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Formatting unprotected sections of form templates in Word 2007
Hi all,
I know this topic has been covered somewhat here and on other forums, but I'm afraid none of the answers quite satisfy my specific situation. I'm doing some programming for a client who, alas, is trying to impose some very strict formatting, but still allow a few options such as (style-dictated only) bullet lists in some document sections. We've been using templates I built for several years that combine protected sections, unprotected sections, and some macro paste control (reformatting pasted text on the fly) without incident for a few years, but that ended with 2007. Basically, for those who haven't seen the problem before, if you protect a document for form entry, limiting it to a section or two--a fax cover header, say, where all the user needs to do is enter some content, but should NOT be able to alter any form (sorry, here this is design terms, i.e. form vs. content, not form" as in "form entry")-- you ought to be able to leave other sections--say, the fax cover body-- as open (or closed) as you wish. Indeed, Word's own templates do some of this, though of course they don't impose protection. But apparently it shouldn't matter; as Word 2007 claims when you have the protection pane up in an unprotected section of a protected-as- form document (dizzy yet?), the user may "freely edit" in that section. Putting in a bulleted list, for example, does not strike me as taking particular liberties beyond basic freedom of edition. Only, no. Tons of greyed-out buttons, etc. etc. I know some have said this was true prior to 2007, but they're, um, not correct. I have maintained past installations of Office on my dev machines, and when I open the very same templates in 2003, I *can* in fact edit (relatively, and sometimes too) freely. Sorry for whatever portions of this read as rant, but I cannot believe that in the 6 versions I've known, the considerable brain trust at MSFT has been unable to get their heads around a problem HTML had to solve to survive, and that WordPerfect had down cold before Windows 3.1 existed. Long story short, it looks like I am stuck with four options as of 2007: 1. Unprotect the templates, thus permitting design mayhem (Not a chance) 2. Forget about whatever Word 2007 tells me users shouldn't constitute "editing freely". (Very frustrating to users) 3. Redevelop the entire thing to force users to enter "protected"-form data into a Word form (yes, I will beat the sense out of that word before I'm done, I know, sorry) and then spit out something, in other words, use custom software instead of a word processor (Hardly cost- effective, or reasonable) 4. Consign all formatting to styles, and retrain a (sizable) user base just how those work, and why they should be preferable to that little bullet icon (or any other) they've been using for much of their careers, however long. (Quite frustrating to users) Please tell me I'm missing a brilliant solution (or workaround, I'd take one of those, too) here. Thanks in advance for any aid you might provide. |
#2
Posted to microsoft.public.word.docmanagement
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Formatting unprotected sections of form templates in Word 2007
The brilliant solution is either to use Content Controls or a UserForm
-- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "downwitch" wrote in message ... Hi all, I know this topic has been covered somewhat here and on other forums, but I'm afraid none of the answers quite satisfy my specific situation. I'm doing some programming for a client who, alas, is trying to impose some very strict formatting, but still allow a few options such as (style-dictated only) bullet lists in some document sections. We've been using templates I built for several years that combine protected sections, unprotected sections, and some macro paste control (reformatting pasted text on the fly) without incident for a few years, but that ended with 2007. Basically, for those who haven't seen the problem before, if you protect a document for form entry, limiting it to a section or two--a fax cover header, say, where all the user needs to do is enter some content, but should NOT be able to alter any form (sorry, here this is design terms, i.e. form vs. content, not form" as in "form entry")-- you ought to be able to leave other sections--say, the fax cover body-- as open (or closed) as you wish. Indeed, Word's own templates do some of this, though of course they don't impose protection. But apparently it shouldn't matter; as Word 2007 claims when you have the protection pane up in an unprotected section of a protected-as- form document (dizzy yet?), the user may "freely edit" in that section. Putting in a bulleted list, for example, does not strike me as taking particular liberties