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#1
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Mail Merge using envelopes
W07, trying to use mail merge to print the address on envelopes. My
envelopes already have a pre-printed return address and company logo etc so all I want is the address information. I can link to a source documents for all the names, address, city etc howeve the problem is I cannot get to to place this info in any place other that the return area of the envelope. I can tab the cursor to the correct location on the envelope but randomly the address 1, city state zip fields go all over the envelope. Its got to be simple....what am I missing? TIA |
#2
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Mail Merge using envelopes
In the Mailings tab, I assume you're doing the following:
1. Click Start Mail Merge, and choose Envelopes; select the desired envelope and click OK. 2. This puts an envelope onscreen. If you've set a default Return Address, then it's displayed in the left corner. There should be a framed area for the To: address. Clicking the solitary pilcrow (paragraph mark) in the lower middle area should highlight the larger framed area. This is where you will (later) put the address tokens. 3. Click Select Recipients and connect to a database of some kind. 4. Use Address Block or separate fields from Insert Merge Field to populate the To: address area. Click the Preview Results button to toggle between field/token and actual addresses display. From there, you can choose one of the Finish & Merge options. That's all there is to it. So, at what point is it breaking down? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Meebers" wrote in message ... W07, trying to use mail merge to print the address on envelopes. My envelopes already have a pre-printed return address and company logo etc so all I want is the address information. I can link to a source documents for all the names, address, city etc howeve the problem is I cannot get to to place this info in any place other that the return area of the envelope. I can tab the cursor to the correct location on the envelope but randomly the address 1, city state zip fields go all over the envelope. Its got to be simple....what am I missing? TIA |
#3
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Mail Merge using envelopes
Hi Herb!...thanks for getting me started in the right direction. I had to
fiddle with it for quite a while and this is what I came up with. Since I do not want a return address, I had to choose the "Omit" selection on the return address selection. There was not a pilcrow on my envelope, however after I just started clicking around , I found that if I clicked on the middle bottom of the envelope the dashed frame would show up. From there everything was pretty much straight forward. I choose the seperate fields from Insert Merge Fields, editing by using a SHIFT Enter where I wanted the breaks, added commas and spaces where needed and everything worked out. "Herb Tyson [MVP]" wrote in message ... In the Mailings tab, I assume you're doing the following: 1. Click Start Mail Merge, and choose Envelopes; select the desired envelope and click OK. 2. This puts an envelope onscreen. If you've set a default Return Address, then it's displayed in the left corner. There should be a framed area for the To: address. Clicking the solitary pilcrow (paragraph mark) in the lower middle area should highlight the larger framed area. This is where you will (later) put the address tokens. 3. Click Select Recipients and connect to a database of some kind. 4. Use Address Block or separate fields from Insert Merge Field to populate the To: address area. Click the Preview Results button to toggle between field/token and actual addresses display. From there, you can choose one of the Finish & Merge options. That's all there is to it. So, at what point is it breaking down? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Meebers" wrote in message ... W07, trying to use mail merge to print the address on envelopes. My envelopes already have a pre-printed return address and company logo etc so all I want is the address information. I can link to a source documents for all the names, address, city etc howeve the problem is I cannot get to to place this info in any place other that the return area of the envelope. I can tab the cursor to the correct location on the envelope but randomly the address 1, city state zip fields go all over the envelope. Its got to be simple....what am I missing? TIA |
#4
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Mail Merge using envelopes
Cool! Glad it's working out.
As for the pilcrows... Word can display "non-printing formatting characters," such as the pilcrow, which represents a paragraph mark. Little dots for spaces, little arrow for tabs, etc. They are exceedingly handy for figuring out why a document is acting strange, or exactly what's in your document. You can reveal/hide them by pressing Ctrl+Shift+8, or by clicking the Show/Hide tool in the Paragraph section of the Home tab. What might look like white space might actually contain a number of non-printing formatting marks. And, while they don't print, they can sure get in the way at times. So, most of us long-time Word users rely on them to know where the ghosts & skeletons are hidden. Cheers, -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Meebers" wrote in message ... Hi Herb!...thanks for getting me started in the right direction. I had to fiddle with it for quite a while and this is what I came up with. Since I do not want a return address, I had to choose the "Omit" selection on the return address selection. There was not a pilcrow on my envelope, however after I just started clicking around , I found that if I clicked on the middle bottom of the envelope the dashed frame would show up. From there everything was pretty much straight forward. I choose the seperate fields from Insert Merge Fields, editing by using a SHIFT Enter where I wanted the breaks, added commas and spaces where needed and everything worked out. "Herb Tyson [MVP]" wrote in message ... In the Mailings tab, I assume you're doing the following: 1. Click Start Mail Merge, and choose Envelopes; select the desired envelope and click OK. 2. This puts an envelope onscreen. If you've set a default Return Address, then it's displayed in the left corner. There should be a framed area for the To: address. Clicking the solitary pilcrow (paragraph mark) in the lower middle area should highlight the larger framed area. This is where you will (later) put the address tokens. 3. Click Select Recipients and connect to a database of some kind. 4. Use Address Block or separate fields from Insert Merge Field to populate the To: address area. Click the Preview Results button to toggle between field/token and actual addresses display. From there, you can choose one of the Finish & Merge options. That's all there is to it. So, at what point is it breaking down? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Meebers" wrote in message ... W07, trying to use mail merge to print the address on envelopes. My envelopes already have a pre-printed return address and company logo etc so all I want is the address information. I can link to a source documents for all the names, address, city etc howeve the problem is I cannot get to to place this info in any place other that the return area of the envelope. I can tab the cursor to the correct location on the envelope but randomly the address 1, city state zip fields go all over the envelope. Its got to be simple....what am I missing? TIA |
