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#1
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Military Classification in a Word Header and Footer
For years, we have been waiting for Microsoft Word to mature enough to handle
government (military) classified documents. The security requirements require each paragraph (style) and paragraph be marked with the classification (e.g., (C) for confidential, (S) for secret, etc.). Then for each page within a document, the highest classification for each page must be captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc). This has always required each page to be created with separate section breaks in order to change the contents of the Header/Footer. We all know what happens when you add a few paragraphs to a page. Everything moves down, causing the section breaks from that point on to require re-positioning. Has anyone ever created any software (macro, etc) that can handle this problem automatically. There are hundreds of thousands of documents within the US Government alone that would benefit tremendously, as would the editors and proof-readers. -- Larry Eamigh Configuration Manager L-3 Communications |
#2
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Military Classification in a Word Header and Footer
One issue that comes to mind is that Word doesn't necessarily have a
"Page" object. Pagination can change drastically depending on the individual's printer settings. If your reader's printer interprets things slightly different, a paragraph can wind up being partially or entirely on the next page, which could change your classificatin of that page. You would have to insert page breaks in order to keep everything you see when you create the document on the same page when your reader opens the document with a different printer. Or create a PDF immediately after creating the document so the printer driver doesn't affect it. Other than that, I think I would set up the pages with larger top and bottom margins and forget about sections for each page. Then I would create a macro that would scan each page, detect the (S), (C), (U), etc, and create a text box with the classification marking t top and bottom that is set behind the page text. It looks the same when printed, and you don't have a plethoria of section breaks. Ed On Nov 14, 6:24 am, Larry Eamigh wrote: For years, we have been waiting for Microsoft Word to mature enough to handle government (military) classified documents. The security requirements require each paragraph (style) and paragraph be marked with the classification (e.g., (C) for confidential, (S) for secret, etc.). Then for each page within a document, the highest classification for each page must be captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc). This has always required each page to be created with separate section breaks in order to change the contents of the Header/Footer. We all know what happens when you add a few paragraphs to a page. Everything moves down, causing the section breaks from that point on to require re-positioning. Has anyone ever created any software (macro, etc) that can handle this problem automatically. There are hundreds of thousands of documents within the US Government alone that would benefit tremendously, as would the editors and proof-readers. -- Larry Eamigh Configuration Manager L-3 Communications |
#3
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Military Classification in a Word Header and Footer
etc, and create a text box with the classification marking t top and
bottom that is set behind the page text. On second thought, I would have the macro simply insert a paragraph above the first pagragraph and below the last paragraph and write the appropriate classification there with a style applied that gives it the correct font and paragraph formatting. The text box idea can get really ugly in some situations. Ed On Nov 14, 9:20 am, Ed from AZ wrote: One issue that comes to mind is that Word doesn't necessarily have a "Page" object. Pagination can change drastically depending on the individual's printer settings. If your reader's printer interprets things slightly different, a paragraph can wind up being partially or entirely on the next page, which could change your classificatin of that page. You would have to insert page breaks in order to keep everything you see when you create the document on the same page when your reader opens the document with a different printer. Or create a PDF immediately after creating the document so the printer driver doesn't affect it. Other than that, I think I would set up the pages with larger top and bottom margins and forget about sections for each page. Then I would create a macro that would scan each page, detect the (S), (C), (U), etc, and create a text box with the classification marking t top and bottom that is set behind the page text. It looks the same when printed, and you don't have a plethoria of section breaks. Ed On Nov 14, 6:24 am, Larry Eamigh wrote: For years, we have been waiting for Microsoft Word to mature enough to handle government (military) classified documents. The security requirements require each paragraph (style) and paragraph be marked with the classification (e.g., (C) for confidential, (S) for secret, etc.). Then for each page within a document, the highest classification for each page must be captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc). This has always required each page to be created with separate section breaks in order to change the contents of the Header/Footer. We all know what happens when you add a few paragraphs to a page. Everything moves down, causing the section breaks from that point on to require re-positioning. Has anyone ever created any software (macro, etc) that can handle this problem automatically. There are hundreds of thousands of documents within the US Government alone that would benefit tremendously, as would the editors and proof-readers. -- Larry Eamigh Configuration Manager L-3 Communications- Hide quoted text - - Show quoted text - |
#4
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Military Classification in a Word Header and Footer
Larry,
As a retired Naval Officer and former XO, I too longed for this type of automation. With the assistance of fellow MVP Peter Jamieson this is as close as I came: http://gregmaxey.mvps.org/Conditiona...rs_Footers.htm -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. "Larry Eamigh" wrote in message ... For years, we have been waiting for Microsoft Word to mature enough to handle government (military) classified documents. The security requirements require each paragraph (style) and paragraph be marked with the classification (e.g., (C) for confidential, (S) for secret, etc.). Then for each page within a document, the highest classification for each page must be captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc). This has always required each page to be created with separate section breaks in order to change the contents of the Header/Footer. We all know what happens when you add a few paragraphs to a page. Everything moves down, causing the section breaks from that point on to require re-positioning. Has anyone ever created any software (macro, etc) that can handle this problem automatically. There are hundreds of thousands of documents within the US Government alone that would benefit tremendously, as would the editors and proof-readers. -- Larry Eamigh Configuration Manager L-3 Communications |
#5
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Military Classification in a Word Header and Footer
Wow, Greg! That's so much easier than my macro idea! Sweet!
