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Auto Text hierarchy
On the toolbar in Word 2003, the Autotext appears to have a hierarchy. For
example on the drop down is an entry called Attention click the arrow on the end and you get a drop down with Attention: and Att:. So how is this down and how does it translate into Word 2007. John... Visio MVP |
#2
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Auto Text hierarchy
On Fri, 24 Oct 2008 21:13:10 -0400, "John... Visio MVP"
wrote: On the toolbar in Word 2003, the Autotext appears to have a hierarchy. For example on the drop down is an entry called Attention click the arrow on the end and you get a drop down with Attention: and Att:. So how is this down and how does it translate into Word 2007. John... Visio MVP In 2003 the category labels, like Attention Line and Closing, are the names of paragraph styles that were applied to the texts when they were made into AutoText entries. You can make a new category just by making a new style and applying it to the text, then selecting the text and pressing Alt+F3 to make it into an AutoText entry. Later, when you go to insert an entry, if the cursor is in a paragraph with one of those styles, only that style's entries will appear in the menu. Read http://www.word.mvps.org/FAQs/Custom...n/AutoText.htm for a better description. It appears that Word 2007 has simply thrown away this mechanism. Instead, you select any piece of text and press Alt+F3, and the dialog that appears has boxes for entering the entry name, the gallery (you have to choose AutoText; the default is Quick Parts) and the category (which now has nothing to do with styles; you can choose any existing one or make one up on the fly) as well as choosing which template to store it in. Go to Word Options Customize, choose the category Commands Not In the Ribbon, and add the AutoText item to the Quick Access Toolbar. That button will show the AutoText gallery, with the entries grouped by category. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Auto Text hierarchy
"Jay Freedman" wrote in message
... On Fri, 24 Oct 2008 21:13:10 -0400, "John... Visio MVP" wrote: On the toolbar in Word 2003, the Autotext appears to have a hierarchy. For example on the drop down is an entry called Attention click the arrow on the end and you get a drop down with Attention: and Att:. So how is this down and how does it translate into Word 2007. John... Visio MVP In 2003 the category labels, like Attention Line and Closing, are the names of paragraph styles that were applied to the texts when they were made into AutoText entries. You can make a new category just by making a new style and applying it to the text, then selecting the text and pressing Alt+F3 to make it into an AutoText entry. Later, when you go to insert an entry, if the cursor is in a paragraph with one of those styles, only that style's entries will appear in the menu. Read http://www.word.mvps.org/FAQs/Custom...n/AutoText.htm for a better description. It appears that Word 2007 has simply thrown away this mechanism. Instead, you select any piece of text and press Alt+F3, and the dialog that appears has boxes for entering the entry name, the gallery (you have to choose AutoText; the default is Quick Parts) and the category (which now has nothing to do with styles; you can choose any existing one or make one up on the fly) as well as choosing which template to store it in. Go to Word Options Customize, choose the category Commands Not In the Ribbon, and add the AutoText item to the Quick Access Toolbar. That button will show the AutoText gallery, with the entries grouped by category. Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Thanks Jay I did come across the hint about the QAT, but thanks for clarifying how the "hierachy" works. I did search word.mvps.org, but missed the Customization section. John... Visio MVP |
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