Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Document Protection and Word Features
Hi
I have a requirement to provide users with a variety of templates that they can create documents from. Obviously certain parts of the document need to be editable and others need to be protected from user tampering. The thing is whenever I enforce the protection, certain features in Word are disabled:- notably Track Changes, Watermarking and the ability to format the image layout (wrapping text around it) of an inserted image. The ability to have these features enabled in the un-protected part of the document doesn't sound unreasonable to me. Is there a way of doing these things? |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Document Protection and Word Features
Hi Andy,
A partial workaround: While it might not be possible to do some of the desired formatting in your protected document, it could still be done in an unprotected one, with the desired results be copied & pasted into the protected document afterwards. Cheers -- macropod [MVP - Microsoft Word] "Andy" wrote in message ... Hi I have a requirement to provide users with a variety of templates that they can create documents from. Obviously certain parts of the document need to be editable and others need to be protected from user tampering. The thing is whenever I enforce the protection, certain features in Word are disabled:- notably Track Changes, Watermarking and the ability to format the image layout (wrapping text around it) of an inserted image. The ability to have these features enabled in the un-protected part of the document doesn't sound unreasonable to me. Is there a way of doing these things? |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Document Protection and Word Features
Thanks for that macropad, but unfortunately the cut and paste solution would
be unacceptable to the users. They're very picky :-). The main things that they are insisting on are Track Change and image formatting. I can't get it to work. I wonder if it can be achieved programatically. "macropod" wrote: Hi Andy, A partial workaround: While it might not be possible to do some of the desired formatting in your protected document, it could still be done in an unprotected one, with the desired results be copied & pasted into the protected document afterwards. Cheers -- macropod [MVP - Microsoft Word] "Andy" wrote in message ... Hi I have a requirement to provide users with a variety of templates that they can create documents from. Obviously certain parts of the document need to be editable and others need to be protected from user tampering. The thing is whenever I enforce the protection, certain features in Word are disabled:- notably Track Changes, Watermarking and the ability to format the image layout (wrapping text around it) of an inserted image. The ability to have these features enabled in the un-protected part of the document doesn't sound unreasonable to me. Is there a way of doing these things? |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Document Protection and Word Features
You say 'obviously some parts of the document have protection', but why
'obviously'? Why do you need this protection if it is getting in the way? It is not going to stop anyone from accessing the protected information. If the document is a form, then OK, but for any other type of document the protection is almost certainly unnecessary and there are other ways of inserting information into documents that do not require the document to be locked - eg see http://www.gmayor.com/Macrobutton.htm and/or Word MVP FAQ - Userforms http://word.mvps.org/FAQs/Userforms.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Andy wrote: Thanks for that macropad, but unfortunately the cut and paste solution would be unacceptable to the users. They're very picky :-). The main things that they are insisting on are Track Change and image formatting. I can't get it to work. I wonder if it can be achieved programatically. "macropod" wrote: Hi Andy, A partial workaround: While it might not be possible to do some of the desired formatting in your protected document, it could still be done in an unprotected one, with the desired results be copied & pasted into the protected document afterwards. Cheers -- macropod [MVP - Microsoft Word] "Andy" wrote in message ... Hi I have a requirement to provide users with a variety of templates that they can create documents from. Obviously certain parts of the document need to be editable and others need to be protected from user tampering. The thing is whenever I enforce the protection, certain features in Word are disabled:- notably Track Changes, Watermarking and the ability to format the image layout (wrapping text around it) of an inserted image. The ability to have these features enabled in the un-protected part of the document doesn't sound unreasonable to me. Is there a way of doing these things? |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Document Protection and Word Features
Hi Graham
I suppose I used the "obviously" word erroneously. Sorry about that. The document is actually a pre-formatted "template" with bits of text already inserted. The user is not allowed to change this text, hence the document protection aspects. Any further ideas would be welcome cos I'm struggling now. "Graham Mayor" wrote: You say 'obviously some parts of the document have protection', but why 'obviously'? Why do you need this protection if it is getting in the way? It is not going to stop anyone from accessing the protected information. If the document is a form, then OK, but for any other type of document the protection is almost certainly unnecessary and there are other ways of inserting information into documents that do not require the document to be locked - eg see http://www.gmayor.com/Macrobutton.htm and/or Word MVP FAQ - Userforms http://word.mvps.org/FAQs/Userforms.