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#1
Posted to microsoft.public.word.newusers
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auto number a word document each time it is opened
Hi there,
I would like to know how to have a number update automatically each time the document is opened. I have tried all the avenues I know and still have had no luck. I am using word 2003 and have no experience with macros, however I am keen to learn. I am struggling to get the below advice to previous users " http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. " to work for me. It keeps coming up with error messages after I have created the macro, the main one being "Compile Error: Expected Function or variable" for the "Order =" and then will not attach it to my document. I know many others have asked how to do this, I'm sorry if this is sounding repetitive. Many thanks in advance to anyone able to help me. Kind regards |
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#2
Posted to microsoft.public.word.newusers
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auto number a word document each time it is opened
The easiest way for you to do that is go to the FileProperties dialog and
then go to the Custom tab and in the Name: field, type DocNumber and in the Value: field, type the starting number that you wish to use e.g. 1, then click on Add, then click on OK. Then in your document, and in the location where you want the number to appear, go to the InsertField dialog and scroll down through the list of fields to the DocProperty field and then in the list of properties, select the DocNumber item from the list. When you click OK, the starting number that you entered will appear in the document. To get this number to be updated each time the document is opened, create the following macro Sub AutoOpen() On Error GoTo EndThis 'Exits the routine if the Custom Document Property DocNumber has not be added to the document With ActiveDocument .CustomDocumentProperties("DocNumber") = ..CustomDocumentProperties("DocNumber") + 1 .Range.Fields.Update End With EndThis: End Sub -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "rachgg4" wrote in message ... Hi there, I would like to know how to have a number update automatically each time the document is opened. I have tried all the avenues I know and still have had no luck. I am using word 2003 and have no experience with macros, however I am keen to learn. I am struggling to get the below advice to previous users " http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. " to work for me. It keeps coming up with error messages after I have created the macro, the main one being "Compile Error: Expected Function or variable" for the "Order =" and then will not attach it to my document. I know many others have asked how to do this, I'm sorry if this is sounding repetitive. Many thanks in advance to anyone able to help me. Kind regards |
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#3
Posted to microsoft.public.word.newusers
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auto number a word document each time it is opened
Once again, I am stuck in Macro world which is quickly consuming me
 It is though, quite addictive and I am determined to win the fight I'm having with my PC. I work for a company which uses network servers so the document needs to be accessed by different people but not necessarily at the same time. We operate Windows XP Word 2003. I am trying to create a document that will open with a sequential number, but if the document is not used or opened accidentally then the number it has generated needs to be recycled for auditing purposes. I seem to be able to get the number to sequentially generate but the recycling of the number has got me absolutely beat. I cant for the life of me understand how to do it or what I am doing wrong. The other people who would be accessing the document are not very computer literate and therefore I have tried to get the macro to AutoOpen so the number is generated for them. I have tried using code that MVP's have provided other users of the forum with, but when I try incorporating all different macros I just make a big mess. I initially tried with an INI file but that got confusing too. This is what I have so far ... Sub AutoNew() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "CertificateNumber", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End Sub Sub AutoOpen() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") 'Create one and set the number to 1, otherwise increment the number If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "InvoiceNumber", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End With End Sub ' ' AutoOpen Macro ' Macro created 23/01/2010 by Rachel Watson ' Sub AutoClose() 'Recycles number if document unsaved.' If ActiveDocument.Name Like "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations*" Then If MsgBox("This Certificate has not been saved. Do you want to save before closing?", vbYesNo, "MacroSettings") = vbYes Then Application.Dialogs(wdDialogFileSaveAs).Show Else If MsgBox("The current number will be recycled.", vbOKCancel, "Recycle") = vbOK Then SettingsFile = Options.DefaultFilePath(wdStartupPath) & "\Settings.ini" End If ActiveDocument.Saved = True ActiveDocument.AttachedTemplate.Saved = True End If End If End Sub ' ' AutoClose Macro ' Macro created 23/01/2010 by Rachel Watson If there is anyway at all you are able to give me any help or advice it would be most appreciated. Many thanks in advance, rachgg4 "Doug Robbins - Word MVP" wrote: The easiest way for you to do that is go to the FileProperties dialog and then go to the Custom tab and in the Name: field, type DocNumber and in the Value: field, type the starting number that you wish to use e.g. 1, then click on Add, then click on OK. Then in your document, and in the location where you want the number to appear, go to the InsertField dialog and scroll down through the list of fields to the DocProperty field and then in the list of properties, select the DocNumber item from the list. When you click OK, the starting number that you entered will appear in the document. To get this number to be updated each time the document is opened, create the following macro Sub AutoOpen() On Error GoTo EndThis 'Exits the routine if the Custom Document Property DocNumber has not be added to the document With ActiveDocument .CustomDocumentProperties("DocNumber") = ..CustomDocumentProperties("DocNumber") + 1 .Range.Fields.Update End With EndThis: End Sub -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "rachgg4" wrote in message ... Hi there, I would like to know how to have a number update automatically each time the document is opened. I have tried all the avenues I know and still have had no luck. I am using word 2003 and have no experience with macros, however I am keen to learn. I am struggling to get the below advice to previous users " http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. " to work for me. It keeps coming up with error messages after I have created the macro, the main one being "Compile Error: Expected Function or variable" for the "Order =" and then will not attach it to my document. I know many others have asked how to do this, I'm sorry if this is sounding repetitive. Many thanks in advance to anyone able to help me. Kind regards . |
