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#1
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Question about track changes and comments
I am using office 2007. If you are done collaborating on a document, and you
accept all the changes, and save the file as final, or if you do Preparemark as final, how can you make sure the document that is sent out is clean. It appears that the track changes and Show markup settings do not travel with the document, but are rather user settings. I got this infomation from one of Beth Melton's earlier posts. Is there a way around this, other than deleting comments, etc...? thanks so much, |
#2
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Question about track changes and comments
If you Accept All Changes, then the changes are gone forever. You have
only your final text. But if you send out a document with Changes in it, the recipient will (be able to) see them. On Jun 10, 4:19*pm, Nat wrote: I am using office 2007. If you are done collaborating on a document, and you accept all the changes, and save the file as final, or if you do Preparemark as final, how can you make sure the document that is sent out is clean. *It appears that the track changes and Show markup settings do not travel with the document, but are rather user settings. *I got this infomation from one of Beth Melton's earlier posts. *Is there a way around this, other than deleting comments, etc...? thanks so much, |
#3
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Question about track changes and comments
There is no way round it. Accepting all changes discards the change history
so that it does not exist (and therefore will not show) in the document but it does not affect comments; if you don't want a recipient to see comments you must delete them from the document yourself. -- Enjoy, Tony "Nat" wrote in message ... I am using office 2007. If you are done collaborating on a document, and you accept all the changes, and save the file as final, or if you do Preparemark as final, how can you make sure the document that is sent out is clean. It appears that the track changes and Show markup settings do not travel with the document, but are rather user settings. I got this infomation from one of Beth Melton's earlier posts. Is there a way around this, other than deleting comments, etc...? thanks so much, |
#4
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Question about track changes and comments
Hi Nat,
The settings for how changes are displayed (i.e. the colors used for various markings) are yours alone. Those settings do not travel with the documents. The changes made and marked do travel with the document. You also mentioned the 'Mark as Final' feature of Word 2007. Note that in using Office Button=Prepare=Mark as Final, if there are pending changes in the document they will still be in the document, it does not clean the document. That 'Final' choice basically puts an advanced 'read only' condition on the file, but you can take it off again by repeating the 'Mark as Final' choice. You can use Office Button=Prepare=Document Inspector to determine if the document has been 'cleaned' of changes. The two choices the Document Inspector can run for you is Accept (incorporate) all changes or Reject (remove) all changes. ============ "Nat" wrote in message ... I am using office 2007. If you are done collaborating on a document, and you accept all the changes, and save the file as final, or if you do Preparemark as final, how can you make sure the document that is sent out is clean. It appears that the track changes and Show markup settings do not travel with the document, but are rather user settings. I got this infomation from one of Beth Melton's earlier posts. Is there a way around this, other than deleting comments, etc...? thanks so much, -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#5
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Question about track changes and comments
Thanks so much for all that replied. You basically confirmed what I always
thought. The key point here is to convey to the users the difference between personal application settings vs. document settings. I really appreciate the feedback. "Bob Buckland ?:-)" wrote: Hi Nat, The settings for how changes are displayed (i.e. the colors used for various markings) are yours alone. Those settings do not travel with the documents. The changes made and marked do travel with the document. You also mentioned the 'Mark as Final' feature of Word 2007. Note that in using Office Button=Prepare=Mark as Final, if there are pending changes in the document they will still be in the document, it does not clean the document. That 'Final' choice basically puts an advanced 'read only' condition on the file, but you can take it off again by repeating the 'Mark as Final' choice. You can use Office Button=Prepare=Document Inspector to determine if the document has been 'cleaned' of changes. The two choices the Document Inspector can run for you is Accept (incorporate) all changes or Reject (remove) all changes. ============ "Nat" wrote in message ... I am using office 2007. If you are done collaborating on a document, and you accept all the changes, and save the file as final, or if you do Preparemark as final, how can you make sure the document that is sent out is clean. It appears that the track changes and Show markup settings do not travel with the document, but are rather user settings. I got this infomation from one of Beth Melton's earlier posts. Is there a way around this, other than deleting comments, etc...? thanks so much, -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#6
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Question about track changes and comments
Hi Nat,
There is an opportunity to also provide feedback to Microsoft this month on how to try to make the track changes feature less confusing in future by commenting on this Q&A article on that topic from the Microsoft, Word Team on their blog. "Word Q & A: Is the change tracking off?" http://blogs.msdn.com/microsoft_offi...cking-off.aspx FYI, this is the Team's prior article explaining the feature (complete with circles and arrows g) http://blogs.msdn.com/microsoft_offi...eal-title.aspx =============== "Nat" wrote in message ... Thanks so much for all that replied. You basically confirmed what I always thought. The key point here is to convey to the users the difference between personal application settings vs. document settings. I really appreciate the feedback. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
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