beyond basic freedom of edition. Only, no. Tons of greyed-out buttons, etc. etc. I know some have said this was true prior to 2007, but they're, um, not correct. I have maintained past installations of Office on my dev machines, and when I open the very same templates in 2003, I *can* in fact edit (relatively, and sometimes too) freely. Sorry for whatever portions of this read as rant, but I cannot believe that in the 6 versions I've known, the considerable brain trust at MSFT has been unable to get their heads around a problem HTML had to solve to survive, and that WordPerfect had down cold before Windows 3.1 existed. Long story short, it looks like I am stuck with four options as of 2007: 1. Unprotect the templates, thus permitting design mayhem (Not a chance) 2. Forget about whatever Word 2007 tells me users shouldn't constitute "editing freely". (Very frustrating to users) 3. Redevelop the entire thing to force users to enter "protected"-form data into a Word form (yes, I will beat the sense out of that word before I'm done, I know, sorry) and then spit out something, in other words, use custom software instead of a word processor (Hardly cost- effective, or reasonable) 4. Consign all formatting to styles, and retrain a (sizable) user base just how those work, and why they should be preferable to that little bullet icon (or any other) they've been using for much of their careers, however long. (Quite frustrating to users) Please tell me I'm missing a brilliant solution (or workaround, I'd take one of those, too) here. Thanks in advance for any aid you might provide. |
#3
Posted to microsoft.public.word.docmanagement
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Formatting unprotected sections of form templates in Word 2007
So start from scratch? And subtract the "word processing" bit from
"word processor" and add in an unfamiliar interface or setup? I'm afraid the brilliance escapes me there. On Mar 8, 2:23*am, "Doug Robbins - Word MVP" wrote: The brilliant solution is either to use Content Controls or a UserForm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "downwitch" wrote in message ... Hi all, I know this topic has been covered somewhat here and on other forums, but I'm afraid none of the answers quite satisfy my specific situation. I'm doing some programming for a client who, alas, is trying to impose some very strict formatting, but still allow a few options such as (style-dictated only) bullet lists in some document sections. We've been using templates I built for several years that combine protected sections, unprotected sections, and some macro paste control (reformatting pasted text on the fly) without incident for a few years, but that ended with 2007. Basically, for those who haven't seen the problem before, if you protect a document for form entry, limiting it to a section or two--a fax cover header, say, where all the user needs to do is enter some content, but should NOT be able to alter any form (sorry, here this is design terms, i.e. form vs. content, not form" as in "form entry")-- you ought to be able to leave other sections--say, the fax cover body-- as open (or closed) as you wish. Indeed, Word's own templates do some of this, though of course they don't impose protection. But apparently it shouldn't matter; as Word 2007 claims when you have the protection pane up in an unprotected section of a protected-as- form document (dizzy yet?), the user may "freely edit" in that section. Putting in a bulleted list, for example, does not strike me as taking particular liberties beyond basic freedom of edition. Only, no. Tons of greyed-out buttons, etc. etc. I know some have said this was true prior to 2007, but they're, um, not correct. I have maintained past installations of Office on my dev machines, and when I open the very same templates in 2003, I *can* in fact edit (relatively, and sometimes too) freely. Sorry for whatever portions of this read as rant, but I cannot believe that in the 6 versions I've known, the considerable brain trust at MSFT has been unable to get their heads around a problem HTML had to solve to survive, and that WordPerfect had down cold before Windows 3.1 existed. Long story short, it looks like I am stuck with four options as of 2007: 1. Unprotect the templates, thus permitting design mayhem (Not a chance) 2. Forget about whatever Word 2007 tells me users shouldn't constitute "editing freely". (Very frustrating to users) 3. Redevelop the entire thing to force users to enter "protected"-form data into a Word form (yes, I will beat the sense out of that word before I'm done, I know, sorry) and then spit out something, in other words, use custom software instead of a word processor (Hardly cost- effective, or reasonable) 4. Consign all formatting to styles, and retrain a (sizable) user base just how those work, and why they should be preferable to that little bullet icon (or any other) they've been using for much of their careers, however long. (Quite frustrating to users) Please tell me I'm missing a brilliant solution (or workaround, I'd take one of those, too) here. Thanks in advance for any aid you might provide. |