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#4
Posted to microsoft.public.word.newusers
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auto number a word document each time it is opened
You need to save the 'document' as a template and create new documents from
it, using an autonew macro to apply the number. If your macro writes the next number to the ini file (which needs to be in a location anyone using the template can access) then if the document is closed without saving, you need an autoclose macro to decrement the stored number to enable the number to be re-used. It is not possible for the macro to second guess whether the user intended to keep a saved number or not. As someone will inevitably screw it up, you need a macro to reset the start number. Create a new module in the template - http://www.gmayor.com/installing_macro.htm and try the following, which seems to do what your macros attempted to do. Option Explicit Private CertNo As String Private oHeader As Range Private sName As String Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " & Format(CertNo, "200#") .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With Else MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", "Reset", CertNo) System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End Sub "rachgg4" wrote in message ... Once again, I am stuck in Macro world which is quickly consuming me It is though, quite addictive and I am determined to win the fight I'm having with my PC. I work for a company which uses network servers so the document needs to be accessed by different people but not necessarily at the same time. We operate Windows XP Word 2003. I am trying to create a document that will open with a sequential number, but if the document is not used or opened accidentally then the number it has generated needs to be recycled for auditing purposes. I seem to be able to get the number to sequentially generate but the recycling of the number has got me absolutely beat. I can't for the life of me understand how to do it or what I am doing wrong. The other people who would be accessing the document are not very computer literate and therefore I have tried to get the macro to AutoOpen so the number is generated for them. I have tried using code that MVP's have provided other users of the forum with, but when I try incorporating all different macros I just make a big mess. I initially tried with an INI file but that got confusing too. This is what I have so far ... Sub AutoNew() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "CertificateNumber", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End Sub Sub AutoOpen() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") 'Create one and set the number to 1, otherwise increment the number If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "InvoiceNumber", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End With End Sub ' ' AutoOpen Macro ' Macro created 23/01/2010 by Rachel Watson ' Sub AutoClose() 'Recycles number if document unsaved.' If ActiveDocument.Name Like "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations*" Then If MsgBox("This Certificate has not been saved. Do you want to save before closing?", vbYesNo, "MacroSettings") = vbYes Then Application.Dialogs(wdDialogFileSaveAs).Show Else If MsgBox("The current number will be recycled.", vbOKCancel, "Recycle") = vbOK Then SettingsFile = Options.DefaultFilePath(wdStartupPath) & "\Settings.ini" End If ActiveDocument.Saved = True ActiveDocument.AttachedTemplate.Saved = True End If End If End Sub ' ' AutoClose Macro ' Macro created 23/01/2010 by Rachel Watson If there is anyway at all you are able to give me any help or advice it would be most appreciated. Many thanks in advance, rachgg4 "Doug Robbins - Word MVP" wrote: The easiest way for you to do that is go to the FileProperties dialog and then go to the Custom tab and in the Name: field, type DocNumber and in the Value: field, type the starting number that you wish to use e.g. 1, then click on Add, then click on OK. Then in your document, and in the location where you want the number to appear, go to the InsertField dialog and scroll down through the list of fields to the DocProperty field and then in the list of properties, select the DocNumber item from the list. When you click OK, the starting number that you entered will appear in the document. To get this number to be updated each time the document is opened, create the following macro Sub AutoOpen() On Error GoTo EndThis 'Exits the routine if the Custom Document Property DocNumber has not be added to the document With ActiveDocument .CustomDocumentProperties("DocNumber") = ..CustomDocumentProperties("DocNumber") + 1 .Range.Fields.Update End With EndThis: End Sub -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "rachgg4" wrote in message ... Hi there, I would like to know how to have a number update automatically each time the document is opened. I have tried all the avenues I know and still have had no luck. I am using word 2003 and have no experience with macros, however I am keen to learn. I am struggling to get the below advice to previous users " http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. " to work for me. It keeps coming up with error messages after I have created the macro, the main one being "Compile Error: Expected Function or variable" for the "Order =" and then will not attach it to my document. I know many others have asked how to do this, I'm sorry if this is sounding repetitive. Many thanks in advance to anyone able to help me. Kind regards . |
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#5
Posted to microsoft.public.word.newusers
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auto number a word document each time it is opened
I am so grateful for all the help.
