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#1
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Multiple paragraph styles with same outline level
From surfing the web about Word 2003 paragraph levels, it seems that
each outline level has to be associated with one paragraph style. I have a document template (not created by me) in which two styles are level 1. This defies my (possibly wrong) understanding of levels. I thought I could take advantage of this by defining my own paragraph style, also level 1. It is level 1, but doesn't show up in outline view when I set it to show level 1. 1. Is it possible for two styles to be of the same level? 2. If not, what might cause it to appear that way? 3. If so, how can I get a third style to be of that outline level? Thanks! |
#2
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Multiple paragraph styles with same outline level
There are two different kids of Level 1. You can have more than one style at
the same outline level as seen in the Paragraph dialog. For example, by default the Title and Heading 1 style are both Level 1; Subtitle and Heading 2 are both Level 2. This level just determines how they will be displayed in a table of contents. TOC entries for Level 1 paragraphs will be in the TOC 1 style, Level 2 in TOC 2. You can change the outline level of a given paragraph or style, and you can also change the level assigned to it in a given TOC, so that, for example, Heading 2 paragraphs use TOC 1 style (and Heading 1s are omitted); for more see http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm The other kind of Level 1 is in an outline-numbered list. You cannot link more than one style to a given level in an outline-numbered list. You can have more than one such list, with paragraphs linked to the various levels, but you can't mix and match these lists. See http://www.shaunakelly.com/word/numb...Numbering.html. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message oups.com... From surfing the web about Word 2003 paragraph levels, it seems that each outline level has to be associated with one paragraph style. I have a document template (not created by me) in which two styles are level 1. This defies my (possibly wrong) understanding of levels. I thought I could take advantage of this by defining my own paragraph style, also level 1. It is level 1, but doesn't show up in outline view when I set it to show level 1. 1. Is it possible for two styles to be of the same level? 2. If not, what might cause it to appear that way? 3. If so, how can I get a third style to be of that outline level? Thanks! |
#3
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Multiple paragraph styles with same outline level
Suzanne S. Barnhill wrote:
There are two different kids of Level 1. You can have more than one style at the same outline level as seen in the Paragraph dialog. For example, by default the Title and Heading 1 style are both Level 1; Subtitle and Heading 2 are both Level 2. This level just determines how they will be displayed in a table of contents. TOC entries for Level 1 paragraphs will be in the TOC 1 style, Level 2 in TOC 2. You can change the outline level of a given paragraph or style, and you can also change the level assigned to it in a given TOC, so that, for example, Heading 2 paragraphs use TOC 1 style (and Heading 1s are omitted); for more see http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm The other kind of Level 1 is in an outline-numbered list. You cannot link more than one style to a given level in an outline-numbered list. You can have more than one such list, with paragraphs linked to the various levels, but you can't mix and match these lists. See http://www.shaunakelly.com/word/numb...Numbering.html. I actually ran into the latter page while surfing. That seems to be the one that I want, since I'm interested in Level N paragraph styles that show up in outline view when choose to display upto Level N. However, that is the one that you describe as having any one outline level confined to a single paragraph style. This is the confusing part. The template that I got has more than one paragraph style with Level N, and both kinds of paragraphs are displayed when I choose to Show Level N in outline view. Would you have any idea how that can be achieved? I'm aiming to define yet another paragraph style with this kind of level N. Thanks. Fred |
#4
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Multiple paragraph styles with same outline level
The levels shown in Outline view are the same levels picked up by a TOC. You