#4
Posted to microsoft.public.word.docmanagement
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Formatting unprotected sections of form templates in Word 2007
I'm not sure if this helps, but note that Quick Styles can be applied to
text in unprotected sections of a protected document. -- Stefan Blom Microsoft Word MVP ___________________________ "downwitch" wrote in message ... So start from scratch? And subtract the "word processing" bit from "word processor" and add in an unfamiliar interface or setup? I'm afraid the brilliance escapes me there. On Mar 8, 2:23 am, "Doug Robbins - Word MVP" wrote: The brilliant solution is either to use Content Controls or a UserForm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "downwitch" wrote in message ... Hi all, I know this topic has been covered somewhat here and on other forums, but I'm afraid none of the answers quite satisfy my specific situation. I'm doing some programming for a client who, alas, is trying to impose some very strict formatting, but still allow a few options such as (style-dictated only) bullet lists in some document sections. We've been using templates I built for several years that combine protected sections, unprotected sections, and some macro paste control (reformatting pasted text on the fly) without incident for a few years, but that ended with 2007. Basically, for those who haven't seen the problem before, if you protect a document for form entry, limiting it to a section or two--a fax cover header, say, where all the user needs to do is enter some content, but should NOT be able to alter any form (sorry, here this is design terms, i.e. form vs. content, not form" as in "form entry")-- you ought to be able to leave other sections--say, the fax cover body-- as open (or closed) as you wish. Indeed, Word's own templates do some of this, though of course they don't impose protection. But apparently it shouldn't matter; as Word 2007 claims when you have the protection pane up in an unprotected section of a protected-as- form document (dizzy yet?), the user may "freely edit" in that section. Putting in a bulleted list, for example, does not strike me as taking particular liberties beyond basic freedom of edition. Only, no. Tons of greyed-out buttons, etc. etc. I know some have said this was true prior to 2007, but they're, um, not correct. I have maintained past installations of Office on my dev machines, and when I open the very same templates in 2003, I *can* in fact edit (relatively, and sometimes too) freely. Sorry for whatever portions of this read as rant, but I cannot believe that in the 6 versions I've known, the considerable brain trust at MSFT has been unable to get their heads around a problem HTML had to solve to survive, and that WordPerfect had down cold before Windows 3.1 existed. Long story short, it looks like I am stuck with four options as of 2007: 1. Unprotect the templates, thus permitting design mayhem (Not a chance) 2. Forget about whatever Word 2007 tells me users shouldn't constitute "editing freely". (Very frustrating to users) 3. Redevelop the entire thing to force users to enter "protected"-form data into a Word form (yes, I will beat the sense out of that word before I'm done, I know, sorry) and then spit out something, in other words, use custom software instead of a word processor (Hardly cost- effective, or reasonable) 4. Consign all formatting to styles, and retrain a (sizable) user base just how those work, and why they should be preferable to that little bullet icon (or any other) they've been using for much of their careers, however long. (Quite frustrating to users) Please tell me I'm missing a brilliant solution (or workaround, I'd take one of those, too) here. Thanks in advance for any aid you might provide. |
#5
Posted to microsoft.public.word.docmanagement
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Formatting unprotected sections of form templates in Word 2007
Thanks Stefan, I did know that, and think that may be the best/only