This is absolutely brilliant!! Only one thing that won't work properly is the recycling of the number. It will ask if I want to save changes and I choose 'no' then asks 'Do I want to recycle the number? (e.g 2001) and I say 'yes' but when the doc template is opened for the next document to be generated, it has the next number as '2002' not '2001'. Have I missed something yet again? Sorry if I am not quite getting it. Thanks in advance rachgg4 "Graham Mayor" wrote: You need to save the 'document' as a template and create new documents from it, using an autonew macro to apply the number. If your macro writes the next number to the ini file (which needs to be in a location anyone using the template can access) then if the document is closed without saving, you need an autoclose macro to decrement the stored number to enable the number to be re-used. It is not possible for the macro to second guess whether the user intended to keep a saved number or not. As someone will inevitably screw it up, you need a macro to reset the start number. Create a new module in the template - http://www.gmayor.com/installing_macro.htm and try the following, which seems to do what your macros attempted to do. Option Explicit Private CertNo As String Private oHeader As Range Private sName As String Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " & Format(CertNo, "200#") .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With Else MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", "Reset", CertNo) System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End Sub "rachgg4" wrote in message ... Once again, I am stuck in Macro world which is quickly consuming me It is though, quite addictive and I am determined to win the fight I'm having with my PC. I work for a company which uses network servers so the document needs to be accessed by different people but not necessarily at the same time. We operate Windows XP Word 2003. I am trying to create a document that will open with a sequential number, but if the document is not used or opened accidentally then the number it has generated needs to be recycled for auditing purposes. I seem to be able to get the number to sequentially generate but the recycling of the number has got me absolutely beat. I can't for the life of me understand how to do it or what I am doing wrong. The other people who would be accessing the document are not very computer literate and therefore I have tried to get the macro to AutoOpen so the number is generated for them. I have tried using code that MVP's have provided other users of the forum with, but when I try incorporating all different macros I just make a big mess. I initially tried with an INI file but that got confusing too. This is what I have so far ... Sub AutoNew() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "CertificateNumber", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End Sub Sub AutoOpen() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") 'Create one and set the number to 1, otherwise increment the number If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "InvoiceNumber", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End With End Sub ' ' AutoOpen Macro ' Macro created 23/01/2010 by Rachel Watson ' Sub AutoClose() 'Recycles number if document unsaved.' If ActiveDocument.Name Like "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations*" Then If MsgBox("This Certificate has not been saved. Do you want to save before closing?", vbYesNo, "MacroSettings") = vbYes Then Application.Dialogs(wdDialogFileSaveAs).Show Else If MsgBox("The current number will be recycled.", vbOKCancel, "Recycle") = vbOK Then SettingsFile = Options.DefaultFilePath(wdStartupPath) & "\Settings.ini" End If ActiveDocument.Saved = True ActiveDocument.AttachedTemplate.Saved = True End If End If End Sub ' ' AutoClose Macro ' Macro created 23/01/2010 by Rachel Watson If there is anyway at all you are able to give me any help or advice it would be most appreciated. Many thanks in advance, rachgg4 "Doug Robbins - Word MVP" wrote: The easiest way for you to do that is go to the FileProperties dialog and then go to the Custom tab and in the Name: field, type DocNumber and in the Value: field, type the starting number that you wish to use e.g. 1, then click on Add, then click on OK. Then in your document, and in the location where you want the number to appear, go to the InsertField dialog and scroll down through the list of fields to the DocProperty field and then in the list of properties, select the DocNumber item from the list. When you click OK, the starting number that you entered will appear in the document. To get this number to be updated each time the document is opened, create the following macro Sub AutoOpen() On Error GoTo EndThis 'Exits the routine if the Custom Document Property DocNumber has not be added to the document With ActiveDocument .CustomDocumentProperties("DocNumber") = ..CustomDocumentProperties("DocNumber") + 1 .Range.Fields.Update End With EndThis: End Sub |
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#6
Posted to microsoft.public.word.newusers
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auto number a word document each time it is opened
Oops! My fault. The following version should fix the renumbering issues. Do
note however that when inserting the number as plain text (as in this instance) you cannot change the number of the current document. (see later) Option Explicit Private CertNo As String Private oHeader As Range Private sName As String Private oVars As Variables Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If oVars("varCertNo").Value = CertNo If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " & Format(CertNo, "200#") .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With Else If CertNo = oVars("varCertNo") Then MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End If End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", "Reset", CertNo) System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End Sub Having looked again at the macros, I felt that it might make more sense to the user to insert the number with a docvariable field rather than as plain text. This allows the current document to be updated when the number is reset. It needed a few extra lines of code to ensure that documents displayed and were saved with the right number, but the principles involved are much the same. I am however puzzled why you format the numbers as 200#. Why not simply set the start number as 2001? However I have left it as you had it. Option Explicit Private CertNo As String Private oHeader As Range Private oHead As HeaderFooter Private oField As Field Dim oRng As Range Private sName As String Private oVars As Variables Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If