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#1
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Address list in Word needed in Excel
I have a list of addresses in a Word document which I would like to put into
Excel. It's a simple list of names & address: Jane Jones 101 My Way MyCity, NC 22222 Paul Joyner 202 His Way HisCity, NC 33333 I need to have it in an Excel format with the following columns: First Name Last Name Address City State Zip Is there a way to do this??? |
#2
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NOTE - Address list in Word needed in Excel
Note: Forgot to mention I have Word & Excel 2003 in case it matters.
"Blue Bunny" wrote: I have a list of addresses in a Word document which I would like to put into Excel. It's a simple list of names & address: Jane Jones 101 My Way MyCity, NC 22222 Paul Joyner 202 His Way HisCity, NC 33333 I need to have it in an Excel format with the following columns: First Name Last Name Address City State Zip Is there a way to do this??? |
#3
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Address list in Word needed in Excel
http://www.gmayor.com/Zips/Convert%2...a%20Fi le.pdf
-- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "Blue Bunny" wrote in message ... I have a list of addresses in a Word document which I would like to put into Excel. It's a simple list of names & address: Jane Jones 101 My Way MyCity, NC 22222 Paul Joyner 202 His Way HisCity, NC 33333 I need to have it in an Excel format with the following columns: First Name Last Name Address City State Zip Is there a way to do this??? |
#4
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NOTE - Address list in Word needed in Excel
I'd start with a series of search and replaces:
Replace: "^p" with ", ^p" (add a comma and space to the end of each line.) Replace: ", ^p, ^p" with "^p" (remove the lines between your addresses.) Replace: ", ^p" with ", " (put the addresses on one line each) At this point, you have: Jane Jones, 101 My Way, MyCity, NC 22222 Paul Joyner, 202 His Way, HisCity, NC 33333 If all the addresses are in NC, you can replace "NC " with "NC, ". If they're not, you might have to manually add those commas. You want to have: Jane Jones, 101 My Way, MyCity, NC, 22222 Paul Joyner, 202 His Way, HisCity, NC, 33333 Then you should save the document as a plain text file (.TXT) and open it in Excel. Tell the Text Import Wizard that you are importing a Delimited file. In the next screen, check "Comma," so that your fields will be split at each comma. Click on Finish. Now all your data are in columns. In order to split the name into first and last name, insert a column between columns A and B. Select Column A, then Data, Text to Columns, Delimited, Next, Check "Space," (so the first name will be separated from the last name,) and Finish. "Blue Bunny" wrote: Note: Forgot to mention I have Word & Excel 2003 in case it matters. "Blue Bunny" wrote: I have a list of addresses in a Word document which I would like to put into Excel. It's a simple list of names & address: Jane Jones 101 My Way MyCity, NC 22222 Paul Joyner 202 His Way HisCity, NC 33333 I need to have it in an Excel format with the following columns: First Name Last Name Address City State Zip Is there a way to do this??? |
#5
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Address list in Word needed in Excel
Thanks to both of you for such quick replies! I tried Hagop's and it did the
job. JoAnn, I'll be keeping your method also for future reference. I certainly appreciate the help - you've saved me lots of data entry time! Just gotta love this community~~~ "JoAnn Paules" wrote: http://www.gmayor.com/Zips/Convert%2...a%20Fi le.pdf -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "Blue Bunny" wrote in message ... I have a list of addresses in a Word document which I would like to put into Excel. It's a simple list of names & address: Jane Jones 101 My Way MyCity, NC 22222 Paul Joyner 202 His Way HisCity, NC 33333 I need to have it in an Excel format with the following columns: First Name Last Name Address City State Zip Is there a way to do this??? |
#6
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NOTE - Address list in Word needed in Excel
Thanks Hagop! This worked fine....you've saved me lots of time!
"Hagop" wrote: I'd start with a series of search and replaces: Replace: "^p" with ", ^p" (add a comma and space to the end of each line.) Replace: ", ^p, ^p" with "^p" (remove the lines between your addresses.) Replace: ", ^p" with ", " (put the addresses on one line each) At this point, you have: Jane Jones, 101 My Way, MyCity, NC 22222 Paul Joyner, 202 His Way, HisCity, NC 33333 If all the addresses are in NC, you can replace "NC " with "NC, ". If they're not, you might have to manually add those commas. You want to have: Jane Jones, 101 My Way, MyCity, NC, 22222 Paul Joyner, 202 His Way, HisCity, NC, 33333 Then you should save the document as a plain text file (.TXT) and open it in Excel. Tell the Text Import Wizard that you are importing a Delimited file. In the next screen, check "Comma," so that your fields will be split at each comma. Click on Finish. Now all your data are in columns. In order to split the name into first and last name, insert a column between columns A and B. Select Column A, then Data, Text to Columns, Delimited, Next, Check "Space," (so the first name will be separated from the last name,) and Finish. "Blue Bunny" wrote: Note: Forgot to mention I have Word & Excel 2003 in case it matters. "Blue Bunny" wrote: I have a list of addresses in a Word document which I would like to put into Excel. It's a simple list of names & address: Jane Jones 101 My Way MyCity, NC 22222 Paul Joyner 202 His Way HisCity, NC 33333 I need to have it in an Excel format with the following columns: First Name Last Name Address City State Zip Is there a way to do this??? |
#7
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Address list in Word needed in Excel
While the essential mechanism is covered in
http://www.gmayor.com/convert_labels...mail_merge.htm it can be a little tricky to resolve the firstname lastname issue especially if you have names that have more than two parts eg Paul Joyner Snr. or William Van Damme -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Blue Bunny wrote: I have a list of addresses in a Word document which I would like to put into Excel. It's a simple list of names & address: Jane Jones 101 My Way MyCity, NC 22222 Paul Joyner 202 His Way HisCity, NC 33333 I need to have it in an Excel format with the following columns: First Name Last Name Address City State Zip Is there a way to do this??? |
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