Ed On Nov 14, 2:38 pm, "Greg Maxey" wrote: Larry, As a retired Naval Officer and former XO, I too longed for this type of automation. With the assistance of fellow MVP Peter Jamieson this is as close as I came: http://gregmaxey.mvps.org/Conditiona...rs_Footers.htm -- Greg Maxey/Word MVP See:http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. "Larry Eamigh" wrote in message ... For years, we have been waiting for Microsoft Word to mature enough to handle government (military) classified documents. The security requirements require each paragraph (style) and paragraph be marked with the classification (e.g., (C) for confidential, (S) for secret, etc.). Then for each page within a document, the highest classification for each page must be captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc). This has always required each page to be created with separate section breaks in order to change the contents of the Header/Footer. We all know what happens when you add a few paragraphs to a page. Everything moves down, causing the section breaks from that point on to require re-positioning. Has anyone ever created any software (macro, etc) that can handle this problem automatically. There are hundreds of thousands of documents within the US Government alone that would benefit tremendously, as would the editors and proof-readers. -- Larry Eamigh Configuration Manager L-3 Communications- Hide quoted text - - Show quoted text - |
#6
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Military Classification in a Word Header and Footer
Ed,
Thanks. There have been lots of wailing and gnashing of teeth with that process over the years ;-). The method isn't fool proof and considering the information involved should always be checked by a pair or two of eyes before press time. I have a template if you or Larry are interested. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. Ed from AZ wrote: Wow, Greg! That's so much easier than my macro idea! Sweet! Ed On Nov 14, 2:38 pm, "Greg Maxey" wrote: Larry, As a retired Naval Officer and former XO, I too longed for this type of automation. With the assistance of fellow MVP Peter Jamieson this is as close as I came: http://gregmaxey.mvps.org/Conditiona...rs_Footers.htm -- Greg Maxey/Word MVP See:http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. "Larry Eamigh" wrote in message ... For years, we have been waiting for Microsoft Word to mature enough to handle government (military) classified documents. The security requirements require each paragraph (style) and paragraph be marked with the classification (e.g., (C) for confidential, (S) for secret, etc.). Then for each page within a document, the highest classification for each page must be captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc). This has always required each page to be created with separate section breaks in order to change the contents of the Header/Footer. We all know what happens when you add a few paragraphs to a page. Everything moves down, causing the section breaks from that point on to require re-positioning. Has anyone ever created any software (macro, etc) that can handle this problem automatically. There are hundreds of thousands of documents within the US Government alone that would benefit tremendously, as would the editors and proof-readers. -- Larry Eamigh Configuration Manager L-3 Communications- Hide quoted text - - Show quoted text - |
#7
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Military Classification in a Word Header and Footer
Thanks to both you and Peter. This solution has been a long time coming. I
gave it a quick try and love how it works. I hope to implement it across all our programs as soon as possible. Many thanks from the Government contracts world. -- Larry Eamigh Configuration Manager L-3 Communications "Greg Maxey" wrote: Larry, As a retired Naval Officer and former XO, I too longed for this type of automation. With the assistance of fellow MVP Peter Jamieson this is as close as I came: http://gregmaxey.mvps.org/Conditiona...rs_Footers.htm -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. "Larry Eamigh" wrote in message ... For years, we have been waiting for Microsoft Word to mature enough to handle government (military) classified documents. The security requirements require each paragraph (style) and paragraph be marked with the classification (e.g., (C) for confidential, (S) for secret, etc.). Then for each page within a document, the highest classification for each page must be captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc). This has always required each page to be created with separate section breaks in order to change the contents of the Header/Footer. We all know what happens when you add a few paragraphs to a page. Everything moves down, causing the section breaks from that point on to require re-positioning. Has anyone ever created any software (macro, etc) that can handle this problem automatically. There are hundreds of thousands of documents within the US Government alone that would benefit tremendously, as would the editors and proof-readers. -- Larry Eamigh Configuration Manager L-3 Communications |
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