set the outline level of a given paragraph or style in the Paragraph dialog (upper right corner). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Fred Ma" wrote in message ... Suzanne S. Barnhill wrote: There are two different kids of Level 1. You can have more than one style at the same outline level as seen in the Paragraph dialog. For example, by default the Title and Heading 1 style are both Level 1; Subtitle and Heading 2 are both Level 2. This level just determines how they will be displayed in a table of contents. TOC entries for Level 1 paragraphs will be in the TOC 1 style, Level 2 in TOC 2. You can change the outline level of a given paragraph or style, and you can also change the level assigned to it in a given TOC, so that, for example, Heading 2 paragraphs use TOC 1 style (and Heading 1s are omitted); for more see http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm The other kind of Level 1 is in an outline-numbered list. You cannot link more than one style to a given level in an outline-numbered list. You can have more than one such list, with paragraphs linked to the various levels, but you can't mix and match these lists. See http://www.shaunakelly.com/word/numb...Numbering.html. I actually ran into the latter page while surfing. That seems to be the one that I want, since I'm interested in Level N paragraph styles that show up in outline view when choose to display upto Level N. However, that is the one that you describe as having any one outline level confined to a single paragraph style. This is the confusing part. The template that I got has more than one paragraph style with Level N, and both kinds of paragraphs are displayed when I choose to Show Level N in outline view. Would you have any idea how that can be achieved? I'm aiming to define yet another paragraph style with this kind of level N. Thanks. Fred |
#5
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Multiple paragraph styles with same outline level
On Sep 20, 12:44 pm, "Suzanne S. Barnhill" wrote:
The levels shown in Outline view are the same levels picked up by a TOC. You set the outline level of a given paragraph or style in the Paragraph dialog (upper right corner). Thank Suzanne. That was extremely useful. One wonders why such a clarification isn't boldly stated up front in Word documentation. |
#6
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Multiple paragraph styles with same outline level
Word documentation is intended primarily for the casual user. Refinements
such as this are discovered by trial and error or by reading the FAQ articles produced by those who use it for more specialized purposes. Alternatively, if you can lay your hands on the (actual printed) manual for Word 2.0 or 6.0, you'll find that much of this was actually documented in earlier versions. g -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... On Sep 20, 12:44 pm, "Suzanne S. Barnhill" wrote: The levels shown in Outline view are the same levels picked up by a TOC. You set the outline level of a given paragraph or style in the Paragraph dialog (upper right corner). Thank Suzanne. That was extremely useful. One wonders why such a clarification isn't boldly stated up front in Word documentation. |
#7
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Multiple paragraph styles with same outline level
On Sep 20, 10:27 pm, "Suzanne S. Barnhill" wrote:
Word documentation is intended primarily for the casual user. Refinements such as this are discovered by trial and error or by reading the FAQ articles produced by those who use it for more specialized purposes. Alternatively, if you can lay your hands on the (actual printed) manual for Word 2.0 or 6.0, you'll find that much of this was actually documented in earlier versions. g Sorry, I meant the online documentation. I didn't choose to buy Word myself, I'm forced to use it. So no documentation. I believe that I'm actually getting use to it.... |
#8
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Multiple paragraph styles with same outline level
I also was referring to the online documentation. There isn't anything else
these days. That's why I said that if you can find an actual printed manual for one of the earliest versions, you'd find it instructive. A lot of the deficiencies in Word's current documentation are due to (a) time crunches that make it impossible to get complete documentation written for the latest features, especially ones that were being fine-tuned right up to the date the product was released and (b) the assumption that most "power users" (those who use Word's most sophisticated and complex features) have been using Word for several versions and don't need documentation on features that haven't changed. Obviously, (b) is often a false assumption. But I am frequently amazed to look back at my Word 2.0 manual and see how many of the features I depend on today were already present in Word 2.0. I never used them then, either because I didn't yet need them or because they were harder to find. The basic operation of many features hasn't changed, but their presentation (especially the UI) has changed radically, often making them much more accessible and easy to use. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message s.com... On Sep 20, 10:27 pm, "Suzanne S. Barnhill" wrote: Word documentation is intended primarily for the casual user. Refinements such as this are discovered by trial and error or by reading the FAQ articles produced by those who use it for more specialized purposes. Alternatively, if you can lay your hands on the (actual printed) manual for Word 2.0 or 6.0, you'll find that much of this was actually documented in earlier versions. g Sorry, I meant the online documentation. I didn't choose to buy Word myself, I'm forced to use it. So no documentation. I believe that I'm actually getting use to it.... |
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