentioned the ability to show the Comments pane is not available as a
command in the interface -- there is no longer a standard command. It used to be in previous versions of Word but when they revamped the Track Changes feature they removed it. However, the command is still available using VBA and the only way to show the Comments pane when you want is to use a macro. The macro only needs to be created once and assigned to a button on your toolbar. (This is covered in the article I cited for how to use the macro.) Then whenever you want to view Comments pane you click the button. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Sharad" wrote in message ... No. I didnot. Our group would not be interested in trying the macro for each document that we work on. As I mentioned in my past response, I could see the pane by reviewer at the bottom of the page when I search a word that is also in comments. But I do not know a standard command to get the same pane. Sharad "Beth Melton" wrote: Did you try the macro I provided in my last reply? You can use it to display the Comments pane. "Sharad" wrote in message ... Hello Beth: Thanks. How do I get a screen at the bottom of a page in MS Word document that shows following (the entire page in this docuement gets divided into 2 sections): Comments from: Name of the reviewer in a drop down menu. I could select here either Individual reviewer or All reviewers (using the drop down menu) and I would see their comments. I could get this scrren when I search a word in this document and if that word is happen to be in the comments made by the reviewer. I donot know the command or option to get this screen? Thanks "Beth Melton" wrote: You're welcome. Sorry if I was being a bit thick-headed and not understanding what you were looking for. :-) Regarding your question about transferring comments, Word 2000 had a Comments Pane you can use to display all comments or by reviewer. You can use that pane to copy the comments and paste them in another document. I don't know if this command is still available for adding to a toolbar (perhaps someone with Word prior to 2007 can check for you) but I know it can still be viewed using a macro. Something like: Sub ViewCommentsPane() If Documents.Count 0 Then If ActiveDocument.Comments.Count 0 Then ActiveDocument.ActiveWindow.View.SplitSpecial = wdPaneComments Else MsgBox "No comments found in the active document", vbInformation End If End If End Sub For instructions on how to use a macro see this article: http://support.microsoft.com/kb/913759 |
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