oVars("varCertNo").Value = CertNo oVars("varSaveNo").Value = CertNo If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight .Collapse wdCollapseEnd .Fields.Add oHeader, wdFieldDocVariable, _ """varCertNo"" \# ""200#""", False .Fields.Update End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations 200" _ & ActiveDocument.Variables("varSaveNo") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations 200" _ & oVars("VarSaveNo").Value .Show End With Else If CertNo = oVars("varCertNo") Then MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End If End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", _ "Reset", CertNo) oVars("varSaveNo").Value = CertNo System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo oVars("varCertNo").Value = CertNo For Each oHead In ActiveDocument.Sections(1).Headers If oHead.Exists Then For Each oField In oHead.Range.Fields oField.Update Next oField End If Next oHead End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "rachgg4" wrote in message ... I am so grateful for all the help. This is absolutely brilliant!! Only one thing that won't work properly is the recycling of the number. It will ask if I want to save changes and I choose 'no' then asks 'Do I want to recycle the number? (e.g 2001) and I say 'yes' but when the doc template is opened for the next document to be generated, it has the next number as '2002' not '2001'. Have I missed something yet again? Sorry if I am not quite getting it. Thanks in advance rachgg4 "Graham Mayor" wrote: You need to save the 'document' as a template and create new documents from it, using an autonew macro to apply the number. If your macro writes the next number to the ini file (which needs to be in a location anyone using the template can access) then if the document is closed without saving, you need an autoclose macro to decrement the stored number to enable the number to be re-used. It is not possible for the macro to second guess whether the user intended to keep a saved number or not. As someone will inevitably screw it up, you need a macro to reset the start number. Create a new module in the template - http://www.gmayor.com/installing_macro.htm and try the following, which seems to do what your macros attempted to do. Option Explicit Private CertNo As String Private oHeader As Range Private sName As String Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " & Format(CertNo, "200#") .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With Else MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", "Reset", CertNo) System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End Sub "rachgg4" wrote in message ... Once again, I am stuck in Macro world which is quickly consuming me It is though, quite addictive and I am determined to win the fight I'm having with my PC. I work for a company which uses network servers so the document needs to be accessed by different people but not necessarily at the same time. We operate Windows XP Word 2003. I am trying to create a document that will open with a sequential number, but if the document is not used or opened accidentally then the number it has generated needs to be recycled for auditing purposes. I seem to be able to get the number to sequentially generate but the recycling of the number has got me absolutely beat. I can't for the life of me understand how to do it or what I am doing wrong. The other people who would be accessing the document are not very computer literate and therefore I have tried to get the macro to AutoOpen so the number is generated for them. I have tried using code that MVP's have provided other users of the forum with, but when I try incorporating all different macros I just make a big mess. I initially tried with an INI file but that got confusing too. This is what I have so far ... Sub AutoNew() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "CertificateNumber", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End Sub Sub AutoOpen() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") 'Create one and set the number to 1, otherwise increment the number If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "InvoiceNumber", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End With End Sub ' ' AutoOpen Macro ' Macro created 23/01/2010 by Rachel Watson ' Sub AutoClose() 'Recycles number if document unsaved.' If ActiveDocument.Name Like "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations*" Then If MsgBox("This Certificate has not been saved. Do you want to save before closing?", vbYesNo, "MacroSettings") = vbYes Then Application.Dialogs(wdDialogFileSaveAs).Show Else If MsgBox("The current number will be recycled.", vbOKCancel, "Recycle") = vbOK Then SettingsFile = Options.DefaultFilePath(wdStartupPath) & "\Settings.ini" End If ActiveDocument.Saved = True ActiveDocument.AttachedTemplate.Saved = True End If End If End Sub ' ' AutoClose Macro ' Macro created 23/01/2010 by Rachel Watson If there is anyway at all you are able to give me any help or advice it would be most appreciated. Many thanks in advance, rachgg4 "Doug Robbins - Word MVP" wrote: The easiest way for you to do that is go to the FileProperties dialog and then go to the Custom tab and in the Name: field, type DocNumber and in the Value: field, type the starting number that you wish to use e.g. 1, then click on Add, then click on OK. Then in your document, and in the location where you want the number to appear, go to the InsertField dialog and scroll down through the list of fields to the DocProperty field and then in the list of properties, select the DocNumber item from the list. When you click OK, the starting number that you entered will appear in the document. To get this number to be updated each time the document is opened, create the following macro Sub AutoOpen() On Error GoTo EndThis 'Exits the routine if the Custom Document Property DocNumber has not be added to the document With ActiveDocument .CustomDocumentProperties("DocNumber") = ..CustomDocumentProperties("DocNumber") + 1 .Range.Fields.Update End With EndThis: End Sub |
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auto number a word document each time it is opened
I have just spotted another glitch
