Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Size matters
Many merge documents created at work without any user input- and every one
of them is saved so you can look at them latter. Thousands a week - so storage is an issue. I am looking to keep the files as small as possible - so pictures (signatures, logos etc) are added using includepicture with the \d switch so they're not saved. I try to keep the header information as small as possible so only usefull data comes accross to Word. Some documents contain pages that have no merge data in them - always the same. If I recreate these pages as stand-alone pages can I save space by inserting them using INCLUDETEXT, or a hyperlink, or embeded objects, or a master doc with sub-documents? Seems to be so many ways to do it, but I cannot find out if there is a way to get them to print without them saving in the resulting merge docs? I did try embedding before, but for some reason it made the file size of the saved docs increase dramatically! TIA Graham |
#2
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Size matters
Hi Gts,
Some documents contain pages that have no merge data in them - always the same. If I recreate these pages as stand-alone pages can I save space by inserting them using INCLUDETEXT, or a hyperlink, or embeded objects, or a master doc with sub-documents? Seems to be so many ways to do it, but I cannot find out if there is a way to get them to print without them saving in the resulting merge docs? I did try embedding before, but for some reason it made the file size of the saved docs increase dramatically! TIA Embedding is definitely NOT the way to go. When you embed an object, you're actually including parts of the application - definitely file bloat! IncludeText doesn't have an equivalent of the \d switch. If you IncludeText, the file will pretty much be the same size as when the text is simply in the document. About the only thing that would help would be to consciensciously use Styles instead of direct formatting. If this is done correctly, a lot of invisible formatting commands will be stripped out of the binary document. Recreating the documents from a "clean" Normal.dot could also make a difference. Especially if the Normal.dot from which they were originally created contained any kind of Bullets-and-Numbering stuff, or was updated through numerous versions of Word. Any "detritous" in it would also be present in documents generated from it. You might also want to look at using a ZIP tool to compress the files. ZIPPING Word files can reduce file size appreciably. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Size matters
"Cindy M -WordMVP-" wrote in message news:VA.0000b34d.0049b022@speedy... Hi Gts, Some documents contain pages that have no merge data in them - always the same. If I recreate these pages as stand-alone pages can I save space by inserting them using INCLUDETEXT, or a hyperlink, or embeded objects, or a master doc with sub-documents? Seems to be so many ways to do it, but I cannot find out if there is a way to get them to print without them saving in the resulting merge docs? I did try embedding before, but for some reason it made the file size of the saved docs increase dramatically! TIA Embedding is definitely NOT the way to go. When you embed an object, you're actually including parts of the application - definitely file bloat! IncludeText doesn't have an equivalent of the \d switch. If you IncludeText, the file will pretty much be the same size as when the text is simply in the document. About the only thing that would help would be to consciensciously use Styles instead of direct formatting. If this is done correctly, a lot of invisible formatting commands will be stripped out of the binary document. Recreating the documents from a "clean" Normal.dot could also make a difference. Especially if the Normal.dot from which they were originally created contained any kind of Bullets-and-Numbering stuff, or was updated through numerous versions of Word. Any "detritous" in it would also be present in documents generated from it. You might also want to look at using a ZIP tool to compress the files. ZIPPING Word files can reduce file size appreciably. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Thank you for the reply - so you don't think using a master doc with sub-documents will help? Graham |
#4
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Size matters
Hi Gts,
so you don't think using a master doc with sub-documents will help? Given the instability of the Master Document feature, I wouldn't want to attempt it, no. It was really only designed for "pull it together, create TOC/Index/Cross-refs, print it out, throw it away". It doesn't do well in scenarios where you're relying on it remaining stable through a process such as mail merge, then essentially archiving. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#5
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Size matters
"Cindy M -WordMVP-" wrote in message news:VA.0000b353.012b3181@speedy... Hi Gts, so you don't think using a master doc with sub-documents will help? Given the instability of the Master Document feature, I wouldn't want to attempt it, no. It was really only designed for "pull it together, create TOC/Index/Cross-refs, print it out, throw it away". It doesn't do well in scenarios where you're relying on it remaining stable through a process such as mail merge, then essentially archiving. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org OK thank you. |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Annoying Page Size Error/Bug | Page Layout | |||
How to control image size using nested INCLUDEPICTURE field | Mailmerge | |||
during print preview legal size document cuts to letter size | Microsoft Word Help | |||
Word 2003: Can one disable table styles? | Tables | |||
Setting custom size problem | Page Layout |