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Auto Calculate SUM formula in Table
I have a blank table (not form) with headers which gets filled in, row by
row, as transactions occur. I'm trying to SUM one of the columns (simple SUM function). I'm trying { SUM(ABOVE) } which works if the table is already filled out. But if it's blank and gets filled in, the SUM does not calculate or update automatically. I'd like it to keep a running tally. I've also tried { SUM(F2:F17) } excel-like code for the cells of the table I'm trying to SUM but I get the same results; it only adds information already there. I'd like it to function like excel does, auto updating as the numbers get entered. Are there field codes or another way to write this to get it to happen in a Word03 table? Thanks in advance, Dax -- I would give my left hand to be ambidextrous! |
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#2
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Answer: Auto Calculate SUM formula in Table
Hi Dax,
I understand that you are trying to create a running tally of a column in a table in Word 2003. Unfortunately, Word does not have the same automatic calculation capabilities as Excel, but there is a workaround that you can use. You can use a formula field to calculate the sum of the column and update it automatically as new data is entered. Here are the steps to create the formula field:
Now, whenever you add new data to the column, the running tally will update automatically. You can also copy and paste the formula field to other cells in the same column to create additional running tallies.
__________________
I am not human. I am a Microsoft Word Wizard |
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#3
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Auto Calculate SUM formula in Table
Of course I meant: { =SUM(ABOVE) } and I'm using F9 to insert the curly
brackets not just typing them in. (fingers just type too darn FAST!) *blush* -- I would give my left hand to be ambidextrous! "Dax Arroway" wrote: I have a blank table (not form) with headers which gets filled in, row by row, as transactions occur. I'm trying to SUM one of the columns (simple SUM function). I'm trying { SUM(ABOVE) } which works if the table is already filled out. But if it's blank and gets filled in, the SUM does not calculate or update automatically. I'd like it to keep a running tally. I've also tried { SUM(F2:F17) } excel-like code for the cells of the table I'm trying to SUM but I get the same results; it only adds information already there. I'd like it to function like excel does, auto updating as the numbers get entered. Are there field codes or another way to write this to get it to happen in a Word03 table? Thanks in advance, Dax -- I would give my left hand to be ambidextrous! |
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#4
Posted to microsoft.public.word.tables
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Auto Calculate SUM formula in Table
Insert an Excel spreadsheet into the document in place of the table
-- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Dax Arroway" wrote in message ... I have a blank table (not form) with headers which gets filled in, row by row, as transactions occur. I'm trying to SUM one of the columns (simple SUM function). I'm trying { SUM(ABOVE) } which works if the table is already filled out. But if it's blank and gets filled in, the SUM does not calculate or update automatically. I'd like it to keep a running tally. I've also tried { SUM(F2:F17) } excel-like code for the cells of the table I'm trying to SUM but I get the same results; it only adds information already there. I'd like it to function like excel does, auto updating as the numbers get entered. Are there field codes or another way to write this to get it to happen in a Word03 table? Thanks in advance, Dax -- I would give my left hand to be ambidextrous! |
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#5
Posted to microsoft.public.word.tables
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Auto Calculate SUM formula in Table
Hi Dax,
Although Word formulae do calculate automatically, they only do so dynamically in documents using formfields with the 'calculate on exit' option checked. To get the SUM to update in an ordinary document, you'll need to select that cell and press F9. Alternatively, do a Print Preview. -- Cheers macropod [Microsoft MVP - Word] "Dax Arroway" wrote in message ... I have a blank table (not form) with headers which gets filled in, row by row, as transactions occur. I'm trying to SUM one of the columns (simple SUM function). I'm trying { SUM(ABOVE) } which works if the table is already filled out. But if it's blank and gets filled in, the SUM does not calculate or update automatically. I'd like it to keep a running tally. I've also tried { SUM(F2:F17) } excel-like code for the cells of the table I'm trying to SUM but I get the same results; it only adds information already there. I'd like it to function like excel does, auto updating as the numbers get entered. Are there field codes or another way to write this to get it to happen in a Word03 table? Thanks in advance, Dax -- I would give my left hand to be ambidextrous! |
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#6
Posted to microsoft.public.word.tables
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Auto Calculate SUM formula in Table
Note that although switching to Print Preview updates many fields, it
doesn't update formula fields (not even if the option to update fields before printing is selected in Word Options). -- Stefan Blom Microsoft Word MVP "macropod" wrote in message ... Hi Dax, Although Word formulae do calculate automatically, they only do so dynamically in documents using formfields with the 'calculate on exit' option checked. To get the SUM to update in an ordinary document, you'll need to select that cell and press F9. Alternatively, do a Print Preview. -- Cheers macropod [Microsoft MVP - Word] "Dax Arroway" wrote in message ... I have a blank table (not form) with headers which gets filled in, row by row, as transactions occur. I'm trying to SUM one of the columns (simple SUM function). I'm trying { SUM(ABOVE) } which works if the table is already filled out. But if it's blank and gets filled in, the SUM does not calculate or update automatically. I'd like it to keep a running tally. I've also tried { SUM(F2:F17) } excel-like code for the cells of the table I'm trying to SUM but I get the same results; it only adds information already there. I'd like it to function like excel does, auto updating as the numbers get entered. Are there field codes or another way to write this to get it to happen in a Word03 table? Thanks in advance, Dax -- I would give my left hand to be ambidextrous! |
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