 Change both instances of With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With to With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(ActiveDocument.Variables("varSaveNo"), "200#") .Show End With -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "Graham Mayor" wrote in message ... Oops! My fault. The following version should fix the renumbering issues. Do note however that when inserting the number as plain text (as in this instance) you cannot change the number of the current document. (see later) Option Explicit Private CertNo As String Private oHeader As Range Private sName As String Private oVars As Variables Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If oVars("varCertNo").Value = CertNo If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " & Format(CertNo, "200#") .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With Else If CertNo = oVars("varCertNo") Then MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End If End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", "Reset", CertNo) System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End Sub Having looked again at the macros, I felt that it might make more sense to the user to insert the number with a docvariable field rather than as plain text. This allows the current document to be updated when the number is reset. It needed a few extra lines of code to ensure that documents displayed and were saved with the right number, but the principles involved are much the same. I am however puzzled why you format the numbers as 200#. Why not simply set the start number as 2001? However I have left it as you had it. Option Explicit Private CertNo As String Private oHeader As Range Private oHead As HeaderFooter Private oField As Field Dim oRng As Range Private sName As String Private oVars As Variables Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If oVars("varCertNo").Value = CertNo oVars("varSaveNo").Value = CertNo If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight .Collapse wdCollapseEnd .Fields.Add oHeader, wdFieldDocVariable, _ """varCertNo"" \# ""200#""", False .Fields.Update End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations 200" _ & ActiveDocument.Variables("varSaveNo") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations 200" _ & oVars("VarSaveNo").Value .Show End With Else If CertNo = oVars("varCertNo") Then MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End If End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", _ "Reset", CertNo) oVars("varSaveNo").Value = CertNo System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo oVars("varCertNo").Value = CertNo For Each oHead In ActiveDocument.Sections(1).Headers If oHead.Exists Then For Each oField In oHead.Range.Fields oField.Update Next oField End If Next oHead End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "rachgg4" wrote in message ... I am so grateful for all the help. This is absolutely brilliant!! Only one thing that won't work properly is the recycling of the number. It will ask if I want to save changes and I choose 'no' then asks 'Do I want to recycle the number? (e.g 2001) and I say 'yes' but when the doc template is opened for the next document to be generated, it has the next number as '2002' not '2001'. Have I missed something yet again? Sorry if I am not quite getting it. Thanks in advance rachgg4 "Graham Mayor" wrote: You need to save the 'document' as a template and create new documents from it, using an autonew macro to apply the number. If your macro writes the next number to the ini file (which needs to be in a location anyone using the template can access) then if the document is closed without saving, you need an autoclose macro to decrement the stored number to enable the number to be re-used. It is not possible for the macro to second guess whether the user intended to keep a saved number or not. As someone will inevitably screw it up, you need a macro to reset the start number. Create a new module in the template - http://www.gmayor.com/installing_macro.htm and try the following, which seems to do what your macros attempted to do. Option Explicit Private CertNo As String Private oHeader As Range Private sName As String Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " & Format(CertNo, "200#") .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With Else MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", "Reset", CertNo) System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End Sub "rachgg4" wrote in message ... Once again, I am stuck in Macro world which is quickly consuming me It is though, quite addictive and I am determined to win the fight I'm having with my PC. I work for a company which uses network servers so the document needs to be accessed by different people but not necessarily at the same time. We operate Windows XP Word 2003. I am trying to create a document that will open with a sequential number, but if the document is not used or opened accidentally then the number it has generated needs to be recycled for auditing purposes. I seem to be able to get the number to sequentially generate but the recycling of the number has got me absolutely beat. I can't for the life of me understand how to do it or what I am doing wrong. The other people who would be accessing the document are not very computer literate and therefore I have tried to get the macro to AutoOpen so the number is generated for them. I have tried using code that MVP's have provided other users of the forum with, but when I try incorporating all different macros I just make a big mess. I initially tried with an INI file but that got confusing too. This is what I have so far ... Sub AutoNew() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "CertificateNumber", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End Sub Sub AutoOpen() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") 'Create one and set the number to 1, otherwise increment the number If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "InvoiceNumber", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End With End Sub ' ' AutoOpen Macro ' Macro created 23/01/2010 by Rachel Watson ' Sub AutoClose() 'Recycles number if document unsaved.' If ActiveDocument.Name Like "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations*" Then If MsgBox("This Certificate has not been saved. Do you want to save before closing?", vbYesNo, "MacroSettings") = vbYes Then Application.Dialogs(wdDialogFileSaveAs).Show Else If MsgBox("The current number will be recycled.", vbOKCancel, "Recycle") = vbOK Then SettingsFile = Options.DefaultFilePath(wdStartupPath) & "\Settings.ini" End If ActiveDocument.Saved = True ActiveDocument.AttachedTemplate.Saved = True End If End If End Sub ' ' AutoClose Macro ' Macro created 23/01/2010 by Rachel Watson If there is anyway at all you are able to give me any help or advice it would be most appreciated. Many thanks in advance, rachgg4 "Doug Robbins - Word MVP" wrote: The easiest way for you to do that is go to the FileProperties dialog and then go to the Custom tab and in the Name: field, type DocNumber and in the Value: field, type the starting number that you wish to use e.g. 1, then click on Add, then click on OK. Then in your document, and in the location where you want the number to appear, go to the InsertField dialog and scroll down through the list of fields to the DocProperty field and then in the list of properties, select the DocNumber item from the list. When you click OK, the starting number that you entered will appear in the document. To get this number to be updated each time the document is opened, create the following macro Sub AutoOpen() On Error GoTo EndThis 'Exits the routine if the Custom Document Property DocNumber has not be added to the document With ActiveDocument .CustomDocumentProperties("DocNumber") = ..CustomDocumentProperties("DocNumber") + 1 .Range.Fields.Update End With EndThis: End Sub |
