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#1
Posted to microsoft.public.word.mailmerge.fields
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Need Helping Creating Mailmerge File
I have a letter that I want to merge with an records from an Access database.
I have no problem creating the fields for the mailmerge; however, I need to be able to have the file stop at certain locations within the letter to enter miscellaneous data. I have tried the Fillin field and also the Ask field, but for some reason it isn't working. Then I learned about User forms and wondered if I could mail merge with a userfield. So I have two questions: 1. Is it possible to create a mailmerge and have a Userform for the miscellaneous fields? 2. Why would my ask fields not be working? The prompts pop up, but nothing merges into the letter. Any help would be great. |
#2
Posted to microsoft.public.word.mailmerge.fields
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Need Helping Creating Mailmerge File
An ASK field merely prompts for information to be entered in a bookmark. To
insert the content of a bookmark, you need a REF field. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Sondra wrote: I have a letter that I want to merge with an records from an Access database. I have no problem creating the fields for the mailmerge; however, I need to be able to have the file stop at certain locations within the letter to enter miscellaneous data. I have tried the Fillin field and also the Ask field, but for some reason it isn't working. Then I learned about User forms and wondered if I could mail merge with a userfield. So I have two questions: 1. Is it possible to create a mailmerge and have a Userform for the miscellaneous fields? 2. Why would my ask fields not be working? The prompts pop up, but nothing merges into the letter. Any help would be great. |
#3
Posted to microsoft.public.word.mailmerge.fields
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Need Helping Creating Mailmerge File
Sorry can you expand on that a little more.
"Graham Mayor" wrote: An ASK field merely prompts for information to be entered in a bookmark. To insert the content of a bookmark, you need a REF field. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Sondra wrote: I have a letter that I want to merge with an records from an Access database. I have no problem creating the fields for the mailmerge; however, I need to be able to have the file stop at certain locations within the letter to enter miscellaneous data. I have tried the Fillin field and also the Ask field, but for some reason it isn't working. Then I learned about User forms and wondered if I could mail merge with a userfield. So I have two questions: 1. Is it possible to create a mailmerge and have a Userform for the miscellaneous fields? 2. Why would my ask fields not be working? The prompts pop up, but nothing merges into the letter. Any help would be great. |
#4
Posted to microsoft.public.word.mailmerge.fields
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Need Helping Creating Mailmerge File
One thing you can do to solve your problem is creating one or more columns on
your database which include the miscelaneous data. If for a given recipient there is no miscelaneous data, then leave it empty for that record. That way you won't have to make the merge stop at a given point. |
#5
Posted to microsoft.public.word.mailmerge.fields
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Need Helping Creating Mailmerge File
You can use a fill-in field in the mailmerge main document for this purpose,
making use of one or more of the merge fields to display sufficient information about the record that is being merged so that you will be able to determine what information you need to enter. The field construction would be as follows: { FILLIN { MERGEFIELD "fieldname" } } You must use Ctrl + F9 to insert each pair of field delimiters { } and you use Alt+F9 to toggle off their display. When you execute this merge, a dialog box will appear with a prompt that will include the data from the Merge field and a space into which you can insert the miscellaneous data -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Sondra" wrote in message ... Sorry can you expand on that a little more. "Graham Mayor" wrote: An ASK field merely prompts for information to be entered in a bookmark. To insert the content of a bookmark, you need a REF field. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Sondra wrote: I have a letter that I want to merge with an records from an Access database. I have no problem creating the fields for the mailmerge; however, I need to be able to have the file stop at certain locations within the letter to enter miscellaneous data. I have tried the Fillin field and also the Ask field, but for some reason it isn't working. Then I learned about User forms and wondered if I could mail merge with a userfield. So I have two questions: 1. Is it possible to create a mailmerge and have a Userform for the miscellaneous fields? 2. Why would my ask fields not be working? The prompts pop up, but nothing merges into the letter. Any help would be great. |
#6
Posted to microsoft.public.word.mailmerge.fields
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Need Helping Creating Mailmerge File
If you respond to an ASK field the response is stored in a bookmark. That
bookmark content does not appear in the document by itself. To place the content of a bookmark you would insert a REF field {REF Bookmarkname}. It is possible to have that bookmark available to all records by using an \o switch or prompt for a new one for each record - see word help under ASK -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Sondra wrote: Sorry can you expand on that a little more. "Graham Mayor" wrote: An ASK field merely prompts for information to be entered in a bookmark. To insert the content of a bookmark, you need a REF field. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Sondra wrote: I have a letter that I want to merge with an records from an Access database. I have no problem creating the fields for the mailmerge; however, I need to be able to have the file stop at certain locations within the letter to enter miscellaneous data. I have tried the Fillin field and also the Ask field, but for some reason it isn't working. Then I learned about User forms and wondered if I could mail merge with a userfield. So I have two questions: 1. Is it possible to create a mailmerge and have a Userform for the miscellaneous fields? 2. Why would my ask fields not be working? The prompts pop up, but nothing merges into the letter. Any help would be great. |
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