workable compromise. I guess my gripe is that if users were meant to use styles and not format ad hoc, then MSFT should have tightly linked its handy buttons that everyone knows & loves to said styles. Very, very tightly. If the bullet list toggle corresponded to a quick style, there would be no need to disable it. On Mar 8, 10:43*am, "Stefan Blom" wrote: I'm not sure if this helps, but note that Quick Styles can be applied to text in unprotected sections of a protected document. -- Stefan Blom Microsoft Word MVP ___________________________"downwitch" wrote in message ... So start from scratch? And subtract the "word processing" bit from "word processor" and add in an unfamiliar interface or setup? I'm afraid the brilliance escapes me there. On Mar 8, 2:23 am, "Doug Robbins - Word MVP" wrote: The brilliant solution is either to use Content Controls or a UserForm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "downwitch" wrote in message .... Hi all, I know this topic has been covered somewhat here and on other forums, but I'm afraid none of the answers quite satisfy my specific situation. I'm doing some programming for a client who, alas, is trying to impose some very strict formatting, but still allow a few options such as (style-dictated only) bullet lists in some document sections. We've been using templates I built for several years that combine protected sections, unprotected sections, and some macro paste control (reformatting pasted text on the fly) without incident for a few years, but that ended with 2007. Basically, for those who haven't seen the problem before, if you protect a document for form entry, limiting it to a section or two--a fax cover header, say, where all the user needs to do is enter some content, but should NOT be able to alter any form (sorry, here this is design terms, i.e. form vs. content, not form" as in "form entry")-- you ought to be able to leave other sections--say, the fax cover body-- as open (or closed) as you wish. Indeed, Word's own templates do some of this, though of course they don't impose protection. But apparently it shouldn't matter; as Word 2007 claims when you have the protection pane up in an unprotected section of a protected-as- form document (dizzy yet?), the user may "freely edit" in that section. Putting in a bulleted list, for example, does not strike me as taking particular liberties beyond basic freedom of edition. Only, no. Tons of greyed-out buttons, etc. etc. I know some have said this was true prior to 2007, but they're, um, not correct. I have maintained past installations of Office on my dev machines, and when I open the very same templates in 2003, I *can* in fact edit (relatively, and sometimes too) freely. Sorry for whatever portions of this read as rant, but I cannot believe that in the 6 versions I've known, the considerable brain trust at MSFT has been unable to get their heads around a problem HTML had to solve to survive, and that WordPerfect had down cold before Windows 3.1 existed. Long story short, it looks like I am stuck with four options as of 2007: 1. Unprotect the templates, thus permitting design mayhem (Not a chance) 2. Forget about whatever Word 2007 tells me users shouldn't constitute "editing freely". (Very frustrating to users) 3. Redevelop the entire thing to force users to enter "protected"-form data into a Word form (yes, I will beat the sense out of that word before I'm done, I know, sorry) and then spit out something, in other words, use custom software instead of a word processor (Hardly cost- effective, or reasonable) 4. Consign all formatting to styles, and retrain a (sizable) user base just how those work, and why they should be preferable to that little bullet icon (or any other) they've been using for much of their careers, however long. (Quite frustrating to users) Please tell me I'm missing a brilliant solution (or workaround, I'd take one of those, too) here. Thanks in advance for any aid you might provide. |
#6
Posted to microsoft.public.word.docmanagement
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Formatting unprotected sections of form templates in Word 2007
Agreed. -- Stefan Blom Microsoft Word MVP ___________________________ "downwitch" wrote in message ... Thanks Stefan, I did know that, and think that may be the best/only workable compromise. I guess my gripe is that if users were meant to use styles and not format ad hoc, then MSFT should have tightly linked its handy buttons that everyone knows & loves to said styles. Very, very tightly. If the bullet list toggle corresponded to a quick style, there would be no need to disable it. On Mar 8, 10:43 am, "Stefan Blom" wrote: I'm not sure if this helps, but note that Quick Styles can be applied to text in unprotected sections of a protected document. -- Stefan Blom Microsoft Word MVP ___________________________"downwitch" wrote in message ... So start from scratch? And subtract the "word processing" bit from "word processor" and add in an unfamiliar interface or setup? I'm afraid the brilliance escapes me there. On Mar 8, 2:23 am, "Doug Robbins - Word MVP" wrote: The brilliant solution is either to use Content Controls or a UserForm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "downwitch" wrote in message ... Hi all, I know this topic has been covered somewhat here and on other forums, but I'm afraid none of the answers quite satisfy my specific situation. I'm doing some programming for a client who, alas, is