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#8
Posted to microsoft.public.word.newusers
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auto number a word document each time it is opened
I have now revised the code on my web page
http://www.gmayor.com/automatic_numbering_documents.htm to reflect the code shown here (albeit without your personal settings). The code is fully annotated so that you can see how it works. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "Graham Mayor" wrote in message ... I have just spotted another glitch Change both instances of With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With to With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(ActiveDocument.Variables("varSaveNo"), "200#") .Show End With -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "Graham Mayor" wrote in message ... Oops! My fault. The following version should fix the renumbering issues. Do note however that when inserting the number as plain text (as in this instance) you cannot change the number of the current document. (see later) Option Explicit Private CertNo As String Private oHeader As Range Private sName As String Private oVars As Variables Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If oVars("varCertNo").Value = CertNo If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " & Format(CertNo, "200#") .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With Else If CertNo = oVars("varCertNo") Then MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End If End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", "Reset", CertNo) System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End Sub Having looked again at the macros, I felt that it might make more sense to the user to insert the number with a docvariable field rather than as plain text. This allows the current document to be updated when the number is reset. It needed a few extra lines of code to ensure that documents displayed and were saved with the right number, but the principles involved are much the same. I am however puzzled why you format the numbers as 200#. Why not simply set the start number as 2001? However I have left it as you had it. Option Explicit Private CertNo As String Private oHeader As Range Private oHead As HeaderFooter Private oField As Field Dim oRng As Range Private sName As String Private oVars As Variables Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If oVars("varCertNo").Value = CertNo oVars("varSaveNo").Value = CertNo If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight .Collapse wdCollapseEnd .Fields.Add oHeader, wdFieldDocVariable, _ """varCertNo"" \# ""200#""", False .Fields.Update End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations 200" _ & ActiveDocument.Variables("varSaveNo") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations 200" _ & oVars("VarSaveNo").Value .Show End With Else If CertNo = oVars("varCertNo") Then MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End If End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", _ "Reset", CertNo) oVars("varSaveNo").Value = CertNo System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo oVars("varCertNo").Value = CertNo For Each oHead In ActiveDocument.Sections(1).Headers If oHead.Exists Then For Each oField In oHead.Range.Fields oField.Update Next oField End If Next oHead End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "rachgg4" wrote in message ... I am so grateful for all the help. This is absolutely brilliant!! Only one thing that won't work properly is the recycling of the number. It will ask if I want to save changes and I choose 'no' then asks 'Do I want to recycle the number? (e.g 2001) and I say 'yes' but when the doc template is opened for the next document to be generated, it has the next number as '2002' not '2001'. Have I missed something yet again? Sorry if I am not quite getting it. Thanks in advance rachgg4 "Graham Mayor" wrote: You need to save the 'document' as a template and create new documents from it, using an autonew macro to apply the number. If your macro writes the next number to the ini file (which needs to be in a location anyone using the template can access) then if the document is closed without saving, you need an autoclose macro to decrement the stored number to enable the number to be re-used. It is not possible for the macro to second guess whether the user intended to keep a saved number or not. As someone will inevitably screw it up, you need a macro to reset the start number. Create a new module in the template - http://www.gmayor.com/installing_macro.htm and try the following, which seems to do what your macros attempted to do. Option Explicit Private CertNo As String Private oHeader As Range Private sName As String Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " & Format(CertNo, "200#") .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With Else MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", "Reset", CertNo) System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End Sub "rachgg4" wrote in message ... Once again, I am stuck in Macro world which is quickly consuming me Itis though, quite addictive and I am determined to win the fight I'm having with my PC. I work for a company which uses network servers so the document needs to be accessed by different people but not necessarily at the same time. We operate Windows XP Word 2003. I am trying to create a document that will open with a sequential number, but if the document is not used or opened accidentally then the number it has generated needs to be recycled for auditing purposes. I seem to be able to get the number to sequentially generate but the recycling of the number has got me absolutely beat. I can't for the life of me understand how to do it or what I am doing wrong. The other people who would be accessing the document are not very computer literate and therefore I have tried to get the macro to AutoOpen so the number is generated for them. I have tried using code that MVP's have provided other users of the forum with, but when I try incorporating all different macros I just make a big mess. I initially tried with an INI file but that got confusing too. This is what I have so far ... Sub AutoNew() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "CertificateNumber", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End Sub Sub AutoOpen() Dim Order As String Dim sView As String Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") 'Create one and set the number to 1, otherwise increment the number If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "InvoiceNumber", "Order") = Order sView = ActiveWindow.View 'store the current view With ActiveWindow .View = wdPrintView 'set the document view to print layout .ActivePane.View.SeekView = wdSeekCurrentPageHeader With Selection .WholeStory 'select any existing header text .Delete Unit:=wdCharacter, Count:=1 'and delete it .Font.Name = "Arial" 'Set the font characteristics .