#5
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Mail Merge using envelopes
Ahhhh yes! with the Ctrl+Shift+8, it appears (Just like it is supposed to)
"Herb Tyson [MVP]" wrote in message ... Cool! Glad it's working out. As for the pilcrows... Word can display "non-printing formatting characters," such as the pilcrow, which represents a paragraph mark. Little dots for spaces, little arrow for tabs, etc. They are exceedingly handy for figuring out why a document is acting strange, or exactly what's in your document. You can reveal/hide them by pressing Ctrl+Shift+8, or by clicking the Show/Hide tool in the Paragraph section of the Home tab. What might look like white space might actually contain a number of non-printing formatting marks. And, while they don't print, they can sure get in the way at times. So, most of us long-time Word users rely on them to know where the ghosts & skeletons are hidden. Cheers, -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com |
#6
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Mail Merge using envelopes
Note that the merge process puts a frame on the envelope formatted with the
envelope address paragraph style, but the cursor automatically goes to the return address location. You need to ensure that your mergefields go in the frame. http://www.gmayor.com/changing_envelope_layout.htm (although aimed at Word 2003) should help demonstrate the process. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Meebers wrote: Ahhhh yes! with the Ctrl+Shift+8, it appears (Just like it is supposed to) "Herb Tyson [MVP]" wrote in message ... Cool! Glad it's working out. As for the pilcrows... Word can display "non-printing formatting characters," such as the pilcrow, which represents a paragraph mark. Little dots for spaces, little arrow for tabs, etc. They are exceedingly handy for figuring out why a document is acting strange, or exactly what's in your document. You can reveal/hide them by pressing Ctrl+Shift+8, or by clicking the Show/Hide tool in the Paragraph section of the Home tab. What might look like white space might actually contain a number of non-printing formatting marks. And, while they don't print, they can sure get in the way at times. So, most of us long-time Word users rely on them to know where the ghosts & skeletons are hidden. Cheers, -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com |
#7
Posted to microsoft.public.word.newusers
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Mail Merge using envelopes
Agreed! The cursor automatically going to the return address field is what
got me stumped in the first place. Viewing the merged data in the return address location made for a beer drinking moment! One other note, the "wizard" in both the 03 and 07 versions appear to be the same for merging. "Graham Mayor" wrote in message ... Note that the merge process puts a frame on the envelope formatted with the envelope address paragraph style, but the cursor automatically goes to the return address location. You need to ensure that your mergefields go in the frame. http://www.gmayor.com/changing_envelope_layout.htm (although aimed at Word 2003) should help demonstrate the process. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Meebers wrote: Ahhhh yes! with the Ctrl+Shift+8, it appears (Just like it is supposed to) "Herb Tyson [MVP]" wrote in message ... Cool! Glad it's working out. As for the pilcrows... Word can display "non-printing formatting characters," such as the pilcrow, which represents a paragraph mark. Little dots for spaces, little arrow for tabs, etc. They are exceedingly handy for figuring out why a document is acting strange, or exactly what's in your document. You can reveal/hide them by pressing Ctrl+Shift+8, or by clicking the Show/Hide tool in the Paragraph section of the Home tab. What might look like white space might actually contain a number of non-printing formatting marks. And, while they don't print, they can sure get in the way at times. So, most of us long-time Word users rely on them to know where the ghosts & skeletons are hidden. Cheers, -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com |
#8
Posted to microsoft.public.word.newusers
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Mail Merge using envelopes
The merge wizards for 2003/7 are very similar, but if you avoid the wizards
the dialogs are much different. See http://www.gmayor.com/mail_merge_lab...th_word_xp.htm and http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Meebers wrote: Agreed! The cursor automatically going to the return address field is what got me stumped in the first place. Viewing the merged data in the return address location made for a beer drinking moment! One other note, the "wizard" in both the 03 and 07 versions appear to be the same for merging. "Graham Mayor" wrote in message ... Note that the merge process puts a frame on the envelope formatted with the envelope address paragraph style, but the cursor automatically goes to the return address location. You need to ensure that your mergefields go in the frame. http://www.gmayor.com/changing_envelope_layout.htm (although aimed at Word 2003) should help demonstrate the process. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Meebers wrote: Ahhhh yes! with the Ctrl+Shift+8, it appears (Just like it is supposed to) "Herb Tyson [MVP]" wrote in message ... Cool! Glad it's working out. As for the pilcrows... Word can display "non-printing formatting characters," such as the pilcrow, which represents a paragraph mark. Little dots for spaces, little arrow for tabs, etc. They are exceedingly handy for figuring out why a document is acting strange, or exactly what's in your document. You can reveal/hide them by pressing Ctrl+Shift+8, or by clicking the Show/Hide tool in the Paragraph section of the Home tab. What might look like white space might actually contain a number of non-printing formatting marks. And, while they don't print, they can sure get in the way at times. So, most of us long-time Word users rely on them to know where the ghosts & skeletons are hidden. Cheers, -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com |
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