trying to impose some very strict formatting, but still allow a few options such as (style-dictated only) bullet lists in some document sections. We've been using templates I built for several years that combine protected sections, unprotected sections, and some macro paste control (reformatting pasted text on the fly) without incident for a few years, but that ended with 2007. Basically, for those who haven't seen the problem before, if you protect a document for form entry, limiting it to a section or two--a fax cover header, say, where all the user needs to do is enter some content, but should NOT be able to alter any form (sorry, here this is design terms, i.e. form vs. content, not form" as in "form entry")-- you ought to be able to leave other sections--say, the fax cover body-- as open (or closed) as you wish. Indeed, Word's own templates do some of this, though of course they don't impose protection. But apparently it shouldn't matter; as Word 2007 claims when you have the protection pane up in an unprotected section of a protected-as- form document (dizzy yet?), the user may "freely edit" in that section. Putting in a bulleted list, for example, does not strike me as taking particular liberties beyond basic freedom of edition. Only, no. Tons of greyed-out buttons, etc. etc. I know some have said this was true prior to 2007, but they're, um, not correct. I have maintained past installations of Office on my dev machines, and when I open the very same templates in 2003, I *can* in fact edit (relatively, and sometimes too) freely. Sorry for whatever portions of this read as rant, but I cannot believe that in the 6 versions I've known, the considerable brain trust at MSFT has been unable to get their heads around a problem HTML had to solve to survive, and that WordPerfect had down cold before Windows 3.1 existed. Long story short, it looks like I am stuck with four options as of 2007: 1. Unprotect the templates, thus permitting design mayhem (Not a chance) 2. Forget about whatever Word 2007 tells me users shouldn't constitute "editing freely". (Very frustrating to users) 3. Redevelop the entire thing to force users to enter "protected"-form data into a Word form (yes, I will beat the sense out of that word before I'm done, I know, sorry) and then spit out something, in other words, use custom software instead of a word processor (Hardly cost- effective, or reasonable) 4. Consign all formatting to styles, and retrain a (sizable) user base just how those work, and why they should be preferable to that little bullet icon (or any other) they've been using for much of their careers, however long. (Quite frustrating to users) Please tell me I'm missing a brilliant solution (or workaround, I'd take one of those, too) here. Thanks in advance for any aid you might provide. |
#7
Posted to microsoft.public.word.docmanagement
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Formatting unprotected sections of form templates in Word 2007
So start from scratch? And subtract the "word processing" bit from
"word processor" and add in an unfamiliar interface or setup? I'm afraid the brilliance escapes me there. On Mar 8, 2:23*am, "Doug Robbins - Word MVP" wrote: The brilliant solution is either to use Content Controls or a UserForm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "downwitch" wrote in message ... Hi all, I know this topic has been covered somewhat here and on other forums, but I'm afraid none of the answers quite satisfy my specific situation. I'm doing some programming for a client who, alas, is trying to impose some very strict formatting, but still allow a few options such as (style-dictated only) bullet lists in some document sections. We've been using templates I built for several years that combine protected sections, unprotected sections, and some macro paste control (reformatting pasted text on the fly) without incident for a few years, but that ended with 2007. Basically, for those who haven't seen the problem before, if you protect a document for form entry, limiting it to a section or two--a fax cover header, say, where all the user needs to do is enter some content, but should NOT be able to alter any form (sorry, here this is design terms, i.e. form vs. content, not form" as in "form entry")-- you ought to be able to leave other sections--say, the fax cover body-- as open (or closed) as you wish. Indeed, Word's own templates do some of this, though of course they don't impose protection. But apparently it shouldn't matter; as Word 2007 claims when you have the protection pane up in an unprotected section of a protected-as- form document (dizzy yet?), the user may "freely edit" in that section. Putting in a bulleted list, for example, does not strike me as taking particular liberties beyond basic freedom of edition. Only, no. Tons of greyed-out buttons, etc. etc. I know some have said