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#1
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How to use IncludeText with minor changes?
I have to keep 4 user guides updated for 4 products. There are many features
that are the same between the products, and many features that are "pretty much" the same. For example, one of our products works for the C programming language, and one for the Ada language, so the paragraphs that I want to include might have slight differences. After I insert the includetext using the bookmark from the source document, what do I do if there are slight modifications? Should I mark them as hidden text in the source document so that I can un-hide the text for one user manual and un-hide the different text for the other user manual? I'm beginning to realize that the power of INCLUDETEXT is the automatic updating from the source file, so this IncludeText idea might not work. Much obliged, Ella Davis |
#2
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How to use IncludeText with minor changes?
There are probably a lot of different ways to do this, but one way might be
to use DocProperty fields. Some possibilities: 1. Create document properties that contain the actual text that changes; add a UserForm that allows users to fill in the document properties with the appropriate text (perhaps selected from a dropdown list) at document creation. Insert the text in the document using DocProperty fields. 2. If there are a lot of things that vary, create a single document property that tells which user guide this is. Then use nested IF fields to insert the appropriate text based on a test of the DocProperty. One way this could work would be to use AutoText or IncludeText fields instead of using text in the IF fields. There could be a different AutoText entry or bookmarked text range for each version of the manual. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ella Davis" wrote in message ... I have to keep 4 user guides updated for 4 products. There are many features that are the same between the products, and many features that are "pretty much" the same. For example, one of our products works for the C programming language, and one for the Ada language, so the paragraphs that I want to include might have slight differences. After I insert the includetext using the bookmark from the source document, what do I do if there are slight modifications? Should I mark them as hidden text in the source document so that I can un-hide the text for one user manual and un-hide the different text for the other user manual? I'm beginning to realize that the power of INCLUDETEXT is the automatic updating from the source file, so this IncludeText idea might not work. Much obliged, Ella Davis |
#3
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How to use IncludeText with minor changes?
Thank you so much! There are *lots* of slight differences between the
different user guides. I am just now learning about INCLUDETEXT, so I am going to look at IF fields. I will see if I can set a DocProperty to specify which user guide is the current one. I'll let you know. Ella Davis "Suzanne S. Barnhill" wrote: There are probably a lot of different ways to do this, but one way might be to use DocProperty fields. Some possibilities: 1. Create document properties that contain the actual text that changes; add a UserForm that allows users to fill in the document properties with the appropriate text (perhaps selected from a dropdown list) at document creation. Insert the text in the document using DocProperty fields. 2. If there are a lot of things that vary, create a single document property that tells which user guide this is. Then use nested IF fields to insert the appropriate text based on a test of the DocProperty. One way this could work would be to use AutoText or IncludeText fields instead of using text in the IF fields. There could be a different AutoText entry or bookmarked text range for each version of the manual. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ella Davis" wrote in message ... I have to keep 4 user guides updated for 4 products. There are many features that are the same between the products, and many features that are "pretty much" the same. For example, one of our products works for the C programming language, and one for the Ada language, so the paragraphs that I want to include might have slight differences. After I insert the includetext using the bookmark from the source document, what do I do if there are slight modifications? Should I mark them as hidden text in the source document so that I can un-hide the text for one user manual and un-hide the different text for the other user manual? I'm beginning to realize that the power of INCLUDETEXT is the automatic updating from the source file, so this IncludeText idea might not work. Much obliged, Ella Davis |
#4
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How to use IncludeText with minor changes?
Be sure to look at the Help topic that illustrates how to nest IF fields
(the "Specify multiple conditions" example in "Examples of IF fields"). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ella Davis" wrote in message ... Thank you so much! There are *lots* of slight differences between the different user guides. I am just now learning about INCLUDETEXT, so I am going to look at IF fields. I will see if I can set a DocProperty to specify which user guide is the current one. I'll let you know. Ella Davis "Suzanne S. Barnhill" wrote: There are probably a lot of different ways to do this, but one way might be to use DocProperty fields. Some possibilities: 1. Create document properties that contain the actual text that changes; add a UserForm that allows users to fill in the document properties with the appropriate text (perhaps selected from a dropdown list) at document creation. Insert the text in the document using DocProperty fields. 2. If there are a lot of things that vary, create a single document property that tells which user guide this is. Then use nested IF fields to insert the appropriate text based on a test of the DocProperty. One way this could work would be to use AutoText or IncludeText fields instead of using text in the IF fields. There could be a different AutoText entry or bookmarked text range for each version of the manual. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ella Davis" wrote in message ... I have to keep 4 user guides updated for 4 products. There are many features that are the same between the products, and many features that are "pretty much" the same. For example, one of our products works for the C programming language, and one for the Ada language, so the paragraphs that I want to include might have slight differences. After I insert the includetext using the bookmark from the source document, what do I do if there are slight modifications? Should I mark them as hidden text in the source document so that I can un-hide the text for one user manual and un-hide the different text for the other user manual? I'm beginning to realize that the power of INCLUDETEXT is the automatic updating from the source file, so this IncludeText idea might not work. Much obliged, Ella Davis |
#5
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How to use IncludeText with minor changes?
