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#1
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Remove clutter in a Word document
When multiple people are editing a single document - passing it around and
using track changes, cut & paste, etc., the document seems to accumulate a lot of clutter and the file size becomes very large and unstable. It seems that the Word document keeps all of the individual file settings, comments, edits etc. from each person who worked on the document even when they are deleted from the active view. Is there a way to purge all unused or old code from the file while still preserving the current formatting? The only way I have found so far is to save it as a text file, and then add the formatting back in. When I do this the file size is back to normal. |
#2
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Remove clutter in a Word document
John Gregory wrote:
When multiple people are editing a single document - passing it around and using track changes, cut & paste, etc., the document seems to accumulate a lot of clutter and the file size becomes very large and unstable. It seems that the Word document keeps all of the individual file settings, comments, edits etc. from each person who worked on the document even when they are deleted from the active view. Is there a way to purge all unused or old code from the file while still preserving the current formatting? The only way I have found so far is to save it as a text file, and then add the formatting back in. When I do this the file size is back to normal. For tracked changes and comments, you'll need to accept or reject them instead of just hiding them (http://www.shaunakelly.com/word/trac...gesWorks.html). Cut&paste and edits shouldn't increase the file size unless they're being tracked. If that doesn't keep the excessive file size under control, you might be getting some document corruption (http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm). -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Remove clutter in a Word document
Thank you for your response, I will go through the suggestions on the MVPS
website. "Jay Freedman" wrote: John Gregory wrote: When multiple people are editing a single document - passing it around and using track changes, cut & paste, etc., the document seems to accumulate a lot of clutter and the file size becomes very large and unstable. It seems that the Word document keeps all of the individual file settings, comments, edits etc. from each person who worked on the document even when they are deleted from the active view. Is there a way to purge all unused or old code from the file while still preserving the current formatting? The only way I have found so far is to save it as a text file, and then add the formatting back in. When I do this the file size is back to normal. For tracked changes and comments, you'll need to accept or reject them instead of just hiding them (http://www.shaunakelly.com/word/trac...gesWorks.html). Cut&paste and edits shouldn't increase the file size unless they're being tracked. If that doesn't keep the excessive file size under control, you might be getting some document corruption (http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm). -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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