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight 'Insert the new header .TypeText Text:="Certificate No: " & Format(Order, "200#") End With .View.SeekView = wdSeekMainDocument 'Close the header view .View = sView 'and restore the initial view Order = System.PrivateProfileString("S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations Sequence.Txt", "MacroSettings", "Order") ActiveDocument.SaveAs FileName:="S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations" & Format(Order, "200#") End With End Sub ' ' AutoOpen Macro ' Macro created 23/01/2010 by Rachel Watson ' Sub AutoClose() 'Recycles number if document unsaved.' If ActiveDocument.Name Like "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\Drier 2 System Isolations*" Then If MsgBox("This Certificate has not been saved. Do you want to save before closing?", vbYesNo, "MacroSettings") = vbYes Then Application.Dialogs(wdDialogFileSaveAs).Show Else If MsgBox("The current number will be recycled.", vbOKCancel, "Recycle") = vbOK Then SettingsFile = Options.DefaultFilePath(wdStartupPath) & "\Settings.ini" End If ActiveDocument.Saved = True ActiveDocument.AttachedTemplate.Saved = True End If End If End Sub ' ' AutoClose Macro ' Macro created 23/01/2010 by Rachel Watson If there is anyway at all you are able to give me any help or advice it would be most appreciated. Many thanks in advance, rachgg4 "Doug Robbins - Word MVP" wrote: The easiest way for you to do that is go to the FileProperties dialog and then go to the Custom tab and in the Name: field, type DocNumber and in the Value: field, type the starting number that you wish to use e.g. 1, then click on Add, then click on OK. Then in your document, and in the location where you want the number to appear, go to the InsertField dialog and scroll down through the list of fields to the DocProperty field and then in the list of properties, select the DocNumber item from the list. When you click OK, the starting number that you entered will appear in the document. To get this number to be updated each time the document is opened, create the following macro Sub AutoOpen() On Error GoTo EndThis 'Exits the routine if the Custom Document Property DocNumber has not be added to the document With ActiveDocument .CustomDocumentProperties("DocNumber") = ..CustomDocumentProperties("DocNumber") + 1 .Range.Fields.Update End With EndThis: End Sub |
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#9
Posted to microsoft.public.word.newusers
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auto number a word document each time it is opened
It worked!!!!!
Thank you so much. I did have to 'tweak' the code so it didn't double up on the wording in the header, but other than that, it was absolutely brilliant! I couldn't have done this without your help and expertise. All the time and effort you have provided is so appreciated and I'm sure other forum users will find this such a help. Many thanks, rachgg4 "Graham Mayor" wrote: I have now revised the code on my web page http://www.gmayor.com/automatic_numbering_documents.htm to reflect the code shown here (albeit without your personal settings). The code is fully annotated so that you can see how it works. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "Graham Mayor" wrote in message ... I have just spotted another glitch Change both instances of With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With to With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(ActiveDocument.Variables("varSaveNo"), "200#") .Show End With -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "Graham Mayor" wrote in message ... Oops! My fault. The following version should fix the renumbering issues. Do note however that when inserting the number as plain text (as in this instance) you cannot change the number of the current document. (see later) Option Explicit Private CertNo As String Private oHeader As Range Private sName As String Private oVars As Variables Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If oVars("varCertNo").Value = CertNo If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " & Format(CertNo, "200#") .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With Else If CertNo = oVars("varCertNo") Then MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End If End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", "Reset", CertNo) System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End Sub Having looked again at the macros, I felt that it might make more sense to the user to insert the number with a docvariable field rather than as plain text. This allows the current document to be updated when the number is reset. It needed a few extra lines of code to ensure that documents displayed and were saved with the right number, but the principles involved are much the same. I am however puzzled why you format the numbers as 200#. Why not simply set the start number as 2001? However I have left it as you had it. Option Explicit Private CertNo As String Private oHeader As Range Private oHead As HeaderFooter Private oField As Field Dim oRng As Range Private sName As String Private oVars As Variables Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If oVars("varCertNo").Value = CertNo oVars("varSaveNo").Value = CertNo If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight .Collapse wdCollapseEnd .Fields.Add oHeader, wdFieldDocVariable, _ """varCertNo"" \# ""200#""", False .Fields.Update End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations 200" _ & ActiveDocument.Variables("varSaveNo") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations 200" _ & oVars("VarSaveNo").Value .Show End With Else If CertNo = oVars("varCertNo") Then MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End If End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", _ "Reset", CertNo) oVars("varSaveNo").Value = CertNo System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo oVars("varCertNo").Value = CertNo For Each oHead In ActiveDocument.Sections(1).Headers If oHead.Exists Then For Each oField In oHead.Range.Fields oField.Update Next oField End If Next oHead End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "rachgg4" wrote in message ... I am so grateful for all the help. This is absolutely brilliant!! Only one thing that won't work properly is the recycling of the number. It will ask if I want to save changes and I choose 'no' then asks 'Do I want to recycle the number? (e.g 2001) and I say 'yes' but when the doc template is opened for the next document to be generated, it has the next number as '2002' not '2001'. Have I missed something yet again? Sorry if I am not quite getting it. Thanks in advance rachgg4 "Graham Mayor" wrote: You need to save the 'document' as a template and create new documents from it, using an autonew macro to apply the number. If your macro writes the next number to the ini file (which needs to be in a |