Hi Suzanne,
Why do I need *nested* IF statements, not just one level of IF statements? Ella "Suzanne S. Barnhill" wrote: Be sure to look at the Help topic that illustrates how to nest IF fields (the "Specify multiple conditions" example in "Examples of IF fields"). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ella Davis" wrote in message ... Thank you so much! There are *lots* of slight differences between the different user guides. I am just now learning about INCLUDETEXT, so I am going to look at IF fields. I will see if I can set a DocProperty to specify which user guide is the current one. I'll let you know. Ella Davis "Suzanne S. Barnhill" wrote: There are probably a lot of different ways to do this, but one way might be to use DocProperty fields. Some possibilities: 1. Create document properties that contain the actual text that changes; add a UserForm that allows users to fill in the document properties with the appropriate text (perhaps selected from a dropdown list) at document creation. Insert the text in the document using DocProperty fields. 2. If there are a lot of things that vary, create a single document property that tells which user guide this is. Then use nested IF fields to insert the appropriate text based on a test of the DocProperty. One way this could work would be to use AutoText or IncludeText fields instead of using text in the IF fields. There could be a different AutoText entry or bookmarked text range for each version of the manual. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ella Davis" wrote in message ... I have to keep 4 user guides updated for 4 products. There are many features that are the same between the products, and many features that are "pretty much" the same. For example, one of our products works for the C programming language, and one for the Ada language, so the paragraphs that I want to include might have slight differences. After I insert the includetext using the bookmark from the source document, what do I do if there are slight modifications? Should I mark them as hidden text in the source document so that I can un-hide the text for one user manual and un-hide the different text for the other user manual? I'm beginning to realize that the power of INCLUDETEXT is the automatic updating from the source file, so this IncludeText idea might not work. Much obliged, Ella Davis |
#6
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How to use IncludeText with minor changes?
Because IF statements are binary (True/False). So if your document property
can have four different states, you can test only two at a time. Look at the example I cited. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ella Davis" wrote in message ... Hi Suzanne, Why do I need *nested* IF statements, not just one level of IF statements? Ella "Suzanne S. Barnhill" wrote: Be sure to look at the Help topic that illustrates how to nest IF fields (the "Specify multiple conditions" example in "Examples of IF fields"). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ella Davis" wrote in message ... Thank you so much! There are *lots* of slight differences between the different user guides. I am just now learning about INCLUDETEXT, so I am going to look at IF fields. I will see if I can set a DocProperty to specify which user guide is the current one. I'll let you know. Ella Davis "Suzanne S. Barnhill" wrote: There are probably a lot of different ways to do this, but one way might be to use DocProperty fields. Some possibilities: 1. Create document properties that contain the actual text that changes; add a UserForm that allows users to fill in the document properties with the appropriate text (perhaps selected from a dropdown list) at document creation. Insert the text in the document using DocProperty fields. 2. If there are a lot of things that vary, create a single document property that tells which user guide this is. Then use nested IF fields to insert the appropriate text based on a test of the DocProperty. One way this could work would be to use AutoText or IncludeText fields instead of using text in the IF fields. There could be a different AutoText entry or bookmarked text range for each version of the manual. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ella Davis" wrote in message ... I have to keep 4 user guides updated for 4 products. There are many features that are the same between the products, and many features that are "pretty much" the same. For example, one of our products works for the C programming language, and one for the Ada language, so the paragraphs that I want to include might have slight differences. After I insert the includetext using the bookmark from the source document, what do I do if there are slight modifications? Should I mark them as hidden text in the source document so that I can un-hide the text for one user manual and un-hide the different text for the other user manual? I'm beginning to realize that the power of INCLUDETEXT is the automatic updating from the source file, so this IncludeText idea might not work. Much obliged, Ella Davis |
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