this was true prior to 2007, but they're, um, not correct. I have maintained past installations of Office on my dev machines, and when I open the very same templates in 2003, I *can* in fact edit (relatively, and sometimes too) freely. Sorry for whatever portions of this read as rant, but I cannot believe that in the 6 versions I've known, the considerable brain trust at MSFT has been unable to get their heads around a problem HTML had to solve to survive, and that WordPerfect had down cold before Windows 3.1 existed. Long story short, it looks like I am stuck with four options as of 2007: 1. Unprotect the templates, thus permitting design mayhem (Not a chance) 2. Forget about whatever Word 2007 tells me users shouldn't constitute "editing freely". (Very frustrating to users) 3. Redevelop the entire thing to force users to enter "protected"-form data into a Word form (yes, I will beat the sense out of that word before I'm done, I know, sorry) and then spit out something, in other words, use custom software instead of a word processor (Hardly cost- effective, or reasonable) 4. Consign all formatting to styles, and retrain a (sizable) user base just how those work, and why they should be preferable to that little bullet icon (or any other) they've been using for much of their careers, however long. (Quite frustrating to users) Please tell me I'm missing a brilliant solution (or workaround, I'd take one of those, too) here. Thanks in advance for any aid you might provide. |
#8
Posted to microsoft.public.word.docmanagement
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Formatting unprotected sections of form templates in Word 2007
The brilliant solution is either to use Content Controls or a UserForm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "downwitch" wrote in message ... Hi all, I know this topic has been covered somewhat here and on other forums, but I'm afraid none of the answers quite satisfy my specific situation. I'm doing some programming for a client who, alas, is trying to impose some very strict formatting, but still allow a few options such as (style-dictated only) bullet lists in some document sections. We've been using templates I built for several years that combine protected sections, unprotected sections, and some macro paste control (reformatting pasted text on the fly) without incident for a few years, but that ended with 2007. Basically, for those who haven't seen the problem before, if you protect a document for form entry, limiting it to a section or two--a fax cover header, say, where all the user needs to do is enter some content, but should NOT be able to alter any form (sorry, here this is design terms, i.e. form vs. content, not form" as in "form entry")-- you ought to be able to leave other sections--say, the fax cover body-- as open (or closed) as you wish. Indeed, Word's own templates do some of this, though of course they don't impose protection. But apparently it shouldn't matter; as Word 2007 claims when you have the protection pane up in an unprotected section of a protected-as- form document (dizzy yet?), the user may "freely edit" in that section. Putting in a bulleted list, for example, does not strike me as taking particular liberties beyond basic freedom of edition. Only, no. Tons of greyed-out buttons, etc. etc. I know some have said this was true prior to 2007, but they're, um, not correct. I have maintained past installations of Office on my dev machines, and when I open the very same templates in 2003, I *can* in fact edit (relatively, and sometimes too) freely. Sorry for whatever portions of this read as rant, but I cannot believe that in the 6 versions I've known, the considerable brain trust at MSFT has been unable to get their heads around a problem HTML had to solve to survive, and that WordPerfect had down cold before Windows 3.1 existed. Long story short, it looks like I am stuck with four options as of 2007: 1. Unprotect the templates, thus permitting design mayhem (Not a chance) 2. Forget about whatever Word 2007 tells me users shouldn't constitute "editing freely". (Very frustrating to users) 3. Redevelop the entire thing to force users to enter "protected"-form data into a Word form (yes, I will beat the sense out of that word before I'm done, I know, sorry) and then spit out something, in other words, use custom software instead of a word processor (Hardly cost- effective, or reasonable) 4. Consign all formatting to styles, and retrain a (sizable) user base just how those work, and why they should be preferable to that little bullet icon (or any other) they've been using for much of their careers, however long. (Quite frustrating to users) Please tell me I'm missing a brilliant solution (or workaround, I'd take one of those, too) here. Thanks in advance for any aid you might provide. |
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