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auto number a word document each time it is opened
You are welcome
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "rachgg4" wrote in message ... It worked!!!!! Thank you so much. I did have to 'tweak' the code so it didn't double up on the wording in the header, but other than that, it was absolutely brilliant! I couldn't have done this without your help and expertise. All the time and effort you have provided is so appreciated and I'm sure other forum users will find this such a help. Many thanks, rachgg4 "Graham Mayor" wrote: I have now revised the code on my web page http://www.gmayor.com/automatic_numbering_documents.htm to reflect the code shown here (albeit without your personal settings). The code is fully annotated so that you can see how it works. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "Graham Mayor" wrote in message ... I have just spotted another glitch Change both instances of With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With to With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(ActiveDocument.Variables("varSaveNo"), "200#") .Show End With -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "Graham Mayor" wrote in message ... Oops! My fault. The following version should fix the renumbering issues. Do note however that when inserting the number as plain text (as in this instance) you cannot change the number of the current document. (see later) Option Explicit Private CertNo As String Private oHeader As Range Private sName As String Private oVars As Variables Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If oVars("varCertNo").Value = CertNo If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " & Format(CertNo, "200#") .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations " _ & Format(CertNo, "200#") .Show End With Else If CertNo = oVars("varCertNo") Then MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End If End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", "Reset", CertNo) System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End Sub Having looked again at the macros, I felt that it might make more sense to the user to insert the number with a docvariable field rather than as plain text. This allows the current document to be updated when the number is reset. It needed a few extra lines of code to ensure that documents displayed and were saved with the right number, but the principles involved are much the same. I am however puzzled why you format the numbers as 200#. Why not simply set the start number as 2001? However I have left it as you had it. Option Explicit Private CertNo As String Private oHeader As Range Private oHead As HeaderFooter Private oField As Field Dim oRng As Range Private sName As String Private oVars As Variables Const sPath = "S:\HLZ1-Hamilton\Morrinsville\MORRINS\Systems Isolations\" Sub AutoNew() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If CertNo = "" Then CertNo = 1 Else CertNo = CertNo + 1 End If oVars("varCertNo").Value = CertNo oVars("varSaveNo").Value = CertNo If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range Else Set oHeader = ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range End If With oHeader .Text = "Certificate No: " .Font.Bold = True 'of the inserted header .Font.Italic = False 'if required .Font.Size = "16" .ParagraphFormat.Alignment = wdAlignParagraphRight .Collapse wdCollapseEnd .Fields.Add oHeader, wdFieldDocVariable, _ """varCertNo"" \# ""200#""", False .Fields.Update End With System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo End Sub Sub SaveCertificateAs() CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Not ActiveDocument.Path = "" Then ActiveDocument.Save Else With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations 200" _ & ActiveDocument.Variables("varSaveNo") .Show End With End If ActiveDocument.Close End Sub Sub AutoClose() 'Recycles number if document unsaved.' Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") If Len(ActiveDocument.Path) = 0 Then If MsgBox("This Certificate has not been saved." & vbCr & _ "Do you want to save before closing?", _ vbYesNo, "MacroSettings") = vbYes Then With Dialogs(wdDialogFileSaveAs) .Name = sPath & "Drier 2 System Isolations 200" _ & oVars("VarSaveNo").Value .Show End With Else If CertNo = oVars("varCertNo") Then MsgBox "The current number " & _ "will be recycled.", vbOKCancel, _ "Recycle" System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo - 1 End If End If ActiveDocument.Saved = True End If End Sub Sub ResetStartNo() Set oVars = ActiveDocument.Variables CertNo = System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") CertNo = InputBox("Reset next certificate number?", _ "Reset", CertNo) oVars("varSaveNo").Value = CertNo System.PrivateProfileString(sPath & _ "Drier 2 System Isolations Sequence.ini", _ "MacroSettings", "CertificateNumber") = CertNo oVars("varCertNo").Value = CertNo For Each oHead In ActiveDocument.Sections(1).Headers If oHead.Exists Then For Each oField In oHead.Range.Fields oField.Update Next oField End If Next oHead End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "rachgg4" wrote in message ... I am so grateful for all the help. This is absolutely brilliant!! Only one thing that won't work properly is the recycling of the number. It will ask if I want to save changes and I choose 'no' then asks 'Do I want to recycle the number? (e.g 2001) and I say 'yes' but when the doc template is opened for the next document to be generated, it has the next number as '2002' not '2001'. Have I missed something yet again? Sorry if I am not quite getting it. Thanks in advance rachgg4 "Graham Mayor" wrote: You need to save the 'document' as a template and create new documents from it, using an autonew macro to apply the number. If your macro writes the next number to the ini file (which needs to be in a |
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