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Websites or your knowledge on tricks to get jobs done quicker on W
Hi
Apologies if this is a vague question. Does anyone know any websites that give non-obvious tricks on how to get tasks done quicker in Word? e.g. I have to type the phrase "Senior Customer Relations Manager" at the end of each letter.......not that i am senior or a manager! I tried using Autotext but that didn't work.....it says I need to do something to Normal.dot template which our computers at work prevent us from doing. Then a colleague tells me the trick........he does it using Autocorrect instead and if he just types scrm it changes to "Senior Customer Relations Manager". Another trick I tried that isn't ideal There are 20 sentences that I have to select from for each letter. There are frequently occuring patterns of which senteces go together......so I created 6 template letters with the sentences already there....but always watching out for where minor alterations are required.........I'm sure there is something more efficient *I used VBA to create a form that lets me select sentences and only have to have 1 template letter......only to find the computers don't allow macros to run :| A trick I tried that failed I have to enter todays date 3 times on the same letter each time I create a letter. So I insterted Date fields. That fails because if I access the document on another day it changes the date......and it would be another time-wasting task to have to keep deleting the fields and replacing with original date. I also tried instering document created date fields as a way round this....but that fails because it gives the date the template document was created instead the date it was first copied and saved for that individual letter. There are many other repetitive tasks I have to do that I'm sure there are non-obvious tricks around. So if anyone could share the ones they use or point me to websites that would be appreciated. Thanks Phil |
#2
Posted to microsoft.public.word.docmanagement
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Websites or your knowledge on tricks to get jobs done quicker on W
For the three instances you cite:
AutoCorrect (see http://word.mvps.org/faqs/customization/AutoCorrect.htm) An AutoTextList field (see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm) A CreateDate field (see http://word.mvps.org/FAQs/TblsFldsFms/DateFields.htm), but for repeated data generally, see http://gregmaxey.mvps.org/Repeating_Data.htm. You'll find many other useful articles at these Web sites and others listed at http://sbarnhill.mvps.org/WordFAQs/links.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Phil1982" wrote in message ... Hi Apologies if this is a vague question. Does anyone know any websites that give non-obvious tricks on how to get tasks done quicker in Word? e.g. I have to type the phrase "Senior Customer Relations Manager" at the end of each letter.......not that i am senior or a manager! I tried using Autotext but that didn't work.....it says I need to do something to Normal.dot template which our computers at work prevent us from doing. Then a colleague tells me the trick........he does it using Autocorrect instead and if he just types scrm it changes to "Senior Customer Relations Manager". Another trick I tried that isn't ideal There are 20 sentences that I have to select from for each letter. There are frequently occuring patterns of which senteces go together......so I created 6 template letters with the sentences already there....but always watching out for where minor alterations are required.........I'm sure there is something more efficient *I used VBA to create a form that lets me select sentences and only have to have 1 template letter......only to find the computers don't allow macros to run :| A trick I tried that failed I have to enter todays date 3 times on the same letter each time I create a letter. So I insterted Date fields. That fails because if I access the document on another day it changes the date......and it would be another time-wasting task to have to keep deleting the fields and replacing with original date. I also tried instering document created date fields as a way round this....but that fails because it gives the date the template document was created instead the date it was first copied and saved for that individual letter. There are many other repetitive tasks I have to do that I'm sure there are non-obvious tricks around. So if anyone could share the ones they use or point me to websites that would be appreciated. Thanks Phil |
#3
Posted to microsoft.public.word.docmanagement
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Websites or your knowledge on tricks to get jobs done quicker on W
It's good that you're finding work-arounds. But, someone needs to shake some
sense into your IT people. Normal.dot is designed with individual customization in mind. Preventing users from changing it defeats one of Word's major strengths. That's like letting employees drive the company car, but not allowing anyone to adjust the mirrors or the driver's seat. Multiple users should NOT NOT NOT be using the same normal.dot file. For formatting consistency, common templates should be stored in the Workgroup templates folder. But, the user's own normal.dot, stored in the User templates folder, and should be modifiable by users. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Phil1982" wrote in message ... e.g. I have to type the phrase "Senior Customer Relations Manager" at the end of each letter.......not that i am senior or a manager! I tried using Autotext but that didn't work.....it says I need to do something to Normal.dot template which our computers at work prevent us from doing. Then a colleague tells me the trick........he does it using Autocorrect instead and if he just types scrm it changes to "Senior Customer Relations Manager". |
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