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Andy wrote: Thanks for that macropad, but unfortunately the cut and paste solution would be unacceptable to the users. They're very picky :-). The main things that they are insisting on are Track Change and image formatting. I can't get it to work. I wonder if it can be achieved programatically. "macropod" wrote: Hi Andy, A partial workaround: While it might not be possible to do some of the desired formatting in your protected document, it could still be done in an unprotected one, with the desired results be copied & pasted into the protected document afterwards. Cheers -- macropod [MVP - Microsoft Word] "Andy" wrote in message ... Hi I have a requirement to provide users with a variety of templates that they can create documents from. Obviously certain parts of the document need to be editable and others need to be protected from user tampering. The thing is whenever I enforce the protection, certain features in Word are disabled:- notably Track Changes, Watermarking and the ability to format the image layout (wrapping text around it) of an inserted image. The ability to have these features enabled in the un-protected part of the document doesn't sound unreasonable to me. Is there a way of doing these things? |
#6
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Document Protection and Word Features
Create the texts in a document, bookmark them and use IncludeText fields to
insert the text where required. Or use autotexts. Or simply tell your users that they must not change the standard wordings. Most users will respond to this - those that won't should be looking for a new job. Protection will not stop anyone from changing the text if that's what they wanted to do, and where it is unnecessary, as it appears to be here, it just gets in the way of work. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Andy wrote: Hi Graham I suppose I used the "obviously" word erroneously. Sorry about that. The document is actually a pre-formatted "template" with bits of text already inserted. The user is not allowed to change this text, hence the document protection aspects. Any further ideas would be welcome cos I'm struggling now. "Graham Mayor" wrote: You say 'obviously some parts of the document have protection', but why 'obviously'? Why do you need this protection if it is getting in the way? It is not going to stop anyone from accessing the protected information. If the document is a form, then OK, but for any other type of document the protection is almost certainly unnecessary and there are other ways of inserting information into documents that do not require the document to be locked - eg see http://www.gmayor.com/Macrobutton.htm and/or Word MVP FAQ - Userforms http://word.mvps.org/FAQs/Userforms.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Andy wrote: Thanks for that macropad, but unfortunately the cut and paste solution would be unacceptable to the users. They're very picky :-). The main things that they are insisting on are Track Change and image formatting. I can't get it to work. I wonder if it can be achieved programatically. "macropod" wrote: Hi Andy, A partial workaround: While it might not be possible to do some of the desired formatting in your protected document, it could still be done in an unprotected one, with the desired results be copied & pasted into the protected document afterwards. Cheers -- macropod [MVP - Microsoft Word] "Andy" wrote in message ... Hi I have a requirement to provide users with a variety of templates that they can create documents from. Obviously certain parts of the document need to be editable and others need to be protected from user tampering. The thing is whenever I enforce the protection, certain features in Word are disabled:- notably Track Changes, Watermarking and the ability to format the image layout (wrapping text around it) of an inserted image. The ability to have these features enabled in the un-protected part of the document doesn't sound unreasonable to me. Is there a way of doing these things? |
#7
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Document Protection and Word Features
Hi Andy
Andy wrote: I have a requirement to provide users with a variety of templates that they can create documents from. Obviously certain parts of the document need to be editable and others need to be protected from user tampering. The thing is whenever I enforce the protection, certain features in Word are disabled:- notably Track Changes, Watermarking and the ability to format the image layout (wrapping text around it) of an inserted image. The ability to have these features enabled in the un-protected part of the document doesn't sound unreasonable to me. Is there a way of doing these things? Yes, there is, but it's pretty tough: you'd have to provide macros to your template that, for all features that are inhibited by Word's Protection mechanism that you want to use, the macro will unprotect the document, do the change, and then reprotect it. I would certainly assess every other possible method first. Namely, if you are using Word 2003, you might want to check on the new protection feature that lets you define areas in your document which are open to changes and others which are not (independent of sections and the historical Protect document feature). HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#8
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Document Protection and Word Features
Robert,
I am intrigued by your mention of "the new protection feature [in Word 2003] that lets you define areas in your document which are open to changes and others which are not." I would really like to do that. Where can I learn more about it? I've searched my help menu, but I must be searching for the wrong terms, since I haven't found anything yet that sounds like what you're describing. Thanks, Fred "Robert M. Franz (RMF)" wrote: Hi Andy Andy wrote: I have a requirement to provide users with a variety of templates that they can create documents from. Obviously certain parts of the document need to be editable and others need to be protected from user tampering. The thing is whenever I enforce the protection, certain features in Word are disabled:- notably Track Changes, Watermarking and the ability to format the image layout (wrapping text around it) of an inserted image. The ability to have these features enabled in the un-protected part of the document doesn't sound unreasonable to me. Is there a way of doing these things? Yes, there is, but it's pretty tough: you'd have to provide macros to your template that, for all features that are inhibited by Word's Protection mechanism that you want to use, the macro will unprotect the document, do the change, and then reprotect it. I would certainly assess every other possible method first. Namely, if you are using Word 2003, you might want to check on the new protection feature that lets you define areas in your document which are open to changes and others which are not (independent of sections and the historical Protect document feature). HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#9
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Document Protection and Word Features
Hi, Andy,
I had a similar problem a while back. Since I'm an advocate of keeping things simple, here's what I came up with. If the parts you wish to protect are text only, this will provide a low-tech solution. It's not fully adequate, but it leaves the rest of the document 100% editable. When I was certain that all the boilerplate sections of my document were correct, I created my template using Save As, so I still had my original. Then I cut the boilerplate paragraphs out and used the Paste Special function to paste them back in as a picture. (I used the Windows Metafile option.) There's absolutely no way for anybody to modify that text now, since it isn't text any more. There are no formatting problems with the rest of the document, since the protection feature isn't turned on. And if we ever need to revise the boilerplate paragraphs, I still have my original. I don't know if that will work for you, but it was a quick, down-and-dirty way for our group to get around Word's protection limitations. I hope this helps. Fred "Andy" wrote: Hi I have a requirement to provide users with a variety of templates that they can create documents from. Obviously certain parts of the document need to be editable and others need to be protected from user tampering. The thing is whenever I enforce the protection, certain features in Word are disabled:- notably Track Changes, Watermarking and the ability to format the image layout (wrapping text around it) of an inserted image. The ability to have these features enabled in the un-protected part of the document doesn't sound unreasonable to me. Is there a way of doing these things? |
#10
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Document Protection and Word Features
Hi
I have dabbled with the picture option myself a little bit. The problem I found was that the picture can be deleted (by accident or otherwise). I might end up having to do this though, so thanks for the tip. "Idaho Word Man" wrote: Hi, Andy, I had a similar problem a while back. Since I'm an advocate of keeping things simple, here's what I came up with. If the parts you wish to protect are text only, this will provide a low-tech solution. It's not fully adequate, but it leaves the rest of the document 100% editable. When I was certain that all the boilerplate sections of my document were correct, I created my template using Save As, so I still had my original. Then I cut the boilerplate paragraphs out and used the Paste Special function to paste them back in as a picture. (I used the Windows Metafile option.) There's absolutely no way for anybody to modify that text now, since it isn't text any more. There are no formatting problems with the rest of the document, since the protection feature isn't turned on. And if we ever need to revise the boilerplate paragraphs, I still have my original. I don't know if that will work for you, but it was a quick, down-and-dirty way for our group to get around Word's protection limitations. I hope this helps. Fred "Andy" wrote: Hi I have a requirement to provide users with a variety of templates that they can create documents from. Obviously certain parts of the document need to be editable and others need to be protected from user tampering. The thing is whenever I enforce the protection, certain features in Word are disabled:- notably Track Changes, Watermarking and the ability to format the image layout (wrapping text around it) of an inserted image. The ability to have these features enabled in the un-protected part of the document doesn't sound unreasonable to me. Is there a way of doing these things? |
#11
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Document Protection and Word Features
Idaho Word Man wrote:
I am intrigued by your mention of "the new protection feature [in Word 2003] that lets you define areas in your document which are open to changes and others which are not." I would really like to do that. Where can I learn more about it? I've searched my help menu, but I must be searching for the wrong terms, since I haven't found anything yet that sounds like what you're describing. There's a new Taskpane "Protect Document" (or it has newer content compared to Word 2002, I couldn't say) in Word 2003. In step 3, you can define exceptions to the Formatting or Editing restrictions chosen before. [I'm sure you'll find all sorts of on- or offline help when looking for the taskpane's name, now.] Hmm, for the problem at hand, it probably doesn't help much though, on second thought: Word won't let you change picture layout as well (you may change default picture insertion style in Tools | Options | Edit and you will get what you want then, but that's a global setting IIRC ...). HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Help! Word document Protection | Page Layout | |||
word document protection | Microsoft Word Help | |||
How do I remove "read only" protection from a Word (2003) document | Microsoft Word Help | |||
Word document protection | New Users | |||
MS Word document protection flaw | Microsoft Word Help |